Fire Systems ITM SOW.pdf

ITM of Fire Protection Systems Everglades National Park

Everglades National Park

40001 SR 9336

Homestead, FL 33034

STATEMENT OF WORK

(SOW):

Inspection, Testing and Maintenance of Fire Protection Systems

NATIONAL PARK SERVICE

INTERIOR REGION 2

SOUTH – ATLANTIC – GULF

SOW Table of Contents

1. Background

2. Objectives

3. Place of Performance

4. Period of Performance

5. Scope

6. Tasks (Inspection, Test, & Maintenance)

a. Annual Fire Alarm

b. Annual Fire Pump

c. Annual Extinguishing System – Clean Agent

d. Annual Sprinkler System – Wet Pipe

e. Annual Portable Fire Extinguishers

7. Delivery

8. Government-Furnished Property (GFP)

9. Safety

10. Security Considerations

11. Travel

12. Special Material & Other Unique Requirements

13. Quality Assurance Requirement

14. Points of Contact (POC)

15. Attachment 1 – Portable Fire Extinguishers Quantity and Testing Location

1. BACKGROUND

Everglades National Park (EVER) is a U.S. National Park in Florida. This requirement is for the yearly inspection, testing, and maintenance of the fire protection systems within approximately 15 different locations within Everglades National Park. Inspection, testing, and maintenance of the systems are required to ensure visitor and employee safety.

2. OBJECTIVES

This document provides information pertaining to fire protection systems throughout Everglades National Park. The contractor will provide all the labor, material, tools, and equipment necessary to inspect and test the listed systems as well as sub-systems. The work to be completed under this project will include:

• Inspect and test the existing fire protection and fire alarm systems located throughout designated park properties.

• Provide the park with a written inspection and testing report for each system in accordance with the appropriate National Fire Protection Association code/standard.

• Provide the park with corrective action report, as needed, containing the following;

o The cost to replace and/or add equipment, as recommended, with a high quality, common brand that is easily purchased and installed.

o Indicate as needed; fire protection systems that should be reviewed for possible upgrading and/or replacement.

• A list of the existing fire protection systems is included within this SOW at section 8.

Government-Furnished Property (GFP).

A site visit is strongly recommended

3. PLACE OF PERFORMANCE:

The work to be performed will take place within Everglades National Park and at a park operations site located in Key Largo, FL.

A. Within Miami-Dade County, FL

Headquarters (HQ)

SQFT. 9012

Everglades National Park 40001 State Road 9336 Homestead, FL 33034

Ernest F. Coe Visitor Center (Coe VC) SQFT. 9012 40001 State Road 9336 Homestead, FL 33034

Main Park Entrance Station

SQFT. 2475

40001 State Road 9336 Homestead, FL 33034

Bill Robertson Facility

SQFT. 9076

40001 State Road 9336 Homestead, FL 33034

Dan Beard Facility

SQFT. 17136

40001 State Road 9336 Homestead, FL 33034

Shark Valley Visitor Center

SQFT. 2680

36000 SW 8th Street Miami, FL 33194

Headquarters Pump House

SQFT. 196

40001 State Road 9336 Homestead, FL 33034

B. Within Monroe County, FL

Flamingo Maintenance

SQFT. 840

1 Flamingo Lodge Hwy Homestead, FL 33034

Flamingo Emergency Vehicle Storage

SQFT. 1200

2 Flamingo Lodge Hwy Homestead, FL 33034

Flamingo Complex Housing Building 1

SQFT. 1830

1 Flamingo Lodge Hwy Homestead, FL 33034

Flamingo Complex Housing Building 2

SQFT. 1830

1 Flamingo Lodge Hwy Homestead, FL 33034

Key Largo Laboratory

SQFT. 1970

98650 Overseas Hwy Key Largo, FL 33037

Key Largo Dormitory

SQFT. 2160

98650 Overseas Hwy Key Largo, FL 33037

Key Largo Housing

SQFT. 1245

98650 Overseas Hwy Key Largo, FL 33037

C. Within Collier County, FL

Loop Road Educational Center

SQFT. 960

HC 61

Box 69 Ochoppee, FL 34141

4. PERIOD OF PERFORMANCE:

All tasks and deliverables within this statement of work specified herein shall be completed within ninety days (90) after the Notice to Proceed is issued; days listed herein refer to calendar days. The primary and approved work schedule is Monday through Friday between the hours of 0700 to 1630, excluding observed Federal holidays. Any days or hours outside the primary work schedule will have to be requested in advance and approved by the Contracting Officer Representative (COR) in writing.

Contract Period

Inspection – Base Year: Sept 2020 to Aug 2021

Inspection – Option Year (1) One: Sept 2021 to Aug 2022

Inspection – Option Year (2) Two: Sept 2022 to Aug 2023

Inspection – Option Year (3) Three: Sept 2023 to Aug 2024

Inspection – Option Year (4) Four: Sept 2024 to Aug 2025

5. SCOPE:

In accordance with the terms and conditions of the contract, the contractor shall perform the work of this delivery order for the NPS as described below. All contractor services performed under this task order shall be performed in accordance with applicable NFPA codes and standards. The Contractor shall provide all the staffing, equipment, and supplies necessary to complete the inspection, tests, and maintenance as well as perform cost estimating in conformity with the requirements contained in this Statement of Work. At least one inspector on all sites must be at least NICET level II certified. Proof of certification must be provided by the contractor upon request of the COR.

The contractor will complete the following items:

• Inspect and test the existing Fire Protection systems located throughout designated park locations in accordance with the appropriate National Fire Protection Association code/standard.

• Inspect and test all Portable Fire Extinguishers located in within government operated facilities throughout the park. The inspection locations and quantity of portable extinguishers is provided in attachment 1.

• Provide the park with a written inspection and testing report for each system in accordance with the appropriate National Fire Protection Association code/standard.

• Provide the park with corrective action report, as needed, containing the following;

o The cost to replace and/or add equipment, as recommended, with a high quality, common brand that is easily purchased and replaced for future replacement.

o Indicate as needed; fire protection systems that should be reviewed for possible upgrading and/or replacement.

o Notification of any NFPA required system inspections that need to be performed

• A list of the existing fire protection systems is included within this SOW at section 8.

Government-Furnished Property (GFP).

• Familiarize contractor employees with the existing systems, and the components to be inspected, as well as, the critical exhibits and Park systems to be maintained during inspection.

• After the inspections are completed return the surrounding work site area to pre-inspection conditions.

CONFIDENTIALITY: The information devolved under this delivery order is the property of the U.S. Government and shall be kept in strict confidence. All work generated by the contractor in the course of this task order will remain the property of the Government and must be returned to the Government before final payment.

6. TASKS:

Tasks performed under this statement of work shall be completed in accordance with all OSHA regulations and NFPA codes and standards.

• The following tasks are additional items not included in the Objectives and Scope Section

ANNUAL FIRE ALARM INSPECTION, TEST, MAINTENANCE

Scheduling: Schedule inspection with NPS COR prior to performing inspection. Ensure the fire alarm is in test mode prior to beginning testing.

Forms: Inspector/technician is required to provide the NPS with a final report utilizing the form identified in the 2016 NFPA 72, National Fire Alarm and Signaling Code, chapter 7, section 7.6 or an equivalent form containing the same information.

Performance: The annual fire alarm inspection, testing and maintenance shall be performed in accordance with 2016 NFPA 72, National Fire Alarm and Signaling Code, chapter 14.

These tasks shall be performed by personnel who have developed competence through training and experience and have been licensed or certified by the state and have obtained NICET Level II certification or higher.

Documentation: The annual fire alarm inspection, testing and maintenance documentation shall be prepared in accordance with 2016 NFPA 72, National Fire Alarm and Signaling Code, chapter 7 and shall be submitted to the park Facility Manager.

Deficiencies: Shall be reported to the facility manager.

• Deficiencies determined to be imminent threats to persons, or the resource shall be addressed immediately

Close Out: Completed inspection forms shall be provided to the facility manager not later than fourteen days following the completion date of the testing.

ANNUAL EXTINGUISHING SYSTEM – CLEAN AGENT INSPECTION, TEST, AND

MAINTENANCE

Scheduling: Schedule inspection with NPS prior to performing inspection.

Forms: Inspector/technician is required to provide the NPS with a final report meeting the criteria of 2015 NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, Chapter 7.

Performance: These tasks shall be performed by personnel who have developed competence through training and experience, and have been licensed or certified by the state and have obtained NICET Level II certification or higher.

Inspection and Testing: The annual clean agent extinguishing system inspection, testing and maintenance shall be performed in accordance with the 2015 NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, Chapter 7..

Documentation: Inspector/technician is required to provide the NPS with a final report meeting the criteria of 2015 NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, Chapter 7

Deficiencies: Shall be reported to the facility manager.

• Deficiencies determined to be imminent threats to persons or the resource shall be addressed immediately.

Close Out: Completed inspection forms shall be provided to the facility manager not later than fourteen days following the completion date of the testing.

ANNUAL FIRE PUMP INSPECTION, TEST, AND MAINTENANCE

Scheduling: Schedule inspection with NPS COR prior to performing inspection.

Forms: Inspector/technician is required to provide the NPS with a final report meeting the criteria of 2017 NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems.

Performance: These tasks shall be performed by personnel who have developed competence through training and experience, and have been licensed or certified by the state and have obtained NICET Level II certification or higher.

Inspection and Testing: The annual fire pump inspection, testing and maintenance shall be performed in accordance with the 2017 NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.

ANNUAL SPRINKLER SYSTEM - WET PIPE INSPECTION, TEST, ANDMAINTENANCE

Scheduling: Schedule inspection with NPS COR prior to performing inspection.

criteria of 2017 NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water- Based Fire Protection Systems.

Performance: These tasks shall be performed by personnel who have developed

ANNUAL PORTABLE FIRE EXTINGUISHER INSPECTION, TEST & MAINTENANCE

Scheduling: Schedule inspection with COR prior to performing inspection.

criteria of 2018 NFPA 10, Standard for Portable Fire Extinguishers and any State of Florida required certifications.

Performance: These tasks shall be performed by personnel who have developed

7. DELIVERY:

Before notice to proceed

• The contractor will provide a complete set of submittal samples at least one week prior to commencement of work. Submittals will need park approval prior to contractor purchasing the supplies for the project

• Provide a written narrative summary of how the contactor will execute the project with a timeline. This document will be referred to as the implementation plan

• Provide a safety plan as identified in Section: 9. Safety.

Before contract close out

• Provide one hard-bound copy of Operation and Maintenance (O&M) Manuals to the

Park for all new equipment installed. O&M manuals are to include the manufacturer’s specifications and instructions for all new equipment.

• Provide one hard-bound copy of all warranty information for new equipment. Must include a list of all model and serial numbers as applicable.

• Conduct at a minimum one day of training on new equipment and systems for park personnel.

• Upon completion of work, provide extra specialty materials to park maintenance leader.

Extra materials shall be packaged and labeled for storage.

Park Responsibilities and Point of Contact:

For the purpose of this contract, the COR will be announced at the time the delivery order is awarded. The COR is responsible for:

• Monitoring the vendor’s technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements.

• Interpreting the Scope of Work.

• Performing technical evaluation as required.

• Performing technical inspections and acceptances required by this contract.

• Assisting in the resolution of technical problems encountered during performance.

• Approving invoices.

8. GOVERNMENT-FURNISHED PROPERTY, MATERIAL,

EQUIPMENT, OR INFORMATION (GFP, GFM, GFE, OR

GFI):

Within the listed Locations the following systems and sub-systems has been inventoried;

1. HQ

a. (1) One Simplex 4100U Fire Alarm Control System

b. (1) One Computer Terminal

c. (80) Eighty Photo Detectors

d. (2) Two Heat Detector

e. (6) Six Manual Fire Alarm Boxes

f. (12) Twelve Horn/Strobes

g. (9) Nine Strobes

2. HQ

a. (1) One Fike FM200 System

b. (2) Two Photo Detector/Ceiling

c. (1) One Pull Station

d. (1) One Abort Switch

e. (1) One Bell

f. (1) One Horn/Strobe

g. (1) One Strobe

h. (1) Photo Detector/Sub Floor

3. HQ

a. (1) One Fike FM200 System

b. (2) Two Photo Detector/Ceiling

c. (1) One Pull Station

d. (1) One Abort Switch

e. (1) One Bell

f. (1) One Horn/Strobe

h. (1) Photo Detector/Sub Floor

4. HQ Pump House

a. (1) One Fire Pump System

i. Fire Pump < 750 – Electric (without flow meter)

ii. Fire Pump Controller

iii. Jockey Pump

5. Coe VC

b. (8) Eight Manual Fire Alarm Boxes

c. (22) Twenty-two Photo Detectors

d. (4) Four Duct Detectors

e. (1) One Heat Detector

f. (4) Four Strobes

g. (15) Fifteen Speakers

6. Coe VC

a. (1) One Wet Sprinkler System

b. (1) One Backflow Preventer-Fire

c. (1) Water-flow Switches

d. (3) Supervisory Switches

7. Entrance Station

a. (1) Simplex 4004/4005 Fire Alarm Control System

b. (3) Three Photo Detectors

c. (1) One Manual Fire Alarm Boxes

d. (1) One Horn/Strobe

8. Bill Robertson

b. (13) Thirteen Pull Stations

c. (80) Eighty Smoke Detectors

d. (2) Two Heat Detectors

e. (19) Nineteen Horn/Strobes

f. (10) Ten Strobes

9. Bill Robertson

a. (1) One Fike FM-200 Fire Suppression System

b. (1) One Pull Station

c. (1) One Abort Switch

d. (2) Two Audio-visual Notification

e. (1) One Bel

10. Dan Beard

b. (13) Thirteen Pull Stations

c. (80) Eighty Smoke Detectors

d. (2) Two Heat Detectors

e. (19) Nineteen Horn/Strobes

f. (10) Ten Strobes

11. Dan Beard

a. (1) One Fike FM-200 Fire Suppression System

b. (2) Two Photo Detectors/Ceiling

c. (1) One Pull Station

d. (1) One Abort Switch

e. (1) One Bell

f. (1) One Horn/Strobe

h. (2) Two Sub-floor Detector

12. Shark Valley Visitor Center

a. (1) One Notifier Fire Alarm Control System

b. (6) Six Pull Stations

c. (11) Eleven Photo Detectors

d. (3) Three Heat Detectors

e. (1) One Trouble Monitor Voice Panel

f. (6) Six Speakers/Strobes

13. Flamingo Maintenance

a. (1) One Notifier Fire Alarm Control System

b. (1) One Manual Fire Alarm Box

c. (1) One Photo Detector

14. Flamingo Maintenance

a. (1) One Fire Sprinkler System

b. (2) Two Water-flow Switches

c. (2) Two Supervisory Switches

d. (1) One Bell

e. (1) One Horn/Strobe

f. (1) One Strobe

15. Flamingo Emergency Vehicle Storage

a. (1) One Bell

b. (1) One Horn/Strobe

c. (1) One Strobe

16. Flamingo Complex Housing Building 1

b. (1) One Backflow Preventer

c. (1) One Water-flow Switch

d. (1) One Supervisory Switch

17. Flamingo Complex Housing Building 2

b. (1) One Supervisory Switch

c. (1) One Water Flow Switch

d. (1) One Backflow Preventer

18. Key Largo Laboratory

a. (1) One Fire Alarm Control System

b. (1) One Photo Detector

c. (1) One Duct Detector

d. (2) Two Horn/Strobes

e. (3) Manual Fire Alarm Boxes

f. (3) Three Strobes

19. Key Largo Laboratory

b. (1) One Supervisory Switch

20. Key Largo Dormitory

b. (9) Nine Photo Detectors

c. (2) Manual Fire Alarm Boxes

d. (1) One Horn/Strobes

e. (10) Ten Strobes

21. Key Largo Dormitory

b. (1) One Supervisory Switch

22. Key Largo Housing

b. (1) One Audio-visual Notification

23. Key Largo Housing

b. (1) One Supervisory Switch

24. Loop Road Environmental Educational Center

a. (1) Fire Alarm Control System

b. (1) Digital Alarm Communicator Transmitter

c. (6) Photo Detector

d. (3) Three Pull Station

e. (4) Four Horn/Strobe

f. (1) One Strobe

• The government will not supply any property, labor, material, tools, or equipment to complete this project o The Contractors are expected to provide and have an adequate amount of hand tools and other associated equipment that may be required to perform the inspection, test, maintenance appropriately. As described by specific task order flow testing is required of structural fire water systems. The Contractor must provide the appropriate equipment to meet the requirements of the task order.

• All equipment and labor must meet all federal OSHA, state and local safety requirements and must be properly licensed.

9. SAFETY:

The contractor is to follow at a minimum all OSHA rules and procedures. The contractor must:

• Provide a safe and healthful workplace for all employees while on/in NPS sites

• Provide a safety plan outlining safety programs specific to this SOW

• Provide a level of public safety commensurate with exposure at NPS worksites.

• Comply in rectifying all unsafe or unhealthful conditions called to his/her attention by the contracting officer.

• Allow for informal and formal, announced and unannounced safety inspections by the COTR and the appropriate safety office at the worksite.

• Job safety is the responsibility of the contractor. The Park collateral duty safety officer will make visit to the sites in order to verify inspection compliance.

10. SECURITY CONSIDERATIONS:

The information developed under this SOW is the property of the U.S. government and shall be kept in strict confidence. Proprietary or copyrighted material may not be included into the contract unless otherwise approved in writing by the Contracting Officer.

U.S. government shall provide a Security Escort for all personnel as required and for the duration of the scheduled inspections/work

PRE-PROPOSAL SITE VISIT

Visit requests shall be made one week prior to site visit . Please see solicitation for more information regarding the site visit.

TRAVEL:

Travel and lodging costs including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem are the responsibility of the contractor and shall be incorporated into the contract total cost.

11. SPECIAL MATERIAL & OTHER UNIQUE REQUIREMENTS:

• Smoking is prohibited inside any government owned facility and is not permitted within 20 feet of any facility entrance or exit points.

• Firearms are not permitted inside any government facility.

• The Contractor will be required to visit each identified asset to conduct the necessary condition assessment required for a comprehensive asset assessment.

• The Contractor will be required to visit the locations identified in attachment #1 for portable fire extinguisher inspection, testing, and maintenance.

• The Contractor shall work with designated staff to schedule the inspections of visitor occupied, administrative, and employee housing spaces to minimize disruptions.

o To minimize conflicts with housing residents, the contractor shall provide the park a minimum two-day advanced notice to allow park staff adequate time to notify and prepare residents.

• The assessments may involve physical activities during extreme weather conditions and in harsh natural environments.

Responsibility regarding existing structures, utilities, existing plant material and other landscape features:

• The vendor will be held responsible for any damages to, and for maintenance and protection of existing structures, and utilities

• Vendor shall patch, repair or replace portions of sidewalks, curbs, gutters, streets, manholes, and the like that are damaged in connection with work under this contract or as a result of operations thereunder.

• Materials and methods shall conform to the current standards for the area damaged, match existing on-site materials, shall meet the approval of all cognizant officials and the

COR.

• The vendor shall make all transitions to damaged areas smooth, satisfactory, and imperceptible transitions to existing adjacent work, and shall be performed without additional expense to the government.

Cleanup and restoration:

• The vendor will be required to furnish all labor, materials, and equipment for daily cleanup and restoration of all disturbed areas or features, which have been damaged during the course of this contract.

• Salvage/Recycle Requirements: It is the Government’s goal to salvage and recycle as much non-hazardous demolition and construction waste as possible.

12. QUALITY ASSURANCE REQUIREMENT:

• The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

• As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work and task order.

• The government will periodically evaluate the contractor's performance in accordance with the statement of work.

• All new equipment must conform to the manufacturer’s instructions and guidelines for installation and start-up.

• While performing work, the contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices as well as comply with the latest applicable versions of the following:

• Work included within shall comply with applicable portions of the codes and standards below, unless otherwise specified by the COR. The following publications or applicable portions thereof are requirements of this section

• The Contractor must have the knowledge, skills, education, and experience, equal to that of a Fire Protection Engineer. They must be capable of conducting a comprehensive fire and life safety inspection, test, and maintenance in NPS buildings.

They will be required to complete a standardized inspection form developed by NPS using NPS standards. They must be familiar with the current edition of the NFPA standards.

• Conflicts: Where the applicable codes and standards differ, the more stringent requirement shall be applied. Where codes and specifications conflict, the specification shall apply.

• Some requirements of this specification are in excess of those states in the applicable codes and standards. These additional requirements are intentional, and shall be adhered to

• Where items from the referenced Codes and Standards are repeated in this section, it is intended to call attention to them. It is not intended that other parts of the referenced Codes and Standards shall be assumed to be omitted if not repeated in this section.

13. POINTS OF CONTACT:

• All work will be regularly inspected by the COR and any deficiencies will be reported in writing to the vendor within four business days.

• Corrective action by the vendor shall be taken promptly and the work satisfactorily accomplished within 24 hours

• The COR will determine the existence of a deficiency in performance, the corrective action(s) to be taken and the timeliness of deficiency correction.

• If deficiencies are not corrected in a satisfactory and timely manner, work will not be accepted for payment

Invoice Requirements

• Vendor must use Invoicing Processing Platform (IPP).

• Payment requests must be submitted electronically through the U. S. Department of the

Treasury’s IPP System.

• The IPP website address is https://www.ipp.gov.

• The Vendor must use the IPP website to register, access, and use IPP for submitting requests for payment.

• Vendor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email at ippgroup@bos.frb.org or phone (866) 973-3131.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Attachment 1: Portable Fire Extinguisher Quantities and Locations All portable fire extinguishers will be gathered by NPS personnel and placed in a central location within each district to facilitate inspection and testing by the contractor. The locations and quantity of portable fire extinguishers are listed below:

Pine Island District

• Inspection Location:

Pine Island Maintenance Facility 40001 State Road 9336 Homestead, FL 33034

• Quantity o 85 Handheld Portable Fire Extinguishers

Key Largo Operations Area

• Inspection Location:

Key Largo Operations Site 98650 Overseas Hwy Key Largo, FL 33037

• Quantity o 15 Handheld Portable Fire Extinguishers

Flamingo District

• Inspection Location:

Flamingo Maintenance Shop 1 Flamingo Lodge Hwy Homestead, FL 33034

• Quantity o 75 Handheld Portable Fire Extinguishers

Shark Valley/Gulf Coast District

• Inspection Location:

Shark Valley Maintenance Office 36000 SW 8th Street Miami, Florida 33194

• Quantity o 42 Handheld Portable Fire Extinguishers