FY 2023 SSP Performance Progress Report Template.xlsx
XLSX spreadsheet 55 KB Posted
- Attached to
- Fiscal Year 2023 Shelter and Services Program Federal grant opportunity
- Opportunity number
- DHS-23-GPD-141-00-99
- Issued by
- Federal Emergency Management Agency
About this file
This document is a Performance Progress Report (PPR) template for the Fiscal Year 2023 Shelter and Services Program (SSP) grant opportunity offered by the Federal Emergency Management Agency (FEMA). The template requires recipients to report on their provision of shelter, food, transportation, acute medical care, and personal hygiene supplies to noncitizen migrants recently released from Department of Homeland Security (DHS) custody. Recipients must also report on labor costs, renovations, and collaboration with partners. The related federal grant opportunity, Fiscal Year 2023 Shelter and Services Program, provides funding to non-federal entities to temporarily shelter and provide services to noncitizen migrants released from DHS custody. Eligible applicants include 501(c)(3) nonprofits, tribal organizations, state/local governments, and public housing authorities. The grant aims to support the safe, orderly, and humane release of noncitizen migrants and increase the capacity of non-federal entities to shelter them.
FY 2023 SSP Performance Progress Report Template
View the file
Other files for this federal grant opportunity
| File | Type | Posted |
|---|---|---|
| SSP Example Applicant Budget (Resource Only).xlsx | XLSX spreadsheet | |
| FY 2023 Shelter and Services Program Amended Allocation Table_FINAL.docx | DOCX document | |
| Shelter and Services Program Draft Application Worksheet.xlsx | XLSX spreadsheet | |
| Tranche 2 Application Worksheet.xlsx | XLSX spreadsheet | |
| Tranche 2 Application Worksheet.xlsx | XLSX spreadsheet | |
| Shelter and Services Program Application Worksheet.xlsx | XLSX spreadsheet | |
| Draft DHS A Number Submission Template.xlsx | XLSX spreadsheet | |
| DHS A Number Submission Template tranche 2.xlsx | XLSX spreadsheet | |
| DHS A Number Submission Template.xlsx | XLSX spreadsheet | |
| FY 2023 NOFO SSP v6_GPD Approved_Triad_RSL_SRL+oga_SRL_508.pdf | ||
| FY23 SSP Amended NOFO_FINAL.pdf |
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Text version
Cover Sheet Award
| DEPARTMENT OF HOMELAND SECURITY | ||||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | ||||
| Performance Progress Report - Shelter and Services Program | ||||
| Recipient Organization Name: | Federal Award Number: | |||
| Federal Award Period of Performance Start Date: | Federal Award Period of Performance End Date: | Reporting Period End Date: | ||
| Award Amount: | Report Frequency: | Is this the Final Report? | ||
| Certification: I certify to the best of my knowledge and belief that this report is correct and complete for performance of activities for the purposes set forth in the award documents. | ||||
| Name of Certifying Official: | Title of Certifying Official: | Certifying Official Email Address: | Date: |
Name of Point of Contact: Title of Point of Contact: Point of Contact Email Address: Date:
Shelter
| DEPARTMENT OF HOMELAND SECURITY | |||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | |||
| Performance Progress Report - Shelter and Services Program | |||
| Project Title: | Shelter | ||
| Project Description: | Provide shelter to noncitizen migrants (NCMs) recently released from DHS custody. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | ||
| Overnight Stays for Congregate Facilities | |||
| Note for overnight congregate lodging: Per diem per NCM sheltered in an overnight congregate facility; applicants can request full per diem on the first and last days (including days in between) of any multiday stay (rate cannot exceed $12.50 per noncitizen migrant per day) OR rental costs of real property used for providing services covered under SSP. Data should reflect services / actual costs incurred during this reporting period. | |||
| Item Description | Total Count | Total Federal Cost | |
| Overnight congregate facility capacity (i.e., total beds available to all persons per night) | |||
| Overnight congregate facility capacity utilized by NCMs (i.e., total beds available to NCMs per night) | |||
| Total number of NCMs provided congregate lodging | |||
| Total nights of congregate lodging provided | |||
| Nights of Hotel/Motel Lodging | |||
| Note for hotel/motel lodging: Hotel/motel service provided for 45 days per individual or family (hotel/motel service cannot exceed 10% of the total funding requested by the recipient, unless a waiver is requested and approved by FEMA). Hotel/motel room costs used to provide services should be reasonable based on the rate set by the U.S. General Services Administration for the location plus necessary taxes and fees, or to the extent the costs do not exceed charges normally allowed by the applicant in its regular operations. Data should reflect services / actual costs incurred this reporting period. | |||
| Item Description | Total Count | Total Federal Cost | |
| Total Number of NCMs Provided Hotel/Motel Lodging | |||
| Total Nights of Hotel/Motel Lodging Provided | |||
| Other Allowable Lodging Activities | |||
| Item Description | Impact (Replacement / Add Capacity) | Total Count | Total Federal Cost |
| Cots, beds | |||
| Temporary structures (e.g., tents) | |||
| Linens (e.g., sheets, towels, wash cloths) | |||
| Month of overnight shelter utilities (electricity, gas, water) | |||
| Month of non-overnight facility utilities (electricity, gas, water) | |||
| Month of maintenance and housekeeping (repair and cleaning supplies, shower maintenance) expenses | |||
| Month of contracted services (security, laundry, trash pickup, cleaning services) | |||
| Other* (describe below, see item 4.) | |||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe any impact your SSP funding has on the capacity* to support shelter-related needs for NCMs in your community. To the greatest extent possible, please include quantitative data. *Capacity is defined as the maximum number of noncitizen migrants that receive services from your organization or your subrecipients' organization.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period.
*4. If applicable, describe the shelter-related activities categorized as "other."
Transportation
| DEPARTMENT OF HOMELAND SECURITY | |||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | |||
| Performance Progress Report - Shelter and Services Program | |||
| Project Title: | Transportation | ||
| Project Description: | Transport noncitizen migrants (NCMs) recently released from DHS custody. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | ||
| Transportation: From DHS Release to Shelter and Services Provider Location | |||
| Actual | Total Count | Total Federal Cost | |
| Number of NCMs Transported from DHS Release to SSP Provider Location | |||
| Transportation: Onward Transportation from Provider Location to NCMs Final Destination or Point of Contact | |||
| Actual | Total Count | Total Federal Cost | |
| Number of NCMs Provided Onward Transportation by Bus Ticket | |||
| Number of NCMs Provided Onward Transportation by Train Ticket | |||
| Number of NCMs Provided Onward Transportation by Plane Ticket | |||
| Number of NCMs Provided Onward Transportation by Other Allowable Means* (including rideshare) | |||
| *Please describe method of onward transportation by other means (e.g., charter bus, other): | |||
| Total Number of NCMs Provided Transportation to Onward Desination via All Means | |||
| Transportation: Service Provider to Service Provider | |||
| Actual | Total Count | Total Federal Cost | |
| Number of NCMs Provided Transportation by Bus Ticket | |||
| Number of NCMs Provided Transportation by Train Ticket | |||
| Number of NCMs Provided Transportation by Plane Ticket | |||
| Number of NCMs Provided Transportation by Other Allowable Means* (including rideshare) | |||
| *Please describe method of transportation by other means (e.g., charter bus, other): | |||
| Total Number of NCMs Provided Transportation via All Means | |||
| Transportation: Other Allowable Activities | |||
| Actual | Total Count | Total Federal Cost | |
| Parking Purchases | |||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe the impact your SSP funding has on the capacity* to support transportation-related needs of NCMs in your community. To the greatest extent possible, please include quantitative data. *Capacity is defined as the maximum number of migrants that receive services from your organization or your subrecipients' organization.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period. Please identify any subrecipients implementing SSP-funded transportation activities.
Food
| DEPARTMENT OF HOMELAND SECURITY | |||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | |||
| Performance Progress Report - Shelter and Services Program | |||
| Project Title: | Food | ||
| Project Description: | Provide food to noncitizen migrants (NCMs) recently released from DHS custody. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | ||
| Food (Food Items, Meals) | |||
| Note for Contracted Meals: The rate cannot exceed $15 per meal for contracted meals (e.g., paying a contractor to pay for/provide meals). | |||
| Actual | Total Count | Total Federal Cost | |
| Total Number of NCMS Served | |||
| Food Banks (direct food/meal-supportive purchases to NCMs) | |||
| Food Banks (indirect support by giving food/meal items to other agencies that provide the direct services to NCMs) | |||
| Total Number of Meals Served | |||
| Total Contracted Meals Provided to NCMs | |||
| Other Allowable Food Related Activities | |||
| Actual | Total Count | Total Federal Cost | |
| Storage containers (e.g., containers to store or separate bulk food purchases) | |||
| Utensils (e.g., plates, forks, knives) | |||
| Cookware (e.g., pots, pans) | |||
| Month of maintenance and housekeeping (e.g., repair and cleaning) expenses | |||
| Month of utilities (non-shelter locations) | |||
| Month of contracted services (e.g., security, trash pickup, cleaning services) expenses | |||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe the impact your SSP funding has on the capacity* to support food-related needs for NCMs in your community. To the greatest extent possible, please include quantitative data. *Capacity is defined as the maximum number of migrants that receive services from your organization or your subrecipients' organization.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period. Please identify any subrecipients implementing SSP-funded food activities.
Medical Care
| DEPARTMENT OF HOMELAND SECURITY | ||||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | ||||
| Performance Progress Report - Shelter and Services Program | ||||
| Project Title: | Acute Medical Care | |||
| Project Description: | Acute Medical Care. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | |||
| Acute Medical Care Items | ||||
| Basic Description | Quantity purchased* | Total Federal Cost | ||
| Basic first aid care and supplies (e.g. band-aids) | ||||
| Prescription medication for managing acute or chronic care | ||||
| Limited Durable Medical Equipment (DME) Items | ||||
| Over-The-Counter Medications (e.g., aspirin) | ||||
| Personal Protective Equipment (PPE) | ||||
| *If actuals are not available, please estimate as needed. | Total - Acute Medical Care Items | |||
| Acute Medical Care Services | ||||
| Quantity of services completed | Number of NCMs served* | Total Federal Cost | ||
| Health screenings (physical health, mental health, etc.) | ||||
| Medical care for assessment and stabilization for onward travel | ||||
| Testing (including lab testing) and limited care (related to quarantining and isolation) | ||||
| *If actuals are not available, please estimate as needed. | Total - Acute Medical Care Services | |||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe the impact your SSP funding has on the capacity to support acute medical care-related needs of NCMs in your community. To the greatest extent possible, please include quantitative data. *Capacity is defined as the maximum number of migrants that receive services from your organization or your subrecipients' organization.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period. Please identify any subrecipients implementing SSP-funded acute medical care activities.
Personal Hygiene
| DEPARTMENT OF HOMELAND SECURITY | ||||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | ||||
| Performance Progress Report - Shelter and Services Program | ||||
| Project Title: | Personal Hygiene Supplies | |||
| Project Description: | Personal Hygiene Supplies. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | |||
| Personal Hygiene Items | ||||
| Quantity Purchased* | Number of NCMS served* | Total Federal Cost | ||
| Oral Hygiene Items | ||||
| Infant and Child Hygiene Items | ||||
| Hair and Scalp Hygiene Items | ||||
| Body and Skin Hygiene Items | ||||
| Hand Hygiene Items | ||||
| Menstrual Hygiene Item | ||||
| Other Personal Hygiene Items | ||||
| *If actuals are not available, please estimate as needed. | Total - Personal Hygiene Items | |||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe the impact your SSP funding has on the capacity to support personal hygiene-related needs of NCMs in your community. To the greatest extent possible, please include quantitative data. *Capacity is defined as the maximum number of migrants that receive services from your organization or your subrecipients' organization.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period. Please identify any subrecipients implementing SSP-funded personal hygiene activities.
Labor (Primary)
| DEPARTMENT OF HOMELAND SECURITY | ||||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | ||||
| Performance Progress Report - Shelter and Services Program | ||||
| Project Title: | Labor for Primary Services | |||
| Project Description: | Labor for Primary Services. Please review the SSP PPR reference guide for detailed instructions and additional guidance. | |||
| Service Delivery Staff Labor | ||||
| Description of Service or Labor | Total Hours Charged to SSP Award | Total Federal Cost | ||
| Staff time implementing primary services | ||||
| Personnel hours to manage cases to provide SSP-allowable services (e.g., coordinating transportation) | ||||
| Training | ||||
| Name and Description of Training | Total People Trained | Total Federal Cost | ||
| SSP-allowable training activity 1. | ||||
| SSP-allowable training activity 2. | ||||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe the overall impact your SSP funding has had on your organization's (or your subrecipients' organization's, if applicable) ability to support NCMs in your community.
3. Please describe your organization's collaboration with local, state, federal, and other relevant partners to implement activities described above during the reporting period. Please identify any subrecipients implementing SSP-funded labor activities and the activity function(s).
Secondary Services
| DEPARTMENT OF HOMELAND SECURITY | ||||
| FEDERAL EMERGENCY MANAGEMENT AGENCY | ||||
| Performance Progress Report - Shelter and Services Program | ||||
| Project Title: | Secondary Services | |||
| Project Description: | Secondary Services (renovations or modifications to existing facilities, clothing, outreach information, translation services, and labor for secondary services). Please review the SSP PPR reference guide for detailed instructions and additional guidance. | |||
| Secondary Services - Items | ||||
| Description | Quantity | Total Federal Cost | ||
| Clothing Items | ||||
| Other Allowable Secondary Service Items* (describe below, see item 3.) | ||||
| Secondary Services - Activities | ||||
| Description | Number of NCMs served | Total Federal Cost | ||
| Translation Services | ||||
| Outreach Activities | ||||
| Other Secondary Service Activities* (describe below, see item 3.) | ||||
| Secondary Services - Labor and Staff Time | ||||
| Description | Total hours | Total Federal Cost | ||
| Labor and staff time | ||||
| Other labor hours* (describe below, see item 3.) | ||||
| Secondary Services - Renovations or Modifications to Existing Facilities | ||||
| Number of Projects Initiated | Number of Projects Completed | Total Federal Cost | ||
| Renovations (repairs) or modifications to existing facilities** (describe renovation below, see item 4.) | ||||
| 1. If applicable, please describe any significant events that caused or will cause delay in delivering the above services. |
2. Please describe how any renovations or modifications will impact your organization's (or your subrecipients' organization's) ability to support the needs of NCMs in your community.
*3. If applicable, describe the items or services categorized as "other."
**4. If applicable, describe the scope of SSP-funded renovations or modifications and the project milestones achieved this quarter.
Sheet1
| Yes | Quarterly | 1 | Not Started | Pending |
| No | Semi-Annually | 2 | In-progress | In-progress |
| Annually | 3 | Complete | Completed | |
| Yes | Infrequent | 4 | Delayed | |
| No | Never | 5 | Canceled | |
| N/A | ||||
| Yes - Request for Approval Submitted | Semi-Annual | |||
| Yes - Request for Approval Not Submitted | Quarterly | |||
| N/A | Other | |||
| Replacement | ||||
| Add Capacity |
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