GIMC Performance Work Statement.pdf

Performance Work Statement Gallup Indian Medical Center

Gallup, NM 87301 Hazardous Medical Waste Collection and Disposal

Introduction:

The Gallup Indian Medical Center (GIMC) is a United States Federal Hospital that is a primary provider of comprehensive inpatient care, ambulatory care, dental care, preventive community health services, and environmental health services for federal recognized American Indians for the Navajo Area Indian Health Service and the Department of Health and Human Services.

The GIMC Housekeeping Department is soliciting for infectious waste collection and disposal services to be collected once per week as scheduled and provide callback service if necessary for emergency purposes.

Performance Based Scope of Work:

Contractor shall provide all necessary labor, equipment, material, supplies, and transportation, including treatment and/or disposal costs, to provide infectious waste storage, collection and disposal services in accordance with all Federal and State regulations.

Contractor’s equipment, including transport vehicles and storage containers, shall be maintained in good repair throughout the duration of the period of performance.

The Contractor’s performance will be evaluated in accordance with the standards set forth in the

Performance-based Matrix, paragraph 7.0. Specific tasks include:

1. Contractor Employee Identification. Contractor employees shall wear easily visible photo identification badges while on government property that identifies the employee by photograph, name and company.

a. Contractor’s Representatives shall wear CDC Approved Face Masks at all times on GIMC

Property.

2. Infectious or Biohazardous medical waste: As pertains to this contract, means a solid or liquid waste that is generated in the medical diagnosis, treatment or immunization of human beings or animals which presents a risk of disease transmission, as defined in the appropriate state regulations. Reference the New Mexico Administrative Code Title 20, Chapter 9, Part 2 Section

7 “Definitions.” Reference the New Mexico Administrative Code at http://164.64.110.239/nmac/parts/title20/20.009.0002.htm

3. Pick-up and Delivery. Contractor shall collect and remove infectious waste according to the following schedule except as otherwise negotiated and agreed upon by the COR and facility representative.

a. Scheduled Pick-up and Delivery. Pick-up shall be done between 8:00 a.m. and 5:00 p.m., generally on the same day of the week, unless otherwise approved by the facility representative.

b. Holiday Delivery: The Contractor shall coordinate holiday deliveries with the facility representative for an alternate pickup date.

4. Period of Performance: Base Year plus Two (2) Option Years

a. Base Year: October 01 , 2021 through September 30, 2022

b. First Option Year: October 01 , 2022 through September 30, 2023

c. Second Option Year: October 01 , 2023 through September 30, 2024 http://164.64.110.239/nmac/parts/title20/20.009.0002.htm

5. Fee Schedule: This is a Firm Fixed Price (FFP) Requirements-type services contract. The

FFP for each line item shall be inclusive of all necessary labor, materials, equipment, facility, supplies, permits, licenses and transportation, treatment and disposal costs, and Federal, State and local taxes.

The quantity amounts shown herein are estimated usage quantities based upon historical averages for the past 3 years. Consideration for the COVID 19 – Pandemic seen an increase in the FY2020 numbers and may be cause for an increase in quantity estimates.

a. BASE YEAR: October 01 , 2021 through September 30, 2022

Estimated Quantity

Unit of Issue

Unit Price

Total

Gallup Indian Medical Center 100,000 lb

b. FIRST OPTION YEAR: October 01 , 2021 through September 30, 2022

Quantity

Unit of Issue

Unit Price

c. SECOND OPTION YEAR: October 01 , 2021 through September 30, 2022

Quantity

Unit of Issue

Unit Price

6. GOVERNMENT FURNISHED PROPERTY

a. Storage Area. Gallup Indian Medical Center shall provide a designated area to store infectious waste storage containers for pick-up. The storage room or area shall be secure and not used for any other purpose. The storage area shall be easily accessible to the

Contractor.

b. Waste Collection bags. Red disposable plastic bags shall be provided and used by the facility to collect infectious waste within the healthcare facility. Red bags shall be securely tied or sealed before placement by Government employees into the Contractor-provided storage containers.

c. Protection of Government Buildings, Equipment, and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the

Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

7. CONTRACTOR FURNISHED PROPERTY

a. Storage Containers. Contractor shall provide storage containers with tight-fitting lids.

Containers shall be labeled as infectious waste, including the universal biohazard symbol.

Containers intended to be manually lifted by government employees shall not be greater than 40- gallon capacity to avoid excessive weight. Containers with wheels or intended for mechanical pick-up can be larger.

i. Storage containers shall be clean and dry when delivered to the facilities.

Container condition.

ii. Reusable containers shall be rigid, leak proof, puncture resistant and otherwise meet the requirements of New Mexico Administrative Code Section 20.9.8.13(c).

iii. The Contractor shall provide any liners that it requires to be used within its storage containers.

b. Scales. Contractor shall maintain certified scales for billable weight of infectious waste.

c. Facility Requirements: The Contractor’s facilities, vehicles, and equipment shall meet the requirements of the most current state and federal laws, including OSHA regulations for worker protection.

i. Facility Inspections: The Government reserves the right to conduct inspections of the contractor’s facilities.

d. Number of Containers. The Contractor shall determine the minimum number of storage containers required for GIMC in consultation with the facility representative. The facility representative can revise the minimum number required based on experience by notifying the contractor. The Contractor shall comply within two weeks of a written notice.

8. Reporting Requirements. In accordance with New Mexico Administrative Code Section

20.9.8.19 the Contractor shall

a. Collection Manifest. prepare an infectious waste manifest document for each pickup.

i. Manifests shall include the type and number of waste containers removed and the weight or volume of waste picked up for disposal.

ii. The Contractor shall secure the signature of the facility representative or designee on said manifest.

iii. A copy of the manifest will be left with the facility representative or designee.

b. Final Manifest. Within 30 days after a manifest is created for removal of infectious waste from a facility, the Contractor shall provide to the facility representative a copy of the manifest signed by the final treatment or disposal facility operator certifying receipt of the infectious waste for appropriate disposal. An electronic copy of the signed manifest is acceptable. Reference New Mexico Administrative Code Section 20.9.8.19.

c. Manifest/Billing Summary Reports. The contractor shall provide a summary report indicating volume, weight, and cost within 30 days after collection manifest is created. An electronic copy of manifests and billing summaries are acceptable.

d. Performance Activity Record. The contractor will maintain a record of commentaries related to the contract, name of the Gallup Indian Medical Center representative, a summary of the modifications/comment/complaint, the date received, corrective action(s) taken, and the date corrective action(s) completed. The COR may request to review the performance activity record during inspections, or request one at the end of each contract period.

e. Scale Certification. Scales used to weigh infectious waste shall be certified annually by an official certifying agency. Contractor shall maintain the certification records and upon request, provide a copy of the certification to GIMC.

f. Contingency Plan The contractor shall submit a Contingency Plan, and has the responsibility of notifying GIMC if at any time the plan is changed. The contingency plan shall be submitted within thirty (30) working days after the pre-performance conference for acceptance by the Government. The contractor shall notify GIMC of any event that jeopardizes performance under this contract. The plan shall include contingency operations for the following events, as well as any of which the contractor may also be aware.

9. Environmental Compliance: The contractor shall comply with all applicable local, state, and federal environmental regulations. The contractor shall provide an annual report within 30 days of the end of each contract period to GIMC. The annual report shall include an evaluation of existing work-practices, environmental compliance, and opportunities to reduce environmental impact as related to the following topics: potable water consumption, hazardous chemical usage, air emissions, solid waste generation, and energy consumption.

10. Contractor Qualification: The Contractor shall comply with all mandatory permits, licenses, registrations and all applicable federal, state, trial or local authorizations and regulations to perform services.

11. GIMC Facility Department Representative:

All work (except emergencies) shall be performed during regular working hours, 8:00 AM to 7:00 PM Monday through Friday, as scheduled with the designated facility representative listed below.

Gallup Indian Medical Center

P. O. Box 1337, Gallup, NM 87305

Switchboard: 505-722-1000

Randell Tom, Housekeeping Aid Supervisor randell.tom@ihs.gov

Telephone No.: 505-722-1530/1531

12. Contracting Officer’s Representative (COR): The COR is responsible for :

a. Monitoring the Contractor’s technical progress, including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirement(s).

b. Performing technical evaluation as required.

c. Performing technical inspections and acceptance required by this contract; and

d. Assisting the Contractor in the resolution of problems encountered in performance.

e. The COR for this contract shall be:

i. Name: Hoskie Becenti, Utility Systems Operator Supervisor

ii. Division: Facilities Maintenance Department

iii. Service Unit: Gallup Indian Medical Center

iv. Telephone: (505) 722-1000

v. FAX: (505) 722-1525

vi. Email: hoskie.becenti@ihs.gov Place of Performance:

Gallup Indian Medical Center 516 E. Nizhoni Blvd.

Gallup, New Mexico 87301 mailto:randell.tom@ihs.gov