FEMA Standards - Approved AV Technology (003).pdf

FEMA A/V Catalog of Standardized Meeting Rooms and Technology

FEMA A/V Standards 6/17/2020

Federal Emergency Management Agency

CIO Operations Data Network Division

1.0 Title: FEMA A/V Catalog of Standardized Meeting Rooms and Technology

2.0 Background

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) relies on robust enterprise audio, visual, and video teleconferencing systems and services to support its day-to-day activities; as well as, mission-critical activities during natural disasters, man-made disasters and other contingency operations

FEMA conference and meeting spaces rely on regularly scheduled briefings, video teleconferences (VTCs), audio teleconferences (ATCs), webinars, collaboration tools and various audio/video informational feeds as a primary means of information sharing, collaboration and operational coordination during disaster operations. These systems will provide support to all FEMA related territories, fixed sites, mobile sites and any declared disaster areas. In order to optimize business processes and meet operational requirements, FEMA’s enterprise audio, visual, and video teleconferencing systems and capabilities and the underlying infrastructure must be well maintained, continuously evaluated, and enhanced or replaced when necessary.

The FEMA A/V Catalog of Standardized Meeting Rooms and Technology was created to bring about consistency and standard for agency’s conference rooms. The products within this catalog has been selected to ensure they work with the architecture and engineering plan for the AV enterprise and are approved by IT Security to be on the FEN.

3.0 Technical Requirements

FEMA has certified several audiovisual and teleconference manufactures and tested this equipment to be workable with FEMA infrastructure. Approve equipment manufacturers include:

Crestron:

• Pro 3 series Control Systems

• Digital Media System Media Presentation systems (DMPS)

• HD Touch screens, both wired and wireless versions

• Scalers, Converters, Extenders, Distribution Amplifiers, Switchers.

• Connect-It Table Caddy and FlipTop cable cubby for cable management at the table

• Wall plates – both pass-thru and DM capable

• Digital Media - Transmitters and Receivers via Cat 6

• Occupancy Sensor (POE)

Extron:

• Scalers, Converters, Extenders, Distribution Amplifiers, Switchers.

• Connect-It Table Caddy and FlipTop cable cubby for cable management at the table

• Wall plates – both pass-thru and DM capable

• Digital Media - Transmitters and Receivers via Cat 6

Fusion

• For AV management, scheduling and tracking room occupancy and room usage. Crestron room scheduling touch panels are usually wall mounted for room scheduling.

Video Tele-Conferencing.

• Cisco SX, MX, Room Kit series

• Polycom Group 310, 500 & G7500 series and Polycom Studio X Series (X30/X50)

Webinar/BYOD (Bring Your Own Device)

• Vaddio USB to AV Bridge & AV Bridge Mini

• Logitech MeetUp Conference Camera & Brio series

• Polycom Studio Series

• Crestron Flex and B160T

• Crestron Air Media for wireless presentation

LED Displays:

• NEC or Sharp professional or commercial LED TV’s with built in HDTV tuner for Huddle rooms or SES offices and Standard conference rooms

• NEC or Sharp professional or commercial LED Displays for Executive conference rooms, Divisible Rooms, and multi-purpose rooms with integrated room audio

• All TV’s and Displays shall be Crestron Connected Displays

• Planar UltraRes Series – 75/86/98”

Audio processing,

• Bi-Amp Tesira Forte, Server I/O for digital signal processing (DSP)

Microphones

• Shure MXA910W-A 24" X 24" White Ceiling Array Microphone with Shure® IntelliMix® DSP Suite

• Shure MXW8 Gooseneck Microphone Base Transmitter

• Microflex Wireless Microphone Solutions for Enterprise-Scale AV Environments Encrypted wireless microphone systems

• Cisco Telepresence Ceiling microphone 2

Ceiling Speakers:

• Crestron 2x2 ceiling grid panels

• Crestron 5in-6in round 70v ceiling speakers.

TV Tuners,

• Contemporary Research RS-232 controllable HDMI TV tuners.

AV racks and AV Furniture

• Middle Atlantic AV Rack hardware

• Middle Atlantic AV Credenza with color matched wood panels

TV display mounts:

• Chief Manufacturing Fusion tilt and extending wall mounts.

• Premier Mounts - AM65

Cabling Standards The following are the cabling color standards for the following signals for the AV LAN and FEMA Network:

o Green for DANTE network audio signal (audio signal) o Black for Audio- microphones, speakers o Yellow for AV LAN, Crestron control, Audio DSP, KVM, USB & HDMI extensions, BRG Clocks, Christie hardware, Video Cameras o BLUE- FEMA Network =POTs, VOIP

4.0 FEMA’S AV Room Systems

4.1 Huddle Room or SES Office

Today’s users of technology are forming a new way of tackling the projects, issues, and goals that are brought before them. The New AV Standard allows for users to quickly and efficiently conduct drop-in meetings by use of a Huddle Room (or alternatively within a SES Office).

Use of a Wall-mounted display, and a Wall-mounted All-in-one VTC device, controlled by a touch panel with a standardized control system allows for users to quickly join meetings and begin collaborating. The Huddle/SES Rooms offer a choice between using an established FEMA VTC Connection or BYOD connectivity. BYOD is hereby defined as a Bring Your Own Device, such as a FEMA Laptop that can conduct a meeting via Jabber/MOVI or Teams

Basic components –

• Cisco Webex Room Kit Mini or Crestron Mercury tabletop

• 2-6 Person Capacity

• Single display size of 50-55” (NEC 4K Display with Integrated TV Tuner)

• Tabletop Conferencing Phone

• Primary Room Functionality consisting of:

o Phone Calls o BYOD software-based webinar/VTC calls (TEAMS, MOVI. Etc.)

o Crestron Control System o Local Presentation from BYOD laptop o Television

• SIP VOIP License, if required

• Flat panel display mounted on the wall with HDMI/USB and Network cables for quick connect of BYOD laptops

• Crestron Fusion Enterprise AV Monitoring hardware with Fusion integration for remote control.

Note: The cost is for AV system only and does not include facility construction charges for room preparation or furniture cost.

4.2 Standard VTC Conference Room

Primary room function is for a presenter who is lecturing, teaching, or having a demonstration to an audience.

Traditional meeting spaces where people can meet to share and present ideas from a variety of sources – laptops, mobile devices, In-room computers, cable TV, Bluray, etc. Included both wired and wireless connectivity and have multiple input and control locations.

• Cisco Webex Room Kit “K9” Single Camera system

• 6-10-person room

• Dual NEC 4k Displays – Sized 60-65”

• Camera, microphone and speaker integrated into a sleek Cisco Soundbar o VTC Enabled (VOC) o Crestron Control System

• Primary Room Functionality includes:

o VTC o Local and Remote Presentations o Cable TV

• Ceiling array, touch panel, docking station, table cubby

• Wall mounted LCDs

• Crestron Fusion Enterprise AV Monitoring hardware.

Note: The cost is for AV system only and does not include facility construction charges for room preparation or furniture cost

4.3 Executive Conference Room

The Executive Conference room builds off of the Standard Conference room and includes the easy to use and more capable touch panel with fully featured AV Control system. Executive Conference Rooms give the user the ability and the freedom to present Large amounts of information with a greater reach. The Primary function of an executive conference room would be more along the lines of Full-Service Audio/Visual (VTC/ATC/Presentation).

• Cisco Room Kit Quad Camera system

• 8-20-person room

• Dual NEC Displays – Sized 70-80”

• Quad Camera Array (With Speaker Tracking/Framing) integrated into a sleek

Cisco Soundbar o VTC Enabled (VOC)

• Crestron Control System with 10” Touch Panel o Touch Panel will be programmed with the FEMA Standard Layout, with other features incorporated as discovered via Requirements

• Primary Room Functionality includes:

o VTC o BYOD Webinar Calls o Local and Remote Presentations o Cable TV o Voice Reinforcement within room locally.

• Dedicated codec

• Ceiling array Microphones, touch panel, table cubby with HDMI/USB/Network

• External Cable TV Tuners

• Crestron Fusion Enterprise AV Monitoring hardware

• AV Credenza Equipment racks

4.4 Divisible Meeting Rooms (A-B-C dividable)

The divisible and multi-purpose meeting rooms are equipped with the most up to date cutting edge technology in order to be able to transform a standard conference space, into a larger venue in order to further serve all client needs. The Room supports Wired and wireless presentation, and remote presentation via streaming and video conferencing. Supports lecture and content capture. Room used able to be used to train agency employees. Other uses are for providing demonstrations to clients and business partners. The system utilizes the most up to date digital media as an integral part of the presentation (HDMI and DisplayPort). This style of room is most typically installed with a 3-bay Credenza Rack in order to fully support the 4+ displays in the room.

• 2-way/3-way Divisible Conference Room

• 50 Person Room Capacity when rooms combined

• Multiple Rooms with dual 80”+ NEC Displays

• AV Equipment Rack o Pro Level Codec o Multiple Pro level cameras with Pan/Tilt/Zoom (PTZ) capability o Audio Processing o Voice Reinforcement within room o Wireless Handheld microphones o BYOD AV to USB Bridge

• Crestron Control System o Wall Mounted 10” Touchpanels

• Crestron Fusion Enterprise AV Monitoring integration

• Ceiling Speakers

• Ceiling Mounted Shure MXA910 Intelligent Microphone Array

• Controllable / dimmable lighting

• Motorized drapes and/or blinds

• Modular tables