FINAL RFP - Attachment 8 FY23 RFP Changes YOY 2-17-2022.docx
DOCX document 333 KB Posted
- Attached to
- FY23 City Pair Program Final RFP Federal contract opportunity
- Solicitation number
- 47QMCB22R0003-Final_RFP
- Issued by
- GSA Federal Acquisition Service
About this file
This document summarizes changes to the FY23 City Pair Program final request for proposals (RFP) from FY22. Key changes include adding a new premium economy class fare designation (_CP) for certain international routes, increasing maximum connection times for domestic and international flights, and clarifying language around codeshare partners and evaluation of business and premium economy class fares. The solicitation seeks air transportation services for federal employee travel within the United States, between the United States and Canada/Mexico, and on specific international routes through GSA's City Pair Program. Interested carriers should review the RFP for revised requirements and submit responsive proposals by the deadline.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FINAL RFP - Attachment 3 FY23 Sample Subcontracting Plan.docx | DOCX document | |
| FINAL RFP - Attachment 4 FY23 Group 1 Line Items.xlsx | XLSX spreadsheet | |
| Final RFP - FY23 Premium Economy Markets.docx | DOCX document | |
| 47QMCB22R0003 CPP FY23 Final RFP.pdf | ||
| FINAL RFP - Attachment 2 FY23 COPS User Manual.pdf | ||
| FINAL RFP - Attachment 5 FY23 Group 2 Line Items.xlsx | XLSX spreadsheet | |
| FINAL RFP - Attachment 7 FY23 RFP Vendor Questions Template.docx | DOCX document | |
| Final RFP - FY23 Auto Cancellation Template.pdf | ||
| FINAL RFP - Attachment 6 FY23 Group 3 Line Items.xlsx | XLSX spreadsheet |
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Text version
Section
| FY22 Language |
| FY23 Language |
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.2 Definitions
Contract Premium Economy Fare (_CP)
| N/A |
| Contract Premium Economy Fare (_CP) - Contract fare offered by carriers in designated international line items for premium economy class service. No administrative fee/penalty shall apply for rebooking, re-ticketing, or cancellation. International _CP fares may be subject to auto-cancellation of all un-ticketed reservations seven (7) calendar days prior to departure time and date and applies only to reservations booked eight (8) calendar days or more before departure. Reservations made seven (7) calendar days or less prior to departure time may be exempt and may require ticketing six (6) hours before departure at the carrier’s discretion |
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.2 Definitions
Regional Jet
| Regional Jet - An airplane with a total capacity of fewer than 70 seats, including all classes of service. This is also referred to as a commuter jet |
| Regional Jet - An airplane with a total capacity of 89 or less seats, including all classes of service. This is also referred to as a commuter jet. |
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.2 Definitions
_CP Fare
| N/A |
| _CP Fare - A three-character code used to identify capacity-controlled Government contract premium economy class fares. The first letter of the three-character fare basis code will vary by airline. No administrative fee/penalty shall apply for rebooking, re-ticketing, or cancellation. International _CP fares may be subject to auto-cancellation of all un-ticketed reservations seven (7) calendar days prior to departure time and date and applies only to reservations booked eight (8) calendar days or more before departure. Reservations made seven (7) calendar days or less prior to departure time may be exempt and may require ticketing six (6) hours before departure at the carrier’s discretion. |
SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS
B.4 Pricing Schedule for Group 1, Group 2, and Group 3 Line Items 7 & 8
| 7. | Government Business Fares: | |
| (a) | With the exception of international business class line items, offers may include a Government business class fare in addition to the basic fare(s) offered. Business class fares shall be coded as “_CB” (capacity-controlled contract business fares). Business class fares will only be awarded to the offeror awarded the YCA fare for a specific line item. |
(b) In those contracts that include business fares for Government travelers, carriers shall provide such fares when authorized by the using agency in accordance with the Federal Travel Regulation, Chapter 301 (Travel Allowances), the Joint Travel Regulations, and the Foreign Affairs Manual.
(c) Airport codes shall be used in conjunction with the business class contract fare designator (_CB) in domestic line items. City codes may be used in conjunction with international and fifth freedom of the air _CB line items, unless otherwise noted.
8. N/A
| 7. | Government Premium Economy Fares: | |
| (a) | Offers may include a Government premium economy class fare on designated international line items only in addition to the basic fare(s) offered. Premium economy class fares shall be coded as “_CP” (capacity-controlled contract premium economy fares). Premium economy class fares will only be awarded to the offeror awarded the YCA fare for a specific line item. |
The FY23 Premium Economy Markets can be found in the following document:
| (b) | In those contracts that include premium economy fares for Government travelers, carriers shall provide such fares when authorized by the using agency in accordance with the Federal Travel Regulation, Chapter 301 (Travel Allowances), the Joint Travel Regulations, and the Foreign Affairs Manual. |
| (c) | City codes may be used in conjunction with international and fifth freedom of the air _CP line items, unless otherwise noted. |
| 8. | Government Business Fares: |
| (a) | With the exception of international business class line items, offers may include a Government business class fare in addition to the basic fare(s) offered. Business class fares shall be coded as “_CB” (capacity-controlled contract business fares). Business class fares will only be awarded to the offeror awarded the YCA fare for a specific line item. |
| (b) | In those contracts that include business fares for Government travelers, carriers shall provide such fares when authorized by the using agency in accordance with the Federal Travel Regulation, Chapter 301 (Travel Allowances), the Joint Travel Regulations, and the Foreign Affairs Manual. |
| (c) | Airport codes shall be used in conjunction with the business class contract fare designator (_CB) in domestic line items. City codes may be used in conjunction with international and fifth freedom of the air _CB line items, unless otherwise noted. |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.3 Technical Requirements B. Domestic Routes (Line Items) 2(a), Note 1 Note 1: For all line items, connecting service shall have no more than one (1) connecting point en route. Group 1 and 2 line items connect time shall not exceed 120 minutes. Group 3 has no connection time limit. Extended Connection (E/C) line items listed in Attachment 4 and Attachment 5 with up to two (2) connecting points (or one (1) connect point and one (1) direct flight)) and total connecting time shall not exceed 300 minutes (origin/destination). The offeror shall only list valid connect points. No change of airports at connecting points is allowed for domestic routes.
Note 1: For all line items, connecting service shall have no more than one (1) connecting point en route. Group 1 and 2 line items connect time shall not exceed 150 minutes. Group 3 has no connection time limit. Extended Connection (E/C) line items listed in Attachment 4 and Attachment 5 with up to two (2) connecting points (or one (1) connect point and one (1) direct flight)) and total connecting time shall not exceed 300 minutes (origin/destination). The offeror shall only list valid connect points. No change of airports at connecting points is allowed for domestic routes.
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.3 Technical Requirements B. Domestic Routes (Line Items) 3(b)
(b) For line items listed in Group 2 and 3, offerors shall indicate whether or not they meet the minimum requirements for each line item offered. Offerors shall list all required information including the total number of nonstop, direct, and connecting flights available in each direction. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.
(b) For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item.
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C. International Routes (Line Items)
2(a), Note 1
| Note 1: For all line items, connecting service shall have no more than one (1) connecting point en route. For Group 1 and 2 line items, connecting time shall not exceed 180 minutes. For International flights to/from Canada and Mexico, connection time shall not exceed 150 minutes. Group 3 has no connection time limit. Extended Connection line items listed in Attachment 4 and Attachment 5 where total connecting time (origin/destination) shall not exceed 420 minutes and up to two (2) connect points (or one (1) connect point and one (1) direct flight) are allowed. The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. |
| Note 1: For all line items, connecting service shall have no more than one (1) connecting point en route. For Group 1 and 2 line items, connecting time shall not exceed 210 minutes. For International flights to/from Canada and Mexico, connection time shall not exceed 180 minutes. Group 3 has no connection time limit. Extended Connection line items listed in Attachment 4 and Attachment 5 where total connecting time (origin/destination) shall not exceed 420 minutes and up to two (2) connect points (or one (1) connect point and one (1) direct flight) are allowed. The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.3 Technical Requirements
C. International Routes (Line Items)
3(a) and 3(b)
| (3) | Offered Routes (Line items) | |
| (a) | For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all information required including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item. | |
| (b) | For line items listed in Group 2 and 3, offerors shall indicate whether or not they meet the minimum requirements for each line item offered. Offerors shall list all required information including the total number of nonstop, direct, and connecting flights available in each direction. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item. | |
| (3) | Offered Routes (Line items) | |
| (a) | For line items listed in Group 1, offerors shall indicate whether or not they meet the minimum requirements for each line item offered in the “Meet Min” field. Offerors shall list all information required including the number of nonstop, direct, and connecting flights available in each direction in each of the five (5) timebands. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item. | |
| (b) | For line items listed in Group 2 and 3, offerors shall list all information required including the number of nonstop and connecting (connect and direct flights shall be combined and listed under connect) flights available in each direction. Offerors that do not meet the Government minimum requirements on a line item are not allowed to submit an offer for that line item. |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
E. International Business Class Line Items 2(a)
| C – Connecting service with no more than one (1) connecting point en route. Connecting time shall not exceed 180 minutes. For International flights to/from Canada and Mexico, connection time shall not exceed 150 minutes. The exception is to extended connections listed in Attachment 4 where total connecting time (origin/destination) shall not exceed 420 minutes and up to two (2) connect points (or one (1) connect point and one (1) direct flight) are allowed. The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. |
| C – Connecting service with no more than one (1) connecting point en route. Connecting time shall not exceed 210 minutes. For International flights to/from Canada and Mexico, connection time shall not exceed 180 minutes. The exception is to extended connections listed in Attachment 4 where total connecting time (origin/destination) shall not exceed 420 minutes and up to two (2) connect points (or one (1) connect point and one (1) direct flight) are allowed. The offeror shall list only valid connect points. No change of airports at connecting points is allowed in offers for international routes. |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.5 Prepaid Ticket Advice (PTA)
| When prepaid ticket advice (PTA) service is requested by authorized travelers for contract fares (YCA/_CA/_CB) or a combination of contract and non-contract legs, the contract carrier may charge a fee ONLY IF BOTH of the following conditions apply |
| When prepaid ticket advice (PTA) service is requested by authorized travelers for contract fares (YCA/_CA/_CP/_CB) or a combination of contract and non-contract legs, the contract carrier may charge a fee ONLY IF BOTH of the following conditions apply |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.6 Stopovers for Travel Originating or Terminating Outside of the United States
| For travel originating or terminating outside the United States, Puerto Rico, and the U.S. Virgin Islands, each fare (YCA, _CA, or _CB) shall allow (at any connect point) at least one (1) free stopover of a duration to be determined by the Government but not to exceed seven (7) calendar days. |
| For travel originating or terminating outside the United States, Puerto Rico, and the U.S. Virgin Islands, each fare (YCA, _CA, _CP, or _CB) shall allow (at any connect point) at least one (1) free stopover of a duration to be determined by the Government but not to exceed seven (7) calendar days. |
SECTION C – DESCRIPTIONS/SPECIFICATIONS/STATEMENT OF WORK (SOW)
C.8 Dissemination of Contract Fares
| The contract carrier shall file contract fares under the “YCA”, “_CA”, or “_ CB” designator. Under no circumstances shall the contract carrier use “YCA”, “_CA”, or “_CB” designator codes for any line item in which the carrier is not the Government contract carrier. Airport codes shall be used in conjunction with “YCA”, “_CA”, and “_CB” contract air fare designators where applicable. When two airport codes are required (e.g., YCAJFKDCA), the last character shall be dropped (e.g., YCAJFKDC). |
| The contract carrier shall file contract fares under the “YCA”, “_CA”, “_CP” or “_ CB” designator. Under no circumstances shall the contract carrier use “YCA”, “_CA”, “_CP” or “_CB” designator codes for any line item in which the carrier is not the Government contract carrier. Airport codes shall be used in conjunction with “YCA”, “_CA”, “_CP” and “_CB” contract air fare designators where applicable. When two airport codes are required (e.g., YCAJFKDCA), the last character shall be dropped (e.g., YCAJFKDC). |
SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS
K.7 Carriers Under a Code-sharing Arrangement The offeror shall list below all airlines providing service over any portion of a line item under a code-sharing arrangement relative to this offer. DoD approval is required for all offerors and their U.S. air carrier codeshare partners proposed for service on offered line items.
** In accordance with 32 CFR 861.6(b), foreign air carriers performing any portion of a line item awarded to a U.S. air carrier under the GSA City Pair Program pursuant to a code-sharing agreement with that U.S. air carrier, are generally not subject to DoD survey and approval under Sections 861.4 and 861.5.
In international line items only, if the offeror is offering a codeshare partner(s) by line item, the line item(s) must be identified in the following format:
The offeror shall list below all airlines providing service over any portion of a line item under a code-sharing arrangement relative to this offer. DoD approval is required for all offerors and their U.S. air carrier codeshare partners proposed for service on offered line items.
** In accordance with 32 CFR 861.6(b), foreign air carriers performing any portion of a line item awarded to a U.S. air carrier under the GSA City Pair Program pursuant to a code-sharing agreement with that U.S. air carrier, are generally not subject to DoD survey and approval under Sections 861.4 and 861.5.
SECTION M – EVALUATION FACTORS FOR AWARD
M.3 Method of Evaluation/Award for Group 1
2 & 3
| 2. | In domestic connecting line items, flights with connecting times exceeding 120 minutes will not be counted. In extended connection line items listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 300 minutes and two (2) connecting points will not be counted. | |
| 3. | In international line items, flights with connecting times exceeding 180 minutes, and international flights to destinations in Canada and Mexico exceeding 150 minutes, will not be counted. In extended connection line items listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 420 minutes and two (2) connecting points will not be counted. | |
| 2. | In domestic connecting line items, flights with connecting times exceeding 150 minutes will not be counted. In extended connection line items listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 300 minutes and two (2) connecting points will not be counted. | |
| 3. | In international line items, flights with connecting times exceeding 210 minutes, and international flights to destinations in Canada and Mexico exceeding 180 minutes, will not be counted. In extended connection line items listed in Attachment 4, flights with total connecting times (origin/destination) exceeding 420 minutes and two (2) connecting points will not be counted. |
SECTION M – EVALUATION FACTORS FOR AWARD
M.4 Method of Evaluation/Award for Group 2 and Group 3 In domestic connecting line items, flights with connecting times exceeding 120 minutes will not be counted. In extended connection line items listed in Attachment 5, flights with total connecting times (origin/destination) exceeding 300 minutes and two (2) connecting points will not be counted.
In international line items, flights with connecting times exceeding 180 minutes, and international flights to destinations in Canada and Mexico exceeding 150 minutes, will not be counted. In extended connection line items listed in Attachment 5, flights with total connecting times (origin/destination) exceeding 420 minutes and two (2) connecting points will not be counted.
In domestic connecting line items, flights with connecting times exceeding 150 minutes will not be counted. In extended connection line items listed in Attachment 5, flights with total connecting times (origin/destination) exceeding 300 minutes and two (2) connecting points will not be counted.
In international line items, flights with connecting times exceeding 210 minutes, and international flights to destinations in Canada and Mexico exceeding 180 minutes, will not be counted. In extended connection line items listed in Attachment 5, flights with total connecting times (origin/destination) exceeding 420 minutes and two (2) connecting points will not be counted.
SECTION M – EVALUATION FACTORS FOR AWARD
M.5 Price Evaluation for Group 1
| For all line items, excluding international business class line items, business class fares (_CB) are not part of the award decision for coach service. After the award decision based on offered coach fare(s) has been made, business class fares offered by the proposed awardee will be evaluated for price reasonableness only. |
| For international line items, excluding international business class line items, business class fares (_CB) and premium economy class (_CP) are not part of the award decision for coach service. After the award decision based on offered coach fare(s) has been made, business class fares and/or premium economy class of service fares offered by the proposed awardee will be evaluated for price reasonableness only. |
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Premium Economy Markets.docx
FY23 Premium Economy Markets
Line Item
City Pair
City Pair Description
LAXSEL
Los Angeles, CA – Seoul, Korea
LAXTYO
Los Angeles, CA – Tokyo, Japan
SEATYO
Seattle, WA – Tokyo, Japan
WASBRU
Washington, DC – Brussels, Belgium
WASFRA
Washington, DC – Frankfurt, German
WASLON
Washington, DC – London, England
WASMUC
Washington, DC – Munich, Germany
WASACC
Washington, DC – Accra, Ghana
WASDEL
Washington, DC - Delhi image2.png image3.png
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