Final_RFB_605_2600000224_1_SO_FORM.PDF

Document ID: RFB 605 2600000224 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Chevrolet Chassis with Body Options

Date Issued:

11/07/2025 Record Date:

11/07/2025

Solicitation Closes Date:

12/05/2025 Time:

13:30

Solicitation No:

RFB 605 2600000224

Online Bidding Prohibited: No For Information Call:

Nick Cavender 502-782-3979

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 605 2600000224 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 CHEVROLET 3500 4WD REGULAR

CAB&CHASSIS, DRW WITH OPTIONS

20.00000 EA

Comm Code Comm Description Manufacturer Model # Manuf Part #

072 TRUCKS (INCLUDING, DIESEL,

GASOLINE, ELECTRIC, HYBRID, AND A

Extended Description

THIS IS A REQUEST TO ESTABLISH A MASTER AGREEMENT

QUANTITIES ARE ONLY ESTIMATES

PLEASE SEE ATTACHED SPECIFICATIONS

Vendors shall bid all lines (including lines for Truck Options) to be considered for award. If the option lines are considered standard to the truck vendors shall bid $.01 and add a comment on the solicitation response.

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.*** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site (updated).pdf.

Please enter contact person, phone number and email in the Comments Section.

Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

2 GOOSENECK PLATFORM BODY, 60" CA 2.00000 EA

GOOSENECK PLATFORM BODY, 60" CA

3 GOOSENECK PLATFORM BODY, 84" CA 2.00000 EA

GOOSENECK PLATFORM BODY, 84" CA

Document ID: RFB 605 2600000224 Page: 3

4 SERVICE BODY, 60" CA 2.00000 EA

SERVICE BODY, 60" CA

5 SERVICE BODY, 84" CA 2.00000 EA

SERVICE BODY, 84" CA

6 CORNER MOUNT CRANE 2.00000 EA

CORNER MOUNT CRANE

7 RETAINER RACK FOR SERVICE BODY 2.00000 EA

RETAINER RACK FOR SERVICE BODY

Document ID: RFB 605 2600000224 Page: 4

8 MATERIAL RACK FOR SERVICE BODY 2.00000 EA

MATERIAL RACK FOR SERVICE BODY

9 SERVICE BODY COMPARMENT 2.00000 EA

SERVICE BODY COMPARMENT

10 BOLT ON HEADBOARD FOR UTILITY/

SERVICE TRUCKS

5.00000 EA

BOLT ON HEADBOARD FOR UTILITY TRUCKS

11 ENCLOSED SERVICE BODY 60" CA, 61"

HEIGHT

1.00000 EA

ENCLOSED SERVICE BODY 60" CA, 61" HEIGHT

Document ID: RFB 605 2600000224 Page: 5

12 ENCLOSED SERVICE BODY 60" CA, 50"

ENCLOSED SERVICE BODY 60" CA, 50" HEIGHT

13 ENCLOSED SERVICE BODY 84" CA, 61"

ENCLOSED SERVICE BODY 84" CA, 61" HEIGHT

14 ENCLOSED SERVICE BODY 84" CA, 73"

ENCLOSED SERVICE BODY 84" CA, 73" HEIGHT

15 HITCH FOR ENCLOSED SERVICE BODY 4.00000 EA

HITCH FOR ENCLOSED SERVICE BODY

Document ID: RFB 605 2600000224 Page: 6

16 TRAILER PLUG FOR ENCLOSED

SERVICE BODY

4.00000 EA

TRAILER PLUG FOR ENCLOSED SERVICE BODY

17 COMPARTMENT LIGHTING FOR

ENCLOSED SERVICE BODY 60" CA

COMPARTMENT LIGHTING FOR ENCLOSED SERVICE BODY, 60" CA

18 COMPARTMENT LIGHTING FOR

ENCLOSED SERVICE BODY 84" CA

COMPARTMENT LIGHTING FOR ENCLOSED SERVICE BODY, 84" CA

19 TOOL CABINET FOR ENCLOSED

SERVICE BODY

2.00000 EA

TOOL CABINET FOR ENCLOSED SERVICE BODY

Document ID: RFB 605 2600000224 Page: 7

20 9' FLAT BED 2.00000 EA

9' FLAT BED

21 STAKE RACKS FOR 9' FLAT 1.00000 EA

STAKE RACKS FOR 9' FLAT

22 12' FLAT BED 2.00000 EA

12' FLAT BED

23 STAKE RACKS FOR 12' FLAT 1.00000 EA

STAKE RACKS FOR 12' FLAT

Document ID: RFB 605 2600000224 Page: 8

24 PEDESTAL MOUNT CRANE 2.00000 EA

PEDESTAL MOUNT CRANE

25 PINTLE HITCH PLATE FOR FLATBED 1.00000 EA

PINTLE HITCH PLATE FOR FLATBED

26 LIFTGATE FOR FLATBED TRUCK 1.00000 EA

LIFTGATE FOR FLATBED

27 FOLD UNDER STEEL TAILGATE 1.00000 EA

FOLDUNDER STEEL TAILGATE

Document ID: RFB 605 2600000224 Page: 9

28 9' CONTRACTOR DUMP BODY 60" CA 1.00000 EA

9' DUMPBODY

29 MANUAL TARP SYSTEM 5.00000 EA

MANUAL TARP SYSTEM

30 CREW CAB UPGRADE OPTION 1.00000 EA

CHEVROLET 3500 4WD REGULAR CAB&CHASSIS WITH CREW CAB UPGRADE OPTION.

31 6.6L DIESEL UPGRADE OPTION 1.00000 EA

Duramax 6.6 L TurboDiesel V8 engine.

Document ID: RFB 605 2600000224 Page: 10

32 ENGINE BLOCK HEATER UPGRADE

OPTION

ENGINE BLOCK HEATER UPGRADE OPTION

33 FUEL TANK - REAR TANK ONLY FOR

DIESEL ENGINE OPTION

FUEL TANK - REAR TANK ONLY FOR DIESEL ENGINE

34 FUEL TANK - FRONT & REAR (DUAL)

TANK FOR GAS ENGINE OPTION

FUEL TANK - FRONT & REAR (DUAL) TANK FOR GAS ENGINE

35 LIMITED SLIP AXLE UPGRADE OPTION 1.00000 EA

LIMITED SLIP AXLE UPGRADE OPTION

Document ID: RFB 605 2600000224 Page: 11

36 SNOW PLOW PREP PACKAGE UPGRADE

SNOW PLOW PREP PACKAGE UPGRADE OPTION

37 ELECTRONIC BRAKE CONTROLLER

UPGRADE OPTION

ELECTRONIC BRAKE CONTROLLER UPGRADE OPTION

38 CAB ASSIST STEPS (CHROME) OPTION 1.00000 EA

CAB ASSIST STEPS (CHROME)

39 12V DUAL LEADS OPTION 1.00000 EA

12V DUAL LEADS

Document ID: RFB 605 2600000224 Page: 12

40 UPFITTER SWITCHES OPTION 1.00000 EA

UPFITTER SWITCHES

41 LONG WHEELBASE 84"CA UPGRADE

LONG WHEELBASE 84"CA UPGRADE OPTION

Shipping Information KYTC Division of Equipment - Receiving Shop

1239 Wilkinson Blvd

Frankfort KY 40601

Billing Information KYTC Division of Equipment

1234 Wilkinson Blvd

Frankfort KY 40601

Document ID: RFB 605 2600000224 Page: 13

Submission Checklist

The following items will be required to be submitted with bid:

Item The bidder with the lowest price will receive the maximum score. 95 Points.

The bidder with the lowest delivery days receives the maximum score. 5 Points.

ELECTRONIC BID SUBMISSION

Bid responses shall be received by electronic submission in the eProcurement system.

Link: https://vss.ky.gov

An electronic bid shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Bid information MUST be completed online. Response must contain all required information for the Solicitation.

All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov.

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor attention to this advisory is encouraged. If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

BID PRICES SUBMITTED ON COMPANY QUOTE FORMS ARE DISCOURAGED. COMPANY TERMS AND

CONDITIONS AND/OR SALES AND USE AGREEMENTS OFTEN CONFLICT WITH STANDARD SOLICITATION

REQUIREMENTS AND MAY RESULT IN REJECTION OF BID OFFER.

Online bid responses must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online response after the published date and time for closing.

An offer may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

PUBLIC BID READINGS

Any person wishing to hear a bid reading may call our conference line at 866-830-9434, Participant Code 21327950, at 3:00 pm, Eastern Time on the bid closing date.

BID SUBMISSION CHECKLIST:

The vendor MUST include the following with the bid submission. If the items below are not submitted with the bid, the Commonwealth MUST deem the bid non-responsive and SHALL NOT be considered for award.

_____ BID INFORMATION – COMPLETED (See Section 5.00)

All other items MUST be submitted prior to award however, vendors are strongly encouraged to include with bid submission.

_____ CERTIFICATE OF AUTHORITY – REGISTRATION WITH SECRETARY OF STATE BY FOREIGN

ENTITY (See Section 2.24)

_____ REQUIRED AFFIDAVIT(S) (See Attachments A, B, C, etc. as applicable)

Document Phase Document Description Page 14

2600000224 Final Chevrolet Chassis with Body Options Total Pages: 39 https://vss.ky.gov https://vss.ky.gov https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx mailto:Finance.CRCGroup@ky.gov

_____ EQUIPMENT SPECIFICATION/PRODUCT LITERATURE

PLEASE READ THIS SOLICITATION AND ITS INSTRUCTIONS IN ITS ENTIRETY.

This is a Request for Bid (RFB).

Vendors shall comply with the terms and conditions stated in the solicitation.

Any efforts to negotiate these terms and conditions SHALL NOT be accepted and SHALL cause the bid to be deemed non-responsive.

Vendors should review and comply with the general bidding requirements listed under “Procurement Laws, Preference, Regulations and Policies” and “Response to Solicitation” located on the eProcurement Web page at https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx and https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx respectively. The vendor must comply with all applicable statutes, regulations and policies related to this procurement.

Section 1 - Specifications – Commodity

1.0 - Specifications of Commodity

ITEM 1 – CHEVROLET 3500 4WD REGULAR CAB & CHASSIS, DRW WITH OPTIONS

GENERAL: It is the intent of the following specification to describe minimum requirements for a Chevrolet Silverado 3500 Dual Rear Wheel (DRW) Cab & Chassis, 4WD. The unit described is a regular cab with a 60” cab to axle. The unit shall include all standard equipment normally provided with the model suggested. All optional equipment shall be listed as such and priced separately. Only new, first quality materials and workmanship will be found acceptable in the delivery of this product. Units shall be manufacturer’s latest current production model and supported by the manufacturer’s product literature.

NOTE: Unit described in Line 1 shall be provided with (3) sets of factory keys (programmed if required), Air Conditioning, and Power/Tilt Steering, Power Windows, Locks and Keyless Entry, Rear Backup Alarm with Camera, Spare Tire, Wheel and Jack, WT Convenience Package (PCV) Tinted Rear Back Glass and Chrome Bumper with Daytime Running Lights, and 110V/400W Power Outlet.

MODELS APPROVED WHEN IN ACCORDANCE WITH THE DETAILED SPECIFICATIONS SET

FORTH HEREIN. NOTE: Model listed below may require equipment not normally listed as standard or optional equipment.

Chevrolet Silverado 3500 Cab & Chassis

APPLICABLE TO UNITS LISTED IN LINE 1:

All truck chassis purchased must be paired with a body option to make a complete unit. Truck chassis shall not be purchased without adding a body option.

STANDARD EQUIPMENT:

Truck shall include all standard features available through the manufacturer as listed in the current product literature.

OPTIONAL EQUIPMENT:

Vendor shall list all available options with pricing for the unit as described in Item 1.

AUTO START/STOP FEATURE: This feature must be removed or programmed to be cancelled prior to delivery.

Document Phase Document Description Page 15

2600000224 Final Chevrolet Chassis with Body Options Total Pages: 39 https://finance.ky.gov/eProcurement/Pages/procurement-laws-regulations-and-policies.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

STANDARD EQUIPMENT: Unit shall contain all standard equipment listed as such in the manufacturers’ latest literature unless otherwise stated within these specifications. This is to include but not limited to all hydraulic cylinders, hoses and tips.

ADDITIONAL EQUIPMENT: Units shall contain any additional equipment, not specifically mentioned but necessary, to make a COMPLETE and WORKABLE unit.

MANUALS: One (1) operator's manuals, one (1) parts books, and one (1) service manuals shall be delivered with equipment. All manuals shall be provided at the time of delivery of the units. Any item not produced by the manufacturer and necessary to make a complete and workable unit will also be required to have the same manuals furnished. All manuals to be current with year model of the equipment delivered.

WARRANTY: The truck shall be fully warranted against defective materials and workmanship for a period of at least three (3) years or greater if manufacturers’ standard warranty is greater. The warranty shall begin the date the unit is placed in service.

A copy of the warranty statement shall be provided with delivery of unit.

REGULATIONS: Unit shall meet any state or federal OSHA or DOT regulations as applicable.

PRE-SERVICE: All new equipment must be pre-serviced to the manufacturer’s recommendations and in first class operating condition when delivered. All service work shall be done in the vendor’s place of business or in another location provided by the vendor. No major assembly or servicing of equipment will be allowed on Highway Department property. Only minor modifications to equipment necessary to bring the item into compliance with specifications will be permitted on Highway Department property.

ADVERTISING: Unit shall be entirely free of any and all advertising attachments of dealer, such as clips, license brackets, mud flaps or other devices bearing vendor’s name.

BODY OPTIONS

The following shall be upfitter installed options listed and priced separately as options for the above described units.

These options will require transport of chassis to body installer.

All bodies shall be Knapheide or Approved Equivalent

ITEM 2 - GOOSENECK PLATFORM BODY, 60” CA

Gooseneck platform body 60CA, formed bulkhead w/ screened window, internal stake pockets with rub rails, tapered corners, hinged access door to gooseneck ball, 2 5/16 gooseneck ball rated at 25,000 lb. gross trailer, integrated class IV receiver hitch,7 spade trailer plug at rear and at gooseneck box, LED recessed tail lights and back up lights-rear tail skirt and in the bulkhead, LED marker light kit, mud flaps with anti-sail, tail pipe modification, rear recessed amber strobe lights, back up alarm, mounted and painted black

ITEM 3 - GOOSENECK PLATFORM BODY, 84” CA

Gooseneck platform body 84CA, formed bulkhead w/ screened window, internal stake pockets with rub rails, tapered corners, hinged access door to gooseneck ball, 2 5/16 gooseneck ball rated at 25,000 lb. gross trailer, integrated class IV receiver hitch,7 spade trailer plug at rear and at gooseneck box, LED recessed tail lights and back up lights-rear tail skirt and in the bulkhead, LED marker light kit, mud flaps with anti-sail, tail pipe modification, rear recessed amber strobe lights, back up alarm, mounted and painted black

ITEM 4 - SERVICE BODY, 60” CA

Service body 60CA DRW, recessed LED tail light assembly, wide body LED light kit, Chevrolet tail light harness adaptor, mud flaps, tail pipe modification, 9 in tread plate bumper, mounted and painted white, reese style hitch w/ 7spade trailer plug, LED interior compartment lighting, spare tire retainer bracket, rear recessed amber strobe lights, spray on bedliner for service body floor, interior walls, bulkhead, top of tail gate and bumper (Line-X or equivalent).

ITEM 5 - SERVICE BODY, 84” CA

Service body 84CA DRW, recessed LED tail light assembly, wide body LED light kit, Chevrolet tail light harness adaptor, mud flaps, tail pipe modification, 9 in tread plate bumper, mounted and painted white, reese style hitch w/

Document Phase Document Description Page 16

7spade trailer plug, LED interior compartment lighting, spare tire retainer bracket, rear recessed amber strobe lights, spray on bedliner for service body floor, interior walls, bulkhead, top of tail gate and bumper (Line-X or equivalent).

ITEM 6 - CORNER MOUNT CRANE FOR SERVICE BODY

Radio Remote Controls, hydraulic extension to 11ft and manual extension to 15’, 3200 lb. capacity 3’ center line, crane reinforcement to the RRV compartment, spring build up on the right rear, auto crane manual out and down outriggers, crane rest on top of compartment, bumper modification for outrigger mounting.

Auto Crane or Approved Equivalent

ITEM 7 - RETAINER RACK FOR SERVICE BODY

Two bottle retainer rack with hose hook, installed

ITEM 8 - MATERIAL RACK FOR SERVICE BODY

Material rack with sliding hooks

ITEM 9 - SERVICE BODY COMPARMENT

60” tall compartment to the right front vertical on service body, includes a two bottle retainer rack, hose hook, and compartment vents, installed

ITEM 10 – BOLT ON HEADBOARD FOR UTILITY TRUCKS

Bolt On Headboard for utility trucks.

ITEM 11 - ENCLOSED SERVICE BODY 60” CA, 61” HEIGHT

Enclosed service body for DRW chassis, 50” clear door opening, 61” interior height, double rear door with glass inserts and window guards, two rear access doors, two canopy roof lights switched at the rear, LED rear recessed tail light assembly, LED wide body light kit, tail light harness adaptor, fuel neck insert, exhaust pipe modification, mud flaps, chassis mounting kit, drop step bumper, back up alarm, rear 4 inch round recessed amber strobe lights, mounted and painted white.

ITEM 12 - ENCLOSED SERVICE BODY 60” CA, 50” HEIGHT

Enclosed service body for DRW chassis, 41” clear door opening, 50” interior height, double rear door with glass inserts and window guards, two rear access doors, two canopy roof lights switched at the rear, LED rear recessed tail light assembly, LED wide body light kit, tail light harness adaptor, fuel neck insert, exhaust pipe modification, mud flaps, chassis mounting kit, drop step bumper, back up alarm, rear 4 inch round recessed amber strobe lights, mounted and painted white

ITEM 13 – ENCLOSED SERVICE BODY 84” CA, 61” HEIGHT

Enclosed service body for DRW chassis, 50” clear door opening, 61” interior height, double rear door with glass inserts and window guards, two rear access doors, two canopy roof lights switched at the rear, LED rear recessed tail light assembly, LED wide body light kit, tail light harness adaptor, fuel neck insert, exhaust pipe modification, mud flaps, chassis mounting kit, drop step bumper, back up alarm, rear 4 inch round recessed amber strobe lights, mounted and painted white

ITEM 14 - ENCLOSED SERVICE BODY 84” CA, 73” HEIGHT

Enclosed service body for DRW chassis, 63” clear door opening, 73” interior height, double rear door with glass inserts and window guards, two rear access doors, two canopy roof lights switched at the rear, LED rear recessed tail light assembly, LED wide body light kit, tail light harness adaptor, fuel neck insert, exhaust pipe modification, mud flaps, chassis mounting kit, drop step bumper, back up alarm, rear 4 inch round recessed amber strobe lights, mounted and painted white

ITEM 15 – HITCH FOR ENCLOSED SERVICE BODY

Class V Reese style hitch for enclosed service body.

ITEM 16 - TRAILER PLUG FOR ENCLOSED SERVICE BODY

Seven spade trailer plug for enclosed service body.

Document Phase Document Description Page 17

ITEM 17 - COMPARTMENT LIGHTING FOR ENCLOSED SERVICE BODY

LED interior compartment lighting for enclosed service body on 60” CA chassis.

ITEM 18 - COMPARTMENT LIGHTING FOR ENCLOSED SERVICE BODY

LED interior compartment lighting for enclosed service body on 84” CA chassis.

ITEM 19 - TOOL CABINET FOR ENCLOSED SERVICE BODY

Eight (8) Drawer tool cabinet installed front vertical compartment for enclosed service body.

ITEM 20 - 9’ FLATBED

Flatbed with tread plate flooring, 40” tall welded bulkhead, DOT lighting assembly, LED stop/turn tail lights, round recessed clear back up lights, round recessed rear amber strobe lights, U-bolt and shear strap mounting, mud flaps, tail pipe modification, HD Reese/ICC style bumper, 7 spade trailer plug, back up alarm, mounted and painted black.

ITEM 21 - STAKE RACKS FOR 9’ FLATBED

40” tall steel stake racks with quiet latch for 9 foot flat bed.

ITEM 22 - 12’ FLATBED

Flatbed with tread plate flooring, 40” tall welded bulkhead, DOT lighting assembly, LED stop/turn tail lights, round recessed clear back up lights, round recessed rear amber strobe lights, U-bolt and shear strap mounting, mud flaps, tail pipe modification, HD Reese/ICC style bumper, 7 spade trailer plug, back up alarm, mounted and painted black.

ITEM 23 - STAKE RACKS FOR 12’ FLATBED

40” tall steel stake racks with quiet latch for 12 foot flat bed.

ITEM 24 - PEDESTAL MOUNT CRANE FOR FLATBED

Radio Remote control with hydraulic extension to 11 foot and manual extension to 15’, 36” inch tall mounting pedestal with crane reinforcement built between the long sills and strapped to the frame, crane rest support, no outriggers or spring build up.

Auto Crane or Approved Equivalent

ITEM 25 - PINTLE HITCH PLATE FOR FLATBED

20,000 Lb. Pintle hitch plate with pintle hook in lieu of Class 3 Reese/ICC style bumper

ITEM 26 – LIFT GATE FOR FLATBED TRUCK

Tommy Gate G2-92-1650-TP41, 1650 Lb. Capacity or Approved Equivalent

ITEM 27 – FOLD UNDER STEEL TAILGATE

Thieman M-16-ET, 1600 Lb. Capacity or Approved Equivalent

ITEM 28 - 9’ CONTRACTOR DUMP BODY, 60” CA

Dump body for DRW chassis, 2-3 Cu. Yd. capacity straight 1/4 cab shield, hydraulic hoist, DOT lighting assembly, round recessed LED stop/turn lights, round recessed clear back up lights, round recessed amber strobe lights, mud flaps, cab mounted dump control, receiver style frame hitch plate, 7 spade plug, belt drive hydraulics-central hydraulic system with power beyond to spreader controls. Electric/Hydraulic cab mounted spreader controls with spreader couplers mounted at the rear, mounted and painted black *NOTE pricing does not include the under tail gate spreader.

ITEM 29 – MANUAL TARP SYSTEM

Heavy Duty manual tarp capable of preventing to prevent loose loads suck as rock, dirt and gravel from falling onto roadway.

APPLICABLE TO ALL BODY UPFIT OPTIONS:

Document Phase Document Description Page 18

STANDARD EQUIPMENT: Unit shall contain all standard equipment listed as such in the manufacturers’ latest literature unless otherwise stated within these specifications. This is to include but not limited to all hydraulic cylinders, hoses and tips.

ADDITIONAL EQUIPMENT: Units shall contain any additional equipment, not specifically mentioned but necessary, to make a COMPLETE and WORKABLE unit.

MANUALS: One (1) parts book and one (1) service manual shall be delivered with equipment. All manuals shall be provided at the time of delivery of the units. Any item not produced by the manufacturer and necessary to make a complete and workable unit will also be required to have the same manuals furnished. All manuals to be current with year model of the equipment delivered.

WARRANTY: The truck shall be fully warranted against defective materials and workmanship for a period of at least three (3) years or greater if manufacturers’ standard warranty is greater. The warranty shall begin the date the unit is placed in service.

A copy of the warranty statement shall be provided with delivery of unit.

REGULATIONS: Unit shall meet any state or federal OSHA or DOT regulations as applicable.

PRE-SERVICE: All new equipment must be pre-serviced to the manufacturer’s recommendations and in first class operating condition when delivered. All service work shall be done in the vendor’s place of business or in another location provided by the vendor. No major assembly or servicing of equipment will be allowed on Highway Department property. Only minor modifications to equipment necessary to bring the item into compliance with specifications will be permitted on Highway Department property.

ADVERTISING: Unit shall be entirely free of any and all advertising attachments of dealer, such as clips, license brackets, mud flaps or other devices bearing vendor’s name.

MAKES APPROVED WHEN IN ACCORDANCE WITH THE DETAILED SPECIFICATIONS SET FORTH

HEREIN. NOTE: Model listed below may require equipment not normally listed as standard or optional equipment.

Unless otherwise noted, all bodies shall be Knapheide or Approved Equivalent

CHASSIS OPTIONS

Bidder shall provide pricing for the following options, if any item is standard equipment please note as standard with $0 amount.

ITEM 30 - CREW CAB UPGRADE OPTION

Bidder to provide a price for a crew cab upgrade option to chassis listed in Commodity Line 1.

ITEM 31 - 6.6L DIESEL UPGRADE OPTION

Bidder to provide a price for a diesel engine in lieu of gas engine to chassis listed in Commodity Line 1.

ITEM 32 - ENGINE BLOCK HEATER UPGRADE OPTION

Bidder to provide a price for an engine block heater upgrade when selecting the diesel engine upgrade option, if this option is included in the diesel engine upgrade, please list cost as $0 and note.

ITEM 33 - FUEL TANK - REAR TANK ONLY FOR DIESEL ENGINE

Bidder to provide a price for a rear fuel tank option to chassis listed in Commodity Line 1, if this option is not available, please list N/A for Not Available.

ITEM 34 - FUEL TANK - FRONT & REAR (DUAL) TANK FOR GAS ENGINE

Bidder to provide a price for a front and rear fuel tank option upgrade to chassis listed in Commodity Line 1. if this option is not available, please list N/A for Not Available.

ITEM 35 - LIMITED SLIP AXLE UPGRADE OPTION

Document Phase Document Description Page 19

Bidder to provide a price for a limited slip upgrade option to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 36 - SNOW PLOW PREP PACKAGE UPGRADE OPTION

Bidder to provide a price for a snowplow prep [package upgrade option to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 37 - ELECTRONIC BRAKE CONTROLLER UPGRADE OPTION

Bidder to provide a price for an electronic brake controller option to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 38 - CAB ASSIST STEPS (CHROME)

Bidder to provide a price for chrome cab assist steps options to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 39 - 12V DUAL LEADS

Bidder to provide a price for a 12V dual wire leads to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 40 – UPFITTER SWITCHES

Bidder to provide a price for upfitter switches to chassis listed in Commodity Line 1, if the option is included in the chassis price, please list cost as $0.

ITEM 41 - LONG WHEELBASE 84"CA UPGRADE OPTION

Bidder to provide a price for 84” CA in lieu of 60” CA as listed on chassis on Commodity Line 1.

Section 2 - Terms and Conditions of the Contract

2.00 – Scope of the Contract

The Kentucky Transportation Cabinet Division of Purchases issues this solicitation on behalf of the Division of Equipment to award a master agreement contract for: Chevy Chassis with body options.

2.01 - Contract Components and Order of Precedence

The Commonwealth’s acceptance of the offer indicated by the issuance of an Award by the KYTC Division of Purchases shall create a valid Master Agreement consisting of the following:

1. The written Master Agreement between the Parties;

2. Any Addenda to the Solicitation;

3. Any provisions of the Solicitation and all attachments thereto;

4. The Bidder’s response to the Solicitation, and

5. The Kentucky Revised Statutes KRS 45A.

In the event of an inconsistency between provisions of the solicitation, the inconsistency shall be resolved by giving precedence in the following order: (a) the Specifications; (b) other provisions of the Solicitation, whether incorporated by reference or otherwise; (c) Contract or Master Agreement Terms and Conditions; (d) FAP 110-10-00 – General Conditions and Instructions for Solicitations and Contracts.

2.02 - Initial Contract Period

Document Phase Document Description Page 20

The Master Agreement will be for the initial period beginning upon award and expiring 12/30/2026.

2.03 - Optional Renewal Period

This Master Agreement may be extended at the completion of the initial contract period for four (4) additional one-year periods. This extension must have the written approval of the vendor and the KYTC Division of Purchases.

The Commonwealth of Kentucky reserves the right to renegotiate any terms and/or conditions as may be necessary to meet requirements for the extended period. The vendor will be advised of any proposed revisions prior to the renewal periods. In the event proposed revisions cannot be agreed upon, either party shall have the right to withdraw without prejudice from either exercising the option or continuing the contract in an extended period.

2.04 - Divisions/Agencies to Be Served

This contract shall be for use by the following Divisions/Agencies of the Kentucky Transportation Cabinet: Division of Equipment

No shipments or services are authorized until an official Delivery Order has been fully processed by an authorized agency.

2.05 - Quantity Basis of Contract

Any and all quantities mentioned in this solicitation are purely estimates and are not to be implied nor inferred as being guarantees. The State is obligated to buy only that quantity needed by its agencies during the term of the contract. Requirements may exceed the quantities shown and the contractor will be required to furnish all requirements shown on Delivery Orders dated during the life of the contract.

2.06 - Exception to Required Use of Contract

The establishment of this Master Agreement is not intended to preclude the use of similar products when requested by the agency. The Commonwealth of Kentucky reserves the right to acquire large requirements through other competitive processes.

2.07 - Basis of Price Revisions

PRICE ADJUSTMENTS: Unless otherwise specified, the prices established by the Master Agreement shall be firm for the contract period subject to the following:

A. Price Increases: A price increase will not be allowed during the first twelve (12) months of the contract. The price increase must be based on industry wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date and shall provide firm proof that the price increase(s) is justified. The KYTC Division of Purchases may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the KYTC Division of Purchases; however, the vendor must continue service at the contract prices until a new contract can be established (usually within sixty (60) days).

B. Price Decreases: The contract price shall be reduced to reflect any industry wide price decreases. The contract holder is required to furnish the KYTC Division of Purchases with notice of any price decreases as soon as such decreases are available.

C. Extended Contract Periods: If the contract provides for an optional renewal period, a price adjustment may be granted at the time the contract is renewed, subject to price increase justification as required “A. Price Increases”.

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2.08 - Addition or Deletion of Items or Services

The KYTC Division of Purchases reserves the right to add new and similar items, with the consent of the vendor, to the contract. If an addition is agreeable to both parties, the KYTC Division of Purchases will issue a Modification.

Until such time as the vendor receives a Modification, the vendor shall not accept Delivery Orders from any agency referencing such items or services.

2.09 - Changes and Modifications to the Contract

During the period of the contract, a modification shall not be permitted in any of its conditions and specifications, unless the contractor receives electronic or written approval from the KYTC Division of Purchases. If the contractor finds at any time that existing conditions make modification in requirements necessary, the contractor shall report the matter promptly to the KYTC Division of Purchases for consideration and decision. All contract modifications shall be subject to the provisions of 200 KAR 5:311.

2.10 - Basis of Shipment

Quotations of unit prices on this solicitation shall be F.O.B. Destination Freight Prepaid and Allowed to the receiving agency. The vendor shall be fully responsible for all shipments and freight charges involved to the ordering agency. The responsibility for filing freight claims lies with the vendor.

2.11 - Notices

The Division of Purchases Buyer identified below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular, express, or electronic mail) concerning this procurement shall be submitted to:

Nick Cavender

Division of Purchases

Kentucky Transportation Cabinet

Phone: 502-782-3979

E-mail: Nicholas.Cavender@ky.gov

From the issue date of this solicitation until a Contractor(s) is selected and the selection is announced, Offerors are not permitted to communicate with any Commonwealth staff concerning this solicitation

After the award of a contract, all programmatic communications are to be made to the Agency Contact Person identified in the contract document with a copy to the Division of Purchases Buyer.

After the Award of a contract, all communications of a contractual or legal nature are to be made to the KYTC Division of Purchases Buyer.

2.12 Delivery Orders for Commodities

Document Phase Document Description Page 22 mailto:Nicholas.Cavender@ky.gov

No shipments are authorized until an official Delivery Order has been fully processed by an authorized agency or payment has been made via Pro-Card.

Penalties assessed for late deliveries will be calculated based on the date of the Delivery Order and the delivery time stated in Section 2.13.

Payment shall be made against the actual quantities received. The Delivery Order shall be modified to adjust quantities if needed.

Any and all items or portions of items not delivered on or prior to the expiration date of the contract shall be considered cancelled after that date. There will be no claim for damages allowed by reason of cancellation thereof.

2.13 - Deliveries

Delivery at the earliest possible date is desired.

The Vendor agrees that when delivery is not made within the contracted due date, one percent (1%) per day shall be deducted from the Vendor’s invoice for each day the Vendor fails to meet the contracted delivery date.

The Vendor is not responsible for and shall not be penalized for delays in its delivery when caused by factors or events outside Vendor’s control, including but not limited to acts or omissions of the Commonwealth or third parties, acts of civil or military authority, civil disturbance, war, terrorism, pandemics, explosions, fire, floods, tornadoes or other natural disasters or acts of God.

2.14 - Inspection

All supplies, equipment and services shall be subject to inspection or tests by the Commonwealth prior to acceptance. In the event supplies, equipment or services are defective in material or workmanship or otherwise not in conformity with specified requirements, the Commonwealth shall have the right to reject the items or services or require acceptable correction at the vendor’s expense.

2.15 - Invoices

Invoices, if required, shall be prepared and transmitted to the agency receiving the goods or services. One copy shall be marked "original" unless otherwise specified. Each invoice shall contain at least the following information:

a. Contract and Delivery Order number;

b. Item numbers;

c. Description of supplies or services;

d. Sizes;

e. Quantities;

f. Service Dates;

g. Unit prices; and

h. Extended totals.

2.16 - Payments

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The vendor shall be paid, upon the submission of proper invoices to the receiving agency at the prices stipulated for the supplies delivered and accepted, or services rendered. Unless otherwise specified, payment will not be made for partial deliveries accepted. Payments will be made within thirty (30) working days after receipt of goods and vendor’s invoice in accordance with KRS 45.453 and KRS 45.454. A penalty payment of one percent (1%) per month shall be added to the amount due the vendor for each full or partial month that the payment exceeds 30 working days.

2.17 - Vendor’s Report

The vendor(s) may be asked to furnish the KYTC Division of Purchases, a report showing volume which has been sold to the Commonwealth and its using agencies each six (6) months of the contract period. The report will include political subdivisions and university purchases. This report may be the vendor’s computer printout sheet or form.

This shall apply to all items, which are to become a part of this contract. This report must reference usage by brief description, product number or other format designated by the KYTC Division of Purchases.

2.18 - Post Contract Agreements

The Master Agreement shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this contract. Unless, contractually provided, the Commonwealth shall not be required to enter into nor sign further agreements, leases, company orders or other documents to complete or initiate the terms of the contract.

Any such documents so obtained will be non-binding on the State and be cause for breach of contract.

2.19 - Service Performance

All services performed under contract shall be in accordance with the terms and conditions of the contract. It will be the agency’s responsibility to ensure that such services rendered are performed and are acceptable.

The relationship between the State and the Contractor is that of client and independent Contractor. No agent, employee, or servant of the Contractor or any of its subcontractors shall be or shall be deemed to be an employee, agent, or servant of the State for any reason. The Contractor will be solely and entirely responsible for its acts and the acts of its agents, employees, servants and subcontractors during the performance of this Contract.

Deviations of services performed will not be made without the written approval of the KYTC Division of Purchases.

Problems that arise under any aspect of performance should first be resolved between the vendor and the agency. If such problems and/or disagreements cannot be resolved they should be referred to the KYTC Division of Purchases for mediation.

2.20 - Assignment

The vendor shall not assign this Master Agreement in whole or in part to another vendor at any time during the initial or optional renewal terms of the contract, without the consent, guidance and approval of the Commonwealth.

Any assignment hereunder entered into, subsequent to the execution of the contract with the prime vendor, must be annotated and approved by the Commonwealth. Any purported assignment without this consent shall be null and void.

2.21 – Ethics Compliance

Contractor certifies that contractor and its employees will not offer or provide gifts to KYTC employees in excess of $25.00 in any single calendar year as defined in KRS 11A.045 (1) and KYTC General Administration and Personnel Policy GAP-808. Moreover, contractor certifies that contractor and its employees will not offer any ticket to a sporting

Document Phase Document Description Page 24 event to a KYTC employee without being reimbursed the face value amount for said ticket as defined in KRS 11A.045 (2).

It is agreed and understood that non-compliance with the above provisions may result in the suspension of vendor procurement participation, contract termination, and/or debarment.

2.22 - Termination of Contracts

A contract may be terminated for default by the vendor, for the convenience of the Commonwealth, or for lack of appropriation in accordance with 200 KAR 5:312.

2.23 - Endorsements

The Contractor shall not refer to the Award of Contract in commercial advertising in such a manner as to state or imply that the firm or its services are endorsed or preferred by the Commonwealth of Kentucky.

2.24 - Registration with the Secretary of State by a Foreign Entity

Pursuant to KRS 45A.480(1)(b), an agency, department, office, or political subdivision of the Commonwealth of Kentucky shall not award a state contract to a person that is a foreign entity required by KRS 14A.9-010 to obtain a certificate of authority to transact business in the Commonwealth (“certificate”) from the Secretary of State under

KRS 14A.9-030.

For all foreign entities required to obtain a certificate of authority to transact business in the Commonwealth, if a copy of the certificate is not received within the time specified by the Division of Purchases, the foreign entity’s solicitation response may be deemed non-responsive. If the foreign entity is not required to obtain a certificate as provided in KRS 14A.9-010, the foreign entity should identify the applicable exception in its solicitation response.

Foreign entity is defined within KRS 14A.1-070.

Vendors are required to remain in active and good standing during the life of the contract.

Businesses can register with the Secretary of State at https://secure.kentucky.gov/sos/ftbr/welcome.aspx

2.25 – Non-Discrimination:

The Equal Employment Opportunity Act of 1978 (the “Act”), KRS 45.560 to 45.640, applies to all State government contracts or subcontracts in an amount exceeding $500,000. The contractor shall comply with all terms and conditions of the Act.

During the performance of this contract, the Contractor agrees as follows:

(a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age forty (40) and over, disability, veteran status, or national origin or.

(b) The Contractor shall take affirmative action in regard to employment, upgrading, demotion or transfer;

recruitment or recruitment advertising; layoff or termination rates of pay or other forms of compensation, and selection for training, so as to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, age forty (40) and over, disability, veteran status, and national origin.

(c) The Contractor shall state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age forty (40) and over, disability, veteran status, or national origin.

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(d) The Contractor shall post notices in conspicuous places, available to employees and applicants for employment, setting forth the provisions of this non-discrimination clause.

The Contractor shall send a notice to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding advising the said labor union or workers' representative of the Contractor's commitments under this nondiscrimination clause.

The Contractor's noncompliance with the nondiscrimination clauses of this contract shall constitute a material breach of the contract.

Each Contractor shall, for the length of the contract or at the point at which the contract is covered by this Act and until its conclusion, furnish such information as required by the Act and any rules, regulations and orders issued pursuant thereto and permit access to all books and records pertaining to his employment practices and work sites by the contracting agency and the Cabinet to ascertain compliance with the Act.

This section applies to agreements disbursing federal funds, in whole or part, only when the terms for receiving those funds mandate its inclusion.

2.26 - Kentucky Sales and Use Taxes

Sales of tangible personal property or services to the State of Kentucky and its agencies are not subject to state sales or use taxes.

2.27 - Extension Period

This contract may be extended at the termination of all contract renewal periods for additional time not to exceed 90 days. This extension must be accompanied by the written approval of the vendor and the Division of Purchases

2.28 – Extension to Other Agencies

The Division of Purchases reserves the right, with the consent of the vendor, to offer this master agreement to other state agencies who may have need for the product(s) and/or service(s). Each state agency must obtain prior approval from the Finance Cabinet Office of Procurement Services.

If Contracts are used by state agencies other than the Transportation Cabinet, such responsibilities will be assumed by the user agency. All billing and payments for materials/services purchased from an agreement will be directly between the user agencies and Vendors.

2.29 - Extension to Political Subdivisions

The Division of Purchases reserves the right, with the consent of the vendor, to offer this master agreement to political subdivisions and local government entities who may have need for the product(s) and/or service(s). Prior approval from the Finance Cabinet is not required.

If Contracts are used by political subdivisions, such responsibilities will be assumed by the user agency. All billing and payments for materials/services purchased from an agreement will be directly between the user agencies and Vendors.

2.30 - Access to Records

The state agency certifies that it is in compliance with the provisions of KRS 45A.150, "Access to contractor's books, documents, papers, records, or other evidence directly pertinent to the contract." The Contractor, as defined in KRS 45A.030, agrees that the contracting agency, the Finance and Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access

Document Phase Document Description Page 26 to any books, documents, papers, records, or other evidence, which are directly pertinent to this agreement for the purpose of financial audit or program review. The Contractor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the agreement and shall be exempt from disclosure as provided in KRS 61.878(1)(c).

2.31 - Records Retention

The Finance and Administration Cabinet may inspect the place of business of the Vendor or any sub Vendor under the master Agreement contract awarded or to be awarded by the Commonwealth. In accordance with KRS 45A.150, the Finance and Administration Cabinet may audit the books and records of any person who has submitted cost or pricing data under KRS 45A.120 at any time until three years from the date of final payment under the prime contract, and by any subcontractor for a period of three years from the date of final payment under the subcontract.

Such books and records shall be maintained by the contractor for a period of three years from the date of final payment under the contract and by any subcontractor for a period of three years from the date of final payment under the subcontract. The Finance and Administration Cabinet shall be entitled to audit the books and records of a contractor or any subcontractor under any negotiated contract or subcontract other than a firm fixed-price type contract, provided, however, that this provision shall not limit the right to audit stated above. Such books and records shall be maintained by the contractor for a period of three years from the date of final payment under the prime contract and by the subcontractor for a period of three years from the date of final payment under the subcontract. The contractor shall place such the same audit requirement in any agreement it may have with a subcontractor under this contract.

2.32 - Bidder, Offeror, or Contractor Mandatory Representations Compliance with Commonwealth Law

The contractor represents that, pursuant to KRS 45A.485, they and any subcontractor performing work under the contract will be in continuous compliance with the KRS chapters listed below and have revealed to the Commonwealth any violation determinations within the previous five (5) years:

KRS Chapter 136 (CORPORATION AND UTILITY TAXES)

KRS Chapter 139 (SALES AND USE TAXES)

KRS Chapter 141 (INCOME TAXES)

KRS Chapter 337 (WAGES AND HOURS)

KRS Chapter 338 (OCCUPATIONAL SAFETY AND HEALTH OF EMPLOYEES)

KRS Chapter 341 (UNEMPLOYMENT COMPENSATION)

KRS Chapter 342 (WORKERS' COMPENSATION)

2.33 - Boycott Provisions

If applicable, the contractor represents that, pursuant to KRS 45A.607, they are not currently engaged in, and will not for the duration of the contract engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which Kentucky can enjoy…