FR-6200-N-14 Jobs Plus Exrtended Deadline.pdf

U.S. Department of Housing and Urban Development

Public and Indian Housing

Jobs Plus Initiative

FR-6200-N-14

Application Due Date: 09/13/2018

Jobs Plus Initiative

FR-6200-N-14

TABLE OF CONTENTS

I. Funding Opportunity Description.

II. Award Information.

III. Eligibility Information.

A. Eligible Applicants.

B. Cost Sharing or Matching.

C. Threshold Requirements.

D. Statutory and Regulatory Requirements Affecting El igibility.

E. Program Specific Requirements.

F. Criteria for Beneficiaries.

IV. Application and Submission Information.

A. Obtaining an Application Package.

B. Content and Form of Application Submission.

C. System for Award Management (SAM) and Dun and

Bradstreet Universal Numbering System (DUNS) Number.

D. Application Submission Dates and Times.

E. Intergovernmental Review.

F. Funding Restrictions.

G. Other Submission Requirements.

V. Application Review Information.

A. Review Criteria.

B. Review and Selection Process.

C. Anticipated Announcement and Award Dates.

VI. Award Administration Information.

A. Award Notices.

B. Administrative, National and Department Policy

Requirements for HUD recipients.

C. Reporting.

D. Debriefing.

VII. Agency Contacts.

VIII. Other Information.

IX. Appendix.

U.S. Department of Housing and Urban Development

Program Office: Public and Indian Housing Funding Opportunity Title: Jobs Plus Initiative Announcement Type: Modification Funding Opportunity Number: FR-6200-N-14 Primary CFDA Number: 14.895 Due Date for Applications: 09/13/2018

Overview For Further Information Regarding this NOFA:Please direct questions regarding the specific program requirements of this Program Notice of Funding Availability (NOFA) to the agency contact identified in Section VII.

OMB Approval Number(s): 2577-0281

I. Funding Opportunity Description.

A. Program Description.

1. Purpose The Jobs Plus program develops locally-based, job-driven approaches that increase earnings and advance employment outcomes through work readiness, employer linkages, job placement, educational advancement, technology skills, and financial literacy for residents of public housing. The place-based Jobs Plus program addresses poverty among public housing residents by incentivizing and enabling employment through earned income disregards for working residents and a set of services designed to support work including employer linkages, job placement and counseling, educational advancement, and financial counseling. Ideally, these incentives will saturate the target developments, building a culture of work and making working residents the norm.

The Jobs Plus program comprises these three core components (further described below):

Employment-Related Services Financial Incentives – Jobs Plus Earned Income Disregard (JPEID) Community Supports for Work

Applicants are encouraged to develop key partnerships to connect participants with any other needed services to remove barriers to work. An Individualized Training and Services Plan (ITSP) should be developed for each participant to establish goals and service strategies, and to track progress.

Background HUD, the Rockefeller Foundation, and MDRC, through a public-private partnership, designed and supported the Jobs Plus program model between 1998 and 2003. HUD has issued two separate evaluation reports on the demonstration, to identify and document the most promising approaches to increasing employment among families in public housing. Each evaluation showed ongoing positive effects for residents when the program was well-implemented and included the three core elements. More information on the findings can be found at http://www .mdrc.org/project/jobs-plus-community-revitalization-initiative-public-housing-families#overv iew.

Employment-Related Services Successful applicants must partner with the local Workforce Development Boards (WDB) and American Job Center(s) (AJC/One-Stop) in their area to offer multiple employment-related services for residents with a range of employment needs. Local Labor Market Information (LMI) should be used both for initial planning and analysis of which employment opportunities are most available locally, and for monitoring ongoing trends.

Program services provided on-site should include, but need not be limited to, the following:

Career exploration/job readiness workshops Job search and job placement assistance Entrepreneurship workshops Work experience including on-the-job training, internships, pre-apprenticeships and

Registered Apprenticeships (HUD encourages opportunities for residents to be paid while training)

Facilitated connections to education and training opportunities Rapid re-employment if job loss occurs Proactive post-placement job retention support and career advancement coaching Access to computers, phones, fax, and copy machines and other supplies for participants’ employment-related uses and adequate training on how to use these technologies

To facilitate these employment services, applicants may consider having dedicated on-site workforce system staff to perform job developer and case manager functions. Job developers work directly with the business community to identify and create employment opportunities and act as liaisons with local employment agencies. Case managers work one-on-one with participants to guide them through the employment process and help them achieve employment-related goals.

Financial Incentives – Jobs Plus Earned Income Disregard (JPEID) Successful applicants must also implement a financial incentive for program participants, known as the Jobs Plus Earned Income Disregard (JPEID). This component will neutralize any rent increase due to rising earned income for Jobs Plus participants, removing a major disincentive to employment. Rent incentives offered through JPEID will be reimbursed to the PHA via the awarded Jobs Plus grant and should be included in the program budget. Any other compensation to the PHA for lost rent revenues, such as by the standard Earned Income Disregard (EID) calculation in the Operating Fund, will be offset manually to prevent overpayment of HUD funds to grant recipients. Further guidance will be available at the time of the award.

http://www.mdrc.org/project/jobs-plus-community-revitalization-initiative-public-housing-families#overview http://www.mdrc.org/project/jobs-plus-community-revitalization-initiative-public-housing-families#overview http://www.mdrc.org/project/jobs-plus-community-revitalization-initiative-public-housing-families#overview

All residents in a Jobs Plus development are eligible to receive the JPEID benefit, even if they do not actively participate in other Jobs Plus activities. But, to access JPEID, residents must sign up for the Jobs Plus program. Residents who previously used up some or all their lifetime EID eligibility are eligible to receive the full JPEID benefit. When the Jobs Plus program ends, all rent will return to regular income-based calculations at the time of the resident's next rent re-certification.

Disregarded Amount. The JPEID excludes from the Family Rent calculation 100 percent of a participating resident’s incremental earned income for a period of up to 48 months, beginning on the date on which a public housing resident enrolls in the Jobs Plus program, and ending in 48 months or at the end of the grant period, whichever is sooner.

Calculation of the JPEID. Once the JPEID is triggered for a resident their baseline income will not change for a period of up to 48 months or for the duration of the grant term, whichever is sooner. Participants who enroll early may benefit from the JPEID longer than residents who enroll later. To facilitate reimbursements for rent revenue losses due to the JPEID, grantees must calculate and document each participant’s Family Rent at the time of each rent re-certification, both before and after the inclusion of any participating resident's incremental earned income. The difference between these two rents is the amount to be reimbursed to the PHA through the JPEID (using the awarded Jobs Plus grant funds). These calculations must be provided to HUD when drawing the Jobs Plus funds.

As with any government benefit, an increase in earned income may cause the reduction or loss of other benefits that an individual was previously receiving. Grantees, through case management or other means, must be prepared to help residents understand the overall financial impact of an increase in earned income and the JPEID. It is also expected that grantees will encourage participants to take advantage of other financial work incentives they may be entitled to, such as the Earned Income Tax Credit (EITC).

Community Supports for Work Community Support for Work (CSW) is a core component of the Jobs Plus program, reflecting the goal of building a caring and cohesive public housing community that is strongly committed to supporting residents’ progress towards economic security.

PHAs are expected to develop a strategy to promote CSW and include that strategy in its workplan. The strategy should include multiple intentional and complementary steps to build CSW falling into two main categories:

Activities that build a caring and cohesive public housing community. For Jobs Plus to be successful, PHA staff members need to trust residents, residents need to trust PHA staff, and ultimately residents need to trust each other. Activities to build trust, create a sense of community, build a sense of shared purpose, train residents leaders, build resident self-confidence, and reduce the social isolation of individual residents are all important for achieving this goal. Social activities that focus primarily on getting residents out of their units are helpful but not sufficient to achieve this goal.

Informal and nontraditional activities that support residents’ progress toward economic security. Through the Jobs Plus program, residents will have access to case management, job training, employment placement services, and the JPEID. This component of CSW focuses on steps that go above and beyond these formal Jobs Plus activities. Examples include residents helping other residents prepare their resumes and learn about new job openings, residents driving residents to job interviews and setting up carpooling arrangements, and residents providing residents with motivational support.

Broadly communicated messages about the importance of work and how “work pays” also contribute to this component of CSW, as do motivational speakers, exposure to internal and external success stories, and the marketing of stories about residents’ success in finding a job and moving up the career ladder.

CSW is something that engages the entire public housing community and not merely the residents that choose to formally engage with the Jobs Plus program through the case management processes and job training programs. This includes not only residents but also PHA staff who are not otherwise involved in the Jobs Plus program, such as property management or maintenance staff who can also encourage residents to participate in Jobs Plus.

Successfully executing the formal parts of the Jobs Plus program will not, on its own, enable a PHA to achieve the full transformative potential of CSW. While the successful enrollment of a large share of residents in formal Jobs Plus activities will obviously be helpful in laying the groundwork for a broader sense of shared purpose, it is not enough. Intentional steps to foster community and encourage residents to help other residents are needed.

Successful applicants will incorporate a robust engagement strategy for involving the residents in the targeted development and creating a working community where there is effective collaboration between the PHA and the residents. Engagement is more than signing up – sustained involvement in the program through effective communication among the resident population, leading to residents' ownership of their own growth and experiences, and that of peers, will yield continued benefits for both participants and future residents of the development beyond the grant period.

Program outreach should be directed towards residents at all points along the employment spectrum – from unemployed individuals with no work history to working, underemployed families with substantial work history. The application narrative should include strategies to target this wide range of potential participants and any barriers they might face, as well as strategies for retention.

One key strategy for program retention should include the use of residents as Community Coaches. Community Coaches should be empowered to help shape program offerings and outreach efforts based on their intimate knowledge of the needs and strengths of the community, create programs and activities related to employment supports, collect feedback about the program and serve as the voice of the residents in governance meetings. Additionally, they can be used to market the various aspects of the Jobs Plus program, disseminate information about job opportunities and programs via resident social networks in the development, and mentor specific individuals or groups who enroll in Jobs Plus.

Partnerships with Local Agencies The comprehensive nature of the Jobs Plus program requires that PHAs establish partnerships with American Job Centers and other key social service agencies within the community. These partnerships will strengthen program planning and implementation and streamline access to services for participants. For each partner identified, applicants must describe the role of the partner agency and a description of the services to be provided by the partner agency, as well as any fees associated with those services. Applicants should demonstrate their ability to build collaboration among all partners, regardless of whether a partner will receive grant funding for their services or if the services will be provided in-kind.

Partners should include:

Workforce Development Boards/American Job Centers Local social service agencies Employment and training organizations Vocational training providers Community colleges and four-year educational institutions Other supportive service agencies providing either direct services or referrals to services that are critical for supporting successful employment

Besides employment, training and educational supports, grantees will have the flexibility to provide other supportive services based on resident needs and local capacity. HUD expects that all services that are available to residents of the community will be provided in-kind from partners. Grant funds should only procure services that are not already available (by either service type or amount). Examples of the services that may be provided by grant funds, formal partners or the program’s referral network include but are not limited to:

Child care services and/or after school programs Transportation assistance Financial literacy workshops Legal services (e.g. expungement) Domestic violence prevention services Services for formerly incarcerated/returning citizens Life skills Smoking cessation Other applicable local business support

Program Goals Overall goal – Each site is expected to support a culture of work that leads to sustainable career ladder employment at a living wage for all work-able eligible residents.

Outreach and Saturation – Each site is expected to contact 100% of work-able adults in the development, within the first year, to inform them about the Jobs Plus program and encourage them to be assessed for services and supports. Programs should aim for multiple contacts, continually marketing the program through a range of different outreach strategies.

The following are the minimum goals expected of each site by the end of the four-year program:

Numeric Goals Minimum goal required by HUD by end of Year 4

1. Number of individuals enrolled in the Jobs Plus Earned 80% work-able adults in

Income Disregard the development

2. Number of Individuals engaged with the Jobs Plus program as measured by the number of individuals completing an assessment at intake

65% of work-able adults in the development

3. Number of individuals provided with one or more post-assessment services

60% of work-able adults in the development

4. Employment rate of work-able adults 110% of baseline employment rate

5. Average yearly earnings of work-able adults 115% of baseline average earnings

6. Share of assessed residents continuously employed for at least 180 days

25%

2. Changes from Previous NOFA.

The 2018 Jobs Plus program NOFA does not modify the fundamental program design described in the 2017 NOFA.

Substantive changes are:

Details on Community Support for Work has been modified as described in Section I. A.

– Funding Opportunity Description.

The MOU requirement has been modified as described in Section III.C. – Eligibility Information.

The use of Capital and Operating funds as match has been clarified in Section III.B for consistency with the restriction that Federal sources generally may not be used as match to meet or exceed the 25% threshold requirement unless otherwise permitted by that program’s authorizing statute.

3. Definitions.

a. Standard Definitions Authorized Organization Representative (AOR) is the person authorized to submit applications on behalf of the organization via Grants.gov. The AOR is authorized by the E-Biz point of contact in the System for Award Management. The AOR is listed in item 21 on the SF-424.

Award, as used in this NOFA means a federal, grant, cooperative agreement, loan, or loan guarantee.

Catalog of Federal Domestic Assistance (CFDA) is a directory of the various Federal listings, projects, services and activities offering financial and non-financial assistance and benefits to the American public. CFDA Number is the unique number assigned to each program, project, service or activity listed in the Catalog of Federal Domestic Assistance (CFDA).

Consolidated Plan is a document developed by states and local jurisdictions. This plan is completed by engaging in a participatory process to assess their affordable housing and community development needs and market conditions, and to make data-driven, place-based investment decisions with funding from formula grant programs. (See 24 CFR part 91 for more information about the Consolidated Plan and related Annual Action Plan).

Contract means a legal instrument by which a non-Federal entity purchases property or services needed to carry out the project or program under a Federal award. The term as used in this NOFA does not include a legal instrument, even if the non-Federal entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward (See 2 CFR 200.22.)

Contractor means an entity receiving a contract.

Deficiency is information missing or omitted within a submitted application. Deficiencies typically involve missing documents, information on a form, or some other type of unsatisfied information requirement (e.g., an unsigned form, unchecked box, etc.). Depending on specific criteria, deficiencies may be either curable or non-curable.

Curable Deficiency – Applicants may correct a curable deficiency with timely action.

To be curable the deficiency must:

Not be a threshold requirement, except for documentation of applicant eligibility;

Not influence how an applicant is ranked or scored versus other applicants; and Be able to be remedied within the time frame specified in the notice of deficiency.

Non-Curable Deficiency – An applicant cannot correct a non-curable deficiency after the submission deadline.

Non-curable deficiencies are deficiencies if corrected would change an applicant’s score or rank versus other applicants.

Non-curable deficiencies may result in an application being marked ineligible, or otherwise adversely affect an application’s score and final determination.

DUNS Number is the nine-digit identification number assigned to a business or organization by Dun & Bradstreet and provides a means of identifying business entities on a location-specific basis. Requests for a DUNS number can be made by visiting the Online DUNS Request Portal.

Eligibility requirements are mandatory requirements for an application to be eligible for funding. Deficiencies in meeting an eligibility requirement may be categorized as either curable or non-curable.

Federal Awardee Performance and Integrity Information System (FAPIIS) is a database that has been established to track contractor misconduct and performance.

Grants.gov is the website serving as the Federal government’s central portal for searching and applying for federal financial assistance throughout the Federal government. Registration in Grants.gov is required for submission of applications to prospective agencies.

NOTE: Passwords expire every 60 days. Accounts inactive for 1 year or more result in removal of all account roles. For more account management information, review the Applicant FAQs contained on the grants.gov web page.

Non-Federal Entity means a state, local government, Indian tribe, institution of higher education (IHE), or non-profit organization carrying out a Federal award as a recipient or subrecipient.

Point of Contact (POC) is the person who may be contacted with questions about the application submitted by the AOR. The point of contact is listed in item 8F on the SF424.

Promise Zones are federally-designated, high-poverty urban, rural and tribal communities where the Federal government will partner with and invest in communities to accomplish these goals:

create jobs, leverage private investment, increase economic activity, expand educational opportunities, and reduce violent crime.

Promotores/Promotoras are Spanish-speaking Community Health Workers who work in their communities to reduce barriers to health services and make health care systems more responsive.

Recipient means a non-Federal entity receiving an award directly from HUD to carry out an activity under a HUD program.

Section 3 Business Concern means a business concern (1) 51 percent or more owned by Section 3 residents; or (2) of which at least 30 percent of permanent, full-time employees are currently Section 3 residents, or were Section 3 residents within three years of the date of first employment with the business concern; or (3) provides evidence of a commitment to subcontract over 25 percent of the dollar award of all subcontracts to be awarded to business concerns meeting the qualifications in this definition.

Section 3 Residents means: 1) Public housing residents; or 2) Low and very-low income persons, as defined in 24 CFR 135.5, who live in the metropolitan area or non-metropolitan county where Section 3 covered assistance is expended.

Standard Form 424 (SF424) Application for Federal Assistance Programs, required by discretionary grant programs.

Subaward means an award provided by a recipient to a subrecipient for the subrecipient to carry out part of a Federal award received by the recipient. It does not include payments to a contractor or payments to an individual’s beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the recipient considers a contract.

Subrecipient means a non-Federal entity receiving a subaward from a recipient to carry out part of a HUD program; but does not include an individual’s beneficiary of such program.

A subrecipient may also receive other Federal awards directly from a Federal awarding agency (including HUD).

System for Award Management (SAM), is an official website of the U.S. government. You can access the website at Sam.gov There is no cost to use SAM. SAM is the official U.S.

Government system that consolidated the capabilities of Central Contractor Registry (CCR), Excluded Parties List System (EPLS) and the Online Representations and Certifications Application (ORCA). Registration with Sam.gov is required for submission of applications via Grants.gov.

Threshold Requirement – Threshold requirements are a type of eligibility requirement.

Threshold requirements must be met for an application to be reviewed. Threshold requirements are not curable, except for documentation of applicant eligibility. Threshold requirements are listed in Section III.C. of this NOFA.

Applicants must ensure their application package addresses threshold requirements. Please check your application carefully!

https://www.grants.gov/web/grants/applicants/applicant-faqs.html#password

4. Program Definitions Work-able Adults- For the purposes of measuring outcomes of this grant program, a work-able adult generally is an individual between the ages of 18-65 who is mentally and physically able to become employed. The term does not define resident eligibility for the program. Eligibility for resident participation is determined individually by each location.

Living Wage- A wage sufficient to enable a family to afford adequate shelter, food and the other necessities of life. See http://livingwage.mit.edu/ to calculate.

5. Web Resources The resources indicated provide details for the application process

Affirmatively Furthering Fair Housing Code of Conduct list Do Not Pay Dun & Bradstreet Request a DUNS Number Equal Participation of Faith-Based Organizations Federal Awardee Performance and Integrity Information System Federal Subaward Reporting System) FSRS Grants.gov Grants.gov support Healthy Homes Strategic Plan Healthy Housing Reference Manual HUD Funds available HUD’s Strategic Plan HUD Grants NOFA webcasts Procurement of recovered materials Promise Zones Section 3 Business Registry State Point of Contact List System for Award Management (SAM)) Real Property Acquisition and Relocation USASpending

B. Authority.

Jobs Plus, authorized by the Consolidated Appropriations Act, 2014, (Public Law 113-76, approved January 17, 2014). The funding authority of Jobs Plus grants under this NOFA is provided by the Consolidated Appropriations Act, 2018 (Public Law 115-141, approved, March 23, 2018).

http://livingwage.mit.edu/ https://www.hud.gov/sites/documents/GEN-REQ-TERMS-2018.PDF https://www.hud.gov/program_offices/spm/gmomgmt/grantsinfo/conductgrants http://donotpay.treas.gov/ https://www.dnb.com/ http://fedgov.dnb.com/webform https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=d67b2c9e097a45629d959d63e5e4f297&ty=HTML&h=L&mc=true&r=SECTION&n=se24.1.5_1109 https://www.fapiis.gov/fapiis/index.action https://www.fsrs.gov/ https://grants.gov https://www.grants.gov/web/grants/support.html https://www.hud.gov/program_offices/healthy_homes/advhh https://www.cdc.gov/nceh/publications/books/housing/housing_ref_manual_2012.pdf https://www.hud.gov/program_offices/spm/gmomgmt/grantsinfo/fundingopps https://www.hud.gov/sites/dfiles/SPM/documents/HUDSTRATEGICPLAN2018-2022.pdf https://www.hud.gov/program_offices/spm/gmomgmt/grantsinfo https://www.hud.gov/press/multimedia https://www.ecfr.gov/cgi-bin/text-idx?SID=91f378a1992b84880fbe5823086278fc&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1322 https://www.hudexchange.info/programs/promise-zones/ https://portalapps.hud.gov/Sec3BusReg/BRegistry/What https://obamawhitehouse.archives.gov/omb/grants_spoc https://www.sam.gov/portal/SAM/ https://www.hud.gov/program_offices/comm_planning/library/relocation https://www.usaspending.gov/Pages/Default.aspx https://api.fdsys.gov/link?collection=plaw&congress=113&lawtype=public&lawnum=76&link-type=html

II. Award Information.

A. Available Funds Funding of up to $15,000,000 is available through this NOFA.

Additional funds may become available for award under this NOFA as a result of HUD's efforts to recapture unused funds, use carryover funds, or because of the availability of additional appropriated funds. Use of these funds is subject to statutory constraints. All awards are subject to the applicable funding restrictions contained in this NOFA.

This NOFA announces the availability of approximately $15 million in funds for Jobs Plus grants. If funds are appropriated by Congress, HUD may, at its discretion, use additional FY2019 Jobs Plus funding to make additional awards under this NOFA. In accordance with the FY2019 Appropriations Act.

For information on the methodology used to make award determinations under this NOFA, please see Section V.B Review and Selection Process below.

B. Number of Awards.

HUD expects to make approximately 5 awards from the funds available under this NOFA.

C. Minimum/Maximum Award Information Estimated total funding for the Jobs Plus Program is $15 million. Minimum award amounts are subject to budget request and maximum award amounts are $3.7 million.

Award funding will be determined as follows:

Non-elderly Households Maximum Funding

200-400 $ 2,300,000

401-600 $ 3,000,000

601 and Up $ 3,700,000

Estimated Total Funding: $15,000,000 Minimum Award Amount: $1,000,000 Per Project Period Maximum Award Amount: $3,700,000 Per Project Period

D. Period of Performance The grant term is 4 years.

Estimated Project Start Date: 01/21/2019 Estimated Project End Date: 01/20/2023 Length of Project Periods: Other

Length of Project Periods Explanation of Other: N/A

E. Type of Funding Instrument.

Funding Instrument Type: Grant All Jobs Plus funds will be provided through a Grant Agreement and HUD's Line of Credit Control System (LOCCS).

III. Eligibility Information.

A. Eligible Applicants.

Others (see text field entitled "Additional Information on Eligibility" for clarification)

Additional Information on Eligibility:

Conditions for Eligibility of Public Housing Authorities Eligible applicants are PHAs that operate one or more public housing developments that meet the criteria outlined in this NOFA. A list of developments that meet the criteria is provided in Appendix B, however, the mere appearance of a development on this list does not mean that the development is appropriate for a Jobs Plus program.

PHAs that received a Jobs Plus program grant in 2014, 2015, 2016 or 2017 are not eligible for 2018 grant funds.

Federally designated tribes and tribally designated housing entities are not eligible entities under this award.

Successful applicants will be required to implement the full term of the grant at the public housing site(s) for which funds were awarded.

Successful applicants will be required to inform HUD of any planned Rental Assistance Demonstration (RAD) conversions at the Jobs Plus site. RAD Conversion of Jobs Plus sites will be permitted if the planned conversion will take place post award. Pursuant to the RAD Notice (Rental Assistance Demonstration – Final Implementation, PIH-2012-32 (HA), as amended from time to time), Jobs Plus grantees that convert Jobs Plus target project(s) to PBV or PBRA through RAD will be able to finish out their Jobs Plus period of performance unless significant relocation and/or change in building occupancy is planned. If either is planned at the Jobs Plus target project(s), HUD may allow for a modification of the Jobs Plus work plan or may, at the Secretary’s discretion, choose to end the Jobs Plus program at that project.

Criteria for Eligible Developments Size: Minimum development size of 200 households where at least one resident is non-elderly (under age 65).

Unemployment: At least 40 percent of the households (excluding households consisting only of elderly residents) that report no earned income in PIC.

Place: Units to be served must be contiguous unless good cause can be shown that the program will succeed in non-contiguous developments. A description of how the program will be run from one central location and remain accessible to residents of non-contiguous developments will be required. This requirement may disqualify developments on the Eligible Development list if the Asset Management Project (AMP) is for scattered sites.

PHAs that have more than one development already listed as eligible in Appendix B may apply to serve more than one of the eligible developments if they are contiguous or show in the application that they meet the required criteria for place. No Request for Review of Eligibility is required prior to submitting the application. PHAs with developments not listed on Appendix B that they believe, when combined, meet the criteria, may submit a request for review of eligibility. PHAs may propose to combine two or more developments to meet the criteria for eligible developments, subject to these conditions:

Parts of developments cannot be combined. Only entire developments may be combined.

The combined developments must meet the criteria for size.

The combined developments must meet the criteria for unemployment.

Performance: Developments that belong to a non-performing PHA may be eligible to participate provided HUD has determined the PHA can implement and oversee the grant successfully. A “non-performing PHA” is defined as a PHA designated as a troubled performer under the Public Housing Assessment System (PHAS) as listed on HUD’s most recent official Troubled List or is designated a substandard performer based on its most recent published PHAS score.

Process for Request for Review of Eligibility. Before submitting this grant application, applicants whose developments are not on Appendix B but who believe a combination of developments will meet eligibility requirements, must submit a Request for Review of Eligibility of their target developments. To be considered, applicants must submit a Request via email to JobsPlus@hud.gov that lists the development name and numbers (in the format found in Appendix B) that are proposed to be combined to meet the criteria for the Jobs Plus program.

HUD will review the request using the same query of PIC data on the proposed combined developments to determine if the proposed developments meet the criteria for size and unemployment (see above) that were used to generate Appendix B. HUD will respond within five working days of receipt of the request. That response will be an eligibility approval, eligibility disapproval, or a request for more information. If more information is requested, HUD will respond within five working days upon receipt of the additional information. All initial Requests for Review of Eligibility must be received no later than 20 calendar days prior to the due date of this NOFA.

B. Cost Sharing This Program requires cost sharing, matching or leveraging as described below.

All applicants are required to have in place a firmly committed match contribution equivalent to at least 25 percent of their total grant amount requested. The match may be provided as a cash or in-kind donation. All agencies listed as providing match are required to provide a detailed letter on agency letterhead signed by a person authorized to make the commitment attesting to the match.

To meet the Match Threshold according to HUD guidelines, match letters must contain:

Letterhead of contributing entity Written signature of authorized individual at the contributing agency Be dated between the publication date and application date of the NOFA Total dollar value of commitment, per year of grant and overall Detailed explanation of how the contributed resource relates to the success of participants in the Jobs Plus program For in-kind matches, detailed calculations showing how the total dollar value was derived for each match amount o Example – ABC agency is committing 5 slots per year in a computer training program. The match commitment letter must read: 5 slots x $100 per slot x 4 years = $2,000 o Example – XYZ agency is committing 20 hours of volunteer time per week to operate a drop-in daycare center. The match commitment letter must read: 20 hours per week x $7.50 per hour x 52 weeks x 4 years = $31,200 o Example – 123 PHA is committing case manager office space and associated utilities. The match commitment must read: 800 square feet x $1.50/sq. foot x 12 months x 4 years = $57,600 o For match based on participants served, the calculation should be: __residents x __ cost of program per resident per year x __ years of grant = total commitment o For match based on staff/volunteer time, the calculation should be: __ hours per year x __ hourly rate x __ years of grant = total commitment o For match based on a set resource, the calculation should be: __ monthly rate x __ months per year x __ years of grant = total commitment o Calculations must be clear and able to be repeated by reviewers o Number of participants served must be clearly stated, reasonable, and appropriate for the size of the development and proposed program For cash match, the source of the funds must be clearly stated but calculations are not necessary

Applicants proposing to use their own, non-Jobs Plus resources to provide match must also have a letter of commitment indicating:

The type of match (cash or in-kind);

The source of the match (e.g. details related to a non federal source);

The value of the match; and How the match will be used.

PHA Operating and Capital Funds may not be used as a match, but may be used in conjunction with a Jobs Plus grant if used for purposes eligible under the program. Regular PHA staff time is not eligible to be used for match.

In-kind contributions may include, but are not limited to, items in the following list. All must be related to the activities of the Jobs Plus program.

The rental value of a building or space in a building donated for Jobs Plus purposes;

Other infrastructure for Jobs Plus purposes;

Time and services contributed by volunteers;

Staff salaries and benefits of service providers (PHA staff time may not be counted);

The value of supportive services provided by a partner agency TANF services:

o Existing and newly generated TANF cash benefits (for individuals) will not be accepted as a resource for match funding.

o Existing and newly generated non-cash services provided by TANF agencies may be accepted as a resource for match funding.

Wages projected to be paid to residents through jobs or projected benefits (e.g., health/insurance/retirement benefits) related to projected resources to be provided by the Jobs Plus program may not be counted.

If preferred, match commitments may be laid out in the Memorandum of Understanding (MOU) specified in section III.C.2, below, instead of a Match Commitment letter, but must contain all calculations described above. The letterhead requirement does not apply if match is detailed in the MOU.

Applicants that do not demonstrate the minimum match will not receive further consideration for funding.

C. Threshold Requirements.

Applicants who fail to meet any of the following threshold eligibility requirements will be deemed ineligible. Applications from ineligible applicants will not be evaluated.

1. Timely Submission of Applications – Applications submitted after the deadline stated within this NOFA that do not meet the requirements of the grace period policy will be marked late. Late applications are ineligible and will not be considered for funding. See also Section IV Application and Submission Information, part D. Application Submission Dates and Times

2. Memorandum of Understanding (MOU) –Applicants must establish and maintain a working relationship with the local Workforce Development Board and/or local American Job Center (formerly known as One-Stop Center). To meet the threshold requirement, the applicant must submit documentation of this relationship in the form of a MOU between the Housing Authority and the local Workforce Development Board or American Job Center/One-Stop Center. The MOU must demonstrate that the PHA is a required One-Stop partner as outlined in 20 CFR 678.420. Additionally, it must identify roles and responsibilities of the signatory agencies as it pertains to the program, how the Workforce Innovation and Opportunity Act (WIOA) funds will be used to support the Jobs Plus program at the targeted development, a description of the local employment market with information related to skills and training for in-demand jobs and have been signed by all parties between the date of publication of this NOFA and the application due date. If there is an MOU already in place, the parties must execute an Addendum that specifically references the Jobs Plus Program for Fiscal Year 2018, and meets the date requirements above.

3. Match – Applicants that do not demonstrate the minimum match through the attachment of detailed match commitment letters as described in this NOFA Section III.B will not receive further consideration for funding.

D. Statutory and Regulatory Requirements Affecting Eligibility Eligibility Requirements for Applicants of HUD’s Grants Programs The following requirements affect applicant eligibility. Detailed information on each requirement is posted on HUD’s Funding Opportunities Page (click here).

Outstanding Delinquent Federal Debts Debarments and/or Suspensions Pre-selection Review of Performance Sufficiency of Financial Management System False Statements Mandatory Disclosure Requirement Prohibition Against Lobbying Activities Equal Participation of Faith-Based Organizations in HUD Programs and Activities

E. Program Specific Requirements.

Non-Performing PHAs. Non-performing PHAs (per the definition in Section III.A) must submit a justification explaining their capacity to manage a grant despite their non-performing status. PHAs may contact their field office representative to determine if they are on the Troubled list. When applications are received, a list of non-performing PHA applicants will be forwarded to the Office of Field Operations along with any submitted justifications. The Office of Field Operations will make a pass/fail determination on whether the non-performing PHA’s application can be scored. If an applicant is selected for funding and it is deemed necessary by HUD, applicants may be required to enter into a Recovery Agreement with HUD, which may include contracting with an entity acceptable to the HUD field office to act as Contract Administrator for the program.

Tribes or Tribally Designated Housing Entities (TDHEs). This program is not open to federally designated tribes or tribally designated housing entities.

Subawards Subrecipients. This program does not allow subawards or subrecipients.

Technical Assistance. HUD encourages PHAs and partners to seek technical assistance in implementing a successful Jobs Plus program. Technical assistance is an eligible use of funds and should be accounted for in the budget; however, HUD reserves the right to approve all technical assistance and providers for the PHA. Further guidance will be issued upon grant award.

Data Sharing. Applicants must share data gathered as part of the Jobs Plus program with HUD or HUD designees upon HUD’s request. This includes, but is not limited to, data on program management, outcomes, participants and expenditures.

https://www.hud.gov/sites/dfiles/SPM/documents/ELIG-REQS-GRANTS-2018v2.pdf

Eligible Activities and Cost

Hiring and compensating staff such as Service Coordinators or other service-related personnel (salary and fringe benefits for either Jobs Plus-specific staff or partner staff dedicated in whole or in part to providing Jobs Plus-related services).

Providing services, such as job development and placement services; work readiness, including health screening; assistance with purchasing books, training materials, uniforms, test fees, work-related tools, interview clothing, required immunizations or health testing (e.g. TB test) or other hiring pre-requisites, state-issued Picture ID;

education, job training, job counseling, job search skills, tutoring, mentoring, literacy, financial literacy and/or coaching; computer and internet access/on-site computer labs, and training on computer use and online technologies; counseling; transportation; and child care. (Services may be provided by the PHA or any partner/sub-contractor.)

Rent incentives.

Technical assistance.

Administrative costs, such as rental of office space and related utilities, office supplies, equipment, and postage.

Lease or rental of private (non-public housing property) space for Jobs Plus activities is an eligible use of administrative funds, these conditions:

o The lease must be for existing facilities not requiring rehabilitation or construction except for minimal alterations to make the facilities accessible for a person with disabilities;

o No repairs or renovations of the property may be undertaken with Jobs Plus funds; and o Properties in the Coastal Barrier Resources System designated under the Coastal Barrier Resources Act (16 U.S.C. 3501) cannot be leased or rented with federal funds.

Data collection/tracking and related software.

Staff training/development/conferences/participating in learning networks and associated travel.

NOTE: All program expenses must be approved by HUD and be within statutory and regulatory limitations (e.g., 2 CFR Part 200).

NOTE: HUD reserves the right to approve or disapprove any activity and may adjust grant budget amounts accordingly within individual grants and across this grant program.

F. Criteria for Beneficiaries.

This program has eligibility criteria for beneficiaries.

These requirements may, where applicable, determine whether your application is reviewed or make your application ineligible for funding:

Delinquent Federal debts Financial management systems that meet Federal standards;

Debarment and/or suspension from doing business with the Federal Government;

False statements;

Do Not Pay review and compliance with the Improper Payments Elimination and

Recovery Improvement Act of 2012;

Standards of ethical conduct/code of conduct;

Prohibition against lobbying activities; and Conflicts of interest.

IV. Application and Submission Information.

A. Obtaining an Application Package.

Instructions for Applicants.

You must download both the Application Instruction and the Application Package from Grants.gov. To ensure you are using the correct Application Package and Application Instructions, you must verify the CFDA Number and CFDA Description on the first page of the Application Package, and the Opportunity Title and the Funding Opportunity Number match the Program and NOFA to which you are applying.

The Application Package contains the Adobe forms created by Grants.gov. The Instruction Download contains official copies of the NOFA, and forms necessary for a complete application. The Instruction Download may include Microsoft Word, Microsoft Excel and additional documents.

An applicant demonstrating good cause may request a waiver from the requirement for electronic submission. For example, a lack of available Internet access in the geographic area in which your business offices are located. Lack of SAM registration or valid DUNS is not deemed good cause. If you cannot submit your application electronically, you must ask in writing for a waiver of the electronic grant submission requirements. HUD will not grant a waiver if HUD does not receive your written request at least 15 days before the application deadline or if you do not demonstrate good cause. An email request sent 15 days before the application will also be considered. If HUD waives the requirement, HUD must receive your paper application or email request before the deadline of this NOFA. To request a waiver and receive a paper copy of the application materials, you must contact:

Email: JobsPlus@hud.gov The subject line of the email message should be "FY 2018 Jobs Plus NOFA Waiver Request". If an applicant is granted a waiver, then the approval will provide instructions for submitting paper copies to the appropriate HUD office(s).

B. Content and Form of Application Submission.

You must verify boxes 11, 12, and 13 on the SF424 match the NOFA for which you are applying. If they do not match, you have downloaded the wrong Application Instruction and Application Package.

mailto:JobsPlus@hud.gov

Submission of an application that is otherwise sufficient, under the wrong CFDA and Funding Opportunity Number is not a curable deficiency and will result in your application being declared ineligible for funding.

1. Content.

Forms for your package include the forms outlined below:

Forms / Assurances / Certifications

Submission Requirement Notes / Description

Application for Federal Assistance - Standard Form

SF_424

Required - See Section IV.B.2.b of this NOFA for more information

HUD may contact an applicant to clarify items on this form, and will be treated as a curable deficiency (see Section V.B.2 of this NOFA (Corrections to Deficient Applications) for more information.)

Disclosure of Lobbying Activities

- Standard Form

SF_LLL

If applicable - See Section IV.B.2.c of this NOFA for more information

HUD may contact an applicant to clarify items on this form, and will be treated as a curable deficiency (see Section V.B.2 of this NOFA ("Corrections to Deficient Applications") for more information.)

HUD Applicant Recipient Disclosure Report

(HUD) 2880

Applicant/Recipient Disclosure/Update Report

HUD will provide instructions to grantees on how the form is to be submitted.

HUD will provide instructions to grantees on how the form is to be submitted.

Additionally, your complete application must include the following narratives and non-form attachments.

Other Application Submission Information (See also "Guidance for Locating and Completing Forms")

Executive Summary

Include an Executive Summary of the proposed program. Do not exceed three

(3) pages.

Jobs Plus Narratives

The written narrative must address the rating factors noted in Section V of the NOFA. Narratives are required for Rating Factors 1, 2 and 3. If narratives or other required submissions for the rating factors are missing from the application, they cannot be requested as a cure for deficiency. Your application will be reviewed based on the material submitted.

Map of Site Include a map showing the layout of the proposed site to be served. This is part of Rating Factor 1.

MOU between PHA and WDB and/or AJC/One-Stop

This is a required threshold. If it is missing from the application, it cannot be requested as a cure for deficiency.

Implementation Schedule

Part of Rating Factor 3

Detailed Program Budget

Part of Rating Factor 3 - Applicant’s own format

Jobs Plus Summary Budget

Part of Rating Factor 3 - Form provided

Budget…