FPCI JA - Signed.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

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Was a J&A approved for the preceding acquisition? Yes No

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined at AFFARS 5302.101? Yes No

Dollar Value of this Acquisition: < $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: Air Force Life Cycle Management Center Fighters & Bombers Directorate (AFLCMC/WW), F-15 Contracting Division (AFLCMC/WWQ)

Purchase Request (if available):

Program / Project (and PE, if applicable): Flat Panel Control Indicator (FPCI) Firmware Update for the Advanced Display Core Processor (ADCP) II

Program Type (PEO, Enterprise, of Operational): PEO

Authority: 6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): $ 700,000.00 J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) ) Sign and Save Procedure

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Date

18 Mar 2020

Project Lead / Program Mgr / Requiring Activity Courtney Golden, Program Manager

WWQ/ (937) 713-7608

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date

18 Mar 2020

Typed Name and Rank/Grade of Contracting Officer Ashley L. Collins, Contracting Officer, GS-12

Signature

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I. Agency and Contracting Activity.

Department of the Air Force Air Force Materiel Command Air Force Life Cycle Management Center F-15 Division (AFLCMC/WWQ) Bldg 553, Area B 2725 C Street Wright-Patterson AFB, OH 45433-7424

This is an individual J&A for Other than Full and Open Competition.

II. Nature and/or description of the action being approved.

This individual J&A authorizes the use of other than Full and Open Competition procedures for the acquisition of Flat Panel Control Indicator (FPCI) firmware upgrade which corrects a problem with data collision issues when the FPCI receives messages over the H009 data bus on the F-15C. This effort will include the release of a production version of the firmware and uploading of firmware in up to 120 FPCIs for use in the F-15Cs over an estimated period of performance of 2 years. It is anticipated to be predominately Firm Fixed Price (FFP), but other contract types may be used as appropriate. Award will be made to BAE Systems, the sole producer of the FPCI Firmware. The requested $700,000.00 J&A ceiling is based in F-15 Program Office estimates and previously awarded contracts with BAE Systems.

III. Description of supplies/services required to meet agency needs (including the estimated value).

BAE Systems has developed new firmware for the F-15C Flat Panel Control Indicator (FPCI) to correct a problem with data collision issues when the FPCI receives messages over the H009 data bus.

The H009 data bus anomaly was discovered during lab testing of the Advanced Display Core Processor II (ADCP II) under Boeing problem report 098716. USAF requires BAE to release a production version of the firmware, update the firmware in up to 120 FPCIs for use in the F-15C, and ship the FPCIs back to the USAF. The F-15Cs identified for this requirement are scheduled to begin installation in October 2020 and conclude modification by October 2022. If the FPCI is not updated during each ADCP II install in each F-15C, the jets will report the H009 data bus anomaly and will be grounded indefinitely.

IV. Statutory authority permitting other than full and open competition.

All contracting actions covered by this Individual J&A fall within the authority found of 10 U.S.C. 2304(c)(1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(ii), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

V. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above (applicability of authority).

Only BAE Systems possess the unique and highly specialized capabilities and qualifications necessary to successfully update the FPCI firmware for F-15Cs. As the sole producer of the FPCI firmware, BAE Systems is the only contractor in possession of the technical expertise, documentation and detailed knowledge of the FPCI to successfully perform the firmware update. BAE systems is not currently on contract for the ADCP II program. The FPCI firmware code was developed and is wholly owned by BAE. BAE also has sole access and specialized knowledge of the testing bench required to update the FPCI firmware. The data anomaly uncovered in Problem Report 098716 was adjudicated by BAE and they are the only source with knowledge of how to correct the issue. As such, the F-15 Program Office (PO) asserts that award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition, and would also

March 2020 FOR OFFICIAL USE ONLY Page 3 of 4March 2020 FOR OFFICIAL USE ONLY Page 3 of 4 result in unacceptable delays of F-15C ADCP II modifications. The PO anticipates that it would take over 3 years to qualify another contractor for the FPCI firmware update as that contractor would have to reverse engineer the FPCI, re-write the H009 coding, integrate it into Boeing's ADCP II, and have it qualified by Boeing as an appropriate fix to the data anomalies. In addition to the substantial delays, the PO estimates the costs of the above actions could cost the government a minimum of $3 million dollars. This estimated minimum cost is based off engineering estimates to develop the FPCI, code the FPCI, integrate the FPCI into Boeing's ADCP II, and to certify the H009 data anomaly fix in the

ADCP II.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under FAR 5.202 applies.

A Sources Sought was posted on beta.SAM.gov on 11 Feb 2020 for thirty days under solicitation number FA8634-20-C-XXXX.

This was an open market assessment release designed to identify potential sources to perform the FPCI Firmware upgrade.

While the USAF received a question in regards to the posting from Deltek, BAE Systems Inc. was the only response for the requirement posted. Therefore, based on the authority of 10 USC 2304(c)(1), only one responsible source responded to the sources sought.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The F-15 Division Contracting Officer has determined that the Government can obtain and negotiate fair and reasonable prices for the FPCI Firmware Upgrade.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

The F-15 Program Office posted a Sources Sought on beta.SAM.gov on 11 Feb 2020 in accordance with FAR Part 10, to advise industry of the proposed acquisition and solicited inquiries from interested parties. It was an open market assessment release designed to identify potential sources to perform the FPCI Firmware Upgrade. In response to this posting, the USG received only one capability package: BAE Systems, Inc. A question to the posting was received by Deltek however, no response to the Sources Sought from Deltek was submitted. The technical team reviewed the submittal and determined BAE Systems, Inc. to be technically capable of meeting all F-15 specific criteria listed in the Sources Sought posting. Also, no commercial or small business concerns were found to meet this requirement.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Only BAE Systems possess the unique and highly specialized capabilities and qualifications necessary to successfully update the FPCI firmware for F-15Cs. As the sole producer of the FPCI firmware, BAE Systems is the only contractor in possession of the technical expertise, documentation and detailed knowledge of the FPCI to successfully perform the firmware update.

X. List of any sources that expressed, in writing, an interest in the acquisition.

1. BAE Systems, Inc - Submitted Sources Sought Response on 12 March 2020.

2. Deltek - Submitted question to Sources Sought but did not submit Sources Sought Response.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The F-15 SPO will continue to perform market research to determine if any potential sources will be available to perform

March 2020 FOR OFFICIAL USE ONLY Page 4 of 4March 2020 FOR OFFICIAL USE ONLY Page 4 of 4 firmware updates on the FPCI for future actions under the ADCP II program.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below. Remove the IACR pages below.

March 2020 Page of International Agreement Competitive Restrictions (IACR) Page of March 2018 Was a J&A approved for the preceding acquisition?

!! Attach the preceding J&A in the staff package for this J&A. The preceding J&A will be used as a reference document.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined at AFFARS 5302.101?

Dollar Value of this Acquisition:

J&A Type:

!! Provide estimated cost of all contracts.

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APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the "Dollar Value of this Acquisition" selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Agency and Contracting Activity.

II. Nature and/or description of the action being approved.

III. Description of supplies/services required to meet agency needs (including the estimated value).

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under FAR 5.202 applies.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Agency and Contracting Activity.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action is a new contract or a modification to an existing contract (identify contract number) and identify the contract type planned (e.g., firm-fixed-price, cost-plus-incentive-fee, hybrid etc.). If exception 2 is cited (unusual or compelling urgency), include the date of UCA/contract/modification issuance and amount.

For class J&As, where the number of contracts in the class can be identified: Provide the nature and/or description of each contract action and contract type. If the same information applies to more than one contract, it need only be stated once.

III. Description of the supplies/services required to meet agency needs (including the estimated value).

(FAR 6.303-2(b)(3))

Describe the supplies and/or services to be acquired and include the total estimated value of the acquisition and, for class J&As, by contract action, and the estimated periods of performance.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated J&A dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4))

10 USC 2304(c)(?) (see Note 1), as implemented by FAR 6.302-? (see Note 2), and required by FAR 6.303-2(b)(4).

Note 1: Complete the 10 USC 2304(c) citation with the statutory subparagraph cited in the (a) Authority (1) Citations portion of the Competition exception used for your J&A. Do not provide more than one citation.

Note 2: Complete the FAR citation with the appropriate subparagraph.

Note 3: For class J&As, all contracts within the class must fall within the same statutory authority.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above. (FAR 6.303-2(b)(5))

Provide an explanation to support the use of the authority cited. The explanation should tie back to the conditions described in the FAR for using the particular authority cited.

A. Only One Responsible Source (FAR 6.302-1)(DFARS 206.302-1 and DFARS PGI 206.302-1)

When using this authority, thoroughly describe the contractor's unique/highly specialized capabilities and/or qualifications (e.g., facilities, personnel, special tooling acquired), and why no other type of supplies or services will satisfy the agency requirements. This authority shall be used, if appropriate, in preference to the authority in FAR 6.302-7. This authority shall not be used when any of the other authorities apply.

For example, in the case of a follow-on contract for continued development or production of a major system or highly specialized equipment/services, the rationale must first justify the supplies/services as being a “major system” or “highly specialized.” The rationale must then justify “either” substantial duplication of cost to the government that is not expected to be recovered through competition, or unacceptable delays in fulfilling the agency's requirements, whichever situation applies.

In accordance with DFARS 206.302-1(c)(2) Application for brand-name descriptions. Notwithstanding FAR 6.302-1(c)(2), in accordance with section 888(a) of the National Defense Authorization Act for Fiscal Year 2017 (Pub. L. 114-328), the justification and approval addressed in FAR 6.303 is required in order to use brand name or equal descriptions.

B. Unusual and Compelling Urgency (FAR 6.302-2, DFARS 206.302-2, and DFARS PGI 206.302-2)

Contracting Officers must notify SAF/AQC as soon as practicable when contemplating the use of this authority for a J&A requiring SPE approval.

Provide an explanation why (1) the supplies or services are needed at once and/or (2) essential equipment or repairs to that equipment are needed at once to preclude the ability to meet critical mission needs of the USAF and Defense of the Nation. In other words, identify the anticipated serious injury to the Government, the nature of the urgency, the reasons for it occurring and why it is “urgent and compelling” to preclude adverse impact to military readiness. Merely citing a Joint Urgent Operational Need (JUON), Force Activity Designator (FAD) rating, Program Management Directive (PMD)/Program Action Directive (PAD) guidance, or DX priority rating is not in and of itself sufficient reason to use this exception from the requirement to obtain full and open competition. Note that only the minimum quantity required to satisfy the unusual and compelling urgency qualifies for this exception. In addition, the period of performance may not exceed one year, including all options [FAR 6.302-2(d)(ii)]; thus, the inclusion of options, when using this authority, is not advised.

Note: This statutory authority requires that agencies request offers from as many potential sources as is practicable under the circumstances.

C. Industrial Mobilization; or Engineering, Developmental, or Research Capability (FAR 6.302-3)

Justifications citing this authority must demonstrate the need to establish or maintain an essential capability, or a contract for supplies or services incidental to establishing or maintaining an essential capability, possessed by the identified source(s). Some form of market survey must support the need to establish or maintain the capability being procured.

D. Authorized or Required by Statute (FAR 6.302-5)

Identify what is being acquired and the applicable statute authorizing other than full and open competition in accordance with FAR 6.302-5(b).

Note: Some statutes do not require a written J&A.

E. National Security (FAR 6.302-6)

This authority may be used for any acquisition when disclosure of the Government's needs would compromise the national security (e.g., would violate security requirements); it shall not be used merely because the acquisition is classified, or merely because access to classified material will be necessary to submit a proposal or to perform the contract. Full and open competition need not be provided for when the disclosure of the agency's needs would compromise the national security unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. This statutory authority requires that agencies shall request offers from as many potential sources as dis practicable under the circumstances.

F. Public Interest (FAR 6.302-7 and DFARS 206.302-7)

The use of this authority requires a written Determination and Finding (D&F) in accordance with FAR 1.7 in lieu of J&A. The D&F shall not be made on a class basis.

This authority may only be used when none of the other authorities apply. Provide detail addressing the reasons full and open competition is not in the public interest and why no other authority is appropriate for use.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by FAR 5.2 and, if not, which exception under FAR 5.202 applies. (FAR 6.303-2(b)(6))

Describe all efforts taken, or to be to be taken, to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although market research is covered in Section VIII, the information in Section VI should correlate with the market research described in Section VIII. To ensure completeness, it is best to provide information such as the following:

If a sources sought synopsis or an RFI was issued, provide the date the synopsis was issued along with a brief description of its content. Identify the number of responses received, the results of the screening process, and the rationale for determining the unacceptability of any respondents. Note: An RFI or Sources Sought Synopsis is mandatory IAW DFARS PGI 206.303-2(b(i) when citing the authority of 10 USC 2304(c)(1), “Only one (or a limited number of) responsible source(s)”.

Specify whether this acquisition will require a Notice of proposed Contract Action (NOCA) IAW FAR 5.201 and if not, provide the exception IAW FAR 5.202. If a NOCA was or will be publicized provide the dates or expected dates of publication of the NOCA. Address any other actions taken or planned to facilitate competition for this acquisition.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the contracting officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Provide the basis for this determination.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If market research was not conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis or RFI was issued and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

If no actions are planned, provide rationale (i.e., sole-source to OEM, unable to compete due to inability to procure data rights, etc.) IAW DFARS PGI 206.304(a)(S-70)(ii), for a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a J&A citing the authority at FAR 6.302-1. Include a copy of the previous J&A and include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions; and

The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see DFARS 206.304). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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The following page contains a suggested template for “International Agreement Competitive Restrictions (IACR)”.

The authority to prepare an IACR has been delegated from the HCA to the Contracting Officer.

(AFFARS 5306.302-4)

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APPROVAL (AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

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IV. Statutory Authority: 10 USC 2304(c)(4) as implemented by FAR 6.302-4, International Agreement.

VI. Certification of Accuracy and Completeness:

As evidenced by his/her signature, the contracting officer has determined the IACR to be both accurate and complete to the best of his/her knowledge and belief. The CO also approves the IACR.

As evidenced by his/her signature, the program/technical/requirements manager(s) have/has determined that any supporting data contained in the IACR, which is his/her responsibility, is both accurate and complete.

9.0.0.2.20120627.2.874785

F-15 Contracting Division (AFLCMC/WWQ)