FY23 SOW - SCBA PM-CM STATEMENT OF WORK_DRAFT.docx

STATEMENT OF WORK

FOR PREVENTIVE & CORRECTIVE MAINTENANCE OF ALL

SCBA UNITS, RIT PAKS, SKA/SAR PAKS, AIR MASKS, AIRLINE HOSES & AIR CARTS TO INCLUDE ANNUAL CERTIFICATION FOR SCBA BREATHING AIR BOTTLES/CYLINDERS WITHIN NAVY REGION SOUTHWEST

1. GENERAL: This is a non-personal services contract to provide Firm Fixed Price (FFP) preventive maintenance (PM) and Time & Material (T&M) corrective maintenance (CM) to government owned Fire and Emergency Services (F&ES) Self-Contained Breathing Apparatus (SCBA) equipment located within Navy Region Southwest (NRSW) to include annual certification of all SCBA Breathing Air Bottles/Cylinders.

1.1 DESCRIPTION OF SERVICES: The contractor shall provide SCOTT qualified technicians, appropriate equipment, supplies, tools, materials, supervision, and other items and non-personal services necessary to perform Preventive Maintenance (PM) and Corrective Maintenance (CM) to F&ES SCBA Units, Breathing Air bottles/cylinders, RIT Packs, SKA/SAR Packs, Airline Hoses, Face Masks and Air Carts to keep them within NFPA, manufacturer and government specifications as defined in this Statement of Work. PM will include annual certification of all SCBA Breathing Air Bottles/Cylinders. The contractor shall perform to the standards in this contract.

Services to be Provided: The Contractor shall perform maintenance and certification in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA) AFOSH, OSHA standards and testing procedures. PM will include annual certification of all SCBA Breathing Air Bottles/Cylinders.

The contractor shall provide required PM & CM maintenance for Scott Safety SCBA equipment located at multiple locations provided in Section 1.6.4. The amount of each type is as follows: for 448 X3 SCBA Air Packs, 467 X3 SCBA Regulators, 50 SKA-AT Packs SAR Packs, 44 RIT packs, 22 Air Carts, 8,400 feet -Air Hoses (100' Increments), 533 Face Masks, 1,016 - 45 minute cylinders, 548 – 60 minute cylinders and four (4) – 15 minute cylinders.

1.2 BACKGROUND: F&ES SCBA equipment located in NRSW requires PM to keep them in working order for Fire Fighter personnel use. Equipment also requires CM when unscheduled repair is needed due to breakage or malfunction as it occurs, or as detected (to occur) during PM performance. NRSW does not have the organic capability to provide services, and therefore, contractual support is necessary.

1.3 OBJECTIVES: The general objective of the contract is to maintain F&ES SCBA equipment within NFPA, manufacturer and Government specifications by having a scheduled preventive maintenance (PM), and the performance of corrective maintenance (CM). PM schedule shall also be used in identifying potential problems and rendering CM before the equipment becomes inoperable. CM will also be used for inoperable equipment deemed beyond economical repair (BER) by the Contracting Officer Representative (COR). Any equipment requiring repair or deemed beyond economical repair (BER) must be reported to the Installation Fire Chief and the Contracting Officer Representative (COR) by the end of the day of service or within 24 hours of discovery

1.4 SCOPE: The contractor shall provide PM and CM to F&ES SCBA equipment listed in attachments 1 through 10, located at Fire Stations on Multiple Installations across NRSW as listed in Section 1.6.4. NOTE: Equipment may move to another location due to operational commitments at other Installations. PM schedule shall also be used in identifying potential problems and rendering CM before the equipment becomes inoperable. CM will also be used for inoperable equipment deemed beyond economical repair (BER) by the Contracting Officer Representative (COR). Attachment 1 lists equipment.

1.5 PERIOD OF PERFORMANCE: The contract shall be established for one (1) Base Year plus four (4) 12-month Option Years, as follows:

FY23 Base Year: June 1, 2023 – May 31, 2024 FY24 Option Year 1: June 1, 2024 – May 31, 2025 FY25 Option Year 2: June 1, 2025 – May 31, 2026 FY26 Option Year 3: June 1, 2026 – May 31, 2027 FY27 Option Year 4: June 1, 2027 – May 31, 2028

1.6 GENERAL INFORMATION

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on ensuring that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the performance thresholds.

1.6.3 Hours of Operation: The contractor may schedule PM/CM services between the hours of 7 am through 4 pm PST Monday thru Friday. After hours, weekends or Federal holidays must be scheduled with the Installation Fire Chief IN ADVANCE. It is at the discretion of the Installation Fire Chief to allow ANY work outside normal working hours. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is open and operational. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential and all new personnel require proper vetting process through DBIDs. The COR will assist the contractor in the vetting process and base access.

1.6.4 Place of Performance:

Access to the Fire Station designated work space may be granted after official hours, on weekends and Federal Holidays only with permission from the Installation Fire Chief. The Contractor will be assigned space within the Fire Station facilities to complete the required tasking, as necessary. All work shall be performed at the following locations:

1.6.4.1 METRO SAN DIEGO INSTALLATIONS (Naval Base Coronado, Naval Base Point Loma, and Naval Base San Diego, CA):

The Metro San Diego Installations encompass the twelve fire stations below:

a. NB Coronado Station 11, Bldg. 792, Hanger Rd, Coronado, CA 92134

b. NB Coronado Station 12, Bldg. 33, Saufley Rd, Coronado, CA 92134

c. NAB Coronado Station 13, Bldg. 19, Kwajalein Rd, Coronado, CA 92134

d. OLF Imperial Beach Station 14, Bldg. 4, 1498 13th St, Imperial Beach, CA 91932

e. San Clemente Island (SCI) Station 112, Bldg. 60143 Administration Rd, San Diego, CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

f. San Clemente Island (SCI): Station 113, Bldg. 60006 Perimeter Rd, San Diego CA 92132. Note: Government will transport all technicians and equipment to San Clemente Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SCI.

g. NB San Diego Station 16, Bldg. 42, Kalbfus Rd, San Diego, CA 92136

h. NB San Diego Station 17, Bldg. 3349, 3349 Norman Scott Rd, San Diego, CA 92136

i. NAVMED Balboa Hospital Station 18, Bldg. 10, 34800 Bob Wilson Dr., San Diego, CA 92140

j. MCRD Station 19, Bldg. 614, Belleua Ave, San Diego, CA 92140

k. NB Point Loma Station 110, Bldg. 439, 140 McClelland Rd, San Diego, CA 92106

l. NB Point Loma Station 111, Bldg. 340, 271 ½ Catalina Blvd, San Diego, CA 92106

1.6.4.2. NAVAL AIR WEAPONS STATION CHINA LAKE (NAWSCL) CA:

NAWSCL encompasses the three fire stations below:

a. NAWS China Lake Station 21, Bldg. 00878, 1 Administration Circle, China Lake CA 93444-6100

b. NAWS China Lake Station 22, Bldg. 20009, 1 Administration Circle, China Lake CA 93444-6100

c. NAWS China Lake Station 23, Bldg. 70004, 1 Administration Circle, China Lake CA 93444-6104

1.6.4.3. NAVAL AIR STATION LEMOORE (NASL) CA:

NASL encompasses the two (2) fire stations below:

a. NAS Lemoore Station 61, Bldg. 770 Franklin Ave. NAS Lemoore CA 93246

b. NAS Lemoore Station 62, Bldg. 190 Franklin Ave. NAS Lemoore CA 93246

1.6.4.4. NAVAL WEAPONS STATION SEAL BEACH (NWSSB) CA:

NWSSB encompasses the one (1) fire station below:

a. NWS Seal Beach Station 31, Bldg. 203; 800 Seal Beach Blvd, Seal Beach, CA 90740

1.6.4.5. NAVAL AIR FACILITY EL CENTRO (NAFEC) CA:

NAFEC encompasses the one (1) fire station below:

a. NAF El Centro Station 41, Bldg. 137, 1604 3rd Street, El Centro CA 92243

1.6.4.6. NAVAL AIR STATION FALLON (NASF) NV:

NASF encompasses the two (2) fire stations below:

a. NAS Fallon Station 41, Bldg. 18, 4th St, Fallon NV 89496

b. NAS Fallon Station 42, Bldg. 302, Churchill Ave, Fallon NV 89496

1.6.4.7. NAVAL BASE VENTURA COUNTY (NBVC) CA:

NBVC encompasses the four (4) fire stations listed below:

a. NBVC Point Mugu Station 71, Bldg. 391 Ronald Reagan, Point Mugu, CA 93042

b. NBVC Point Mugu Station 72, Bldg. 642 Ronald Reagan, Point Mugu, CA 93042

c. NBVC Port Hueneme Station 73, Bldg. 430 Patterson Rd., Port Hueneme, CA 93043

d. NBVC St. Nicholas Island (SNI) - Station 74, Bldg. 144 Monroe Dr., San Nicholas Island, CA 93042. Note: Government will transport all technicians and equipment to San Nicholas Island by barge and/or Government air transport at no cost to the Contractor. Contractor must provide 14-day notice to the Installation Fire Chief to ensure Contractor personnel and equipment are added to the barge and/or Government air transport manifest. Please note there are times when the barge and/or Government air transport can be delayed due to weather conditions or flight delays. No reimbursement will be given to the Contractor relating to weather or flight delays to SNI

1.6.5 Type of Contract: The Government will award a combination of a Firm Fixed Price (FFP) and Time & Materials (T&M) contract for PM and CM services, respectively.

1.6.6 Security Requirements: UNCLASSIFIED

1.6.6.1 Base Access: The contractor shall maintain proper security protocol in accordance with all base regulations. Security approval for all contractor personnel will be obtained through the COR. Identifications furnished for approved employees shall be returned to the COR by the contractor immediately when such employees are no longer employed under this contract. The contractor is responsible for ensuring that all employees requiring routine access to Government facilities during the period of performance of this contract are properly registered in Defense Biometric Identification System (DBIDS). Special requirements must be met for access to NAWS China Lake and Marine Corps Recruit Depot (MCRD). Contractor must work with the COR to provide additional documents required for access to these sites.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain required SCOTT Technician certifications during the performance of tasks under this contract.

Contractor shall provide SCOTT SAFETY qualified personnel to complete annual certification, testing, required maintenance and parts warranty replacements of Scott Safety SCBA/SAR/RIT/AIRLINE REGULATORS SCOTT SAFETY Mobile air carts equipment. Contractor must provide proof of authorization from the OEM to perform work on SCOTT SAFETY SCBA equipment. All services shall be performed in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA) AFOSH, OSHA standards and testing procedures.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the COR will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. An appointment letter issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.12 Technical Assistant (TA). Technical Assistants (TA) are assigned on-site to provide technical assistance and support to the COR in the administration of the contract. TA may assist the COR in executing assigned inspection and monitoring duties. However, TAs may not provide any technical direction or clarification directly to the contractor. TA is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. TA POC will be provided upon award.

1.6.13 Key Personnel: List of local Points of Contact (POCs) - Will be provided upon contract award.

1.6.14 Other Direct Costs. This category includes parts, and/or labor cost, and/or round trip travel cost (if additional trip is required) as result of providing CM service not performed as a part of PM. These charges must be communicated to the COR in writing before the CM is performed.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. BER EQUIPMENT. Beyond-economic-repair-equipment - inoperable equipment for which repair cost is estimated to exceed acquisition cost by 25% or more.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The Contracting Officer is the only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CORRECTIVE MAINTENANCE (CM). Unscheduled repair required to restore equipment to operational condition within NFPA & manufacturer predetermined tolerances and limitations. CM evolves from equipment failure or indications of equipment degradation making equipment failure likely. CM includes, but not limited to adjustment, alignment, and/or replacement of malfunctioning part or component.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

2.1.8. EMERGENCY SITUATION. Equipment malfunction that may cause complete shutdown of Fire operation.

2.1.9. MAINTENANCE. Set of actions taken to ensure that equipment perform their intended function when required.

2.1.10 PERIODICITY. Frequency of performance of Manufacturer prescribed maintenance service for the specific equipment; expressed in Monthly (M), Quarterly (Q), Annually (A), and Every Other Month (EOM).

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. PREVENTIVE MAINTENANCE (PM). Scheduled maintenance performed on equipment to keep it in good working condition and operating within manufacturer predetermined tolerances and limitations. PM may include inspection, cleaning, lubricating, calibrating, adjusting or replacing “Bench Stock” – i.e. nuts, bolts, screws, electrical fittings, batteries, o-rings, solder and/or flux, oil grease, cleaning supplies.

2.1.13. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.14. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.15. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

2.1.17. WORK DAY. Monday through Friday, except Holidays, unless specified otherwise.

2.1.18. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NONE

3.2 Facilities: PM and CM services shall be performed at Government facilities where equipment are located.

3.3 Utilities: The Government will provide basic utilities to include electrical power and water for tools needed for contract performance. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish PM or CM maintenance.

3.4 Equipment: NONE

3.5 Materials: NONE

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this SOW. Must maintain an organized and clean assigned work area at all Fire Stations.

4.2 Materials. The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this SOW.

5. SPECIFIC TASKS:

5.1 Contract Award/Acceptance.

5.1.1 Initial Performance Schedule. The contractor shall provide a projected PM/Certification schedule within 30 days of contract award to the COR and Region Fire Chief. This schedule shall list all locations and projected dates of arrival. The scheduled dates will take into consideration past inspection/certifications dates to ensure no piece of equipment listed in Attachments 1 through 10 on this contract fall outside of certification. Current certification expiration dates shall be provided by the Installation Fire Chiefs for this purpose.

5.1.1.1 Security Clearance/Base Access. (See section 1.6.6.) Contractor must provide names of contractor and sub-contractor employees to be vetted through security for base access. Form DD-4412 must be completed by each employee requiring access to Installations and each employee must be listed on the NRSW Security spreadsheet. COR will provide DD-4412 and spreadsheet upon award of contract. This information must be provided to the COR within 21 days after contract award date.

5.1.2. Work Summary Report. The contractor shall provide results of the equipment evaluation/analysis in the form of a report to the Contracting Officer’s Representative (COR) within 5 days after work completion via email to the COR. The report shall identify the equipment by location (Installation and fire station), serial number, model number, type of equipment, operable or not operable, and any pertinent information regarding work on the equipment required to return it to working condition as specified in the manufacturer’s manual.

5.1.3. Payment and Invoicing.

5.1.3.1. Payment shall be made through the WAWF as stated in Contract Terms and Conditions.

5.1.3.2. The Contractor shall submit an electronic invoice to the COR and the Financial POC. An invoice must include the following information:

- Name and address of the Contractor;

- Invoice date and number;

- Contract number, contract line item number and, if applicable, the order number;

- Description, quantity, unit of measure, unit price and extended price of the items delivered;

- Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, and phone number of person to notify in event of defective invoice

5.1.4. Government Action. The COR will provide a written response VIA EMAIL within 15 days from receipt of the Work Summary Report containing equipment deemed to be inoperable and requiring CM. The Government reserves the right to determine if replacement or recommended repairs will be accomplished. Equipment determined to be beyond economical repair (BER) will be deleted from attached listings (7.4, Attachment 1) and shall not be included in the PM schedule. Government reserves the right to replace the equipment (with similar function/capacity equipment) that has been removed from the list during the life of the contract at no additional cost.

NOTE: Inoperable equipment requiring CM shall be reported to the COR and the Installation Fire Chief by the end of the day of discovery or within 24 hours of determining its inoperability. Repair of equipment determined eligible for repair shall be accomplished in accordance with the requirements set forth in the manufacturer manual.

5.1.5. PM Schedule. PM Schedule Coordination. The contractor shall coordinate Installation visitation with the Installation Fire Chief at least TWO WEEKS prior to actual arrival onsite to perform work. Finalized schedule must be submitted to the COR before initiating any work. Current certification expiration dates shall be provided by the Installation Fire Chief for this purpose. Installation POC list will be provided upon contract award.

5.1.6. Addition and deletion of equipment during period of performance (POP). There will be no change in the Firm Fixed Price portion of the contract during POP for as long as the change is within plus or minus five percent (i.e. ± 5%) of the total number of pieces of equipment in a specific fire station recorded at the time of contract award. Government replacement of equipment will be performed one for one of similar form, fit, and function – e.g. remove one oven, add one oven of similar size and capacity with the one removed. Contractor shall be responsible for identifying variances greater than 5% and shall forfeit any claim for equitable adjustment should it fail to notify the COR within 60 days from date the additional equipment (that exceeded the 5% limit) was put in service.

5.2 Basic Services. The contractor shall provide fully qualified and accredited SCOTT Service technicians to provide PM and CM services as required in this SOW. PM is performed as scheduled, while CM may be performed during PM performance, it may also be performed during separate visit as requested by the COR. PM and CM shall be performed with the main objective of having ALL equipment to be in operational status when needed. In Option year 2, Hydrostatic testing and recertification will be performed for all Breathing Air Bottles/Cylinders (See Section 5.2.2).

5.2.1 Preventive Maintenance (PM). PM shall be performed as scheduled for each piece of equipment listed in Attachment 1 in accordance with prescribed Government manuals/instructions/ directives and individual equipment manufacturer manuals to keep them in good working order.

5.2.1.1 PM Frequency. PM Schedule will be provided to the COR within 30 days after award to include all Installations. Modifications to this schedule may be negotiated with the COR and the Installation Fire Chief. Any changes to the schedule must take into consideration the expiration of SCBA equipment and Air Cylinder certifications for each installation. Annual servicing of all components listed on contract must be completed.

NOTE: Any equipment that is unavailable for PM but is listed as an asset to receive PM will be noted on the W/O and the COR notified of said deficiency so it may be addressed with the Installation Fire Chief.

5.2.1.2 Equipment Operating and Maintenance Parameters. PM consisting of on-site inspection, testing, maintenance, and recertification of SCBA units and its components within Navy Region Southwest shall maintain strict compliance with NFPA, Manufacturers maintenance requirements, and NIOSH air regulations as laid out in section 1.6.8 to preserve the integrity of the SCBA Equipment and Air Cylinders to avoid unforeseen equipment failure that could cause damage to life and limb.

5.2.1.3 Service shall be conducted on-site and include an inventory of each unit by serial number, model number, location/station number and current service date. PM shall include but is not limited to the following:

· Each unit will be inspected visually.

· The SCBA unit shall be flow tested annually on a Posichek machine, and/or after any modifications requiring a new flow test as outlined in the current SCOTT Technician manuals and Posichek manual. No SCBA shall be returned to service unless accompanied by a Posichek flow test sheet indicating that it has passed all tests 100% and Flow Test sheet is signed by the technician. All completed Flow Test sheets will be provided to the Installation Fire Chief and COR within 7 business days.

· The regulator shall be visually and functionally tested as outlined in the Scott Technician manual. The pressure reducer shall be visually and functionally tested as outlined in the Scott Technician manual.

· The harness and backpack assembly shall be visually and functionally tested as outlined in the Scott Technician manual.

· PM for cylinder assembly includes the hand-wheel mechanism and pressure gauge, burst disc safety device and valve assembly in its entirety. The cylinder vessel shall be visually inspected and Contractor shall replace any items needed to return it to usable service.

· All flow test reports shall include all serial numbers of the SCBA/SAR/RIT/AIRLINE REGULATORS/ SCOTT Mobile air carts being tested. A copy of all flow test reports must be provided to the COR and Installation Fire Chief within 7 business days of completion of service for each installation.

· All adjustments or repairs made shall be clearly stated in the comments section on the POSICHEK form before being printed and signed. If no adjustments/repairs were made to the unit being tested it shall be stated as such. A copy of all flow test reports must be provided to the COR and Installation Fire Chief within 7 business days of completion of service for each installation.

· All annual certifications, required maintenance and warranty repairs shall be performed on site.

· AA & AAA (voicecomm’s) Batteries shall be replaced annually by Contractor at annual servicing. Batteries shall be supplied by the contractor as a component of PM. All batteries being replaced shall be of same type as authorized by SCOTT Technician manual. All batteries shall be changed in PASS device, Voice Comm, RIT PAK, Chest gauge, SARPAK Gauge assembly, and no mixing of used and new batteries are authorized. The date shall be written on batteries with month / year. All batteries shall be in compliance with manufacturer recommended specifications.

· Full electronic testing of PASS (Personal Alert Safety system), shall be visually and functionally tested as outlined in the Scott Technician Manual.

· Mobile Air Cart Pressure gauges are tested and calibrated. If gauges are not within factory tolerance they shall be replaced and identified in the Work Summary Report.

· Mobile air cart Hand Valves are operationally tested and serviced. If the valve no longer meets minimum operational requirements it will be replaced.

· High Pressure (HP) hoses are checked for damage and replaced if necessary.

· Airline Regulators shall be visually and functionally tested as outlined in the Scott Technician manual.

· The wheeled frame unit, pneumatic unit HP system, LP system, mainframe unit, and electrical unit will be inspected according to manufacturer requirements.

· The following final performance tests will be performed and documented leak, static LP manifold pressure, flow rate, and relief valve set point.

· Testing, maintenance, and recertification of confined space hoses, SAR hoses, air cart hoses or low pressure supplied air line systems will be tested and marked in accordance with NFPA 1852, 1981, 1982, 1404.

5.2.2 Breathing Air Bottles/Cylinders Hydrostatic Testing and Recertification. Hydrostatic testing for all Breathing Air Bottles/Cylinders shall be performed in Option Year Two (2) of this contract. If a cylinder is found to be at the end of its 15-year life cycle, it shall be noted on the W/O, reported to the COR and the Installation Fire Chief, pulled out of service and tagged as such. (See attachments 1 through 10 for equipment lists)

5.2.3 Corrective Maintenance (CM). CM is repair service required to restore equipment to its working condition and operating within NFPA, Government and Manufacturer predetermined tolerances and limitations. Services shall be completed within 3 working days, unless, as determined by COR, it is not feasible due to event or situation beyond the control of the contractor. In such a case, contractor shall provide a reasonable target date of completion for COR approval. If in the COR’s opinion that provided target date will create an emergency situation (see definition), and the contractor refuses to change proposed target date to an earlier date the COR deemed necessary to prevent emergency situation, the Government reserves the right to enter into a contract with another contractor to complete the CM. CM performance shall be performed on equipment when triggered by one of the following:

5.2.3.1 Routine COR request. Contractor shall provide a written cost estimate for all repairs within 2 business days from the date request is submitted by COR. The cost estimate shall include equipment description, number of hours required to effect the repair and the associated labor cost, replacement parts name and cost, and the grand total cost of the CM. CM shall be performed no more than 3 working days from date cost estimate is approved by the COR. All cost estimates for CM or repairs must be approved by the COR in advance of the work being performed and must be in writing. Communication will be by Email for routine requests.

5.2.3.2 CM requirement identified during PM. When CM requirement is identified on an equipment undergoing PM service, CM shall be performed by the contractor to the equipment as long as: (a) it can be performed during normal working hours (see section 1.6.4), and (b) can be accomplished without deviating from the original scheduled equipment PM (i.e. all equipment originally scheduled are serviced). When CM cannot be completed during the PM day for whatever reason, additional time for a separate visit must be communicated to the COR for approval. Otherwise, the CM may be continued during the next scheduled PM day (where the equipment is located). COR approval is not required when CM is discovered during performance of scheduled PM and ONLY when there is no associated additional cost to the Government. All other CM requiring parts, travel and/or labor cost must be approved by the COR.

5.2.3.3 Emergency COR request. Under an emergency situation (see paragraph 2 - Definitions and Acronyms), CM shall be performed within 1 working day (i.e. 24 hours) from date request is communicated by the COR and received by the contractor. Cost estimate as described in 5.2.3.1 above may be performed via phone conversation between COR and contractor, but confirmed and approved via Email before CM performance.

5.2.2.4 The contractor shall provide a CM report of performed CM services to the COR within 2 business days following CM of inoperable or malfunctioning equipment. A CM equipment log will be utilized and maintained by the contractor to record all services rendered.

5.2.3 Parts. The contractor shall acquire brand new OEM only parts needed to complete performance of CM using the most economic means to ensure equipment is repaired with minimal downtime. Fair and reasonable pricing shall be demonstrated to the COR by showing that price is within plus or minus 5% of Commercial item pricing. Proof of Commercial item pricing can be from: Internet sources to include manufacturer, distributor and other reseller website, or any other sources where price is shown to Government buyers and/or the general public; manufacturer pricing schedule. All procurement of replacement parts must be approved by the COR in advance of purchase.

5.2.3.1 Sales Tax Exemption: The Contractor is hereby advised that the United States Government and Agencies are exempt from State and Local Government Tax by virtue of Article 6 of the United States Constitution. No exemption certificate is required.

5.2.4 Reports and Deliverables. The contractor shall provide written documentation of any performed PM and CM service in a written report to the COR within 2 business days following performance. A repair equipment log will be utilized and maintained by the contractor to indicate all services rendered. See Technical Exhibit 2.

Deliverables: Complete records and reports are kept of all test results. The following must be provided to the Installation Fire Chief and COR during and/or after each installation’s service visit:

· During the service visit, any deviations will be returned to manufacturer’s operating standard or tagged out of service for repair or due to end of service life and reported to the Installation Fire Chief or Operations Chief on duty by the end of the day and to the COR on the next business day.

· Any SCBA units or components that do not pass inspection will be labeled with an “OUT OF SERVICE” tag, identified on the Work Summary Report and reported to both the COR and Program POC by the end of day of service.

· If cylinder is found to have any damage, a price quote for repair for budgeting purposes must be provided to the COR and Program POC within 5 business days. The price quote must contain the Federal Fire Department (FFD) number the of cylinder and manufacture serial number, the type of damage and the cost to bring cylinder back to 100% serviceability. No repair will be performed until the government determines further action. Repair/maintenance work above and beyond warranty; for “out of service” items; or for “damaged” items would need to be performed under a separate competitive contract.

· After completion of the service visit a Work Summary Report of services provided including each components serial number, model number, the installation/location, the internal fire department numbering current service date and service status within 7 calendar days to the Installation Fire Chief and COR.

· Contractor must provide proof of current Certificate of POSICHECK and PORTACOUNT calibration performed by a certified technician. Certification for the POSICHECK is through Honeywell. Certification for the PORTACOUNT is through TSI (Precision Measurement Instruments).

· All Flow Test Sheets complete with proper comments as outlined above and be permanent to the form (no hand written ink comments allowed) then shall be signed by the service tech.

· In conjunction with the Work Summary Report, the contractor will provide a copy of all SCOTT Testing results for each SCBA unit when the Work Summary Report is submitted.

· Contractor must provide proof of current SCOTT SAFETY SCBA technician certification.

· Contractor must provide a schedule of performance within 30 days of contract award date.

6. APPLICABLE PUBLICATIONS.

6.1 The Contractor must abide by, but not limited to: The 2018 edition and any updates for the duration of this contract of the NFPA 1400, Standard on Fire Department Occupational Safety and Health Program. Scott Technician manuals, Honeywell Posichek Manual, NFPA 1842, 1981, 1982, 1404, NIOSH Self Contained Breathing Apparatus (SCBA) Standards.

(https://www.cdc.gov/niosh/npptl/respstandards/approvedstandards/scba_cbrn.html).

Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 - Quality Assurance Surveillance Plan (QASP)

7.4. Attachment 1 - Region Equipment List By Installation

7.1 TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

*Situations that are beyond the control of the contractor that prevent PM performance to an equipment will not count against the 100% requirement (e.g. un-scheduled base closure, acts of nature, etc.).

**Delay caused by parts availability will not count against the contractor provided the situation is communicated to the COR the day of the knowledge of the situation, and the COR is also provided the target of CM completion.

7.2 TECHNICAL EXHIBIT 2

Schedule of Deliverables

Quality Control Plan (QCP)

PWS 1.6.1

CONTRACTING OFFICER

Equipment Status Report –

PWS 5.1.1.1

NLT 30 Days After Contract award

1 Original and 1 Copy

MS Word or MS Excel Spreadsheet

COR with copy to STATION FIRE CHIEF

PM Schedule -

PWS 5.1.1.3

CM Cost Estimate

PWS 5.2.2.1/5.2.2.2

CM Cost Estimate

PWS 5.2.2.3

CM Report/Log

PWS 5.2.2.4

7.3 TECHNICAL EXHIBIT 3

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PERFORMANCE

ELEMENT

PERFORMANCE

REQUIREMENT

SURVEILLANCE

METHOD

ACCEPTABLE

QUALITY LEVEL

INCENTIVES/

DISINCENTIVES

PWS:

SEC 1.0 Thru 1.6.14 Read and acknowledge the requirements for annual maintenance services, PM & CM, and Security requirements as laid out in this contract

Acknowledgment is required

Adverse Performance/response to be documented in

CPARS

PWS:

SEC 5.2.1 Thru 5.2.2

Preventative Maintenance (PM) Complete PM and provide records of work performed and report any items that need CM to Fire Chief and COR.

• COR periodically reviews contractor records and discusses with Fire Chief for confirmation of communication and accuracy of performance at site 100% of records and reports performed and provided to Fire Chief and COR.

>94% of records and reports performed and provided to Fire Chief and COR.

Adverse performance documented in

CPARS

PWS:

SEC 5.2.3 Thru 5.2.4

Corrective Maintenance (CM)

Complete PM and provide records and invoices for work performed and report any items that are BER to Fire Chief and COR.

• COR periodically reviews contractor records and discusses with Fire Chief for confirmation of communication and accuracy of performance at site 100% of records and reports performed and provided to Fire Chief and COR.

>94% of records and reports performed and provided to Fire Chief and COR.

Adverse performance documented in

CPARS

PWS:

SEC 5.1.3

Invoicing Compliance

reviews contractor records 100% of Invoices are submitted on time and with correct information

>94% of Invoices are submitted on time and with correct information Adverse performance documented in

CPARS

7.4 ATTACHMENT 1 – REGION EQUIPMENT LIST BY INSTALLATION