Performance_Work_Statement.DOCX

PERFORMANCE WORK STATEMENT (PWS)

BUS AND VAN RENTAL FOR OPERATION DRAGON FIRE

Proposed Effective Date: 23 June 2018

PART 1

GENERAL INFORMATION

1. General: This is a non personel contract to support an upcoming field exercise during the period of 23 June-21 July 2018. The scope of work consists of providing all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental of three 45 passenger activity buses and eight 15 passenger vans to training area 51 North Fort Hood, TX. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools materials supervision, and other items and non-personal services necessary to perform rental of three 45 passenger activity buses and eight 15 passenger vans to training area 51 North Fort Hood, TX as defined in this performance work statement (PWS). The contractor shall perform to the standards in this contract.

1.2 Background: The 76 Operational Readiness Command has directed the 415th CBRN BDE to conduct Operation Dragon Fire at Fort Hood, Texas Training Area 51 to meet the same gunnery requirements (OBJ-T Component of Training I) as OCS II and build gunnery infrastructure for future qualification events. 415th CBRN BDE needs transportation services to support the 415th CBRN BDE during the operation.

1.3 Objectives: This service will provide the 415th CBRN BDE the capability to transport soldiers during Operation Dragon Fire’s operations..

1.4 Scope: The scope of work consists of providing all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental of three 45 passenger activity buses and eight 15 passenger vans to Training Area 51 at North Fort Hood, Texas to support 415th CBRN Brigade during Operation Dragon Fire. The Government will only provide supplies or services listed under Part.3 of the PWS to the Contractor during or for the performance of services for this contract. The contractor shall provide the requested amout of the below supplies.

1.4.1: The Contractor shall furnish the following:

1.4.1.1: Fifteen 7 passenger activity vans or seven 15 passenger activity vans.

1.4.1.1: Fuel for each vehicle during the period of performance.

1.4.2.: The Contractor shall ensure the following:

1.4.1.2.1: All vehicles are properly registered with DMV and passed state mandated safety inspections

1.4.1.2.2: All vehicles are in good working condition

1.4.1.2.3: 24 hours road side assistance and maintenance support for all vehicles.

1.5 Period of Performance: 29 June 2018 to 21 July 2018

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The role of the Government is to perform quality assurance to ensure contract standards are achieved.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non- conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of the contractor’s normal operations.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at North Fort Hood, Texas Training Area 51.

1.6.5 Type of Contract: The government will award a non-personnel services, Firm-Fixed Price (FFP) contract with quality requirements governed by FAR 52.246-4 -- Inspection of Services -- Fixed-Price.

1.6.6 Security Requirements: Contractor personnel performing work under this contract shall have a valid photo I.D. at all times during the performance of the contract, at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.6.6.1 Physical Security: RESERVED

1.6.7 Special Qualifications: RESERVED

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: Contracting Officer assigned by the MICC, Contracting Officers Representative (COR) and the contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours per day everyday.

1.6.11 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13 Data Rights: RESERVED

1.6.14 Organizational Conflict of Interest: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE: Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP): Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST: An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control, acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK: Monday through Sunday

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental of three 45 passenger activity buses and eight 15 passenger vans at North Fort Hood Texas, training area 51. The period of performance for this requirement is 23 June-21 July 2018.

Vehicles must be received from contractor on 23 June 2018. The Contractor shall coordinate with the Contracting Officers Representative (COR) to establish pick up location and time.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1. The Contractor shall utilize the Internet to view and print electronic versions of required publications and Forms. The Army Publication Directorate can be accessed at http://www.apd.army.mil/AdminPubs/ProductMap.asp.