FINAL - beta.SAM Sources Sought Announcement_1.pdf

This is a sources sought notice and is for INFORMATIONAL PURPOSES ONLY. This is NOT a request for proposal, quotations, or bids.

The Department of the Interior, Interior Region 10 – California Great Basin, requests responses from Small Business, 8(a), Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZONE, and/or Women Owned Small Business (WOSB), or Other than Small Business (Large Business) contractors interested in providing a water chiller system of appropriate size and capacity to cool influent water of the Livingston Stone National Fish Hatchery located at 16349 Shasta Dam Blvd, Shasta Lake, CA 96019 under a Firm Fixed Price purchase order. Details are shown below.

PART 1 GENERAL

1.01 BACKGROUND

A. The Bureau of Reclamation, Northern California Area Office (NCAO) located in Shasta Lake, California, requires a water chiller system of appropriate size and capacity to cool influent water of the Livingston Stone National Fish Hatchery (LSNFH) during late summer and fall of 2021.

B. The hatchery is approximately 500 yards downstream of Shasta Dam and is supplied water from the penstocks for Shasta Powerplant generating units two, three, and four. A March 2021 operational model indicates a low lake level elevation this season may produce penstock water temperatures this year above those considered safe for hatchery operations. Water temperatures exceeding 56 degrees Fahrenheit are detrimental to the winter run eggs under incubation and fish rearing at the hatchery. A supplemental system to adequately cool the supply water must be in place before temperatures reach dangerous levels.

1.02 SCOPE

A. The Contractor shall supply a chiller capable of supplying cooled inlet water to the fish hatchery for a period of four months with the option to extend up to an additional two months. The Contractor will install the equipment, service the equipment at manufacturer’s recommended intervals, remove the equipment, and return the site to its original condition.

1.03 OBJECTIVE

A. The objective of this contract is to comply with the Bureau of Reclamation requirement to deliver water to the fish hatchery within parameters suitable for rearing fish at LSNFH.

1.04 TYPE OF CONTRACT

A. The government will award a firm fixed price rental and service contract for a period of four months with the option to extend up to an additional two months.

B. The initial Period of Performance will be August 1, 2021 through December 1, 2021.

1.05 ADMINISTRATIVE REQUIREMENTS

A. Administration of this contract shall be provided by the Contracting Officer and Contracting Officer’s Representative (COR) who will be appointed at the time of award.

1. The contractor shall communicate and coordinate work through the COR.

2. The contractor shall perform equipment inspection and maintenance as defined by the manufacturer and according to sections below.

3. The contractor shall provide their point of contact’s name, title, and telephone number for normal and after-hours contact for the duration of the rental contract period.

B. Contractor Qualifications

1. The Contractor shall provide documentation to demonstrate that it is qualified to install, inspect, and maintain equipment specified for this project.

2. The Contractor shall provide only qualified and experienced maintenance personnel for the duration of this project.

C. Schedule and Working Hours

1. The Contractor will notify the COR no less than two working days in advance of the date a maintenance shutdown is required. The Contractor shall provide a field crew to perform the work in an efficient and effective manner to minimize periods of disruption to LSNFH operations.

2. The Contractor shall perform work during the hours of 8:00 AM to 4:00 PM

PST, Monday through Friday, unless an emergency is determined by the COR.

3. No scheduled maintenance work shall be performed on recognized federal holidays or declared national, state, or local emergencies.

D. Location of Work

1. The rented chillers will be located at the Livingston-Stone Fish Hatchery.

Access will be available through a security gate with access permission coordinated by the COR.

2. The contractor’s pricing shall include all travel related costs as well as logistics and cost to deliver equipment to the required location.

E. Safety

1. The contractor shall perform all work in accordance with the applicable Federal

OSHA standards and Reclamation Safety and Health Standards (RSHS) Section 3.

2. The contractor shall submit a written contractor safety program that conforms to the format of RSHS Appendix B.

3. Prior to performing field work, contractor’s field personnel are required to attend thirty minutes of Hazardous Energy Control training provided by NCAO. This training is valid for twelve months.

F. Security

1. The work is to be performed at a secure government facility.

2. Contractor employees working in the field shall provide current photo identification at the time of each scheduled field visit for security purposes.

NCAO will issue a contractor badge that is to be displayed on the outer clothing of each worker for the duration of the work performed on site.

3. Contractor employees shall work only in the areas in proximity of operation of the rented equipment, or as directed by the COR.

1.06 ITEMS SUPPLIED BY THE GOVERNMENT

A. Utilities

1. Power at 480V/3PH/600A currently serves the hatchery site and is available for equipment use. An increase in available power to supply rented chillers may be possible if the Contractor supplies a temporary 750 kVA transformer, circuit protection, and staff certified in high-voltage work to install/uninstall the temporary equipment. Pricing for the temporary power equipment and installation must be included in the submitted quote.

2. If the Contractor proposes water-cooled chillers, cooling water is available from the hatchery intake pipe at a maximum flow rate of 2,000 gpm. Waste from the chillers must be chemical-free and piped to the hatchery effluent pipe. Pricing for the complete piping assembly must be included in the submitted proposal.

No additional cooling water supply sources are available.

3. Potable water is available.

4. Restroom facilities are available during scheduled service events.

The North American Industry Classification System (NAICS) code for this requirement is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing which has an associated small business size standard of $35 million.

All organizations interested in providing these services should respond to this announcement by10:00 AM PST on Tuesday, May 25, 2021. Responses to this sources sought announcement shall be in writing and sent via email to William Tanksley, Contracting Officer at wtanksley@usbr.gov Please include notice number 140R2021Q0080 in your response. Responses should include the following information:

1. Name of organization, address including zip code, Point of Contact including phone number and email address, and the organization’s DUNS number.

2. Confirmation of organization’s active System for Award (SAM) registration with expiration date.

3. Business size and classification to include any designations as Certified Small Business, HUBZone Certified Small Business Concern, Section 8(a) contractor, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women Owned Small Business, or Large Business Concern.

4. Number of years of experience in this type of services.

5. Provide a minimum of two (2), but no more than five (5) similar requirements completed within the past five (5) years from the date of this announcement which demonstrates experience in providing all services included in this requirement.

6. Your company’s intent to submit a quote should a solicitation be issued.