Garrison Intake Transformers Replacement SOW.pdf

STATEMENT OF WORK

Corps of Engineers – Garrison Project

Garrison Intake Transformers Replacement Riverdale, ND

PART I – GENERAL

1.1 Scope of Work: The Contractor shall furnish all necessary engineering, manufacturing, management, supervision, inspection, personnel, tools, equipment, transportation, vehicles, and supplies/materials, except as otherwise provided for herein, required to perform the work according to the specifications and guidelines set forth within this contract.

1.2 Point of Contact (POC): The designated Point of Contact for this work is Adam Johnson, Contracting Officer’s Representative (COR) at 701-654-7711, adam.m.johnson@usace.army.mil.

See the Quality Assurance Surveillance Plan (QASP) for more information on project personnel and roles and responsibilities.

1.3 Experience and Qualifications: Contractor shall have a minimum of 5 years of experience with projects of similar scope and size and shall provide proof of the same.

1.4 Pre-work Meeting: Prior to commencement of any work, the contractor shall arrange a pre-work meeting to discuss administrative details, safety, schedule, and any other miscellaneous items with the POC. This meeting will be conducted remotely.

1.5 Progress Meetings: Monthly progress meetings (not to exceed one hour) will be held remotely between Corps of Engineers team members and the Contractor’s Project Manager and major design team members. Monthly meetings will be held for the duration of the contract unless the Government recognizes a need to change the frequency of the meetings based on project progress.

1.6 Commencement of Work: Upon receiving a Notice to Proceed (NTP) from the Contracting Officer, the contractor shall begin working diligently to fulfill all contractual requirements, within the time frame set by the project schedule.

1.7 Safety: All work shall be performed in accordance with applicable Occupational Safety and Health Act (OSHA) standards as well as the Corps of Engineers Safety Requirements (Safety Manual, EM 385-1-1). All manuals can be found on-line. No contractor activities are expected on the Government site for this project apart from the delivery of materials. If any other contractor activities do take place on the Government site, an Activity Hazard Analysis (AHA) shall be conducted on site.

1.8 COVID-19: All Department of Defense COVID-19 protocols in effect at the time of delivery shall be adhered to.

1.9 Security: All Contractor and associated subcontractor employees shall comply with applicable facility access and local security policies and procedures (provided by Government representative). Contractors who do not require Common Access Card (CAC) but require unescorted access to a DoD facility or installation are required to obtain a background check.

The Contractor shall provide all information required for background checks to be completed by the Omaha District Security Office in order to meet installation/facility access requirements.

Contractor shall use Attachment 3.3 to submit fingerprints to the District Security Office at:

CENWO-SL, 1616 Capital Avenue, Omaha, NE 68102 for background checks to be completed.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes. As previously stated in the Statement of Work, no contractor activities are expected on the Government site for this project.

1.9.1 List of Personnel: Submit a complete, updated and signed, list of all Contractor and subcontractor personnel, including their titles and intended working hours, who will be working on site prior to start of work. This listing shall be revised and resubmitted when personnel changes occur.

1.9.2 Personnel Risk Assessment: A minimum of seven days prior to engaging in work submit, to the CO or Project POC, a Personnel Risk Assessment (PRA) for each employee requiring authorized unescorted access to the Jobsite. The Contractor employee will only be allowed authorized unescorted physical access after the PRA is shown to and approved by the Government.

1.9.3 Authorized Unescorted Access Requirements: Perform a PRA on all Contractor personnel that require authorized unescorted access to the Jobsite. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

a. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all Contractor personnel that require authorized unescorted access to the Jobsite. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The COR through the Contacting Officer will approve, disapprove, or revoke authorized unescorted access to the Jobsite as a result of the seven-year background check in accordance with Army Directive 2014-05 Enclosure

2. The Government can perform the background check as described in Section 1.9

b. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Jobsite. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card is acceptable for identity verification.

c. The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Jobsite.

d. Escort Requirements - Contractor personnel not cleared for authorized access to the Jobsite may be escorted by Government or Contractor personnel that have authorized unescorted access to the Jobsite. All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

1. Verification of identity with photo identification

2. Name of escorting individual and verification of unescorted status

3. Time of entry into the Jobsite

4. Time exiting the Jobsite.

1.10 Special Qualifications: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Note: there are NO classified materials at this project location.

1.11 E-verify: The Contractor must pre-screen Candidates using the E-verify Program (https://www.e-verify.gov/) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system.

An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.12 Protection of Government Property: Not applicable to this contract.

1.13 Government Furnished Items and Services: Government personnel will install the contractor-supplied materials. The Government will not be furnishing any facilities, utilities, equipment, or materials for the contractor’s use.

1.14 Quality Assurance: The government will use the methods stated in the SOW and QASP to ensure that the Contractor is delivering the services and materials required by this SOW in an acceptable manner. The government has the right to inspect all services called for by the contract, to the extent practicable. The government shall perform inspections in a manner that will not delay the work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the Task Order. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by the Government or by Contractor at the discretion of the Contracting Officer.

1.15 Standards and Regulations: The Contractor shall perform to the standards in the contract and comply with all Local, State, and Federal Regulations during the services performed. The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this contract.

1.16 Pricing: The contractor’s proposal shall be firm fixed price. Pricing shall be entered into the Proposal Schedule in the Attachments section of this specification (Item 3.1 in PART III of this Statement of Work).

1.17 Invoices: A summary invoice shall be submitted by the contractor monthly after the completion of all deliveries made during a billing period. Services provided for the Federal Government are tax free. The final invoice shall include a written “Release of Claims” signed by a Contractor employee who has the authority to make the release specified therein. Email Invoices to the following address: adam.m.johnson@usace.army.mil

1.18 Payment: Will be made monthly after the Government has received and approved a correct monthly summary invoice for the completed work.

1.19 Period of Performance: The period of performance is 450 calendar days after award.

PART II – TECHNICAL PROVISIONS

2.1 Scope of Work

a. Contractor shall furnish all labor, equipment, supplies/materials, and supervision necessary to complete this scope of work.

b. Contractor shall design, fabricate, and transport two dry-type 13,800-480Y/277 V transformers to the Garrison Dam site. One transformer shall be rated at 759 kVA and the other shall be rated at 1000 kVA. Transformers shall be installed in an indoor location. Optional bid items include a High-Resistance Ground (HRG) system for each transformer. Installation of all materials will be performed by Government personnel. See the Technical Specifications for this contract for detailed technical requirements. Required tasks for designing, fabricating, and transporting the transformers and optional HRG systems consist of the following:

1. Submittals. The contractor shall transmit the following submittals to the Government:

i. Experience and Qualifications. Contractor shall provide proof of qualifications. See Section 1.3 in PART I of this Statement of Work.

ii. Project schedule. Upon receiving a Notice to Proceed (NTP) from the Contracting Officer, the contractor shall provide a project schedule to the Government indicating all project tasks and their dates and durations.

iii. Transformer drawings (and HRG system drawings if option is awarded) issued for Government review and approval.

iv. Quality control details, including factory test plan for the transformers (and for the HRG systems if option is awarded). Test plans must be approved prior to test being performed.

v. As-built transformer drawings (and HRG system drawings if option is awarded).

vi. Test reports with the results from the tests performed in 2.1.b.1.iv in Part II of this Statement of Work.

vii. Installation, Operation, and Maintenance manuals for the transformers (and for the HRG system if option is awarded).

viii. E-verify documentation. See Section 1.11 in PART I of this specification.

2. Design review. Government approval of the design is required before fabrication or procurement can begin. The contractor shall allow the Government 20 calendar days for the review. Upon submission of Government comments to the contractor, the contractor shall then correct any aspects of the design that are deficient or fail to meet specifications.

3. Transportation of materials to the Garrison Dam Power Plant at the following address. Transformers will be unloaded by overhead crane (operated by Government personnel) at the Intake Building. Deliveries are only accepted Monday – Thursday, 7 AM – 4 PM. Notify the Government at least 3 days in advance prior to shipment so that the necessary preparations can be made.

Shipment is FOB site.

U.S. Army Corps of Engineers

597 Garrison Dam Road Riverdale, ND 58565

4. Installation technical support. During installation of the materials by Government personnel, the contractor shall be available by phone or email to assist with a reasonable number of technical questions that may arise regarding the contractor’s design or installation instructions.

PART III – ATTACHMENTS

Map of Project Site 3.1

3.2 Background Check Request Form

Submit with fingerprint cards to:

CENWO-SL

1616 Capital Avenue Omaha, NE 68102

Omaha District Contractor Background Check

Contractor Information: (to be filled out by contractor)

Contract Name: Contract #:

Company Name: Address:

Company Owner: Owner Contact #:

Employee Information: (must match fingerprint cards submitted with form) Employee Name Job Title

(print additional sheets for additional employees)

USACE Contact Information: (to be filled out by COR – USACE ONLY)

Project Name: Address:

Garrison Project 597 Garrison Dam Rd Riverdale, ND 58565

COR Name: Adam Johnson

COR Contact #: 701-654-7711