Final PWS Consolidated Fire Protection.pdf

CONSOLIDATED FIRE PROTECTION SYSTEMS

PERFORMANCE WORK STATEMENT (PWS)

Prepared by 412th CIVIL ENGINEER GROUP

412 CES/CEOES

EDWARDS AIR FORCE BASE, CALIFORNIA

4 April 2022

Table of Contents

SECTION 1

1.0. Description of Service

Fire Extinguisher Service

1.2. Fire Suppression Maintenance and Repair Service

1.3 Cardox Carbon Dioxide Co2 Maintenance and Repair Service

1.4. Schedule

1.5. Replacement Parts

1.6. Contractor Recommendations

1.7. Emergency Service

1.8. Over And Above Repair

1.9. Records and Reports

1.10. Below is a list of deliverables under this contract

1.12. Contractor Provided Equipment and Supplies

SECTION II

2.0. Service Summary

2.1. Service Summary (SS)

2.2. Quality Control

2.3. Quality Assurance

2.4. Performance Assessment

2.5. Quarterly Performance Meetings

SECTION III

3.0 Government Furnished Property and Services

3.1. Government Furnished Facilities

3.2. Government Furnished Supplies and Equipment

SECTION IV

4.0. General Information

4.1. Hours of Operation

4.2. Federal Holidays

4.3. Base Closures

4.6. Base Access and Security Requirements

4.7. Controlled and Restricted Area Access

4.8. Environmental Protection

4.9. Safety Requirements and Reports

4.10 Contractor Personnel

4.11. Contractor Employees

SECTION V

Appendix A- Systems Locations & Facilities

Appendix B – Over & Above

Appendix C – Antiterrorism Awareness Pamphlet

Appendix D – Desert Tortoise Handout

Appendix E –Abbreviations & Acronyms

Appendix F – Hazardous Materials Usage Tracking Form

Appendix G – Employee Statement Form

Appendix H – Estimated Workload Data

SECTION 1

1.0. Description of Service The contractor shall provide all tools, materials, equipment, transportation, personnel, supervision and all other items necessary to perform all operations in connection with the inspection, testing, recharge, re-filling, maintenance, hydrostatic testing, repairing and painting of (1) Fire Extinguishers, (2) Fire Suppression (Wet) Systems and (3) Cardox CO2 Fire Suppression Systems in accordance with (IAW) the latest editions of the National Fire Protection Association (NFPA), United Facility Criteria, (UFC), Fire Management System (FMS), United Laboratories (UL), manufacture requirements fire protection standard, all Federal, State, local environmental laws, and regulations as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. These systems are located in various buildings on Edwards Air Force Base, Edwards CA (Edwards AFB) and Air Force Research Laboratory (AFRL). The contractor shall coordinate and schedule maintenance dates and times with Contracting Officer Representative (COR) on all system prior to servicing. Facility listing and locations are provided in the Appendices section. Contractor shall provide the Contracting Officer (CO) with a 24 hour point of contact throughout the performance period to receive emergency tasking’s from authorized government officials. Contractor shall notify the CO of any changes in the point of contact as they occur. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

. Fire Extinguisher Service The work shall be conducted to the manufacturer’s recommendations. Work shall be accomplished without divergence from established schedules unless prior approval has been received from the designated representative. During the performance of work, the Contractor shall be responsible for maximum protection of Government property. The list below indicated the types of extinguishers owned by Edwards AFB. This list is not intended to limit the types of extinguishers to those shown below.

1. Hand Held

Size Types Manufacturer 10 lb. Dry Chemical Amerex 20 lb. Dry Powder Badger 5 gallon Metal X Ansul Halon Buckeye Kitchen K-Style General

2. Wheeled

Size Types Manufacturer

150 lb. Wet and Dry Tri-Max

1.1.2. Work Process. The contractor shall pick up and deliver the fire extinguishers for Edwards Air Force Base at 255 N Rosamond Blvd, Building 3500 Service Contract location. The contractor shall perform the required services at a shop owned/operated by the contractor. The contractor shall coordinate the removal of all extinguishers before removing any extinguishers from the base and must ensure there are adequate fire extinguishers available to the customer.

Fire extinguishers shall be picked up and serviced only after the contractor’s representative has been contacted. Pick up shall be accomplished no later than five (5) working days after the notification. The contractor will sign an AF IMT 1297 Hand Receipt when the extinguishers are picked up and again when they are dropped off. When Replacement Parts are necessary, they shall be equal to the original item in workmanship and material.

1.1.3. Return Time. The extinguishers that have been inspected, serviced, and repaired must be returned within 10 working business days to B3500 Edwards AFB.

1.1.4. Corrective Maintenance. Corrective maintenance returns a fire extinguisher to full operating capacity as described below.

1.1.5. Maintenance and Repair Services. The contractor shall perform the required services at a shop owned/operated by the contractor. The contractor shall coordinate the removal of all extinguishers before removing any extinguishers from the base and must ensure there are adequate fire extinguishers available to the customer.

1.1.6. Fire Extinguisher Recharge. Fire extinguishers shall be recharged as indicated in the list of work provided to the contractor. The replacement of extinguisher agent also includes the agent expellant for certain types of extinguishers. The Government will furnish, at no cost to the contractor, halogenated (Halon) fire extinguishing agent (if required).

1.1.7. Halon Recovery. Contractor shall ensure equipment used to recover and refill halon fire extinguishers meets the requirements. Proper recovery system shall have clear sight glass for monitoring the cleanliness of the halon, a means of determining if the acceptable water content of the halon has been exceeded, a means of mechanically filtering the halon and removing excess water. Contractor shall ensure recovery system is working properly to maintain the purity of the government grade halon.

1.1.8. Painting. Fire extinguishers shall be painted as indicated in the listing of work provided to the contractor. Extinguishers shall be painted in accordance with the manufacturer’s specifications.

1.1.9. Labeling. The contractor shall replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and other required information labeling if the originals are damaged or missing. Labeling shall be in accordance with the manufacturer’s specifications.

1.1.10. Hydrostatic Testing. The contractor shall hydrostatically test extinguishers as specified in the manufacturer’s recommendations. The contractor shall attach a sticker/plate identifying pertinent information on all extinguishers that pass the test. Extinguishers that fail the hydrostatic test shall be identified and shall be returned to the Government.

1.1.11. Six-Year Maintenance. The contractor shall perform overhaul maintenance in accordance with the manufacturer’s requirements for each type extinguisher. Each six-year maintenance shall be recorded on a record tag consisting of a metal decal, which shall be affixed on the exterior of the extinguisher shell.

1.2. Fire Suppression Maintenance and Repair Service

1.2.1. Description of Maintenance. Maintenance procedures shall include but are not limited to, weight checks, pressure checks, poser checks, proper operation of all shut off devices, agent condition and transmission of fire codes to the Fire Department Alarm Room.

1.2.2. Initial Status Report. The contractor and the Government COR shall review the current inspection, test, and maintenance status of all installed wet and dry based fire extinguishing systems included in this contract. The contractor shall submit a planned work schedule to the COR for approval within 10 working calendar days after contract start date. The contractor shall submit a documented report to the COR on all installed wet and dry based fire extinguishing system’s inspection, test or maintenance work, noting discrepancies, system impairments and recommendations, within 5 working calendar days after inspection.

1.2.3. Testing. The contractor shall perform functional operation tests on installed wet and dry based fire extinguishing systems IAW the tasks and frequencies and execute the required tasks IAW the technical guidance and the specific component manufacturer’s instructions. If the system is connected to the installation fire department, the contractor shall notify the fire department that the system test is to be conducted and that an emergency response is not desired. All personnel at the end-user’s facility shall be notified that a test is to be conducted and instructed as to the sequence of operation. Installed wet and dry based fire extinguishing systems located in areas that are inaccessible for safety considerations, such as continuous process operations, shall be tested during scheduled operation shutdowns at intervals approved by the COR.

1.2.4. Preventive Maintenance. The contractor shall perform recurring preventive maintenance on installed wet and dry based fire extinguishing systems IAW the tasks and frequencies in and execute the required tasks IAW the technical guidance and the specific component manufacturer’s instructions. The contractor shall notify the COR, fire department and facility occupants before proceeding with any preventive maintenance on installed wet and dry based fire extinguishing systems. At the conclusion of preventive maintenance, those previously notified shall be further notified that the maintenance work is completed.

1.2.5. Corrective Maintenance. The contractor shall perform corrective maintenance on installed wet and dry based fire extinguishing systems and manufacturer’s instructions, to return a system or component to full operating condition. The contractor shall notify the COR, EAFB, AFRL and the fire department, and facility occupants before proceeding with any corrective maintenance on installed wet and dry based fire extinguishing systems. At the conclusion of the corrective maintenance, those previously notified shall be further notified that the maintenance work is completed. The contractor shall recharge and return to full service all installed wet and dry based fire-extinguishing systems after use or as indicated by an inspection, functional test, or maintenance work. The contractor shall notify the COR in writing that corrective maintenance has been completed and shall provide a list of work accomplished.

1.2.6. Inspections. The Contractor shall conduct inspections semi-annually, annually, and every 5-12 years as reflected in this PWS, in which exact dates shall be mutually agreed upon to best benefit scheduling issues for both the Government and the Contractor.

1.2.6.1. The contractor shall inspect installed wet and dry based fire extinguishing systems IAW the tasks and frequencies and execute the required tasks IAW the technical guidance manufacturer’s instructions. Some wet and dry/water systems may include a water only wet-pipe or pre-action sprinkler system as part of an integrated protection scheme; such systems will be maintained as part of the wet and dry based fire protection systems.

1.2.6.2. All wet and dry based fire protection systems include a releasing control panel and in some cases detection systems which are maintained as part of the wet and dry based fire protection system. Most wet and dry based fire extinguishing systems have dedicated water supplies including fire pumps and water storage tanks.

1.2.6.3. The contractor shall implement a planned preventive maintenance program, as approved by the COR, to help prevent and correct deficiencies with installed wet and dry based fire extinguishing system components, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency.

1.2.6.4. Wet Chemical Systems ITM Tasks: Below are the identified tasks to be completed by the Contractor:

Frequency Component Tasks Semi-Annual 1. Piping 1. Inspect piping for obstructions and proper support.

Semi-Annual 2. Storage Vessels 1. Inspect agent container Semi-Annual 3. Agent 1. Verify quantity and quality of agent Semi-Annual 4. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors)

3. Test Actuation System without agent release.

(Coordinate with annual replacement of fixed temperature sensing elements).

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

Annual 1. Actuators 1. Replace fixed temperature sensing elements (fusible metal alloy type).

5-12 years as part of the semi-annual

1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

and annual inspections.

Building inspection part of the semi-annual and annual inspections.

Entire System 1. Visually check:

a. Pipe hangers

b. Nozzles for obstruction and proper alignment

c. Riser condition

2. Ensure:

a. detectors unblocked/uncovered

b. Panels secured and indicator lamps functional

c. Notification appliances in place

d. Manual stations in place and unobstructed

e. Nozzle covers (blow-off caps) in place

f. Pressure gauge within operating range.

1.2.7. Salvageable Materials and Equipment: In general, all flammable materials are considered disposable and all non-flammable materials are salvageable.

a. All salvageable items shall be delivered to the Contracting Officer’s authorized representative. The Contractor shall be responsible for the adequate storage and protection of all salvageable materials, fixtures and equipment until delivered to the Contracting Officer's authorized representative. Any damaged materials, fixtures or equipment shall be replaced at no cost to the Government if such damage has been found to result from the negligence of the Contractor.

b. Disposable materials shall become the property of the Contractor. Contractor generated rubbish shall be disposed of by the Contractor at the Sanitary Landfill Site locate d on Edwards AFB (7:30 a.m. - 4:00 p.m., Monday through Friday).

When the sanitary landfill site is not in operation for any reason, the Contractor shall dis pose of all excess materials off base at his own expense and in a legal manner.

c. Any material identified by the Government as hazardous material shall be disposed of by the Contractor at his own expense. Handling and disposal of hazardous material shall be in strict accordance with federal state and local regulations.

d. Halocarbon clean agent removed from refillable containers removed during service or maintenance procedures, and factory-charged, non-refillable containers removed from useful service shall be recovered and recycled or disposed of in accordance with any applicable laws and regulations. Recovered halocarbon clean agents shall not be released into the atmosphere. Halocarbon clean agent containers shall not be disposed of in any manner that could result in eventual agent release.

e. Should questionable materials be encountered, the Contractor shall notify the Contracting Officer or his authorized representative for positive identification and disposal instructions

1.3 Cardox Carbon Dioxide Co2 Maintenance and Repair Service

1.3.1. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to perform inspection, testing, charging, re-filling, maintenance and repair of the Cardox CO2 total flooding Fire Suppression Systems. Work required by this contract shall be performed in accordance with the latest editions of NFPA 12 Standard on CO2 Extinguishing Systems, NFPA 25 Standard on Inspection, Testing and NFPA 72 National Fire Alarm and Signaling Code, IAW all Federal, State, local environmental laws and regulations as defined in this PWS except for those items specified as Government Furnished Property and services.

1.3.2. Inspection. The Contractor shall conduct two (2) inspections per year per system, (semi-annual). These inspections shall be conducted semi-annually, and every five (5) years as reflected in this PWS, in which exact dates shall be mutually agreed upon to best benefit scheduling issues for both the Government and the Contractor.

1.3.2.1. The contractor shall perform to the standards in this contract. Maintenance procedures shall include but are not limited to, weight checks, pressure checks, poser checks, proper operation of all shutoff devices, agent condition and transmission of fire codes to the Fire Department Alarm Room. All work shall comply with the following specifications as applicable:

this includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract.

1.3.3. The contractor shall be responsible for maintaining communication with the CO and the COR, and to immediately notify both of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.3.4. Place of Performance. The contractor shall perform the services in the PWS at Edwards AFB, CA. Inspection, testing, charging, re-filling, maintenance and repair of the Cardox (CO2) total flooding Fire Suppression systems at the following locations:

Building

Number of Systems

Type of System

1622 1 4 Low Pressure Hose Reel Systems 3800 1 Low Pressure Systems 3804 1 Low Pressure Systems 7990 1 Low Pressure Systems 7996 1 Low Pressure Systems

1.3.5. Carbon Dioxide Systems ITM Tasks: Below are the identified tasks to be completed by the Contractor. For estimating purposes, contractors should estimate 62,500 pounds of CO2 serving semi-annually.

Frequency Component Tasks

Semi-Annual / Annual

1. Liquid Level (low pressure carbon dioxide

[CO2])

1. Verify adequate liquid level with tank level gauge.

2. Piping and Nozzles 1. Inspect piping for condition and proper support.

2. Check nozzles for obstruction and alignment.

3. Flexible Hoses 1. Inspect for damage.

4. Low Pressure Tanks 1. Check level and pressure gauges.

2. Verify valve alignment.

5. High Pressure Cylinders 1. Inspect for condition and securing.

6. Actuation System 1. Exercise control panel function including zone valve operation.

2. Inspect manual actuators for accessibility.

3. Check times and time delay (pre-discharge).

7. Auxiliary Equipment 1. Test to verify that interfaces (shutdown, door closers, and dampers) operate properly and are activated by the control panel.

8. Entire System 1. Visually check:

a. Pipe hangers.

b. Nozzles for obstruction.

c. Piping for leaks.

d. Riser condition.

2. Ensure:

a. Detectors unblocked/uncovered.

b. Panel secured and indicator lamps functional.

c. Notification appliances in place.

d. Manual stations in place and unobstructed.

e. Nozzle covers in place.

2 Years 1. High Pressure Cylinders 1. Verify CO2 quantity by weighing cylinders.

As Required 1. Protected

Enclosure/Room

1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

2. After modification to Compartment/Protected Enclosure

1. If uncertainty exists, follow the enclosure procedures in NFPA 2001.

1.3.6. Re-Filling of Cardox (CO2) System Storage Tanks - (CLIN X00X):

The Contractor shall be responsible for the scheduling, delivery and re-filling of the Cardox (CO2) Storage Tanks at the locations listed in this PWS. Contractor is responsible to maintain tank levels so that the amount of CO2 is sufficient for the largest single hazard protected or group of hazards that are to be protected simultaneously. Perform proper filling procedures that shall ensure there is no interruption of service or supply as required during the semi-annual or annual inspections or at the request of the CO or COR.

1.4. Schedule . The contractor shall provide a maintenance schedule. The schedule shall be provided to the COR within 10 working business days after contract award, and then prior one

(1) month prior to the beginning of each contracted fiscal year. The schedule shall identify the date(s) and time when services shall be performed in each facility. All work schedules shall be provided a month prior to the work performance. Changes to the schedule shall be immediately provided to the COR. They may or may not have a dedicated person or phone number. In some dining facilities the contractor controls the kitchen and dining area portion and the Department of Defense employee (military personnel or civil service employee) controls the key to the mechanical room and access to the roof. The contractor shall work closely with the COR in order to avoid unnecessary interference with other contractors and mission essential activities.

1.5. Replacement Parts The Contractor shall provide all necessary equipment, materials and supplies required for performing the contract. Replacement parts necessary to repair, service, or calibrate the systems shall be furnished by the Contractor as required. Replacement parts provided shall be equal to the original in workmanship and material Replacement parts shall be as recommended by the manufacturer of the system being serviced.

1.5.1. The contractor’s liability shall be limited to the first $1000 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment.

1.5.2. Maintenance and repair costs which exceed and were not a result of semi-annual/annual scheduled maintenance and inspection will be performed by submitting an Over and Above Work Request (Appendix B) for the complete maintenance repair amount and required man hours. Over and Above Work Procedures are listed in para 1.8. Parts shall be installed only after approval has been received by the Contracting Officer or his authorized representative.

1.6. Contractor Recommendations Contractor shall furnish advice and recommendations on necessary repairs, testing and replacement parts required by this PWS.

1.7. Emergency Service The Government may require the Contractor to perform emergency services under this contract. Such additional work or services shall be paid per call by the Government as bid and set forth in the contract schedule. Emergency service is any service required other than regular semi-annual/annual maintenance. The Government’s authorized representative shall contact the Contractor when the services are required. The contractor shall complete services within 24 hours of notification, day or night when emergency services are required.

1.7.1. The contractor will coordinate the repair with the government based on the availability of parts. When emergency services are required in order to prevent the facility from closing, the contractor will obtain a verbal authorization followed by a written approval from the COR or CO prior to starting any repairs. The Contractor shall render his/her invoice for any additional work including replacement parts within five (5) working days, along with the authorization for work.

The Emergency Service CLIN is for labor hours only.

1.8. Over And Above Repair This permits the Government and the Contractor to negotiate cost of parts and labor for repairs placed under emergency service calls. Over and Above template can be found in Appendix B.

1.8.1. Over and Above Upgrade/Repair Procedures. Over and Above (O&A) requirements task the Contractor to identify needed repairs and recommend corrective action during contract performance. The Contractor shall submit a detailed cost estimate and warranty terms to the Contracting Officer (CO) within 24 hours of discovery. The price of the work request will be negotiated at the time the work request is submitted. If the Government and the Contractor cannot agree upon a firm-fixed price for the O&A work request, the Government has the right to openly compete the O&A work. The Contractor shall commence and complete the work by the negotiated dates. The Contractor shall schedule repairs with the COR at least 48 hours in advance.

1.8.1.2. O&A work requests submitted by the Contractor shall contain all information pertaining to the work requested, specific work location, estimated time to complete, estimated parts costs, anticipated work schedule, and details of necessary equipment and supplies required to complete the work.

1.8.1.3. Work requests submitted with a total estimated value of less than $2,500.00 will be sent to and approved by the COR. Work requests approved by the COR will be sent to the CO to be placed in the contract file. Work request exceeding $2,500.00 will be reviewed by the COR but must be approved by the CO prior to commencement of work.

The COR will complete the following:

a. Promptly review the O&A work Request for technical acceptability and reasonableness of price.

b. Verify the proposed work is required and is not covered under the basic contract line item(s).

c. Verify funding is available for the O&A work request.

d. Inform and coordinate with an applicable EAFB agencies /activities as necessary in a timely, professional manner.

e. The Contractor must obtain written approval prior to performing the O&A work detailed on the work request form. The approval of the O&A work request establishes a firm -fixed price for the work request and signifies the price for the associated work has been determined fair and reasonable.

1.9. Records and Reports The Contractor shall establish and maintain service records IAW standard of all systems. A complete report of all inspection, testing, maintenance and replacement parts utilized shall be submitted to the COR or his/her authorized representative after servicing has been completed for the systems to include, but not limited to: all line items accomplished with pass/fail, a record of conditions found, adjustments, repairs, and all replacement parts used. Pertinent recommendations shall also be included in this report. This report shall be provided in quadruplicate. All reports shall be submitted along with invoice upon completion of service.

1.10. Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description

Management/Technical Annual inspection/maintenance schedule

10 working business days after contract award and then prior 10 working business days prior to the end of each contracted fiscal year. / Annual Maintenance Schedule Section 1.4

Management/ Technical Semi-annual/annual inspection reports

As required IAW paragraph in Section 1.9.

Management Hazardous Material Usage Reporting

As required IAW paragraphs in section 4.8

Management/Technical Over and Above Work Request Submissions

As required IAW paragraph in section 1.8

Management Quality Control Plan (QCP) 10 working business days after contract award section 2.2.1

1.11. Data. The government has unlimited rights to all deliverables of this contract.

1.12. Contractor Provided Equipment and Supplies

1.12.1. Contractor-Furnished Equipment/Vehicles. The contractor will provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of contractor vehicles or their privately owned vehicles will not be accomplished on site. Contractor vehicles will have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles will be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

1.12.1.2. All equipment used in the performance of this contract will be in good operable condition and carry an Underwriters Laboratory listing. Equipment found to be unsafe and unable to function as designed, will not be used in performance of this contract. The CO or COR may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

1.12.1.3. The contractor will provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the contractor will maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure will not alleviate the contractor from performing any requirement contained in this contract.

SECTION II

2.0. Service Summary

2.1. Service Summary (SS) The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. An SS item shall be “Unacceptable” when the contractor exceeds the allowable number of defects during the month as identified in the Monthly Performance Threshold column. Though the contractor is responsible for all requirements listed in the PWS, below listed services are critical to mission success.

SERVICE SUMMARY

List Performance Objective PWS Paragraph

Performance Threshold

Rating Scale

SS 1 Fire Extinguisher Maintenance Fire extinguishers are properly painted, labeled, and recharged. All work is completed according to frequency recommended by the manufacturer. Six

(6) year maintenance is performed. Reports are submitted within the specified time. Response to and completion of service calls is timely.

Fire extinguishers are properly tested. Testing is performed IAW manufacturer’s recommended frequency.

PWS 1 95% of fire extinguishers are operational at all times.

100% = Satisfactory

<100% = UNSATISFACTORY

Satisfactory=Semi-annual / annual inspection performed prior to current scheduled expiration date

Unsatisfactory = Semi-annual/annual inspection performed prior to current scheduled expiration date

Clean Agent and Wet System

SS 2 Semi-Annual testing, and maintenance – Clean Agent and Wet Systems Contractor shall provide a semi-annual maintenance schedule.

PWS 1.2.6.4

The schedule shall be provided to the COR and CO within 10 working business days after contract award, and

Satisfactory= The Annual schedule shall be provided to the COR and CO within 10 working business days after contract award, and then prior 10 working business days prior to then prior 10 working business days prior to the end of each contracted fiscal year.

the end of each contracted fiscal year.

Unsatisfactory= The Annual schedule is provided to the COR and CO more than 10 working business days after contract award, and then less than 5 working business days prior to the end of each contracted fiscal

SS 3 Annual testing, and maintenance – Clean Agent and Wet Systems The Contractor shall establish and maintain service records IAW standard commercial practices for each system and provide maintenance reports when service is provided.

PWS 1.2.6.4

Inspection service record report and maintenance service report completed and sent to COR within 3 working business days following the annual inspection of the fire system.

Satisfactory= Inspection report completed and sent to COR within 3 working business days following inspection/ maintenance of the fire system.

Marginal = Inspection report completed and sent to COR 4-7 working business days following maintenance/ inspection of the fire system.

Unsatisfactory= Monthly Inspection report completed and sent to COR more than 7 working business days following maintenance/ inspection of the fire system.

CO2 System

SS 4 Semi-Annual testing, and maintenance- CO2 Systems Contractor shall provide a semi-annual maintenance schedule.

PWS 1.3.5

The schedule shall be provided to the COR and CO within 10 working business days after contract award, and then prior 10 working business days prior to the end of each contracted fiscal year.

Satisfactory= The Annual schedule shall be provided to the COR and CO within 10 working business days after contract award, and then prior 10 working business days prior to the end of each contracted fiscal year.

Unsatisfactory= The Annual schedule is provided to the COR and CO more than 10 working business days after contract award, and then less than 5 working business days prior to the end of each contracted fiscal

SS 5 Annual testing, and maintenance –CO2 Systems The Contractor shall establish and maintain service records IAW standard commercial practices for each system and provide maintenance reports when service is provided.

PWS 1.3.5

Inspection service record report and maintenance service report completed and sent to COR within 3 working business days following the annual inspection of the fire system.

Satisfactory= Inspection report completed and sent to COR within 3 working business days following inspection/ maintenance of the fire system.

Marginal = Inspection report completed and sent to COR 4-7 working business days following maintenance/ inspection of the fire system.

Unsatisfactory= Monthly Inspection report completed and sent to COR more than 7 working business days following maintenance/ inspection of the fire system.

SS 6 Refill CO2 Tanks Refilling of the CO2 Storage Tanks and perform proper filling procedures.

PWS 1.3.6

95% of fire systems are operational at all times.

Satisfactory = Repair completed on-time with no deficiencies.

Marginal= Repair completed on-time with 1 deficiency allowed.

Unsatisfactory= Repair not completed on-time 2 or more deficiencies.

SS 7 Emergency Service Calls Responds within two hours for emergency or four hours in person for trouble calls.

PWS 1.7

Repairs are completed within two hours unless approved otherwise by QA.

Marginal= Repair completed on-time with 1 deficiency allowed.

Unsatisfactory= Repair not completed on-time 2 or more deficiencies.

SS 8 Over and Above Contractor to identify needed repairs and recommend corrective action. Submit work request to COR/CO.

Complete work by the negotiated dates.

PWS 1.8

Repairs shall be performed within the agreed upon time with no deficiencies

Marginal= Repair completed on-time with 1 deficiency allowed.

Unsatisfactory= Repair not completed on-time 2 or more deficiencies.

2.2. Quality Control The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results.

Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.2.1 Quality Control Plan (QCP) The contractor shall be required to submit and maintain an acceptable QCP, within 10 days after contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the CO. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 5 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items.

2.3. Quality Assurance The Government will inspect and evaluate the contractor's performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor's work schedule to record validation results. Results of the validation then become the official Air Force record of the contractor's performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contractor. The contractor will respond to the CAR in accordance with instructions provided and return it to the CO within 10 calendar working days of receipt.

2.4. Performance Assessment

2.4.1. Periodic Validations. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.4.1.1. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2. Customer Complaints. The COR will receive and investigate complaints. The COR will be responsible for initially validating customer complaints. If the contractor challenges the validity of the complaint and the COR and contractor cannot come to agreement, the customer complaint will be re-performed at that time and forwarded to the CO for future resolution.

Validated customer complaints will be re-performed as soon as possible after notification and within 2 hours.

2.4.3. Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4. 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5. Quarterly Performance Meetings The CO, COR, other Government personnel as appropriate, and the contractor will periodically meet to discuss the contractor's performance.

The following issues will be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor will provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1. Five (5) working business days after these meetings, the minutes will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the CO identifying areas of non-concurrence for resolution within three (3) working days after receiving writing minutes.

SECTION III

3.0 Government Furnished Property and Services

3.1. Government Furnished Facilities. This is not GFP or Facilities provided on this contract.

3.2. Government Furnished Supplies and Equipment

3.2.1. Government Furnished Utilities. The Government will furnish electricity, water and sewage service at no additional cost as necessary for accomplishment of work in accordance with this contract. All base level utility conservation practices or requirements will be adhered to in accordance with DAFI90-1701, INSTALLATION ENERGY AND WATER MANAGEMENT.

3.2.3. Security and Medical Services. Security Forces telephone extension is 911 (base phone only) for emergencies, or (661)-277-3340 for EAFB and AFRL or (661)-272-6757 for AFP42 from cellular phones or off base phones. Security Forces for non-emergency calls is (661)-277- 3340 for EAFB and AFRL. Security Forces at AFP42 is (661)-272-6600/6601. In the event of a medical emergency, base ambulance service for transporting an injured or critically ill employee to a local hospital is available on a cost reimbursement basis only.

3.2.4. Emergency Medical Services. Edwards AFB will provide emergency medical services for contractor personnel in performance of services under this contract base IAW AFI 41-115 Chapter 1. The contractor shall reimburse the government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, paragraph 42. The contractor shall provide to the 412th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the COR.

3.2.5. Security Police. The Government will provide general on-base Security Police service.

The Security Police telephone extension is 911 for emergencies when calling from a base telephone and (661) 277-4540 or (661) 277-3341 when calling from a cell phone.

3.2.6. Fire Department. The Edwards AFB Fire Department telephone extension is 911 for emergencies when calling from a base telephone and (661) 277-4540 or (661) 277-3341 when calling from a cell phone.

SECTION IV

4.0. General Information

4.1. Hours of Operation The contractor shall perform the services required under this contract during the following normal working business hours: 0700-1700, Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings.

4.2. Federal Holidays The Contractor is not required to perform services on holidays.

Recognized Federal holidays can be found at the OPM.gov website, the current website address is https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

4.2.1. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

4.3. Base Closures Work scheduled not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6. Base Access and Security Requirements

4.6.1. All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Credential renewals and/or updates for existing employees shall be sent to the COR at least 90 days prior to expiration date to include flight line badges and access passes. Flight Line driver licenses are required for certain areas/buildings and require passing a flight line driver's course. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.6.2. Base Access. For Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card. Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

4.6.3. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the 412 CE Security Manager Office at Building 3500 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.6.4. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the 412 CE Security Manager Office for signature.

4.6.5. The AFMC Form 496 will be reviewed/approved by the 412 CE Security Manager Office.

The Security Manager will notify the COR when the process has been submitted and to contact the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass. The COR will then notify the Contractor Manager/Program Manager for the employee to contact Base ID for an appointment.

4.6.6. The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.8.7. Only employees who will be working on the contract consistently/frequently should be submitted for a long term base pass.

4.6.8. The Contractor shall comply with all security requirements imposed by the installation.

Specific security considerations will be handled on an individual task order basis as required.

4.6.9. The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet located in (Appendix C) to Security Forces at 661-277-3340 in a timely manner.

4.6.10. The Contractor and its employees shall comply with all base traffic regulations.

4.6.11. No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S.

States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

4.6.12 Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders. CAC holders may complete AT Level I training (Force Protection course) via myLearning at https://lms-jets.cce.af.mil/moodle/. AT Level I training will be completed by all contractor personnel within 30 days of requiring access and annually thereafter.

Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.6.13. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.6.14. During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.6.15. The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO;

and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.6.16. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

4.6.17. OPSEC. The Contractor shall comply with established Operations Security (OPSEC) policies and procedures to protect classified, sensitive, and unclassified information and/or equipment, which is furnished to and operated by the Contractor.

4.6.17.1. Contractor shall maintain OPSEC in accordance with DoD Directive 5201.2, the DoD operations OPSEC Program.

4.7. Controlled and Restricted Area Access.

4.7.1. Criminal Background History Check Process. The following steps are required and included in processing the background check.

a. Installation Records Check (IRC). An investigation conducted through the records of all installations of an individual's identified residences for the 2 years before the date of application.

This records check includes police (base and/or military police, security office, criminal investigations, or local law enforcement) local files check, Drug and Alcohol Program, Family Housing, and Medical Treatment Facility for Family Advocacy Program, to include Service Central Registry records, mental health records, and any other record checks as appropriate, to extent permitted by law.

b. National…