Final_RFI_010_2600000004_1_SO_FORM.PDF

Document ID: RFI 010 2600000004 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: SOFTWARE ENGINEER

Date Issued:

08/15/2025 Record Date:

08/15/2025

Solicitation Closes Date:

09/11/2025 Time:

14:00

Solicitation No:

RFI 010 2600000004

Online Bidding Prohibited: Yes For Information Call:

Regina K Long 502-564-8100

Bid Receiving Location:

Legislative Research Commission

702 Capitol Ave, Room 076

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFI 010 2600000004 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 SOFTWARE ENGINEER

Comm Code Comm Description Manufacturer Model # Manuf Part #

96258 Professional Services (Not Otherwise Classified)

Extended Description To design, develop and maintain software applications for use in the business of the Legislative Research Commission and related entities on an as needed basis for the period of two (2) years.

Projects may include but are not limited to:

1. Web based applications for managing data relating to Committees, Human Resources, Caucuses, Constituent Services, and others.

2. Applications for managing the workflows of the legislative process.

3. Document Management.

4. Public facing web applications for interfacing with other state agencies, or the public.

Shipping Information Legislative Research Commission

702 Capitol Ave, Room 076

Frankfort KY 40601

Billing Information Legislative Research Commission

702 Capitol Ave, Room 076

Frankfort KY 40601

Document ID: RFI 010 2600000004 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

KENTUCKY LEGISLATIVE RESEARCH COMMISSION

OFFICE OF COMPUTING & INFORMATION TECHNOLOGY

REQUEST FOR INFORMATION

SOFTWARE ENGINEER

SOLICITATION # RFI 26000004

RELEASE DATE OF SOLICITATION: 08/15/2025

CLOSING DATE OF SOLICITATION: 09/11/2025

POINT OF CONTACT

REGINA LONG

LEGISLATIVE RESEARCH COMMISSION

OFFICE OF BUSINESS OPERATIONS

702 CAPITAL AVENUE, ROOM 76

FRANKFORT, KY 40601

502-564-8100

EMAIL: REGINA.LONG@KYLEGISLATURE.GOV

Document Phase Document Description Page 4

2600000004 Final SOFTWARE ENGINEER Total Pages: 14

PROPOSAL SUBMISSION CHECKLIST

The vendor must include the following with the proposal submission.

If the items highlighted below are not submitted with the proposal submission, the Legislative Research Commission must deem the proposal non-responsive and shall not be considered for award.

All other items MUST be submitted prior to award.

_____ SIGNED AND COMPLETED SOLICITATION

_____ PROPOSED SOLUTION (TECHNICAL)

_____ PROPOSED SOLUTION (COST)

_____ TRANSMITTAL LETTER

_____ REQUIRED AFFIDAVIT(S) IF APPLICABLE

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REQUEST FOR INFORMATION

SOFTWARE ENGINEER

2600000004

1.00 PURPOSE

The purpose of this Request for Information (RFI) is to provide the Legislative Research Commission (LRC), Office of Computing and Information Technology (OCIT), with a qualified Software Engineer. This consulting position would provide non-partisan support the LRC and General Assembly (GA) on a remote basis. The qualified consultant would be required to design, develop and maintain software applications on an as needed basis for a two (2) year period. The Consultant would be responsible for projects such as web-based applications for managing data, workflow management applications, document management and public facing web applications for interfacing with other state agencies and/or the public.

2.00 REQUEST FOR INFORMATION REQUIREMENTS

The LRC shall have the absolute right to approve or disapprove the Consultant and/or require the removal or reassignment of any personnel found by LRC to be unwilling or unable to perform under the terms of the contract.

Personnel commitments made in the Consultant’s response shall not be changed except as herein above provided or due to the resignation of any named individual. The Consultant shall notify the LRC in writing of any proposed changes to their assignment duties at least 30 days prior to the change, if possible. The LRC expects consultants to have a strong work ethic, positive attitude, and a courteous demeanor while completing professional duties. Consultants must be able to maintain a strict non-partisanship will providing legislative services and to uphold the strict confidential nature of legislative work. Due to the nature of our work, consultants should have the ability to work extended hours as needed.

2.10 Vendor Background and Experience

The Software Engineer Consultant requirements are as follows:

A. Bachelor’s degree in computer science or related field. Knowledge base generally acquired from a college degree; ten (10) years’ experience and/or equivalent training. Education may be substituted for experience and experience may be substituted for education at the discretion of the supervisor/manager.

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B. Knowledge of C#, VB.NET, .NET Standard, .NET Core, SQL, database technology, TypeScript, JavaScript, HTML, and CSS.

C. Knowledge of ASP.NET, frontend web frameworks (Angular), Nx, SQL Server, and Git.

D. Knowledge of web based applications for managing data relating to Committees, Human Resources, Caucuses, Constituent Services, and others.

E. Applications for managing the workflows of the legislative process.

F. Document Management.

G. Public facing web applications for interfacing with other state agencies, or the public.

2.20 Resume/References

A. Provide a current curriculum vitae (CV) or résumé highlighting relevant education, certifications, and professional experience.

B. A summary of recent and relevant project experience, including project scope, client type, technologies used, duration, and role(s) performed.

C. Provide at least three (3) professional references.

3.00 SCOPE OF WORK

The Consultant shall provide software engineer development services remotely, as needed, for the design, development, and maintenance of software applications. The required services may include:

A. Solicitation and documentation of the requirements of an application or feature.

B. Design and documentation of software and processes.

C. Development and maintenance of software applications using the following programming languages and technologies:

1. Angular: 18+ and previous versions, Nx

2. .NET 8+, and previous versions

3. C#, Typescript, JavaScript, HTML, CSS

4. SQL Server 2016

5. Git

D. Integrating work into existing software.

E. Collaboration with agency staff and consultants.

F. Transferring knowledge of code and documentation.

4.00 DELIVERABLES

The Consultant shall:

A. Commit source code in atomic commits to a shared private GitHub repository.

B. Commit documentation to a shared private GitHub repository.

C. Provide weekly status reports of development activity and time tracking.

D. Remotely attend a monthly meeting to report progress to the OCIT Manager and Project Manager during LRC standard business hours of operation.

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E. Respond to asynchronous communications in a timely manner and be able to schedule synchronous communication when necessary.

5.00 OWNERSHIP OF WORK PRODUCT

All software and documentation produced by the Consultant in connection with these development services shall become the exclusive property of the Agency, without restriction to use and/or publication, and the Consultant shall not have or retain any ownership or other rights in the software and documentation.

6.00 REPORTING/MONITORING REQUIREMENTS

A. Ensure that all required reporting documents are submitted to the LRC in a timely manner.

B. Ensure responsibility for the faithful performance of the contract.

C. Produce any needed documents and/or reports that may be necessary upon the request of the

LRC.

D. Cooperate with the LRC in any monitoring, tracking and/or auditing activity, which may be require to report progress and/or problems, provide documents, participate in scheduled meetings, and respond to requests to corrective action plans as requested by the LRC, which relate directly to the work performed for this contract.

7.00 REQUEST FOR INFORMATION SCHEDULE OF ACTIVITIES

The following schedule presents the major activities associate with the RFI distribution, and submissions. The LRC reserves the right, at its sole discretion, to change the Schedule of Activities, including the associated dates and times.

Release of RFI 8/15/2025

Proposals Due by: 2:00 PM 09/11/2025

*NOTE: ALL TIME REFERENCES ARE TO THE EASTERN TIME ZONE.

The LRC is seeking your input through a written response and sent via email to the below point of contact of this RFI.

Regina Long Legislative Research Commission Office of Business Operations 702 Capital Avenue, Room 76 Frankfort, KY 40601 502-564-8100 Email: Regina.Long@kylegislature.gov

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From the issue date of this RFI until the responses are due, consultants shall not individually communicate with any LRC staff member concerning this RFI except as referenced above. RFI responses are due on September 11, 2025 at 2:00 PM EST.

Each qualified consultant shall submit only one (1) proposal. Alternate proposals shall not be allowed. Failure to submit as specified shall result in a non-responsive proposal, which may be rejected by the LRC in its sole discretion.

The Consultant shall complete the box on the face of the solicitation. The Consultant shall sign where indicated on the face of the solicitation. If the solicitation is not signed the proposal shall be deemed non-responsive.

8.00 LRC DELIVERABLES

A. Cooperate fully with the LRC or with other State agencies that are mandated with full or partial responsibility to ensure the effective delivery of service. Such cooperation will include permitting access to files, procedural documents, and any other records in the possession, or under the control, of the Consultant when such disclosure is requested by the LRC.

B. Accept the LRC’s right to undertake or award other contracts for additional or related work and the Consultant shall fully cooperate with other consultants. The Consultant shall not commit or permit any act that will interfere with the performance of work by any other contractor.

C. All software and/or documentation developed by the Consultant for the LRC under this agreement may be reproduced by the LRC.

9.00 REQUEST FOR INFORMATION CONFIDENTIALITY

Informational areas which normally might be considered proprietary shall be limited to individual personnel data, customer references, selected financial data, formulae and financial audits which, if disclosed, would permit an unfair advantage to competitors. If a proposal contains information in these areas that a consultant declares proprietary in nature and not available for public disclosure, the Consultant shall declare in the Transmittal Letter the inclusion of proprietary information and shall noticeably label as proprietary each document containing such information. Proprietary information shall be submitted separately and identified as “Proprietary Data”.

10.00 REQUEST FOR INFORMATION FORMAT

This RFI is designed to provide consultants with the information necessary for the preparation of an appropriate response. It is not intended to be comprehensive, and each prospective consultant is responsible for determining all factors necessary for the submission of a comprehensive response.

Responses should be based on the material contained in this RFI or any other relevant information the respondent considers appropriate. By submitting a response, each Respondent agrees that it will not bring any claim or have any cause of action against the LRC, based on any misunderstanding

Document Phase Document Description Page 9 concerning the information provided. Information submitted in response to this RFI will become property of the LRC. The LRC will not pay for any information herein requested nor is it liable for any cost incurred by the Respondent. The requirements of the RFI are in no way final or represent what may be contained in an RFP. This issuance does not constitute a commitment to issue a bid or award a contract or to pay any costs incurred in preparation of a response to this request.

11.00 CONTRACT COMPONENTS AND ORDER OF PRECEDENCE

The LRC acceptance of the Consultant’s offer in response to the Solicitation, indicated by the issuance of a Contract Award shall create a valid contract between the Parties consisting of the following:

1. Procurement Statutes, Regulations and Policies;

2. This written agreement and any subsequent written amendments to this Agreement;

3. Any Addenda to the Solicitation;

4. The Solicitation and all attachments thereto; including PSC Standard Terms and Conditions;

where applicable

5. Any Best and Final Offer;

6. Any clarifications concerning the Contractor’s proposal in response to the Solicitation;

7. The Contractor’s proposal in response to the Solicitation.

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LEGISLATIVE RESEARCH COMMISSION STANDARD TERMS AND CONDITIONS

Service Delivery Requirements

A. Service Delivery Requirements

1. All services provided by the Contractor under the terms and conditions of this Contract shall be delivered in accordance with all applicable federal and state statutes and regulations as they are currently in effect. In the event that the Contractor does not fulfill the Scope of Work of this contract, or for the convenience of the Commonwealth, LRC shall have the right to terminate this contract within 30 days written notice to the Contractor.

2. The LRC shall have the right to recoup the amount of any overpayment, regardless of the reason for the overpayment. Any reconciliation or settlement of fund balances of this Contract shall be negotiated between LRC and the Contractor and determined as soon as feasible before the end of the scope of work as set forth under the Contract.

3. Except as otherwise authorized by this contract, no indirect costs shall be reimbursed.

4. The Contractor agrees to maintain all records pertaining to this contract for a period of not less than three (3) years after all matters pertaining to this contract (e.g., audit, settlement of audit exceptions, disputes, etc.) are resolved in accordance with applicable federal and/or state laws, regulations, and policies (except as may otherwise be specified in this contract).

B. Performance and Evaluation

The LRC may complete a Performance Evaluation (PE) once a year to document contract performance.

PE documents will be entered into the Commonwealth’s electronic financial system (eMARS).

Performance documented by PE may be considered when making future awards.

C. Confidential Information

The Contractor shall comply with the state and federal rules and regulations governing access to and use of information and data provided by LRC or collected by the Contractor, and will use such information or data only for those purposes expressly delineated, defined, and authorized in this Contract. The Contractor agrees to ensure that all confidential information and data shall remain confidential. The Contractor shall have an appropriate agreement with its employees to that effect.

Any dissemination of information about projects funded and the scope of work described in the terms and conditions of this Contract, must be fully documented and reviewed by LRC personnel before any representation, electronic or otherwise, of projects, their funding sources, use of data, or data analyses may be posted to a web page or otherwise published.

The foregoing will not apply to:

1. Information that the Commonwealth has released in writing from being maintained in confidence;

2. Information that at the time of disclosure is in the public domain by having been printed and published and available to the public in libraries or other public places where such data is usually collected; or

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3. Information that, after disclosure, becomes part of the public domain as defined above, through no act of the Contractor; or

4. Information required to be disclosed by law.

The Contractor shall have an appropriate agreement with its Subcontractors extending these confidentiality requirements to all Subcontractors’ employees.

D. Response/Compliance with Audit Findings

The Contractor shall take action to ensure its compliance with correction of any finding of noncompliance with any law, regulation, audit requirement, or generally accepted accounting principle relating to the services and deliverables or any other deficiency contained in any audit, review, or inspection conducted under this section. This action will include Contractor’s delivery to LRC, for LRC’ approval, a Corrective Action Plan that addresses deficiencies identified in any audit(s), review(s), or inspection(s) within thirty

(30) calendar days of the close of the audit(s), review(s), or inspection(s).

The Contractor shall bear the expense of compliance with any finding of noncompliance under this section that is:

1. Required by a Kentucky or Federal law, regulation, rule, or another audit requirement relating to Contractor’s business.

2. Necessary due to Contractor’s noncompliance with any law, regulation, rule, or audit requirement imposed on Contractor; or

E. Breach and Contract Termination

It is agreed by the Parties that in the event of breach of contract by the Contractor, or for the convenience of the Commonwealth, LRC may pursue any remedy available pursuant to this Contract, or to the provisions of KRS Chapter 45A or 200 KAR Chapter 5, or any remedy that is available to it by law. The remedies available to LRC may be invoked without regard to the existence of any other available remedy, and may include the enforcement of any holdback provision or payment of any specified liquidated damages by the Contractor to LRC for noncompliance as provided for in this Contract.

F. Transition/Turnover

In the event LRC requires a transition after a non-renewal or termination by either party, LRC shall notify the Contractor at the same time LRC serves notice of the non-renewal or termination, as the case may be.

Upon receipt of notice of termination of the Contract from LRC, the Contractor shall provide any turnover assistance reasonably necessary to enable LRC to effectively close out the Contract and move the work to another Contractor or to perform the work by itself.

Document Phase Document Description Page 12 https://apps.legislature.ky.gov/law/statutes/chapter.aspx?id=37250 https://apps.legislature.ky.gov/law/kar/titles/200/005/

The Contractor shall:

1. Provide the detailed transition documents at no additional cost to LRC.

2. Be responsible for the orderly transition of work and the accuracy of data in coordination with the new contractor. LRC shall ensure the cooperation of the new contractor to facilitate a smooth transition.

3. Transfer all documents and records of every kind, including electronic, microfilm, paper, or otherwise, in their possession which pertain to this contract, including but not limited to all those listed in the contract and any records as required by federal funding agencies, if applicable, within twenty-one (21) days of the effective date of termination. All documents shall be in an LRC-approved format.

4. Provide reasonable and appropriate assistance to LRC its designee(s) regarding the contents of such documents and records, and shall provide reasonable and appropriate reference materials, including data models and file documentation. This assistance shall be provided to LRC within twenty (20) days of the effective date of termination.

5. Pay any and all additional costs incurred by LRC that are the result of the Contractor’s failure to provide the requested records, documents, data or materials within the time frames agreed to in the Transition Document.

G. Data Conversion Plan

The Conversion Plan shall define the strategy, preparation, and specifications for converting data from the source system(s) to the target system(s). The Conversion Plan shall include any security or privacy considerations associated with the conversion, including but not limited to, compliance to regulations regarding standards for privacy, security, and individually identifiable health information, as identified in the HIPAA. The Contractor shall work with the LRC to determine file format and transmission method.

H. Miscellaneous Provisions

1. Advertising Award Prohibition

The Contractor shall not refer to the Award of Contract in commercial advertising in such a manner as to state or imply that the firm or its services are endorsed or preferred by the LRC.

2. Bankruptcy

In the event the Contractor becomes the subject debtor in a case pending under the Federal Bankruptcy Code, the LRC’s right to terminate this Contract may be subject to the rights of a trustee in bankruptcy to assume or assign this Contract. The trustee shall not have the right to assume or assign this Contract unless the trustee:

a. Promptly cures all defaults under this Contract;

b. Promptly compensates the LRC for the monetary damages incurred as a result of such default; and

c. Provide adequate assurance of future performance, as determined by the LRC.

3. Code of Ethics

The Contractor and all professional personnel who may provide services under this contract or any subcontract with the Contractor shall be familiar with and abide by any and all code of ethics or conduct as designated by LRC.

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4. Intellectual Property

The Contractor agrees that any formulae, methodology, or other reports and compilations of data provided by the LRC to the Contractor for the purposes of meeting the terms and conditions of this Contract shall be the exclusive property of LRC, unless the specific ownership of any proposed or developed formulae, methodology, or other reports and compilations of data is otherwise identified in any Attachment(s). The Contractor further agrees that any formulae, methodology, other reports and compilations of data prepared or produced by the Contractor during the course of work pursuant to this Contract shall be made available to the LRC’s use upon request and without charge. Any use of these materials other than for the purposes of meeting the terms and conditions of this Contract must be reviewed and approved in advance by LRC.

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