FTSS V RFP N6134021R0001_9.20.21.docx

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Attached to
Navy Fielded Training Systems Support (FTSS) Federal contract opportunity
Solicitation number
N6134021R0001RFP
Issued by
Department of the Navy Naval Air Systems Command

About this file

This document is a request for proposal for the Navy Fielded Training Systems Support V multiple award contract. The Naval Air Warfare Center Training Systems Division is seeking proposals to establish the fifth iteration of an indefinite delivery/indefinite quantity contract to provide contractor operation and maintenance services, contractor instructional services, and ancillary services to support various training systems and requirements at multiple Navy training sites worldwide. Services will include maintaining training simulators and equipment in fully operational condition, providing contract instructors to train users, relocating training devices, managing training systems, and providing spares and disposal support. The solicitation includes the request for proposal, attachments defining the scope of work, and draft questions and answers to refine the solicitation. Proposals are due based on the response date in the request for proposal. Awards will result in a multiple award contract with separate full and open and small business set-aside lots.

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N6134021R0001

Section B - Supplies or Services and Prices

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
1
Each

FTSS V Minimum Guarantee

FFP

In accordance with NAVAIR Clause 5252.242-9513 FOB: Destination J069

MAX

NET AMT

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
750,000,000
Each

FTSS V COMS

Base Ordering Period Years 1-5 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
250,000,000
Each

FTSS V CIS

Base Ordering Period Years 1-5 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
250,000,000
Each

FTSS V OAWR

Base Ordering Period Years 1-5 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
150,000,000
Each
OPTION
FTSS V COMS

FFP

Option Ordering Period Year 1 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V CIS

FFP

Option Ordering Period Year 1 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V OAWR

FFP

Option Ordering Period Year 1 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
150,000,000
Each
OPTION
FTSS V COMS

FFP

Option Ordering Period Year 2 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V CIS

FFP

Option Ordering Period Year 2 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V OAWR

FFP

Option Ordering Period Year 2 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
150,000,000
Each
OPTION
FTSS V COMS

FFP

Option Ordering Period Year 3 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V CIS

FFP

Option Ordering Period Year 3 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

ITEM NO
SUPPLIES/SERVICES
MAX QUANTITY
UNIT
UNIT PRICE
MAX AMOUNT
50,000,000
Each
OPTION
FTSS V OAWR

FFP

Option Ordering Period Year 3 Services in accordance with FTSS V Scope Document, Attachment BC-1

MAX

SECTION B

Lot 1 & Lot 2 Not-to-Exceed Ceiling Amount $1,310,000,000.00

NOTE 1: The Government will conduct two separate competitions which will result in a Multiple Award Contract (MAC) with two separate lots. Lot 1 is a full and open procurement. Lot 2 is a Small Business set-aside procurement. The MAC awarded from the solicitation is an Indefinite Delivery/ Indefinite Quantity (ID/IQ) type contract with the ordering period as set forth in Section F. The Terms, Conditions and Requirements herein apply to each Lot separately unless otherwise stated. All pricing will be specified in Section B of awarded Task Orders (TOs).

NOTE 2: The CLINs above represent the Firm-Fixed Price (FFP) contract type that has historically reflected the preponderance of the FTSS COMS/CIS requirements in accordance with the FTSS IV Scope document Attachment BC-1. However, the FTSS V MAC will allow for Fixed Price Types of Contracts (i.e., Firm-Fixed-Price, Fixed-Price with Economic Price Adjustment, Fixed-Price Incentive, etc.), Cost Reimbursement Types of Contracts (Cost, Cost-Sharing, Cost-Plus-Incentive-Fee, Cost-Plus-Award-Fee, Cost-plus-fixed-fee, etc.), or any combination of these contract types. Contract type will be approved in accordance with agency procedures and CLINS will be established in the MAC in Section B as and when needed. Individual Task Orders will specify the type of order to be used. Task Orders issued may also have additional CLINs due to Task Order specific requirements, such as, but not limited to, COMS, CIS, Premium Time, Additional Instruction, and Over and Above Work Requests. If Cost Reimbursement CLINS are added at the Task Order level, additional applicable clauses may also be added.

NOTE 3: All CLIN unit quantities and cost and pricing information provided in the basic contract are for administrative purposes only and may be adjusted throughout the life of the FTSS IV program unilaterally by the FTSS IV PCO. Actual Task Order CLIN pricing will be established at the time of Task Order award and will be reflected in the individual Task Order. The total FTSS IV Lot 1 and Lot 2 Not-to-Exceed Ceiling amount is $1,310,000,000 for the entire life of the MAC, inclusive of all option periods.

B.1 ACRONYMS

The following definitions are provided for acronyms/symbols that may be used in this document:

ACEAircraft Common Equipment
ACOAdministrative Contracting Officer
ACORAlternate Contracting Officer Representative
ACRNAccounting Classification Reference Number
AMSDLAcquisition Management System and Data Requirements Control List
AMTAmount
ANCAlaska Native Corporation
APMAviation Program Manager
CAGECommercial and Government Entity
CBACollective Bargaining Agreement
CCRCentral Contractor Registration
CDRLContract Data Requirements List (DD Form 1423)
CD-ROMCompact Disc – Read-Only Memory
CISContract Instruction Services
CLINContract Line Item Number
CMSContractor Maintenance and Services
COMSContractor Operation and Maintenance Services
CORContracting Officer’s Representative
CPARSContractor Performance Assessment Reporting System
CPFFCost plus fixed fee
CPFContractor Performance Factor
CPRCardio-Pulmonary Resuscitation
CSContract Specialist
CSDContract Start Date
CTTContracted Training Time
DIDsData Item Descriptions
DODDepartment of Defense
DODAACDepartment of Defense Address Activity Code
DOLDepartment of Labor
DONDepartment of Navy
DUNSData Universal Numbering System
ESTEstimated
ESTEastern Standard Time
FARFederal Acquisition Regulation
FFPFirm Fixed Price
FMSForeign Military Sales
FTSSFielded Training Systems Support
FTRFederal Travel Regulations
FYFiscal Year
G&AGeneral and Administrative
GFPGovernment Furnished Property
HRHour
HPDHours per day
HPWHours per week
HUBZonesHistorically Underutilized Business Zones
IAInformation Assurance
IAWIn Accordance With
IDVIndefinite Delivery Vehicle
ID/IQIndefinite Delivery/Indefinite Quantity
ID/IQCIndefinite Delivery/Indefinite Quantity Contract
IPTIntegrated Procurement Team
ISDInstructional Systems Development
ISEOIn-Service Engineering Office
ITInformation Technology
JTRJoint Travel Regulation
LHLabor hour
LOLot
MACMultiple Award Contract
MCAFMarine Corps Air Facility
MCASMarine Corps Air Station
MSHMaintenance Support Hours
MOMonth
MOBMobilization
MSDMobilization Start Date
MSDSMaterial Safety Data Sheet
MTBR/FMean Time Between Repair/Failure
N/ANot Applicable
NAICSNorth American Industry Classification System
NAFNaval Air Facility
NASNaval Air Station
NAVAIRNaval Air Systems Command
NAVICPNaval Inventory Control Point
NAWCTSDNaval Air Warfare Center Training Systems Division
NBVCNaval Base Ventura County
NMCINavy Marine Corps Intranet
NDINon-developmental item
NLRBNational Labor Relations Board
NSNaval Station
NSPNot Separately Priced
NTENot to Exceed
OAWROver and Above Work Request
OCIOrganizational conflict of interest
O&MOperations and Maintenance
OEMOriginal Equipment Manufacturer
OFCCPOffice of Federal Contract Compliance Programs
OHPDOperational Hours Per Day
QASPQuality Assurance Surveillance Plan
QTRQuarter
PCOProcuring Contracting Officer
PGPage
PMPreventative Maintenance
PJMProject Manager
PMFPreventative Maintenance Factor
PMIPreventative Maintenance Inspection
PMSPreventative Maintenance System/Schedule
POCPoint of Contact
PRSTPerformance Requirements Summary Table
PSTPacific Standard Time
PTPremium Time
PWSPerformance Work Statement
QAQuality Assurance
QTYQuantity
REQRequired
RFIReady For Issue
RFPRequest for Proposals
RPRTReport
RRCRRepair/replacement cost request
S/NSerial Number
SAARSystems Authorization Access Request
SBASmall Business Administration
SBCSmall Business Concern
SCAService Contract Act
SESystems Engineering
SLINSub-contract Line Item Number
SOWStatement of Work
TBDTo Be Determined
TBNTo Be Negotiated (For Purposes of the Basic Contract)
TDTechnical Directive
TDRTraining Device Relocation
TDVTechnical Data Verification
TECHTechnician
T&MTime-and-Material
TOTask Order
TOMTask Order Manager
TPOCTechnical Point of Contact
TRNRTrainer
TSDMTraining System Device Modifications
TSMTraining Systems Management
UDIDsUnique Data Item Descriptions
UICUnit Identification Code
WAWFWide Area Work Flow
WDWage Determination

Section C - Descriptions and Specifications

C.1

FTSS V SCOPE

The scope for the FTSS V Lot 1 and the FTSS V Lot 2 is contained in Attachment (BC-1) Scope Document. Separate Performance Work Statements (PWS) will be attached as part of individual TOs awarded as a result of the competitive MAC.

C.2

LOT DETERMINATION

The complexity and lot assignment of each TO requirement will be determined by the government through the utilization of the defined, disclosed attributes of the applicable Lots, as contained in Attachment (BC-1) Scope Document. Accordingly, future TO requirements which were unknown at MAC award and were not previously assigned to a lot in Attachment (BC-1) Scope Document will be assessed for level of complexity and performance risk and assigned to Lot 1 or Lot 2 of the MAC.

CLAUSES INCORPORATED BY FULL TEXT

C-TXT-SCR SERVICE CONTRACT REPORTING (JAN 2021)

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.”

Section D - Packaging and Marking

5252.223-9502HAZARDOUS MATERIAL (NAVAIR) (APR 2009)
(a) Packaging, Packing, Marking, Labeling and Certification of Hazardous materials for shipment by any mode or combination of transportation modes shall be prepared (properly classed, described, packaged, marked, labeled, transport vehicle placarded, etc.) for shipment in accordance with MIL-STD-129 and Title 49 Code of Federal Regulations (CFR), Part 100-199 as applicable. In the event of any contradictions between the documents, 49 CFR shall govern or the applicable modal transport regulation.
(b) In the event of a conflict between specific requirements in the contract or order and existing applicable modal transport regulations, the regulations shall take precedence. Under no circumstances shall the contractor knowingly use materials, markings or procedures that are not in accordance with laws and regulations applicable to the mode of transportation employed.
(c) To ascertain which Department of Defense, or local installation regulations, concerning hazardous materials may have impact on this contract, the contractor should contact: Environmental Director [site specific address and phone number TBD at TO award].
5252.247-9507PACKAGING AND MARKING OF REPORTS (NAVAIR)(OCT 2005)
(a) All unclassified data shall be prepared for shipment in accordance with best commercial practice. Classified reports, data and documentation, if any, shall be prepared for shipment in accordance with the National Industry Security Program Operating Manual, DoD 5220.22-M.
(b) The contractor shall prominently display on the cover of each report the following information:
(1) Name and business address of contractor.
(2) Contract Number/Delivery/Task order number.
(3) Contract/Delivery/Task order dollar amount.
(4) Whether the contract was competitively or non-competitively awarded.
(5) Name of sponsoring individual.
(6) Name and address of requiring activity.

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

5252.247-9514TECHNICAL DATA PACKING INSTRUCTIONS (NAVAIR)(SEP 1999)
Technical Data and Information shall be packed and packaged for domestic shipment in accordance with best commercial practices. The package or envelope should be clearly marked with any special markings specified in this contract (or delivery/task order), e.g., Contract Number, CLIN, Device No., and document title must be on the outside of the package. Classified reports, data and documentation, if applicable, shall be prepared for shipment in accordance with Defense Industrial Manual for Safeguarding Classified Information, DoD 5220.22M.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN
INSPECT AT
INSPECT BY
ACCEPT AT
ACCEPT BY
0001
Destination
Government
Destination
Government
0002
Destination
Government
Destination
Government
0003
Destination
Government
Destination
Government
0004
Destination
Government
Destination
Government
1002
Destination
Government
Destination
Government
1003
Destination
Government
Destination
Government
1004
Destination
Government
Destination
Government
2002
Destination
Government
Destination
Government
2003
Destination
Government
Destination
Government
2004
Destination
Government
Destination
Government
3002
Destination
Government
Destination
Government
3003
Destination
Government
Destination
Government
3004
Destination
Government
Destination
Government

CLAUSES INCORPORATED BY REFERENCE

52.246-2
Inspection Of Supplies--Fixed Price
AUG 1996
52.246-3
Inspection Of Supplies Cost-Reimbursement
MAY 2001
52.246-4
Inspection Of Services--Fixed Price
AUG 1996
52.246-5
Inspection Of Services Cost-Reimbursement
APR 1984
52.246-16
Responsibility For Supplies
APR 1984
5252.246-9512INSPECTION AND ACCEPTANCE (NAVAIR)(OCT 2005)
(a) Inspection and acceptance of the supplies or services to be furnished hereunder shall be performed by as specified in individual Task Orders.
(b) Acceptance of all Contract Line Items/Sub Line Items (CLINs/SLINs) shall be made by signature of the accepting authority on a DD 250 submitted through the WAWF system. Acceptance will only occur when the accepting authority is sure that inspections performed demonstrate compliance with contract requirements.
5252.246-9514INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995)
Inspection and acceptance of technical data and information will be performed by the Procuring Contracting Officer (PCO) or his duly authorized representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be evidenced by execution of an unconditional DD Form 250, Material Inspection and Receiving Report, as appropriate, and/or upon receipt of a second endorsement acceptance by the PCO on Attachment (BC-2) NAWCTSD 4330/60 Data Item Transmittal/Acceptance/ Rejection Form. The attached form will not be used for high cost data such as drawings, specifications, and technical manuals.

Section F - Deliveries or Performance

F.1

ORDERING PERIOD

The Indefinite Delivery/ Indefinite Quantity contract includes a base ordering period of 5 Years and three (3) 1-year option ordering periods, for a total potential ordering period of 8 years. The ordering period for the MAC shall be as follows:

BASE PERIOD CLINS 0001 through 0004 The ordering period shall be from date of contract award through 5 years. Task Orders will specify up to a 60 month period of performance, which may extend beyond the ordering period for this CLIN.

OPTION CLINS 1002 through 1004 (Option Year 1) If exercised by the Government, the ordering period may be extended for an additional year. Task Orders issued during this ordering period will specify up to a 60 month period of performance, which may extend beyond the ordering period for this CLIN.

OPTION CLINS 2002 through 2004 (Option Year 2) If exercised by the Government, the ordering period may be extended for an additional year. Task Orders issued during this ordering period will specify up to a 60 month period of performance, which may extend beyond the ordering period for this CLIN.

OPTION CLINS 3002 through 3004 (Option Year 3) If exercised by the Government, the ordering period may be extended for an additional year. Task Orders issued during this ordering period will specify up to a 60 month period of performance, which may extend beyond the ordering period for this CLIN.

DELIVERY INFORMATION

CLIN
DELIVERY DATE
QUANTITY
SHIP TO ADDRESS
DODAAC / CAGE
0001
POP 31-AUG-2022 TO

30-AUG-2027

N/A
N/A
0002
POP 31-AUG-2022 TO

30-AUG-2027

N/A
N/A
0003
POP 31-AUG-2022 TO

30-AUG-2027

N/A
N/A
0004
POP 31-AUG-2022 TO

30-AUG-2027

N/A
N/A
1002
POP 31-AUG-2027 TO

30-AUG-2028

N/A
N/A
1003
POP 31-AUG-2027 TO

30-AUG-2028

N/A
N/A
1004
POP 31-AUG-2027 TO

30-AUG-2028

N/A
N/A
2002
POP 31-AUG-2028 TO

30-AUG-2029

N/A
N/A
2003
POP 31-AUG-2028 TO

30-AUG-2029

N/A
N/A
2004
POP 31-AUG-2028 TO

30-AUG-2029

N/A
N/A
3002
POP 31-AUG-2029 TO

30-AUG-2030

N/A
N/A
3003
POP 31-AUG-2029 TO

30-AUG-2030

N/A
N/A
3004
POP 31-AUG-2029 TO

30-AUG-2030

N/A
N/A
52.242-14
Suspension of Work
APR 1984
52.242-15
Stop-Work Order
AUG 1989
52.242-15 Alt I
Stop-Work Order (Aug 1989) - Alternate I
APR 1984
52.242-17
Government Delay Of Work
APR 1984
52.247-34
F.O.B. Destination
NOV 1991
5252.211-9507PERIOD OF PERFORMANCE (NAVAIR)(SEP 2013)
(a) The contract shall commence on award date and shall for a period of 5 years. However, the period of performance may be extended in accordance with the option provisions contained herein.
(b) If DFAR Clause 252.216-7006, "Ordering", is incorporated into this contract, then the period in which the Government can issue orders under the contract will be extended at the exercise of an option, and extended to the end of that option period.
5252.216-9506MINIMUM AND MAXIMUM QUANTITIES (NAVAIR)(MAR 1999)
As referred to in paragraph (b) of FAR 52.216-22 " Indefinite Quantity" of this contract, the contract minimum quantity is One at $1,000 Minimum Guarantee; the maximum quantity is 750,000,000.
5252.247-9505TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995)
Technical Data and Information shall be delivered in accordance with the requirements of the Contract Data Requirements List, DD Form 1423, Exhibit A to Task Orders, attached hereto, and the following:
(a) The contractor shall concurrently deliver technical data and information per DD Form 1423, Blocks 12 and 13 (date of first/subsequent submission) to all activities listed in Block 14 of the DD Form 1423 (distribution and addresses) for each item. Complete addresses for the abbreviations in Block 14 are shown in paragraph (g) below. Additionally, the technical data shall be delivered to the following cognizant codes, who are listed in Block 6 of the DD Form 1423.
(1) PCO, Code to be specified in individual Task Orders as required.
(2) ACO, Code to be specified in individual Task Orders as required.
(b) Partial delivery of data is not acceptable unless specifically authorized on the DD Form 1423, or unless approved in writing by the PCO.
(c) The Government review period provided on the DD Form 1423 for each item commences upon receipt of all required data by the technical activity designated in Block 6.
(d) A copy of all other correspondence addressed to the Contracting Officer relating to data item requirements (i.e., status of delivery) shall also be provided to the codes reflected above and the technical activity responsible for the data item per Block 6, if not one of the activities listed above.
(e) The PCO reserves the right to issue unilateral modifications to change the destination codes and addresses for all technical data and information at no additional cost to the Government.
(f) Unless otherwise specified in writing, rejected data items shall be resubmitted within thirty (30) days after receipt of notice of rejection.
(g) DD Form 1423, Block 14 Mailing Addresses: to be specified in individual Task Orders as required.

Section G - Contract Administration Data

G.1

PREMIUM TIME – CONTRACTOR OPERATION AND MAINTENANCE SERVICES (COMS)

(a) Premium Time is that time required by the Government to accomplish a COMS requirement, other than makeup training, defined in the Task Order PWS. Premium Time is conducted outside the work schedule defined in the Task Order PWS for tasks such as to provide additional training time, some Government directed modifications and inspections. Other Premium Time tasking may occur within the work schedule defined in the Task Order PWS such as In-Service Engineering Office (ISEO) support and Physical Configuration Audits (PCA). Premium Time may also be used to extend coverage at an Access Control point. Reimbursement to the Contractor for Premium Time will be made at the hourly Premium Time rate specified in Section B of a Task Order. A Premium Time hour equates to an additional work-hour of effort and is a composite rate, which does not reflect the rate of any one labor category; therefore, the rates will not be subject to the adjustment provided for under FAR 52.222-43.

(b) The COR will inform the Contractor, at least 24 hours in advance, when the Government needs the Contractor to perform Premium Time. THE COR WILL NOT, UNDER ANY CIRCUMSTANCES, AUTHORIZE OR HAVE THE AUTHORITY TO AUTHORIZE THE CONTRACTOR TO WORK PREMIUM TIME IF SUFFICIENT FUNDS HAVE NOT BEEN OBLIGATED ON THE TASK ORDER. The COR will specify a not-to-exceed (NTE) limit on the number of man-hours the Contractor may expend on providing Premium Time services. Each time the COR specifies a NTE, the COR will establish a sequence number for that effort on the attached Premium Time Hours Log (Attachment (BC-3)). At the same time, the COR will ensure that the top portion of the attached COMS Premium Time Request/Authorization/Completed Services Form (Attachment (BC-4)) is completed to show:

(i) which Government representative, other than the COR, established the requirement for which Premium Time was necessary (e.g., training officer),

(ii) the purpose of the Premium Time effort,

(iii) when the effort was to occur, and

(iv) the number of NTE hours required. The COR will transfer the information provided on the Premium Time Request Form onto the Premium Time Log. Completing the Premium Time Log will help ensure that the COR does not authorize more hours than there are funds available.

(c) Upon completion of the Premium Time services, the Contractor shall complete the bottom portion of the Premium Time Request/Authorization/Completed Services Form and submit the form to the COR within one working day. Upon receipt, the COR will complete the actual hours, actual dollars and final remaining balance portions of the Premium Time Log for each sequence number.

(d) No more than once a month, the Contractor may submit a DD Form 250 to the COR for acceptance of Premium Time services performed. The DD Form 250 shall specify the total actual number of Premium Time hours expended and when the hours were expended. If the COR concurs that the Contractor expended the number of hours specified on the DD Form 250, the COR will sign the DD Form 250 and keep a copy in the COR files. The COR will return the original DD Form 250 to the Contractor for distribution and payment. If the COR does not concur, the COR will return the DD Form 250 to the Contractor for resubmission.

(e) The PCO may at any time unilaterally obligate or de-obligate funds placed against the Premium Time line items by issuing a Task Order modification. Additionally, if the type of funds used for Premium Time requires that new line items be established, the PCO may unilaterally issue a task order modification. The PCO will telephonically notify the COR when urgent obligations or de-obligations are to be made to a Premium Time line item.

G.2

ADDITIONAL INSTRUCTION – CONTRACTOR INSTRUCTIONAL SERVICES (CIS)

(a) Additional Instruction is that time required by the Government to accomplish a CIS requirement, other than makeup training, outside the work schedule defined in the Task Order PWS. Reimbursement to the Contractor for Additional Instruction will be made at the hourly rate specified in Section B of a Task Order. Additional Instruction rates are subject to annual escalation. Therefore, no adjustment is allowed in accordance with FAR 52.222-43(b).

(b) The COR will inform the Contractor, at least 24 hours in advance, when the Government requires the Contractor to perform Additional Instruction. THE COR WILL NOT, UNDER ANY CIRCUMSTANCES, AUTHORIZE OR HAVE THE AUTHORITY TO AUTHORIZE THE CONTRACTOR TO PERFORM ADDITIONAL INSTRUCTION IF SUFFICIENT FUNDS HAVE NOT BEEN OBLIGATED ON THE TASK ORDER. The COR will specify a nottoexceed (NTE) limit on the number of hours of Additional Instruction the Contractor may perform. For example, a line item specifying 8 Hours Per Day (HPD) of Instruction would be limited to 6 hours of additional instruction Hours Per Week (HPW) per the following computation: 8 HPD x 5 days = 40HPW x 15% = 6 additional hours of instruction. Additional Instruction in excess of 15% per week per line item, unless superseded by the Task Order, must have the Contractor's concurrence. Each time the COR specifies a NTE, the COR will establish a sequence number for that effort on the attached Additional Instruction Log (Attachment (BC-5)). At the same time, the COR will ensure that the attached CIS Additional Instruction Time Request/Authorization/Completed Services Form (Attachment (BC-6)) is completed to show: (i) which Government representative, other than the COR, established the requirement for which Additional Instruction was necessary (e.g., Training Officer); (ii) the purpose of the Additional Instruction effort; (iii) when the effort was to occur; and (iv) the number of hours required (this must equal the number of NTE hours which the COR authorized the Contractor to expend). The COR will transfer the information provided on the CIS Additional Instruction Time Request/Authorization/Completed Services Form onto the Additional Instruction Log. Completing the Additional Instruction Log will help ensure that the COR does not authorize more hours than there are funds available.

(c) Upon completion of the Additional Instruction, the Contractor shall complete the bottom portion of the CIS Additional Instruction Time Request/Authorization/Completed Services Form and submit the form to the COR within one working day. When the COR receives the Actual Additional Instruction Report, the COR will complete the actual missions, actual dollars and final remaining balance portions of the Additional Instruction Log for each sequence number.

(d) No more than once a month, the Contractor may submit a DD Form 250 to the COR for acceptance of Additional Instruction services performed. The DD Form 250 shall specify the total actual number of Additional Instruction hours performed and when the hours were performed. If the COR concurs that the Contractor performed the number of instruction hours specified on the DD Form 250, the COR will sign the DD Form 250 and keep a copy in the COR files. The COR will return the original DD Form 250 to the Contractor for distribution and payment. If the COR does not concur, the COR will return the DD Form 250 to the Contractor for resubmission.

(e) The PCO may at any time unilaterally obligate or de-obligate funds placed against the Additional Instruction line items by issuing a Task Order modification. Additionally, if the type of funds used for Additional Instruction require that new line items be established, the PCO may unilaterally issue a task order modification. The PCO will telephonically notify the COR when urgent obligations or de-obligations are to be made to an Additional Instruction line item.

G.3

WAGE DETERMINATION PRICE ADJUSTMENTS

As referenced in Section I, FAR Clauses 52.222-41 (Service Contract Labor Standards) and 52.222-43 (Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment) apply to Task Orders unless the task order specifically states that they do not apply. Applicable Wage Determinations and/or Collective Bargaining Agreements (CBA) will be contained as attachments to Task Orders. Contract price adjustments in response to Wage Determination/CBA revisions will be made on a Task Order basis. Unless otherwise specified in the Task Order, price adjustments shall be submitted by the contractor using the Price Adjustment Calculation Tool (PACT) found at https://www.secnav.navy.mil/rda/OneSource/Pages/PACT/PACT.aspx. The PACT Guide has been attached in Section J as a reference (Attachment BC-13).

G.4

TECHNICAL DATA VERIFICATION (TDV)

(a) In Section B of Task Orders, the Contractor may be required to provide a price per page for TDV based upon a Government estimated page count per year as noted in the individual task orders.

(b) The Contracting Officer's Representative (COR) will provide to the Contractor the TDV documents/material. The Contractor will have 6 months to complete TDV of each document/material, unless otherwise specified in the Task Order. Only one (1) copy of the document will be provided.

(c) TDV will be tasked using the TDV Authorization/Completed Service Form found at Attachment (BC-7). Upon completion of the tasking, the Contractor shall complete the bottom portion of the Form and submit to the COR within one working day. The COR will sign acceptance of the completed document/material only--not acceptance of individual pages independent of the document.

(d) Payment will be made on the DD Form 250/invoice referencing the appropriate CLIN/SLIN in Section B of the Task Order, the number of pages in the document, the amount per page, and the total amount owed the Contractor. Acceptance/payment procedures will be in accordance with Sections E and G of the Task Order schedule.

G.5

ON-CALL MAINTENANCE SERVICES

(a) On-Call Maintenance Services are those services required by the Government to accomplish a Support services performed by the contractor on equipment on an as-needed basis upon notification/approval by the Government. On-Call Support services may be applied to any training device or equipment within a designated site not otherwise supported under COMS or CMS requirements, and is not subject to response times. Training device(s) or equipment may be added to or deleted from the On-Call requirements at any time during the execution of this TO without adjustment to the per hour labor rate. Specific requirements/procedures are provided in the respective task order PWS. An On-Call Maintenance Services hour equates to an additional work-hour of effort and is a composite rate, which does not reflect the rate of any one labor category; therefore, the rates will not be subject to the adjustment provided for under FAR 52.222-43.

(b) THE COR WILL NOT, UNDER ANY CIRCUMSTANCES, AUTHORIZE OR HAVE THE AUTHORITY TO AUTHORIZE THE CONTRACTOR TO WORK ON-CALL MAINTENANCE SERVICES IF SUFFICIENT FUNDS HAVE NOT BEEN OBLIGATED ON THE TASK ORDER. The COR will specify a not-to-exceed (NTE) limit on the number of man-hours the Contractor may expend on providing On-Call Maintenance Services. Each time the COR specifies a NTE, the COR will establish a sequence number for that effort on the attached On-Call Maintenance Support Log (Attachment (BC-10)). At the same time, the COR will ensure that the top portion of the attached On-Call Maintenance Authorization/Completed Services Form (Attachment (BC-11)) is completed to show:

(i) which Government representative, other than the COR, established the requirement for which On-Call Maintenance Services was necessary (e.g., training officer),

(ii) the purpose of the On-Call Maintenance Services effort,

(iii) when the effort was to occur, and

(iv) the number of NTE hours required. The COR will transfer the information provided on the On-Call Maintenance Authorization/Completed Services Form onto the On-Call Maintenance Support Log. Completing the On-Call Maintenance Services Log will help ensure that the COR does not authorize more hours than there are funds available.

Once the COR has approved, the Contractor shall perform prescribed Level I maintenance actions on a NTE limit of sixteen (16) hours labor and up to $4000.00 in supply support (unless otherwise specified at the task order level) for each approved Level I maintenance requirement. For On-call maintenance support actions that are estimated to exceed either the sixteen (16) hours or the $4,000 supply support allowance, the Contractor shall submit a firm-fixed price (FFP) proposal to the NAWCTSD PCO via the COR. This is defined as a Level II repair and requires formal modification of the task order before maintenance actions can proceed.

(c) Upon completion of the On-Call Maintenance Services, the Contractor shall complete the bottom portion of the On-Call Maintenance Authorization/Completed Services Form and submit the form to the COR within one working day. Upon receipt, the COR will complete the actual hours, actual dollars and final remaining balance portions of the On-Call Maintenance Services Log for each sequence number. The Contractor shall provide all associated receipts (attached to completed form) for all costs claimed, and must demonstrate how costs are fair and reasonable to the Government.

(d) No more than once a month, the Contractor may submit a DD Form 250 to the COR for acceptance of On-Call Maintenance Services performed. The DD Form 250 shall specify the total actual number of On-Call Maintenance Services hours expended and when the hours were expended. If the COR concurs that the Contractor expended the number of hours specified on the DD Form 250, the COR will sign the DD Form 250 and keep a copy in the COR files. The COR will return the original DD Form 250 to the Contractor for distribution and payment. If the COR does not concur, the COR will return the DD Form 250 to the Contractor for resubmission.

(e) The PCO may at any time unilaterally obligate or de-obligate funds placed against the On-Call Maintenance Services line items by issuing a Task Order modification. Additionally, if the type of funds used for On-Call Maintenance Services requires that new line items be established, the PCO may unilaterally issue a task order modification. The PCO will telephonically notify the COR when urgent obligations or de-obligations are to be made to an On-Call Maintenance Services line item.

252.204-7006
Billing Instructions
OCT 2005

52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEPT 2019)

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

Gregory J. Dougherty Chief of the Contracting Office, GT20000 Naval Air Warfare Center Training Systems Division 12211 Science Drive Orlando, FL 32826-3224 (407)380-8419 gregory.dougherty@navy.mil

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

252.201-7000CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)
(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.
(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

____________________COMBO________________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

___________________COMBO_________________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF
Data to be entered in WAWF
Pay Official DoDAAC
N61340
Issue By DoDAAC
N61340
Admin DoDAAC**
N61340
Inspect By DoDAAC
N/A
Ship To Code
N/A
Ship From Code
N/A
Mark For Code
N/A
Service Approver (DoDAAC)
N61340
Service Acceptor (DoDAAC)
N61340
Accept at Other DoDAAC
N/A
LPO DoDAAC
N/A
DCAA Auditor DoDAAC
N/A
Other DoDAAC(s)
N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_______ To be specified in individual Task Orders as required ___________ (Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5252.201-9500TECHNICAL POINT OF CONTACT (TPOC)(NAVAIR)(SEP 2012)
(a) The Technical Point of Contact (TPOC) for this contract is to be specified in individual Task Orders as required.
(b) This individual is not a Contracting Officer nor a Contracting Officer's Representative (COR)/Task Order COR (TOCOR) and has no authority to make changes, verbally or otherwise, to the existing contract or order. Further, no authority has been delegated to this individual by the Procuring Contracting Officer (PCO).
(c) The contractor may use this technical POC for technical questions related to the existing contract or order. Also, as a representative of the requiring activity, the TPOC may perform or assist in such areas as: base access forms, security related issues, IT access requirements, Contractor Performance Assessment Reporting System (CPARS), clarification of technical requirements, and statement of work inquires.
(d) The contractor shall immediately notify the Procuring Contracting Officer in writing if the contractor interprets any action by the TPOC to be a change to the existing contract.
5252.201-9501DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(SEP 2012)
(a) The Contracting Officer has designated [COR designation is to be specified on individual Task Orders as required] as the authorized Contracting Officer's Representative (COR) to perform the following functions, duties, and/or responsibilities:

Contracting Officer Representative (COR) Duties: See Clause 5252.242-9511

(b) The effective period of the COR designation is [to be specified on individual Task Orders as required]

5252.204-9503EXPEDITING CONTRACT CLOSEOUT (NAVAIR) (JAN 2007)
(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party might be considered to the extent permitted by law.
(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.
5252.232-9510PAYMENT OF FIXED FEE (NAVAIR) (OCT 2005)
(a) The fixed fee, as specified in Section B of this contract, subject to any adjustment required by other provisions of this contract, will be paid in installments. The fixed fee will be paid not more frequently than [to be specified on individual Task Orders as required] based on the allowable cost. The amount of each such installment shall be in the same ratio to the total fixed fee as the [to be specified on individual Task Orders as required]. Payment shall be made in accordance with FAR Clauses 52.216-7, "Allowable Cost and Payment," and 52.216-8, "Fixed Fee."
(b) In the event of termination of the work in accordance with the FAR Clause 52.232-22, "Limitation of Funds," the fixed fee shall be redetermined by mutual agreement equitably to reflect the reduction of the work performed. The amount by which such fixed fee is less than or exceeds payments previously made on account of fee, shall be paid to (or repaid by) the contractor.
(c) The balance of the fixed fee shall be payable in accordance with other clauses of this contract.
(d) For indefinite delivery type contracts the terms of this clause apply to each delivery/task order there under.
5252.232-9524ALLOTMENT OF FUNDS (NAVAIR)(OCT 2005)
(a) This contract is incrementally funded with respect to both cost and fee.
(b) The amounts presently available and allotted to this contract for payment of fee, as provided in the Section I clause of this contract entitled “FIXED FEE”, are as follows:
ITEM(S)ALLOTTED TO FIXED FEE
[insert CLIN]$[insert dollar amount] To be specified at Task Order award as required
(c) The amounts presently available and allotted to this contract for payment of cost, subject to the Section I “LIMITATION OF FUNDS” clause, the items covered thereby and the period of performance which it is estimated the allotted amount will cover are as follows:
PERIOD OF
ITEM(S)ALLOTTED TO COSTPERFORMANCE
[insert CLIN]$[insert dollar amount][insert period] To be specified at Task Order award as required
(d) The parties contemplate that the Government will allot additional amounts to this contract from time to time by unilateral contract modification, and any such modification shall state separately the amounts allotted for cost and for fee, the items covered thereby, and the period of performance the amounts are expected to cover.

To Be filled out at TO Level

5252.242-9511CONTRACT ADMINISTRATION DATA (NAVAIR)(NOV 2017)
(a) Contract Administration Office.
(1) Contract administration functions (see FAR 42.302(a) and DFARS 242.302(a)) are assigned to: NAWCTSD. Per DCMA this work falls under the DFARS 242.202(a)(i)(G) and has been declined by DCMA as of 4 August 2021.
(b) Special Instructions (see FAR 42.202(b) and (c)):
(1) The following contract administration functions are retained (see FAR 42.302(a) and DFARS 242.302(a)):
Functions Retained
Retained for Performance By:

DCMA will retain FAR 42.302(a)(5), (a)(9), (a)(11), and (a)(12)

As specified in Task Order
COR/ACOR
As specified in Task Order
Task Order Manager (TOM)
As specified in Task Order
PCO
(2) The following additional contract administration functions are assigned (see FAR 42.302(b)):
Additional Functions
Retained for Performance By:

No Additional Functions

(c) Inquiries regarding payment should be referred to: MyInvoice through the Wide Area Workflow eBusiness Suite: https://wawf.eb.mil.

G-TXT-PAYPAYMENT INSTRUCTIONS (APR 2018)
FOR GOVERNMENT USE ONLY
Contract/Order Payment Clause
Type of Payment Request
Supply
Service
Construction
Payment Office

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

Cost Voucher
X
X
N/A
Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested.
52.232-1, Payments
Navy Shipbuilding Invoice (Fixed Price)
X
N/A
N/A
Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year.

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

Invoice
X
X
N/A

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