Draft Sections L and M.pdf

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Attached to: JSC Grounds Maintenance and Pest Control Services III Federal contract opportunity
Solicitation number: Not on record
Issued by: National Aeronautics and Space Administration Langley Research Center

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80LARC23R0002

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L-1

L.1 CLAUSES INCORPORATED BY REFERENCE:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1):

52.204-7 SYSTEM FOR AWARD MANAGEMENT. (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING. (AUG

2020)

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL. (JAN 2017)

52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (NOV 2021)

52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (NOV 2021)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS - COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES. (MAY 2022)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE. (APR 1991)

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY. (APR 1991)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA

OTHER THAN CERTIFIED COST OR PRICING DATA. (NOV 2021) ALTERNATE IV

(OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below:

See Provision L.6, Volume III – Price Factor

52.237-1 SITE VISIT (APR 1984)

DRAFT

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L-2

NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) CLAUSES:

1852.223-73 SAFETY AND HEALTH PLAN (JUL 2015)

1852.233-70 PROTESTS TO NASA. (DEC 2015)

(End of by reference clauses)

L.2 52.233-2 SERVICE OF PROTEST. (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

NASA Langley Research Center

Attn: Daphne Darden, Contracting Officer

Building 2101, Mail Stop 12

Hampton, VA 23681-2199

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

L.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE.

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

For Federal Acquisition Regulation (FAR) clauses, see https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

L-3

For NASA FAR Supplement (NFS) clauses, see http://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

(End of provision)

L.4 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS. (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR chapter 1) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement (48 CFR chapter 18) provision with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

(End of provision)

L.5 1852.215-77 PREPROPOSAL/PRE-BID CONFERENCE. (APR 2015)

(a) A preproposal/pre-bid conference will be held as indicated below:

Date: November 8, 2022

Time: 9:00 am to 12:00 pm CST

Location: NASA Johnson Space Center

2101 E NASA Parkway

Houston TX 77058-3696

Meeting place: After you sign in at the Building 110 (JSC Security/Badging Office) and get a wristband, at 9:00 am will meet for the kick-off presentations: Safety Briefing Orientation, and

Site Tour Briefing. The kick-off presentations will be held in Building 111 conference room – next door. We will begin the tour on-site JSC, go to the Sonny Carter Training Facility (SCTF), and return to JSC Building 110. We will not tour the Ellington Field site, nor the JSC Barge

Dock site.

Other Information, as applicable:

The anticipated length will be three hours. A 24-passenger bus will be used to transport attendees. In order to attend please contract Florence Ahadzie at Florence.A.Ahadzie@nasa.gov and cc: natasha.j.king@nasa.gov no later than 1:00 PM EST on October 28, 2022. In the body of that email please include the company name, the names of the attendees and if any special accommodations are required. You will receive an email that provides the time and agenda of the

DRAFT

http://www.hq.nasa.gov/office/procurement/regs/NFS.pdf mailto:Florence.A.Ahadzie@nasa.gov mailto:natasha.j.king@nasa.gov

L-4 site tour, please reply to that email no later than 1:00PM EST on November 4, 2022: restating your company name, city, state, the names of the 2 attendees, if any special accommodations are required, and confirm each attendee is a US Citizen, US National. There is a maximum of 2 attendees per company. No photographs/recording during the tour for security reasons will be allowed.

(b) Attendance at the preproposal/pre-bid conference is recommended; however, attendance is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

(c) Offerors, individuals, or interested parties who plan to attend the pre-proposal/pre-bid conference must provide the Contracting Officer in writing, at a minimum, full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful

Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Center-specific security requirements for this pre-proposal/pre-bid conference will be given to a company representative prior to the conference or will be identified in this solicitation as follows: (fill-in). Examples of specific identification information which may be required include state driver's license and social security number. Except for foreign nationals, the identification information must be provided at least 10 working days in advance of the conference. This information shall be provided at least 10 working days in advance of the conference for foreign nationals due to the longer badging and clearance processing time required. However, the Center reserves the right to determine foreign nationals may not be allowed on the Government site. The Government is not responsible for offerors' inability to obtain clearance within sufficient time to attend the conference. Due to space limitations, representation of any potential Offeror may not exceed 2 company representatives/persons per

Offeror. Any “lobbying firm or lobbyist” as defined in 2 U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying Disclosure Act of 1995 shall be specifically identified.

(d) Visitors on NASA Centers are allowed to possess and use photographic equipment

(including camera cell phones) and related materials EXCEPT IN CONTROLLED AREAS.

Anyone desiring to use camera equipment during the conference should contact the Contracting

Officer to determine if the site(s) to be visited is a controlled area.

(e) The Government will respond to questions regarding this procurement provided such questions have been received at least five (5) working days prior to the conference. Other questions will be answered at the conference or in writing at a later time. All questions, together with the Government's response, will be transmitted to all solicitation recipients via the government-wide point of entry (GPE). In addition, conference materials distributed at the preproposal/pre-bid conference will be made available to all potential offerors via the GPE.

(End of provision)

L-5

L.6 1852.215-81 PROPOSAL PAGE LIMITATIONS. (APR 2015)

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Vol

No.

Title Page

Limit

Items Excluded from the

Page Limit

Electronic Format

I. Technical

Acceptability

Phase-in Plan

(DRD-11)

12 None PDF

Labor Relations

Questionnaire

(Attachment 2)

None N/A PDF Form

Safety and

Health Plan

(DRD-02)

20 N/A PDF

II. Past

Performance

20 Environmental and Safety

Data, Past Performance

Attachments, Organizational

Chart, and Insurance Carrier

Information

PDF for Past

Performance and

Native Format for

Environmental and

Safety Data

III. Price

Templates

(Attachment 5)

None N/A MS Excel

Narrative None N/A MS Word

IV. Responsibility

Considerations

OCI Plan (if applicable)

20 N/A PDF

Subcontractor

Arrangement

Information

8 N/A PDF

Any other relevant

Responsibility

Information

None N/A PDF

V. Model Contract

L-6

SF26 N/A N/A PDF Form

Sections B-K None None MS Word

* All Offerors are required to submit the entire Model Contract inclusive of every Section A-J also to include all requested fill-ins. Offerors shall also submit Section K, Representations and

Certifications, with all fill-ins completed.

(b) A page is defined as one side of a sheet, 8 ½” x 11”, with at least one-inch margins on all sides, using not small than 12 point type. Foldouts count as an equivalent number of 8 ½” x 11” pages. The metric standard format most closely approximating the described standard 8 ½” x

11” size may also be used.

(c) Identify any exclusions to the page limits that are excluded from the page counts specified in paragraph (a) of this provision (e.g. title pages, table of contents) as follows: title pages and tables of contents. In addition, the Cost section of your proposal is not page limited. However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section’s page limitation.

(d) If final proposal revisions are requested, separate page limitations will be specified in the

Government’s request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror.

(End of provision)

L.7 1852.245-80 GOVERNMENT PROPERTY MANAGEMENT INFORMATION.

(JAN 2011) ALTERNATE I (JAN 2011)

(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245-81, List of Available

Government Property.

L-7

(d) The offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible Contracting Officer, the dates during which the property will be available for use (including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges (June 2007), and the contact information for the responsible Government

Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost.

Equipment approved as part of the award need not be requested under NFS clause 1852.245-70,

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment:

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times: [Enter the appropriate information]

(i) Existing available Government property listed in the provision at 1852.245-81 is provided “as-is.” NASA makes no warranty regarding its performance or condition. The offeror uses this property at its own risk and should make its own assessment of the property's suitability for use. The equitable adjustment provisions of the clause at 52.245-1, Government Property as included in this solicitation, are not applicable to this property. The offeror must obtain the

Contracting Officer's written approval before acquiring replacement property when it intends to charge the cost directly to the contract.

(End of provision)

L.8 1852.245-81 LIST OF AVAILABLE GOVERNMENT PROPERTY. (JAN 2011)

L-8

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-1, Government Property, included in this solicitation. The offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property.

Two (2) on-site workstations that include two computers and one network printer as

Installation Accountable Government Property.

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-2, Government Property Installation Operation Services, as included in this solicitation. The offeror shall notify the Government of its intention to use or not use the property.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

(End of provision)

L.9 JSC 52.215-107 GENERAL INSTRUCTIONS FOR PREPARATION OF

PROPOSAL (AUG 2018)

This acquisition is being conducted as a competitive 8(a) small business set-aside. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the Statement of Work (SOW). Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed

Contract; convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

L-9

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section M.

The items listed are not, however, all-inclusive and offerors should include in their proposals any further discussion believed to be necessary or useful in demonstrating their ability to perform the work under this Contract.

(e) The instructions in this part of Section L are directly related to the evaluation factors set forth in Section M.

(End of provision) https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

L.10 JSC 52.215-113 PROPOSAL FORMATTING INSTRUCTIONS (DEC 2019)

(a)

(1) The following requirements apply to all sections of the proposal: The proposal text shall be submitted on 8 ½ x 11-inch electronic paper. The metric standard format most closely approximating the described standard 8 ½ x 11-inch size may also be used. Information shall not be incorporated by reference. A suitable table of contents shall be provided with each volume for ready reference to sections, tables, and figures. Pages shall be formatted in a standard page style, without the use of numerous columns.

(2) The following requirements apply to the sections of the proposal which are page limited: Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Calibri font with single spaced 12-point text with a one-inch margin on all sides in accordance with Microsoft Word default settings. Character spacing shall be “Normal” per

Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall be no smaller than 12-point text size. Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated.

(3) All pages in each volume shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.)

for contents subject to page limitations. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations.

Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation.

(4) Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, page tabs, and section dividers that do not contain information that can be construed as proposal information will not be counted as part of the page limitations. However, these pages shall be https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

L-10 numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

(5) Large tables, charts, graphs, plans, figures, diagrams, and schematics (not text) may be inserted in 11 x 17 inch pages. These 11 x 17 inch pages shall be counted as two pages against the page limitations and shall have one-inch margin on all sides.

(6) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offeror(s) may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page-limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

(b)

(1) The following requirements apply to the sections of the proposal which are not subject to page limitations: Sections of the proposal which are not page limited do not need to abide by the font type or size, page size, or margin requirements of the page limited sections, though the offeror should ensure readability. All pages in each section shall be numbered sequentially with

Arabic numerals (1, 2, 3, etc.) Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government. Headers, footers, and corporate logos are not subject to the font type and size limitations.

(2) The electronic proposal shall be prepared and submitted in Microsoft Office® 365 applications (Word and Excel). Further, the Microsoft Excel spreadsheets shall be submitted in

Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file. Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

(3) Each volume of the proposal should be submitted as a separate electronic file.

(4) If final proposal revisions are requested, separate page limitations will be specified in the

Government's request for that submission.

(End of provision) https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

L.11 Electronic Submission of Proposals – Proposal Marking and Delivery Through

NASA’s EFSS Box (NOV 2021)

(a) The offeror shall submit its proposal via NASA’s Enterprise File Sharing and Sync Box

(EFSS Box), a FedRAMP Moderate certified platform. Electronic submissions shall not contain hidden formulas, tables, be locked, be password protected, or contain links to data not included

L-11 in the electronic copy. All electronic submissions should be searchable and should not contain scanned documents, except those documents that must be provided in their native format (e.g., signature pages, prior award fee letters for past performance, DCAA/DCMA approval letters, as applicable). The offeror shall ensure documents are free from viruses and malware, as documents determined by NASA to contain a virus or malware will not be opened or evaluated.

Subcontractors may submit their required proposal information separately using the instructions in this provision. The offeror shall ensure subcontractor submissions are made no later than the date and time specified for proposal submission and comply with all solicitation instructions.

(b) Prior to the submission of proposal files, offerors interested in submitting a proposal in response to this solicitation should notify Natasha King of their intent to submit a proposal at least 48 hours prior to the intended submission date, at the following email address: LARC-

GMAPSIII@mail.nasa.gov. The offeror shall courtesy copy (cc) Natasha King at

Natasha.J.King@nasa.gov on this communication. Offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to coordinate the submission of a test file with Natasha King several days in advance of the date and time specified for proposal submission in order to allow time to work through any submission issues.

https://nasagov.app.box.com/f/012ee6aadea5490bab0b64b1fcc65e98. The Offeror shall follow instructions regarding proposal submission found at https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission-

Instructions.pdf.

(d) Offerors are encouraged to include all individual proposal files within a single .zip file.

Electronic file names shall be limited to letters, numbers, dashes, and single spaces, with the exception of the period that is required before the file extension (e.g., .zip, .pdf), in order to successfully upload and download files from the EFSS Box system. The offeror shall not use special characters “/” or “\” in file names. The offeror shall sequentially number each file and clearly label the contents of the file and include the name of the offeror and subcontractor name

(if applicable) in the individual file name. Examples of acceptable individual file names are as follows (not specific to this solicitation):

For Prime Offeror Submissions:

1 - Prime Offeror name-solicitation number-MS Volume.docx

3. Prime Offeror name - solicitation number - PP Volume.pdf

7-Prime Offeror name - solicitation number Cost-Price Volume.xlsx

For Subcontractor Submissions:

1 - Prime Offeror name-Subcontractor Name-solicitation number-MS Volume.docx

3. Prime Offeror name –Subcontractor Name - solicitation number - PP Volume.pdf

7-Prime Offeror name – Subcontractor Name - solicitation number Cost-Price

Volume.xlsx

DRAFT

mailto:LARC-GMAPSIII@mail.nasa.gov mailto:LARC-GMAPSIII@mail.nasa.gov https://nasagov.app.box.com/f/012ee6aadea5490bab0b64b1fcc65e98 https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission-Instructions.pdf https://www.hq.nasa.gov/office/procurement/other/EFSS-Box-Offeror-Proposal-Submission-Instructions.pdf

L-12

Individual files cannot exceed 150GB per file. Submitted files shall not include password protection. Unless specifically authorized by the solicitation instructions, alternate proposal submissions shall not be submitted.

(e) Immediately after all files have been uploaded and the proposal has been submitted in its entirety, the offeror shall notify Natasha King at the following email address: LARC-

GMAPSIII@mail.nasa.gov with a listing of all documents by filename that were submitted via

EFSS Box. The offeror shall courtesy copy (cc) Natasha King at Natasha.J.King@nasa.gov on this communication. If any problems are experienced with the EFSS Box system (e.g., login, file transfer), please contact Natasha King via e-mail as soon as possible.

(f) The offeror is responsible for ensuring its proposal reaches the Government office designated in the solicitation by the date and time specified in the solicitation (see FAR 52.215-1(c)(3)).

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any submission requirements and established deadlines. Please note that uploading documents via EFSS Box and the transmission of the files from the offeror to the Government may not be instantaneous. To ensure timely delivery, the offeror is encouraged to submit its proposal at least 24 hours prior to the due date specified in the solicitation. The electronic submission of the proposal shall contain all information required by the solicitation to be determined responsive.

(End of Provision)

L.12 JSC 52.215-124 COMMUNICATIONS REGARDING THIS SOLICITATION

(AUG 2018)

(a) Any communications in reference to this solicitation shall cite the solicitation number and be submitted electronically via email to Natasha King at LARC-GMAPSIII@mail.nasa.gov and cc:

natasha.j.king@nasa.gov.

(b) QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN

WRITING and shall be submitted electronically to the above e-mail address by November 30, 2022 in order that answers may be obtained and disseminated in a timely manner, since it is not expected that the proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical activity personnel.

(End of provision) https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

DRAFT

mailto:LARC-GMAPSIII@mail.nasa.gov mailto:natasha.j.king@nasa.gov

L-13

L.13 JSC 52.215-125 OFFEROR ACCEPTANCE PERIOD (AUG 2018)

Proposals submitted in response to this solicitation shall remain firm for at least 180 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect. Offerors shall insert 365 into Block 12 of Standard Form 33, Solicitation, Acceptance, and Award.

(End of provision) https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

L.14 JSC 52.215-126 PERIOD COVERED BY PROCUREMENT (AUG 2018)

This solicitation covers a period of a 31-day Phase-In, a 2-year period of performance, one 2-year option, and one 1-year option period. For contracting purposes:

Dates Duration Contract Coverage

05/01/23 – 05/31/23 31 Days Phase-in

06/01/23 – 05/31/25 2 Years Base Period

06/01/25 – 05/31/27 2 Years Option 1

06/01/27 – 05/31/28 1 Year Option 2

(End of provision) https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf

L.15 JSC 52.242-90 JSC SUPER-FLEX WORK SCHEDULE (AUG 2020)

(a) Through Super-flex, JSC civil servants are encouraged to utilize the current civil service schedule to work 80 hours in a pay period, while “flexing” every other Friday simultaneously with the Center. These Fridays are called “Flex Fridays”. Super-flex also expands the use of

Work from Anywhere (WFA)/telework.

(b) JSC does not require that our contractor team members adopt a matching schedule. However, offerors should be aware that many civil servant customers will not be onsite on “Flex Fridays” and the center will go in “weekend mode” on “Flex Fridays”. "Flex Friday weekend mode" provides exceptions for some buildings. For more information on "Flex Friday weekend mode" and Super-flex, reference https://jscpeople.jsc.nasa.gov/Docs/telework/Super%20Flex%20Phase%202%20Updated.pdf https://officeofprocurement.jsc.nasa.gov/JPIprod/JPI-Consolidated.pdf https://jscpeople.jsc.nasa.gov/Docs/telework/Super%20Flex%20Phase%202%20Updated.pdf

L-14

L.16 PROPOSAL VOLUME INSTRUCTIONS - PAST PERFORMANCE PRICE

TRADEOFF WITH TECHNICAL PROPOSALS SOURCE SELECTION

This competitive source selection will be awarded to the Offeror whose proposal offers the best overall value to the Government that meets all solicitation requirements (See FAR 2.101 Best

Value) and is determined responsible in accordance with FAR 9.104, Standards. Further, the

Subcontracting Arrangement Information (SAI) and the OCI information will also be used to determine eligibility for award. This solicitation will be using a Past Performance Price Tradeoff

(PPTO) approach with technical proposals. Offerors are required to submit a Technical Proposal, which will be evaluated for acceptability based on the Technical Considerations. Offerors are required to submit proposals for the Past Performance and Price factors which will be evaluated by the Government as set forth in Section M of the solicitation. The Government seeks to select an offeror whose proposal represents the best value considering past performance and price. A tradeoff process (see FAR 15.101-1) will only be performed between past performance and price, not on technical considerations.

The offeror shall include the detailed information outlined below so that the proposal can be evaluated in accordance with the evaluation factors set forth in Section M, Evaluation Factors for

Award. The offeror shall structure each volume to adhere to the headings listed:

Volume I – Technical Acceptability Factor

Volume II – Past Performance Factor

Volume III – Price Factor

Volume IV – Responsibility Considerations

Volume V – Model Contract

L.17 TECHNICAL ACCEPTABILITY FACTOR – VOLUME I

The proposal must demonstrate that the offered services meet the requirements as set forth below. The Offeror shall describe or provide the following in Volume I:

Subfactor A: Phase-in Plan

The offeror shall provide a Phase-in Plan that adequately addresses all aspects of Section J-1, DRD-11.

Subfactor B: Labor Relations Questionnaire

The offeror shall provide a Labor Relations Questionnaire (Attachment 5) that adequately addresses all aspects of the attached questionnaire.

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Subfactor C: Safety and Health Plan

The offeror shall provide a Safety and Health Plan that adequately addresses all required aspects of Section J-1, DRD-02.

L.18 PAST PERFORMANCE FACTOR – VOLUME II

L.18.A JSC 52.215-114 PAST PERFORMANCE INFORMATION (JUL 2022)

(a) Offeror teams shall demonstrate past experience in all areas of the statement of work by submitting information on up to four past contracts for the team that best demonstrates their ability to perform the GMAPS III work. References with Government contracts are preferred, but not required. Offerors with no past performance experience shall so state.

(b) Offerors shall consider the recency and relevance, as they relate specifically to this solicitation. Only contract period of performances within 3 years from the date of the GMAPS

III original solicitation will be considered in the past performance evaluation.

• Contract number, cage code, NAICS code, and SAM Unique Identifier (if other than the prime, provide the prime’s contract number and the offeror’s cage code and SAM number)

• Contract value (If other than the prime, provide the overall contract value and the subcontract contract value)

• Number of full-time equivalent employees assigned to the contract (if other than the prime, provide the number of full-time equivalents provided by the applicable subcontractor/ entity)

• Employing Agency/Company Name

• Point of Contact (including address, telephone, and e-mail addresses)

• If a Government Agency, include both the Contracting Officer and Contracting Officer’s

Representative points of contact

• Contract Description

• Place of Performance

• Period of Performance

• Contract Type

• Status of Contract (current, terminated (if so, why), successfully completed (include completion date))

• The experience of the person(s) responsible for Labor Relations in negotiating collective bargaining agreements and resolving grievances.

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• Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. See sample consent letter at Attachment 4.

(d) Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. The submission shall include rationale supporting your assertion of relevance. This submission shall clearly detail what portions of the Statement of Work, the prime, major subcontractors, teaming partner, and/or joint venture partner are responsible for and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon to perform the proposed effort. If the Past Performance volume includes data on any affiliated company, division(s), business units, segments, or other organizations of your company, then provide a narrative to address what they will be responsible for and/or proposing to do and the specific resources (workforce, management, facilities, or other resources) to be employed and relied upon, such that said parent et al will have meaningful involvement in contract performance.

(e) In addition to the information above, Offerors, any major subcontractors, as defined above, and any other organizational entity (parent or affiliated company, division(s), business units, or segments of your company, which is considered to provide meaningful involvement in contract performance, shall each submit the Past Performance Questionnaire, Attachment 2, to all of the point of contact references required in paragraph (c) above. The Offeror is responsible for ensuring that all references are directed to return an electronic copy of each questionnaire directly to the Contracting Officer via e-mail to the contact.

(f) Provide an organizational chart displaying the relationships between the parent company, affiliate, and/or any other organizational entity (division(s), business units, or other segments of your company) which are proposed to perform the effort.

(g) Offerors shall provide the following performance data with explanatory remarks on contracts performed in the last three years. Offerors shall identify the applicable North American

Industrial Classification System (NAICS) Code for each contract and shall include points of contact for each contract. If a joint venture or prime-subcontractor relationship is proposed, the same information shall be provided for each company proposed. Explanatory statements shall be included as appropriate. For all work performed during the past three years, offerors shall provide the following:

• Environmental Data:

(1) Copies of any and all environmental non-compliance correspondence and citations from federal, state or local agencies or authorities with explanatory remarks.

• Safety and Health Data:

(1) Copies of any and all OSHA citations with explanatory remarks.

(2) Records of the company’s occupational injuries and illnesses. These records shall include, for each worksite, as a minimum, injury log (you may redact employee names), number of occupational injuries and illness (broken down by Days Away, L-17

Restricted or Transfer, and Other OSHA Recordable), annual average number of employees at the worksite, total hours worked by all employees, and applicable NAICS code. Provide records for the past three years with signature of a company executive.

Provide explanatory remarks of adverse performance and methods being used to improve performance. Format may be a copy of each year’s OSHA logs (Forms 300 and 300A) or equivalent occupational injury and illness data.

(3) A letter from the insurance carrier providing workers compensation coverage

(or equivalent) summarizing the Offeror’s Experience Modification Rates for the past three years, including history of changes to the experience modified rate. If there are no

Experience Modifier Rates, provide loss run data, liability and lawsuit history related to safety and health performance. If an Offeror self-insures, provide and certify the same information (except the experience modification rate history) with the signature of the responsible corporate officer or official.

L.19 PRICE PROPOSAL -Volume III

Instructions for the preparation of the Price Proposal are organized as shown in the following

Table and are presented below.

Paragraph

Price Proposal

Instruction Topic

(a) Introduction

(b) Specific Guidelines

1 Narrative Description of Direct Labor Rates

2 Standard Labor Categories

3 Full-Time Equivalent (FTE) and Productive Hours

1 Core Pricing

(d) Excel Pricing Model (EPM)

1 Workbook File a Format b Formulas c Locks

2 Electronic Price Proposal Organization

3 EPM Template Instructions

(a) Introduction

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The Offeror’s Price Proposal shall be compliant with and based upon the Offeror’s business systems. Certified cost and pricing data is not required; however, data other than certified cost and pricing data is required. To ensure that the Government is able to perform a fair assessment and determine the reasonableness of the proposed price, each Offeror is required to submit a

Price Proposal that is suitable for evaluation. A Price proposal that is suitable for evaluation shall:

• Account for all resources necessary to complete requirements of this RFP.

• Include a narrative portion that explains all pricing and estimating techniques, including the basis for proposed price estimates.

• Comply with applicable Federal Acquisition Regulation (FAR), NASA FAR Supplement

(NFS), and statutory requirements.

• Include all templates required in this RFP.

The Offeror’s Price proposal shall be submitted in one volume labeled Volume 3, Price Proposal.

(b) Specific Guidelines

The price instructions apply to the prime Offeror, inter-divisional organizations, and all major subcontractors with estimated total contract value that equals or exceeds $800,000 over the period of performance for this contract as defined in Section L.13, PERIOD COVERED BY

PROCUREMENT. For proposal preparation purposes, the term “subcontractor” shall include

“inter-divisional organizations.” A subcontractor is considered to be a “major subcontractor” if it meets or exceeds either of the dollar thresholds identified above. A subcontractor is considered to be a “minor subcontractor” if it does not meet or exceed either of the dollar thresholds identified above.

1. Direct Labor Rates

Prime Offerors, and all major subcontractors shall describe, in narrative form, all price elements listed below and fully explain the rationale and the methodology used to develop its proposed Direct Labor and Indirect Rates:

a) Labor Rates – Describe and discuss how the proposed labor rates are consistent with the Offeror’s approach to recruiting and retaining a qualified workforce. This narrative should accomplish the following:

i) Explain how the proposed labor rates will satisfy the economic terms of the applicable Department of Labor (DOL) Wage Determination (WD) or Collective

Bargaining Agreement (CBA). The Offeror shall state affirmatively that their proposed rates are in compliance with the WD or CBA for the place of performance. If a labor category is subject to both the WD and CBA, then the offeror shall state affirmatively that their proposed rates are in compliance with the CBA.

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ii) For each individual Standard Labor Category (SLC), describe the basis of estimate used to identify and propose the corresponding direct labor rates. The

Offeror shall identify the source data used to develop the proposed labor rates.

Further, the Offeror is to identify any source data considered, but not used.

Finally, the Offeror shall provide the rationale for both the selection and rejection of the source data used and not used. For example, if Salary.com was considered, provide the rationale for considering that data point, along with, the reasons and rationale for selecting or discarding these rates.

iii) Indicate the rate of escalation applied to the source data, if any, to bring it current to the Contract Year 1 start date. Additionally, indicate the rate of escalation applied to each additional contract year. Provide supporting rationale, including the basis of estimate, for utilizing the proposed rates of escalation. For labor categories covered under the CBA, use the escalation rate for wages that is established in the CBA.

2. Standard Labor Categories

To facilitate a consistent evaluation among Offerors, NASA SLCs are provided in

Attachment H. Offerors shall map their labor categories to the NASA SLCs. Offerors shall provide a brief narrative description of their labor categories and how they map to the SLCs to permit for a Government review based on the Offeror’s estimating system. Offerors are allowed to include additional SLCs for work that does not easily map into the SLCs provided in the solicitation. However, Offerors shall provide descriptions similar to the guidelines used in Attachment H.

Note: Offerors are required to provide the mapping of their labor categories to the NASA

SLCs in the EPM Incumbency Retention and Pay (IRAP) Template.

3. Full-Time Equivalent (FTE) and Productive Hours

A FTE is defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off. Offerors shall identify the FTE assumptions utilized in pricing their Price

Proposals.

Non-productive time includes such items as vacation, holiday and sick time, jury duty, or other excused absences that are accounted for separately under an Offeror’s specific accounting system. Offeror’s shall identify the productive hours assumptions utilized in pricing their Price Proposals.

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For example, a FTE based on 2,080 total hours and who receives 10 holidays (80 hours), three weeks of vacation (120 hours), and 10 sick days (80 hours), would be shown as a productive FTE of 1,800 hours (2,080 total hours minus 80 hours for holidays minus 120 hours for vacation time minus 80 hours for sick days).

For purposes of this solicitation, Offerors shall be required to provide their estimate of the required level of resources necessary to perform the SOW as discussed in the following paragraph:

1. Core Pricing

(a) Offerors shall propose the required resources – level of FTEs, appropriate skill mix, and amount of non-labor resources – necessary to accomplish their unique technical approach to performing the SOW portion identified as Core (i.e., Statement of Work Sections 1.0 – 3.9).

A Government Resource Estimate (GRE) is provided in Table L-1.

The GRE is the Government’s estimate of both the labor and non-labor resources required to perform this effort, without incorporation of any one Offeror’s specific management or technical approach. The GRE is based on historical usage factors and/or the Government’s estimated requirements for core work and is not considered to be a Government “plug number.” Offeror’s are required to develop their own resource estimates that support their unique management and technical approaches and shall provide supporting rationale in narrative form even if the Offeror uses the GRE for the basis of their proposal.

The proposed labor and non-labor resources are for the Prime Offeror’s entire team (i.e., the prime and all subcontractors) and shall be identified and described in Volume 1, Technical

Acceptability, Basis of Estimate (BOE) paragraph, from a management and technical point of view per the level of detail specified on the Technical Resources Template (TRT) contained in Section L, Attachment 5. Subsequently, in Volume 3, Price Proposal, the Offeror’s proposed Core FTEs and Non-Labor Resources (NLRs) for the entire team must be provided in the TRT and summarized in the TRST templates located in the “EPM Template-CF

(FFP).xlsx” workbook.

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Table L.1

CORE FTE GRE

SOW 1.0 – 3.9

SOW

Number

Standard

Labor