FY20_SoleSource_BaseYr.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

(Simplified Acquisitions <$150K)

The material listed on Purchase Request M32000-20-SU-VDB01 is sole source, and competition is precluded for reasons indicated below. There are no substitutes available for this material or service.

Contracting activity:

Regional Contracting Office Building 159 Marine Corps Recruit Depot, Parris Island, SC 29905 Contracting Officer: Rodney Smalls

Restricted to the following source:

K&R Custom Software Inc.

453 McLaws Circle, Suite 2 Williamsburg, VA 23185

Description of the items required, the estimated cost, and required delivery date.

Services to procure a maintenance contract and V&H database subscription in order to ensure continued operation and support of the Telecommunications Management System (TMS) used aboard MCRD PI. The contract will be comprised of one (1) Base year (04 September 2020- 03 September 2021), and four (4) option years that will be renewed annually covering the same twelve (12) month period as required by MCRD PI Base Telephone. The hardware/software maintenance contract will provide continued maintenance support for the existing TMS hardware/software currently installed at the Telephone Central Office, B-1050, MCRD PI. The V&H subscription renewal will provide continued TMS database updates required for E911 ANI/ALI data, accurate billing and accounting of telephone subscribers that purchase services provided by the MCRD PI Telephone Department. Also included in pricing will be on-site technical support/ training, 16 hours, two times per the life of the contract.

Total Price/ Base Year: $ 20,195.00 USD (Labor and Material)

__X__ Specific characteristics of the material or service that limit the availability to a sole source / brand name (unique features, function of the item, etc.). Describe in detail why only this suggested source / brand name can furnish the requirements to the exclusion of other sources / brands.

K&R Custom Software Inc. designed and manufactured the TMS that is presently installed at the Telephone Department Central Office aboard MCRD PI for use by the G6 Base Telephone for Telecommunications Management. K&R has proprietary rights to the software and therefore we must have a maintenance agreement in place with K&R to receive upgrades and maintenance support.

CHECK & FILL IN ALL APPLICABLE BLANKS BELOW

__X__ A patent, copyright or proprietary data limits competition. The proprietary data is

__ These are “direct replacements” parts/components for existing equipment.

__ Other information to support a sole source buy:

The TMS currently installed and maintained by K&R Custom Software Inc. was originally installed in 1999. The TMS was upgraded in 2003 and 2011. K&R has held, and provided the maintenance contract and V&H subscription for this hardware/software throughout this period.

K&R holds all proprietary rights to the software currently in use aboard MCRD PI and has maintained an outstanding track record regarding service and responsiveness.

The requested material or service represents the minimum requirements of the government.

I CERTIFY THAT STATEMENTS CHECKED, AND INFORMATION PROVIDED ABOVE,

ARE COMPLETE AND CORRECT TO THE BEST OF MY KNOWLEDGE. I UNDERSTAND

THAT THE PROCESSING OF THIS SOLE SOURCE / BRAND NAME JUSTIFICATION

PRECLUDES THE USE OF FULL AND OPEN COMPETITION.

Signature: THOMAS DETWILER

Title: TELECOMMUNICATIONS OIC

Activity MCRD PI/ G6/ BASE TELEPHONE Date: 07 MAY 2020

Level above concurrence:

Contracting Officer: ______RODNEY SMALLS__________

Signature _________________________________________

Date ________________________________