GEA MECHANICAL SSJ.pdf

1 Ver 2.0 (01 July 2018)

Date: 02 FEB 2023

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) USNS LARAMIE (T-AO 203) PR Number(s): LTCN N218703017W579

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

P/N 2064-9902-040 SET OF SPARE PARTS FOR DRIVE; P/N 2142-2239-000 DISTANCE

RING ;P/N 2058-2241-020 CENTRIPETAL PUMP, COMPL; P/N 2064-9902-000 SET OF

SPARE PARTS BOWL/ HOOD; P/N 2064-3410-010 SPINDLE; P/N 2146-6642-010

CENTREPETAL PUMP COVER :P/N 2064-6691-000 SET OF REGULATING RINGS; P/N

2058-6642-030 CENTRIPETAL PUMP CHAMBER; P/N 2168-2337-020 SENSING LIQUID

PUMP SOLDERED

a) the name of the required source or brand name

GEA MECHANICAL EQUIPMENT US INC.

b) the required delivery date/period of performance and

03 MAR 2023

c) its intended use.

REPAIR PART FOR SEPARATOR, LUBE OIL OSE20-91-067/20

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

GEA MECHANICAL EQUIPMENT US INC.

SEPARATOR SPARES & EQUIPMENT LLC.

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III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

2 Ver 2.0 (01 July 2018)

A. __X___ Only one responsible source (select all that apply):

1. __X___ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

GEA MECHANICAL EQUIPMENT US INC. OWNS THE PROPRIETARY

RIGHTS TO THE DRAWING OF THE MATERIAL.

b. If drawings are included, who is identified as “owning” the drawings.

GEA MECHANICAL EQUIPMENT US INC.

2. ____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. ___X__ OTHER REASON:

a. ___X__ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: 10.6-002-01-AO

b. __X__ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): GEA MECHANICAL EQUIPMENT US

INC./ 2064-9902-040; 2142-2239-00; 2058-2241-020; 2064-9902-000 ; 2064-

3410-010; 2146-6642-010; 2064-6691-000; 2058-6642-030; 2168-2337-020

ii. Identify other vessels with this Make / Model:

T-AO 204; T-AO 202; T-AO 201; T-AO 200; T-AO 199; T-AO 198;T-AO

197; T-AO 196; T-AO 195; T-AO 194; T-AO 189; T-AO 187

c. _____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for

3 Ver 2.0 (01 July 2018) existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

d. __X___ OTHER:

4. __X___ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: 18 JAN 2022

b. Required delivery date / Period of Performance: 03 MAR 2023

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

d. Estimated production lead time: 21 DAYS

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

lost of redundancy for keeping the lube oil in proper working condition