GE Sole JA 150K.pdf

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 3: Request for Sole Source Justification Format >$150K

OFOC SOP Revision 05 Page 1 of 3 Original Date: 03/22/11 Revision 05 Date: 05/02/2016

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID:_______36C256-22-AP-0943____________________________________

1. Contracting Activity: Department of Veterans Affairs, NCO 16, Medical Center 598, Central

Arkansas Veterans Healthcare System, Little Rock, Arkansas 72205

2. Nature and/or Description of the Action Being Processed: This is a firm fixed price new purchase which is followed on of 21 previously purchased GE Carescape B850 monitors for the anesthesia department. The purchase of six additional GE Carescape B850 monitors is to equip new operating rooms.

FAR13.5 Simplified Procedures for Certain Commercial Items:

N/A

3. Description of Supplies/Services Required to Meet the Agency’s Need:

This is a requirement to procure 6 GE Carescape Monitor B850 V2 associatd with patient care monitoring for anesthesia care at the V.A Medical Center Little Rock, Arkansas, 4300 West 7th St, Surgical Department. The GE Carescape Monitoring Salient Characteristics includes:

• B850 VA CPU W/2 VIDEO

• CARESCAPE B850 ESP V2 SOFTWARE

• B850 V2 ENGLISH US GOV LOCALIZATION

• SFTWR LIC HZ60-B850 60HZ POWER FREQ

• POWER CORD N AMERICA 125V 3.8 STRAIGHT

• B850 80RP-ANESTHESIA SOFTWARE PACKAGE

• B850 ADEQUACY OF ANESTHESIA BUNDLE

• B850 8PAC- Post Anesthesia Care Software Package

• B850 8ICU- Critical Care Software Package

The GE Carescape Monitor B850 V2 is intergraded in the Preoperative, Post-operative, SICU and MICU suites, thus universal critical care monitoring for anesthesia clinicians. The GE Carescape Monitor provides necessary vital reading by which anesthesia clinicians can provide the best care for patients. Research has been developed for the GE monitors and concluded that GE Carescape establishes a sole source proprietary procurement with interpretability, connectivity, software and hardware essential for anesthesia care. The GE clinical representative will provide training, software instillation, and equipment needs.

OFOC SOP Revision 05 Page 2 of 3 Original Date: 03/22/11 Revision 05 Date: 05/02/2016

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In order to maintain consistency in all OR suites and not compromise patient care, all of the OR’s are being fully integrated with GE Carescape Monitor B850 V2 monitors, PDM’s and transport monitors to ensure continuity for surgeons, nursing staff, and anesthesiologists. Furthermore, the VA Medical Center in Little Rock Arkansas uses the GE Carescape Monitor B850 V2 throughout the entire hospital; therefore it is absolutely necessary to continue the use of this product to ensure the best quality of care for the patient.

The GE Carescape Monitor B850 V2 provides EKG, Pulse Oximetry, Invasive and Non-Invasive Blood Pressure, Temperature, CVP Pressure, CO2 Measurement, and Anesthetic Gas Agent Reading. This in compatible with all other GE monitors throughout the VA Medical Center in Little Rock Arkansas.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: In order to maintain consistency in all OR suites and not compromise patient care, all of the OR’s are being fully integrated with GE Carescape Monitor B850 V2 monitors, PDM’s and transport monitors to ensure continuity for surgeons, nursing staff, and anesthesiologists.

Furthermore, the VA Medical Center in Little Rock Arkansas uses the GE Carescape Monitor B850 V2 throughout the entire hospital; therefore it is absolutely necessary to continue the use of this product to ensure the best quality of care for the patient. Therefore, no other offers are being solicited because the VA Medical Center in Little Rock Arkansas is already using the GE Carescape Monitor B850 V2.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The estimates cost of this procurement , which includes the GE Carescape B850 V2 monitor and cables to attach to the Anesthesia machine. The government has received substantial cost reduction compared with what is offered to the public entities based on the contracted government pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: The requestors’ market research concludes that while there

OFOC SOP Revision 05 Page 3 of 3 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 are other vendors on FSS that are similar monitor equipment to the request GE patient monitoring equipment. None of them will function within the information and communication technology infrastructure that is currently in place at Central Arkansas Veterans Healthcare System. The requestors have concluded that if other competitors’ equipment were procured, it would require a full scale replacement of all operating room and PACU monitoring systems.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Due to the continuity of care amongst the VA Medical Center in Little Rock Arkansas none of the other vendors will able to function within the information and communication technology infrastructure that is currently in place. The requestors have concluded that if other competitors’ equipment were procured, it would require a full scale replacement of all operating room and PACU monitoring systems.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

REGGIE CLARK

CONTRACTING OFFICER

NCO 16

13. Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP.

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CLAY JONES Date

SUPERVISORY CONTRACTING OFFICER

NCO 16

http://vaww.pclo.infoshare.va.gov/PMWeb/Vol6Chapter6.aspx