STATEMENT_OF_WORK.doc

STATEMENT OF WORK

Maxwell Collocated Club Barber Shop

January 2014

1.0 DESCRIPTION OF SERVICES

1.1 Barber Shop. The Contractor shall provide BARBER SERVICES to authorized patrons at assigned space at MAXWELL EVENTS CENTER, BLDG 742, MAXWELL AFB, AL 36112 for a period of (12) months, beginning upon date of award and ending 12 months from date of award with four (4) one-year options to extend.

2.0

GOVERNMENT FURNISHED FACILITIES AND PROPERTY

2.1 UTILITY SERVICE. The NAFI will furnish sufficient quantities of space, heat, water, and electricity to satisfy the normal needs of the Contractor for lighting, heating, drinking, sanitation, and the operation of suitable support equipment. The utilities for the building will be metered by CE and the portion of the utility costs to be paid by the Contractor, as applicable, will be a percentage based upon usage and feet utilized by the Contractor within the building. The NAFI will provide the Contractor with a bill for related utilities on a monthly basis. The NAFI will provide free of charge at existing outlets all necessary utility services required for the performance of this contract, the contractor shall carefully conserve utilities furnished. The contractor will be responsible for all of the charges to the direct telephone line (334-953-2953) located in the Barber Shop.

2.2 PREMISES. The assignment of space is revocable and is not construed as the creation of tenancy. The Contractor is liable for any damage to or loss of the premises and NAFI furnished property or injury to persons resulting from acts or omissions of the Contractor, its employees, or agents, whether or not covered by insurance. Sublet of any of the premises assigned or assignment to another concession is not authorized. Use of the premises and NAFI furnished property for any purpose other than those specifically set forth herein is prohibited. The Contractor will not make any alterations in the facilities provided without prior authorization from the NAFI manager. The Contractor will comply with installation fire and safety regulations, and applicable health and sanitation regulations. The Contractor will post or display on the premises any sign furnished by the NAFI.

3.0 GENERAL INFORMATION

3.1 Billing Schedule. The contractor is paid bimonthly within seven (7) days of receipt of invoices. Invoices shall be submitted by the 15th and again on the last day of each month to:

HQ AFSVA/SVTEA, 2261 Hughes Avenue, Suite #156, JBSA Lackland, TX, 78236-9854, or faxed to (210) 395-7493. Invoices can also be e-mailed to ap.invoices@afsv.net or ap.ssc@afsv.net. It must contain the contract number, vendor’s name, address, dates of services and amount. Vendor must coordinate these amounts with the Maxwell Club Manager to ensure amounts are in line with monies deposited. The receiving report is set up through the Internet Based Purchasing System (IBPS). On the 15th and at the end of the month, the contracting officer will validate the work submitted by the vendor. The validated information along with the invoice submitted by the vendor is sent to the Shared Service Center at the AF Services Agency. The Shared Service Center will wire the monies owed to the vendor straight to the vendors’ bank account.

3.2 The contractor will sign for the Barber Shop change fund from the Maxwell Bowling Center prior to opening the Barber Shop at 9:00 a.m. Monday – Friday. The Contractor will drop off daily sales receipts, funds and credit card receipts to the Maxwell Bowling Center desk employee after closing and cleaning the facility. It will be his/her responsibility to ensure that the Barber Shop is secure at closing.

3.3 OPERATIONAL HOURS: The Maxwell Club Barber Shop will be operated 5 days a week excluding Saturday and Sunday and Federal Holidays, not to exceed forty (40) hours per week. Established hours are: Monday through Friday 9:00 am to 5:00 pm with (1/2 hour lunch). Lunch will be taken between 2:00 p.m. and 2:30 p.m. The contractor will post the hours of operation on the exterior and interior of the Barber Shop. These hours will be strictly enforced and at no time will the hours be less than forty (40) per week. Any changes shall be directed by the Contracting Officer and by written modification to the contract prior to execution.

3.4 CONTRACT PERIOD: The period of this contract shall be from date of award through 12 months after with four 1-year options to extend services.

3.5 FEDERAL HOLIDAYS:

The 10 holidays observed by the Federal Government are:

New Year’s Day

Martin Luther King’s Birthday

President’s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving

Christmas

Any other day specifically declared by the President of the United States to be a national holiday.

4.

BASIC CONTRACT: The estimate gross sale for the Maxwell Club Barber Shop is $25,000 per year.

5.

CONTRACTOR EQUIPMENT: As a minimum the contractor shall provide the following equipment:

a. One vacuum cleaner or vacuum system

b. One rack for displaying notices, hairstyles, etc.

c. EACH chair must have one or more covered containers for disinfecting solutions

d. EACH chair must have one closed cabinet for tools and clean linen

e. EACH chair must have one closed container for disposable refuse

f. Adequate store cabinet supplies and covered containers for soiled linen

6.

PRICE SCHEDULE: The Sustainment Flight Chief, along with assistance from the Maxwell Club Manager, 42d Force Support Squadron, will determine prices and approve all price increases. The Contracting Officer shall issue a written modification to reflect all price increases.

Current Price List

Style

Price

Regular Hair Cut

$10.95

Complete Style

$15.00

7.

CONTINGENCY: In the event of scheduled absences exceeding one (1) day, or unforeseen incidents, illnesses, etc.; the contractor WILL ENSURE services continue with the use of their employees until their return.

8.

AWARD CRITERIA: The Government will select the best overall offer based on the percentage of gross sales to be offered to the NAFI (Maxwell Collocated Club), and past performance. For the purpose of the past performance/percentage of sales, past performance shall be considered slightly more important than the percentage of sales. This may result in an award to a higher rated, lower percentage of sales offeror. Past performance shall be rated based on a Past Performance Questionnaire and any other performance history. All offerors are required to submit questionnaires for recent Barber Shop services (within the last 5 years) to include, but not limited to contracts or services provided on a military installation. The government reserves the right to obtain performance information from any source it deems appropriate. More recent and relevant performance, relevant meaning government contracts, will have a greater impact on the past performance assessment than less recent or relevant performance. Offerors with no recent or relevant past performance information will be given a neutral rating in this area.

9. UTILITY SERVICE: The utilities for the building will be metered by CE and the portion of the utility costs to be paid by the Contractor, as applicable, will be a percentage based upon usage and feet utilized by the Contractor within the building. The NAFI will provide the Contractor with a bill for related utilities on a monthly basis. The NAFI will provide free of charge at existing outlets all necessary utility services required for the performance of this contract, the contractor shall carefully conserve utilities furnished. The contractor will be responsible for all of the charges to the direct telephone line (334-953-2953) located in the Barber Shop. Payment for this line will be deducted from the end of the month payment to the contractor.

10. SUPERVISION: The NAFI shall not be responsible for directly supervising the contractor nor the contractor’s employees. Under this contract, the only supervision control that the NAFI has over the contractor is to ensure the performance standards stated in the performance plan are accomplished. The Maxwell Club manager and/or the Sustainment Flight Chief are responsible for monitoring and reporting all unsatisfactory performance or/and the contractor’s failure to follow all items addressed in this contract and the performance plan to the contractor and base contracting.

11. ACCESS TO FACILITY:

a. The NAFI grants the contractor the right to enter upon and use the facilities agreed upon commencing with notification by the Contracting Officer. The right shall continue in effect until the expiration or other termination of the contract.

b. The contractor’s employees shall be required to obtain a base pass from the Pass and Identification Office, building 518, Maxwell AFB AL. Request will be completed by 42d FSS/FSR. Personnel requiring access to Maxwell AFB must pass a security check prior to being granted access. In the event the employee will be driving his/her privately owned vehicle on base, the liability insurance must comply with state of Alabama insurance requirements. The contractor’s employees will adhere to the same parking policies as the lodging employees.

12. FACILITY: The contractor will ensure the Barber Shop is neat and clean at all times. Under no circumstances will the contractor modify, paint or alter the condition of the Barber Shop. Furthermore, the contractor will not hang pictures, coins, etc. on the walls without the Maxwell Club manager’s approval. The Maxwell Club manager will provide a transparent sign holder to be mounted on the outside of the Barber Shop. The only signs that will be displayed are preprinted “Open”, “Closed”, or “Will Return by _____” sign. The contractor will purchase a black grease pencil to write in the return time on the “Return by _____” sign. The contractor will not display any other signs or handwritten notes in the window, on the door or outside the facility. Any advertisements for the contracted services must be coordinated with the Maxwell Club manager. The NAFI is responsible for coordinating the completion of standard facility maintenance, not the fault of the contractor. The contractor will be monetarily responsible for all damage caused by the contractor or contractor employees. The contractor will report all maintenance needs to the Maxwell Club Manager. The contractor will receive a work order number and will be subject to the same time restrictions as other work orders. At no time will the contractor attempt to work on facility equipment or directly contact maintenance employees to correct the problem. Contractor will follow and is subject to the base policy of no fraternization with Federal inmates.

13. ADDITIONAL EQUIPMENT: The contractor, at his/her option, may provide additional equipment if approved by the Contracting Officer. Upon termination of the contract, the contractor shall promptly remove his/her supplies and/or property from the premises.

14. CONTRACTING CHANGEOVER: The NAFI reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other that the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly changeover to the successor contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

15. PLUMBING AND ELECTRICAL FAILURES: The contractor will notify the Contracting Officer’s Representative (COR) in the event of plumbing or electrical failures. It will be the responsibility of the NAFI to repair such failures.

16. AUTHORITY: The contractor shall not in any way represent that he/she is part of the United States Government or that he/she has the authority to contact or procure supplies on the credit of the United States of America.