FCU-17-0020535_FPSS_RFP_FINAL.pdf

U.S. Department of Justice Federal Bureau of Investigation Finance Division

Facilities Professional Support Services (FPSS) Indefinite Delivery, Indefinite Quantity (IDIQ)

Request for Proposal (RFP)

FINAL RFP FCU-17-0020535

Version 1.0

December 28, 2016

FBI FPSS IDIQ RFP – FCU-17-0020535

Section A – Standard Form of Contract – SF-33

Section B – Supplies or Services and Prices/Costs

Section C – Description/Specifications/Work Statement

Section D – Packaging and Marking

Section E – Inspection and Acceptance

Section F – Deliveries or Performance

Section G – Contract Administration Data

Section H – Special Contract Requirements

Section I – Contract Clauses

Section J – List of Attachments

Section K – Representations, Certifications, and Other Statements of Offerors

Section L – Instructions, Conditions, and Notices to Offerors

Section M – Evaluation Factors for Award

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 PROCUREMENT OBJECTIVES

The objective of this procurement is to establish a multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract with companies that specialize in providing professional services in the fields of program management, project management, construction management, real property management, lease administration management, workplace management, facilities management, project controls management, material handling systems consultation, technical writing, project analysis, cost estimating, project scheduling, construction inspection, computer aided design and drafting, and management and program analysis support services. In addition to general professional services, additional services may include project management oversight, design reviews, integrated technology coordination, security coordination, budget review, change order management, subject matter expertise for the Automated Storage Retrieval System (ASRS), real estate and leasing.

The FBI intends to establish IDIQ contracts with those vendors experienced in professional support services. The FBI will compete task orders, under this IDIQ, among the companies selected in this procurement for the support services covering existing program requirements as well as new capability requirements as identified. To be selected as an awardee of the IDIQ contract, an Offeror must demonstrate their company’s ability to deliver the specified services for one or more of the specified seed task order service areas.

This multiple award IDIQ Contract for the Federal Bureau of Investigation (FBI) for Professional Support Services will serve various sites including:

• Washington D.C. Metropolitan area

• Quantico, Virginia

• Pocatello, Idaho

• Huntsville, Alabama

• Clarksburg, West Virginia

• Other United States Locations

• OCONUS Locations (as needed)

The Multiple Award IDIQ will consist of at least three prime contractors and have a programmatic capacity of $150M. The FBI anticipates the future task orders will be Firm-Fixed Price Level-of- Effort (IAW FAR 16.207) and Cost Reimbursable (for travel, material and insurance if required).

The anticipated period of performance will be a base year with four annual options. The solicitation will also request pricing for an additional six-month option after the fourth annual option. The total duration of the IDIQ shall not exceed 66 months. Task order period of performance can exceed the base contract period of performance depending on the timing of award of the task order. The programmatic capacity is for the entire period of performance and financial capacity not expended will not be lost, but shall be extended out to the option years.

The ordering period shall commence upon the date of award and may continue for a period of a one-year base period with four one-year option periods (if all options are exercised). Labor rates may be escalated annually at the beginning of each option period (See FAR 52.222-43 (b) for limitations) as provided in the Schedule; however, the labor rates in effect at the time an effort is awarded will remain in effect through completion of the awarded effort, unless modified due to an increase in the Department of Labor wage rates in accordance with FAR 52.222-43 and FAR 52.222-44. The only labor category affected by the wage determination for this solicitation is the Administrative position. It is the responsibility of the contractor to review the prevailing wages for the remaining labor categories that are professional employees.

When request for proposals (RFPs) for task order requirements are issued, sufficient detail with regard to labor categories and hours, material, and travel must be provided by the contractor to allow an examination of the proposed cost for the seed project and all labor categories that will be incorporated as the price schedule into the IDIQ as maximum rates.

The FBI will have sole authority to issue task orders or modification to the resulting IDIQ and task orders unless otherwise designated via contract modification by the FBI Contracting Officer (CO).

Proposal will be DUE February 3, 2017 by 1200 (12:00 p.m.) Eastern Time. Late proposals will not be accepted. Contractors will not be reimbursed for any expenses incurred for the development and submittal of this proposal. The FBI will not return any submitted proposals back to the contractors. All proposals shall become property of the FBI.

B.2 CLIN STRUCTURE

The below CLIN Structure will be the same for the base year and all option years. CLINs are broken out by services area location. All CLINS will contain the ability to execute all contract types. The seed task orders will be proposed as Firm-Fixed Price, Level-of-effort for evaluation purposes only. The individual task order requirements will drive the contract type. All CLINs contain one twelve-month base period and four one-year options.

B.3 IDIQ MINIMUM AND MAXIMUM AMOUNTS

The minimum amount guaranteed to an IDIQ holder is $0 over the life of the IDIQ. The minimum task order the Government shall order on this IDIQ is one task order valued at $1,000.00. The maximum order is $30M. The maximum amount of the IDIQ is $150M.

B.4 SCHEDULE

Pricing is not required on the contract line item number (CLIN) schedule. The only requirement for the model contract is to price the labor categories for all years in this section. The pricing tables are located after the CLIN structure in this Section. Final negotiated prices are binding and will be incorporated in the resulting contract. A separate CLIN for deliverables/reports will be issued on individual task orders.

Base Year

ITEM NO SERVICES QUANTITY UNIT PRICE AMOUNT

Firm Fixed Price Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (SOW).

Period of Performance: Base Period is valid for 12 months after the date of award.

NET AMOUNT

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost reimbursable and no fees or profit are allowed unless approved by the Contracting Officer.

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable and no fees or profit are allowed unless approved by the Contracting Officer.

Option Year One

Firm Fixed Price Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (SOW).

Period of Performance is valid for 12 months after the exercise of Option 1.

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable and no fees or profit are

Option Year Two

Firm Fixed Price Level of Effort

Period of Performance is valid for 12 months after the exercise of Option 2.

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for

Option Year Three

Firm Fixed Price Level of Effort

Period of Performance is valid for 12 months after the exercise of Option 3.

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for

Option Year Four

Firm Fixed Price Level of Effort

Period of Performance is valid for 12 months after the exercise of Option 4.

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for

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Six Month Extension (if needed)

Firm Fixed Price Level of Effort LABOR: The Contractor Shall provide non-personal services in accordance with the Statement of Work (SOW).

Period of Performance: Six months after Option 4 is complete.

Cost Reimbursement TRAVEL: Travel as required and approved by the FBI. Travel is cost reimbursable and no fees or profit are allowed on travel reimbursements.

Cost Reimbursement DEFENSE BASE ACT (DBA) INSURANCE: DBA insurance is required for overseas insurance. DBA is cost reimbursable and no fees or profit are

IDIQ Pricing Tables (Max Rates per Location)

Location - Washington D.C. Metropolitan Area Labor Category Base

Year Option

Option

Option

Option

Six Month Ext

Construction Project Manager – Entry Level

Mid Level

Senior Level

Professional Project Manager –

Cost Estimator Project Scheduler Real Estate Manager – Entry Level

Real Estate Manager – Mid

Real Estate Manager – Senior

Occupancy Planner Program Manager CAD Business Analyst Facilities Manager Workplace Program Manager Material Handling Systems Consultant

Administrative Support

Location - Pocatello, Idaho Labor Category Base

Year Option

Option

Option

Option

Six Month Ext

CAD Business Analyst Facilities Manager Workplace Program Manager

Location - Quantico, Virginia

Year Option

Option

Option

Option

Six Month Ext

CAD Business Analyst Facilities Manager Workplace Program Manager

Location – Huntsville, Alabama

Year Option

Option

Option

Option

Six Month Ext

CAD Business Analyst Facilities Manager Workplace Program Manager

Location – Clarksburg, West Virginia

Year Option

Option

Option

Option

Six Month Ext

CAD Business Analyst Facilities Manager Workplace Program Manager

Location – Contract Max Rates for other US Locations/Sites. These max rates will be negotiated on the individual task orders as needs but cannot be exceeded.

Labor Category Base

Year Option

Option

Option

Option

Six Month Ext

CAD Business Analyst Facilities Manager Workplace Program Manager

OCONUS/ Overseas Locations Overseas location will negotiated at the task order level. No pricing is required for OCONUS work at this time, as locations are not known.

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 IDIQ BACKGROUND AND SCOPE

C.1.1 IDIQ Background The Federal Bureau of Investigation (FBI) Facilities and Logistics Division (FLSD) manages the FBI’s facility portfolio, provides logistics and services at FBI locations, and implements safety and environmental programs that comply with federal, state, and local regulations.

The Headquarters Operations Support Section (HOSS) of the FBI’s Facilities and Logistics Services Division (FLSD) is responsible for managing the personnel and resources associated with providing customers with seamless, one-stop-shopping for all areas of their logistical requirements. The Headquarters Operations Support Section has two main areas of responsibility;

1) program support for the FBI’s construction and renovation activities at JEH, HQ off-site locations, and FBI Field Divisions, and 2) logistical support to FBI customers. Within HOSS, the Space Management Unit-Headquarters provides timely, suitable, modern, safe and secure working environments/facilities and provides responsive, quality facility support services for the HQ Divisions in the Washington, DC area. The JEH Facility Operations Unit (JEH FOU) provides FBI employees housed in the J. Edgar Hoover Building with a well maintained, comfortable, and safe environment.

The Quantico Operations Support Section (QOSS) administers professional and responsive facilities management, including: engineering and design research; construction and spatial modification solutions; maintenance and energy monitoring; and logistical services for the tenant organizations at the FBI Academy. The Quantico Planning and Design Unit provides facilities planning, engineering and design services and coordinates installation master planning to tenant organizations at the FBI Quantico Complex. The Quantico Construction Management Unit provides quality and responsive construction project management services to tenant organizations at the FBI Quantico Complex. The Quantico Offsite Facilities Operations Unit Provides facility operation services at FBI owned facilities and manages the Quantico Program Management Office and the energy, safety, and environmental programs at Quantico.

The Facilities Operations Support Section (FOSS) provides real estate leasing, portfolio management, furniture services, secure work environment, engineering and design, and real property planning support for the FBI’s portfolio of Field Offices, Resident Agencies and Legats across the globe. The Facilities Planning and Support Office (FPSO) provides strategic long range, and mid-range, planning for the FBI's leased real estate portfolio, resulting in annual Spend Plans for FLSD and individual program directives for execution focused Units. FPSO manages IT systems development and integration and the knowledge management function relating to the FBI's owned and leased real property assets. The FPSO manages the FBI's rent program and provides administrative support for the Field Operations Support Section. The Guard Program ensures that funding is provided to contract proper guard protection at all FBI facilities that require temporary or recurring services. The Facilities Engineering and Design Unit (FEDU) provides professional architectural and engineering expertise for the design and construction management of new construction, renovation, and alteration projects for domestic FBI facilities. The Secure https://go.fbinet.fbi/DO/FLSD/QOSS/OFOU/Pages/Offsite%20Facilities%20Operations%20Unit.aspx

Work Environment (SWE) Unit provides secure working environments, IT infrastructure, and tools to facilitate communications, information sharing, and collaboration between National Security Professionals across the Intelligence Community for all FBI facilities. This contract will support all of the above entities with professional services support.

The Project Management Office (PMO) is responsible for managing the Headquarters Consolidation Project by overseeing the acquisition, planning, design, and construction of the new headquarters facility. The PMO mission is to bring together all of the different Headquarters locations into one centralized, state of the art facility.

C.1.2 IDIQ Scope This is a contract to provide Facilities Professional Support Services (FPSS) to the FLSD. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The services required will be professional services in support of existing FLSD programs in the fields of program management, project management, construction management, real property management, lease administration management, workplace management, facilities management, project controls management, material handling systems consultation, technical writing, project analysis, cost estimating, project scheduling, construction inspection, computer aided drafting / design, and management and program analysis support services. In addition to general professional services, additional services may include project management oversight, design reviews, integrated technology coordination, security coordination, construction management, budget review, change order management, and subject matter expertise for the Automated Storage Retrieval System (ASRS).

The specific description of the support services required will be specific to each task order request.

The contractor (s) shall provide support services staff as outlined in the Position Description Attachment 1. These support services staff will be advisors to, not employees of, the government.

The distinction will require the support services staff to act through the Contracting Officer’s Representative (COR) and / or the Contract Administrator (CA) for all contractual actions and communications to third parties.

Contractors shall provide technical support services covering the full spectrum of programs and services. Contractors shall provide qualified personnel to assist the Government in managing and implementing projects and programs as defined in individual Task Orders (TO). These personnel will perform a range of advisory and technical services as described in this RFP..

Each individual TO will have a separate Statement of Objectives (SOO), Statement of Work (SOW), or SOW which will be dependent upon the needs of the primary customer. Representative categories and descriptions of the full lifecycle services to be provided include, but are not limited to, the following:

C.1.3 REQUIREMENTS

The contractor shall provide professional support services to augment the FLSD staff in performing various professional functions. The contractor shall provide advice, recommendations, and document support to multiple offices in all areas of FLSD. The contractor shall ensure that employees (other than mangers) are competent and strive to include industry best practices in the respective fields of functional expertise. All documentation or work produced by Contractors under this contract and subsequent task orders will be reviewed and approved by the CO’s Representative (COR) or Program Manager prior to submission to FLSD.

Attachment 1, Position Descriptions (PD), provides a general description of the skills and qualifications required under this contract. These general descriptions covers the majority of the job functions that each position is expected to perform. These description and job functions are to be considered on a full-time equivalent basis where projects and assignments are subject to change on a day to day basis. These positions descriptions may require additional expertise, depending on the need and the best interest of the government. As such, specialty expertise areas, with additional qualifications, have been identified under certain positions. The contractor is expected to be able to provide contractor personnel in these expertise areas upon request of the government.

Each section and/or unit requiring services under this contract will submit a task order request specifying the positions and quantity of personnel required and a further description of requirements, when necessary, specific to the section and/or unit.

C.1.4 Key Personnel As the contractor is solicited for the fulfilment of the position descriptions within the list below, either as a new requirement of the government or a substitution for an existing requirement, the contractor shall provide resumes of personnel being proposed for this contract for the review and approval of the government. Additional meet & greets may be required to determine suitability for the position. After selection of personnel, no substitutions will be allowed without approval from the government. Contractor personnel shall be under an initial 45 day probationary period during which their suitability for this position and their skill levels and productivity will be under review by the government. If proposed personnel are found to be unsuitable the contractor shall be responsible for providing alternate personnel. If any time during the contract the contractor’s personnel exhibit professionally unacceptable behavior they will be subject to immediate removal.

Resumes of proposed alternates shall be provided to the Government for review and approval prior to the start of the contract. The contract shall have cleared reserve personnel in order to fill any short or long term vacancies in their on-site staff. The key personnel positions below shall meet the qualification requirements outlined in the position descriptions. Level of experience, professional specialty, and education may vary by position.

C.1.5 Place of Performance The place of performance will be specified in each task order.

The primary place of performance will be at the FBI and DOJ facilities in the Washington, D.C.

metropolitan area, to include Quantico, Virginia, as well as Field Offices and Legat sites throughout the continental USA and abroad (CONUS and OCONUS).

Outside of the Washington, DC metropolitan area, the following places of performance should be considered in advance: Pocatello, Idaho – Huntsville, Alabama – Clarksburg, West Virginia.

Locality pay specific to place of performance shall be considered for each task order request accordingly.

C.1.6 Period of Performance The period of performance for this contract will be as follows:

Year Period of Performance Base Year 4/1/2017 – 3/31/2018 Option 1 4/1/2018 – 3/31/2019 Option 2 4/1/2019 – 3/31/2020 Option 3 4/1/2020 – 3/31/2021 Option 4 4/1/2021 – 3/31/2022 Six Month Extension 4/1/2022 – 10/1/2022

C.1.7 Deliverables The Contractor shall provide monthly status reports to the Contracting Office Representative (COR) and designated Task Lead (TL). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date SOW Reference

Monthly Status Reports Invoice Reference Task Order for Reporting Requirements

Additional deliverables will be required and identified in each task order.

C.1.8 Government Furnished Equipment or Information The Government shall provide contractor personnel assigned to this contract with a typical working environment, including office furniture and furnishings, secure and unclassified telephone service, storage for classified and unclassified materials, use of the Government's mail and courier services, and access to copiers, fax machines, personal computers (PCs) and related software.

C.1.9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m.

Core work hours are 9:00 a.m. through 3:00 p.m. Flexibility within the normal work day shall be coordinated with the Task Leads and approved by the COR.

“After Hours Support” may be required on an ad-hoc basis and requires the approval of the COR.

Charges will be invoiced against a separate line item established on the task order. After hours support is defined as any hourly level of effort support which is necessary to be performed outside of the normal 8-hour work day (M-F). This support may be necessary for short suspense, acquisition related tasks, program management tasks, and known peak periods of operations that will increase workloads such as fiscal year-end processing preparations.

C.1.10 Security Requirements All key personnel must have a Top Secret clearance unless otherwise designated in the task order SOW. Reference Section H and the Task Order SOW for specific clearance requirements.

C.1.11 Government Representatives The functions inherent to this contract shall be performed by the designated CO. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the CO.

C.1.11.1 Contracting Officer Representative The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If, as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

C.1.11.2 Contracting Officer (CO) This contract will be administered by:

(David Triplett (304)-625-4861 and david,triplett@ic.fbi.gov)

C.1.12.0 TRAVEL

All travel must be approved by the Government before travel arrangements can be made. The Government will reimburse the Contractor each contract period for allowable travel costs incurred by the Contractor in performance of the contract. Travel will be considered other direct costs

(ODC) and no profit, general and administrative expenses will be applied. This travel policy is subject to the following provisions:

General: Travel required for tasks assigned under this contract shall be governed in accordance with the rules set forth for temporary duty travel in the Federal Travel Regulations (FTR) and the Standardized Regulations (Government Civilians, Foreign Areas). The FTR are available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 022-001-81003-7. The Standardized Regulations (Government Civilians, Foreign Areas), Section 925 is available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20403.

All reimbursable travel by the contractor shall be approved in advance by the COR. Travel expenses (transportation, lodging, meals, and incidental expenses) shall be reimbursed to the contractor in accordance with Government travel regulations. The contractor will not be reimbursed for any additional expenses, e.g., rental cars, unless these items have been authorized in advance and in writing by the COR.

The contractor shall be responsible for obtaining all travel tickets, advancing all per diem payments (no advance payment of per diem or other related expenses will be issued by the Government) and obtaining any required licenses. The contractor is responsible for making all travel arrangements to support their personnel under this contract. The contractor shall make no direct labor charges for making travel arrangements. The contractor shall separately invoice the government for all travel costs not later than 30 days following completion of the authorized travel. Any invoice or claim not accompanied by a valid receipt or invoice shall not be reimbursable by the government.

The following applies to air travel and travel by privately owned vehicle:

1. Transportation

a. Air travel: All air travel shall be on Commercial Airlines Coach Class or equivalent airfare, unless authorized in advanced by the COR.

b. Personal or Contractor-owned vehicle: Mileage reimbursement shall be computed on the basis of miles traveled from starting point to destination per the current Rand McNally Mileage Guide. Other actual related miscellaneous expenses, such as assigned under this contract will be reimbursed. Car rentals require advance approval by COR.

2. Lodging will be reimbursed up to the limits established in the Government travel regulations. Refer to General Services Administration (GSA) for per diem rates.

3. Meals and Incidentals (M&IE): Shall be reimbursed at the applicable rate allowable established by the Government regulations and published in the Per Diem Supplement 925 to the Standard Regulations. Refer to GSA for per diem rates.

4. Travel subsistence and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the local office, whenever a task assignment required work to be accomplished at a temporary alternate worksheet. No travel, subsistence or associated labor charges for travel shall be charged at the Contractor's local office or any other work site within a 50-mile radius of the Contractor's local office.

5. Per Diem for travel on tasks assigned under this contract will be reimbursed at a rate not exceed the amount authorized in the FTR and the Standardized Regulations (Government Civilians, Foreign Areas).

6. For travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States must confirm per diem with COR before travel.

SECTION D – PACKAGING AND MARKING

Specific packaging and marking requirements shall be identified in individual Task Orders if applicable. All packages shall be sent in accordance with federal, state, and local laws, as well as, applicable Government regulations. Unless otherwise directed, all deliveries shall include the Task Order number and the Government delivery Point of Contact (POC) on the outside of every container shipped. Products shipped without Task Order number and POC may be rejected and returned at the contractor’s expense.

The Contractor shall include the TO number and Purchase Order Number on all shipping documents (i.e., packing list) of hardware sent to Government facilities. Shipments of equipment to the Government without the information number are subject to refusal.

Contractors shall be accountable for property provided by, or purchased for, the Government valued at $2,500 or more or individual components of IT systems such as external hard drives, monitors, switches, scanners, printers, and modems, regardless of value. The Contractor shall maintain a Property Management System to track these items.

SECTION E – INSPECTION AND ACCEPTANCE

Inspection and Acceptance of the services called for shall be performed in accordance with the following:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government 5001 Destination Government Destination Government 5002 Destination Government Destination Government 5003 Destination Government Destination Government

E.1. Inspection and acceptance of services to be furnished will be performed at the government location where the services are being performed by the COR, or designated representative, in accordance with FAR Clauses 52.246-4, 52.246-5, and 52.246-6 and any other provision specified in this contract. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that the services and supplies provided conform in all respects to the specified requirements. Services and supplies, which upon inspection are found not to be in conformance with contractual requirements, will be promptly rejected; and notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COR.

E.2. Inspection will be completed within 15 calendar days after completion of services or installation of supplies, as appropriate, or as specified in the Statement of Work or referenced specifications.

E.3. Written notification of negative inspection results will be furnished within 15 days after completion of the inspection. Government failure to accept or reject within 15 days shall not be construed as acceptance.

E.4. The Contractor shall establish appropriate organizations and processes to execute Contractor quality assurance responsibilities listed in FAR 46.105 and other applicable FAR Sections.

E.5. CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acqnet.gov.

FAR Reference Title

52.242-15 Stop-Work Order (AUG 1989) 52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I (APR 1984)

52.246-4 Inspection of Supplies--Fixed-Price (AUG 1996) 52.246-5 Inspection of Services--Cost-Reimbursement (APR 1984) 52.246-6 Inspection--Time-and-Material and Labor-Hour (MAY 2001) 52.246-16 Responsibility for Supplies (APR 1984)

52.247-34 F.O.B. Destination (NOV 1991)

E.6 RESERVED

E.7 DATA DELIVERABLES

a) The Offeror shall provide data deliverables to the Government in support of the overall IDIQ only if the Offeror has been awarded at least one TO. These deliverables are not separately priced in the IDIQ. Funding for these deliverables shall be taken from individual TOs, if awarded. The COR may identify and task the Offeror to provide additional deliverables as required on an individual TO.

b) The data deliverables required under the IDIQ shall not limit the types of data deliverables required under individual TOs.

c) Unless otherwise identified in the Master IDIQ SOW and TO SOW the procedures for accepting data deliverables will be as followed. The Government will have ten (10) business days to review each deliverable and provide comments. The Offeror shall review and incorporate Government comments no later than 10 business days thereafter. Failure by the Government to accept a deliverable within 10 business days, as detailed above, will not be interpreted as automatic acceptance.

d) Once a TO is awarded, there are standard deliverables due monthly. A monthly status report is required to include information on staffing and inventory on all TOs awarded.

Other information may be required depending on the individual requirements of the TOs.

These requirements will be fully defined in the individual TOs.

http://www.acqnet.gov/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The Government anticipates a one-year (twelve months) base period of performance (POP) with four one-year option periods. All options have the potential to be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance. TOs may be awarded on this IDIQ up to and including October 1, 2022. However, TOs awarded in 2022 will be awarded with no option years.

Year Period of Performance Base Year 4/1/2017 – 3/31/2018 Option 1 4/1/2018 – 3/31/2019 Option 2 4/1/2019 – 3/31/2020 Option 3 4/1/2020 – 3/31/2021 Option 4 4/1/2021 – 3/31/2022 Six Month Extension 4/1/2022 – 10/1/2022

Task order period of performance shall be negotiated on individual task orders

F.2 DELAYS

Any circumstances, which may hinder any completion date or required services delivery shall be immediately reported in writing to the COR and the CO for consideration. In the event the Contractor encounters difficulty in meeting performance requirements, or when anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the FBI of any delivery schedule or date, or any rights or remedies provided by law or under this IDIQ. Any specific instructions regarding delays, and the impacts of those delays, will be addressed in the individual task orders.

F.2.1. For any tasked effort, a critical delay is defined to include any actual or anticipated occurrence meeting one or more of the following criteria:

• The major reviews will not be held within 15 days of proposed schedule date.

• Documentation requiring government review prior to the major review will not be delivered as scheduled in relationship to the due date of the design review.

• The delivery of the system or task products to the FBI Complex will not be within 30 days of the proposed scheduled due date.

• The delivery of services to the FBI will not be within 30 days of the proposed scheduled due date.

• Required services will not be available at the beginning of the period of performance.

F.2.2. Within five days of discovery, for each occurrence of any actual or anticipated critical delay, the Contractor shall deliver to the COR and CO a corrective action plan containing the following information:

• Critical delay description and date of discovery.

• For anticipated critical delays, description of corrective/mitigation actions taken or to be taken to meet contract requirements. If the critical delay cannot be completely mitigated, include a description of expected contractual impact/extent of the partially mitigated critical delay.

• For actual critical delays, description of correction/mitigation action taken or to be taken.

Include a description of expected contractual impact/extent of the critical delay.

• For all critical delays, description of corrective actions taken or to be taken to preclude future critical delays. Include descriptions of metrics put in place to preclude recurrence or allow discovery of potential delays earlier, allowing effective delay mitigation.

F.3 DELIVERABLES

All document deliverables that contain embedded information (e.g., Excel) shall also deliver that embedded information in the native software format to allow the Government to maintain that documentation in the future. The format and content for the required deliverables will be specified in the individual TOs.

F.4 PLACES OF PERFORMANCE

Each TO under this IDIQ will have a designated place of performance. The place of performance for this effort could be at any FBI or federal agency locations within the Continental United States or any federal facility outside the Continental United States as required by individual TOs. This will be further defined in the task orders.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER

The IDIQ CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the IDIQ CO. TOs may have a different Administrative CO (ACO). Contact information for the IDIQ CO is provided below.

Mr. David Triplett Phone: (304) 625-4861 E-mail: david.triplett@ic.fbi.gov Federal Bureau of Investigation CJIS Division 1000 Custer Hollow Road CMT Building, Room CMT-206 Clarksburg, WV 26306

All contract administration will be effected by the Procuring Contracting Officer (PCO) or designated Administrative Contracting Officer (ACO). Communication pertaining to the contract administration should be addressed to the CO. Contract administration functions (see FAR 42.302) are assigned to the cognizant contract administration office. No changes, deviations, or waivers shall be effective without a modification of the contract executed by the CO or his duly authorized representative authorizing such changes, deviations, or waivers.

G.2 CONTRACTING OFFICER REPRESENTATIVE

The Contract Officer has appointed a Contracting Officer’s Representative (COR) to help provide administration and management support of the work to be performed under the IDIQ. The Contractor shall coordinate the award of new TOs and the delivery of Master IDIQ deliverables with the COR. Contact information for the Master IDIQ COR will be provided after IDIQ award.

The COR is not authorized to change any of the terms and conditions of the contract. The Contractor is advised that only the CO can change or modify the contract terms or take any other action which obligates the Government. Then, such action must be set forth in a formal modification to the Master IDIQ or individual TO. The authority of the COR is strictly limited to him/her, without re-delegation, to the specific duties set forth in his/her letter of appointment.

Contractors who rely on direction form other than the CO or COR acting outside the strict limits of his/her responsibilities as set forth in his/her letter of appointment do so at their own risk and expense. Such actions do not bind the Government contractually. Any contractual questions shall be directed to the CO.

The Contractor shall coordinate the award of new TOs and the delivery of IDIQ deliverables with the IDIQ COR.

The COR under this contract is: TBD at time of award

G.3 INVOICING INSTRUCTIONS

(a) Invoices shall be submitted for payment to CENTRAL_INVOICES@ic.fbi.gov with a cc to the COR and designated Task Lead for the applicable Task Order. A draft invoice shall be submitted to the COR, designated Task Lead and CO for review and approval prior to submitting final approved invoice to Central Invoices inbox outlined above.

(b) All invoicing shall occur at the TO level. No invoices shall be submitted until the Contractor has been issued a TO.

(c) Invoices for each TO shall be received at least every 45 days. The prime is responsible for ensuring that all subcontractor billing is received in order to meet this criteria.

(d) Contractors shall include basic information with their invoices in order to have them processed in a timely manner. Failure to provide this data may result in invoice rejection, delays or non-payment. Invoices shall contain the following information:

1. Invoice Date

2. Invoice Number

3. IDIQ and TO Number

4. DUNS Number

5. Tax Identification Number

6. Billing Period

7. Period of Performance (stipulating base or specific option year)

8. TO Number

9. Award Date

10. Purchase Order Number

11. Labor Breakdown

a. Employee Name

b. Labor Category Title

c. Hourly Rate

d. Current Hours Worked for invoice period

e. Current Charges

f. Cumulative Hours

g. Cumulative Charges

(e) The Contractor shall submit invoices in accordance with the terms provided in Section G of the RFP unless the TO COR provides other invoicing instructions in the TO SOW.

Invoices shall be emailed to the COR. Invoices e-mailed to personnel other than the COR shall be considered non-delivered.

mailto:CENTRAL_INVOICES@ic.fbi.gov

(f) Final invoices for all ending TOs shall be received no later than 45 days after TO end. The prime contractor is responsible for ensuring all subcontractor billing is received and invoiced during this timeframe. The Government reserves the right to de-obligate all remaining funds after the 45th day.

(g) Any invoices that are rejected must be returned to the Government, once corrected, with a new invoice date.

(h) The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Government reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

G.4 ACCOUNTING AND APPROPRIATIONS

Funding is not available on the base IDIQ. There is no minimum guarantee for these services.

Funding will be identified on individual task orders.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 FBI SECURITY REGULATIONS

The Contractor shall satisfy all requirements outlined in the Section. This includes the ability to provide personnel that meet the specified clearance requirements with the understanding that individual TOs clearance requirements may vary. Contractors shall meet all criteria stated in these regulations prior to receiving a TO award. All security requirements flow down to all subcontractors (on Task Orders). This includes completing the Risk Assessment Questionnaire and Key Management Personnel List (KMPL) for the prime contractor and all proposed subcontractors. Submission of these documents should include identification of the contractor number, name of the assigned CO, and certification of the accuracy of the provided information by an Executive Management Official of the company. Providing false information shall be cause for default under the default clause. In addition, Contractors shall be required to have personnel complete Non-Disclosure Agreements and Warrantless Search Agreements.

H.2 ORDERING PROCEDURES

Any supplies and services to be furnished under the IDIQ shall be ordered by issuance of a RFP by the CO. After receipt of quotes, an evaluation will be performed in accordance with the evaluation criteria stated in the RFP. Once evaluations have been completed the CO will award a

TO.

(a) All TOs are subject to the same terms and conditions of the IDIQ. In the event of conflict between a TO and this IDIQ, the TO shall take precedence.

(b) TOs will be capped at $30M unless directed by the CO.

(c) All awarded IDIQ holders may be afforded the opportunity to submit a proposal for all task orders, regardless of awarded CLIN, competed under this IDIQ as stated in Section B.1 if the Government determines it is in the best interest. Additionally, the Government reserves the right to limit competition for small business set-asides.

(d) The basis of award for each competed TO will vary depending on the individual requirements. For example, some TOs may be awarded using Lowest Priced Technically Acceptable (LPTA) evaluation criteria while some may be determined by performing a Best Value Cost/Technical Tradeoff. The evaluation method will be clearly specified in each task order solicitation.

(e) Based on mission needs and operations tempo, performance under this IDIQ could result in changes to the original awarded price. To the extent that the effort remains consistent with the tasks identified in the master IDIQ SOW, the Government reserves the right to increase or decrease of up to 25% of the original CLIN NTE cost estimate as within scope of the existing contract.

H.3 TRAVEL

Contractor personnel may be required to travel in order to support work required under individual TOs. The COR must approval all travel in advance. Unless otherwise allowed by the Government, the Contractor shall conduct all travel required in accordance with the GSA’s Joint Federal Travel Regulations rates and procedures. Travel detail shall accompany the invoice in which billed.

H.4 GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY

a) Unless otherwise stated in a TO request, the Government shall provide work spaces for contractor personnel including computer and telephone systems, as necessary, to perform their required functions. Specific items to be provided by the Government outside of workspaces shall be identified in the TO if applicable.

b) The Contractor may be required under individual TOs to provide other equipment not issued by the Government. This may include cell phones, laptops or other support items.

Any equipment or supplies purchased by the contractor from overhead funds shall remain the property of the contractor. Any equipment or supplies purchased directly, reimbursed with Government funds however, shall be considered Government property and shall be returned after coordination with the appropriate TO COR.

c) All Contractor or Government furnished property, hardware, software, local-area networks, wide-area networks, or other processing facilities that contain data that is provided by the Government, or that is generated by labor charged to the Government, shall be solely dedicated to Government projects. Exceptions to this clause may only be granted by the CO or COR in writing.

H.5 REGISTRATION AND TAX REQUIREMENTS FOR CONTRACTORS AND

SUBCONTRACTORS

For any work performed on-site at any FBI facility Contractor shall be responsible for obtaining a City Business License in order to meet Business and Occupation Tax obligations, if applicable.

H.6 MANDATORY FINANCIAL REPORTING OF SERVICES PROVIDED BUT NOT

REIMBURSED

As a result of the Federal Financial Management Act of 1996, the FBI is required to account, on a fiscal year basis, for the cost of services performed by a contractor for which reimbursement has not been made.

In order for the FBI to meet this financial reporting obligation for all TOs, the Contractor shall notify the FBI of their estimate of costs incurred for services rendered, under the terms of this contractual agreement, for which reimbursement has not been received. This notification shall be provided to the CO for the period ending March 31 the due date for providing this notification is March 5.

This notification is for informational purposes only and does not preclude the Offeror from submitting proper invoices, for work performed, in accordance with the terms and conditions of the contractual agreement.

H.7 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

The Government hereby provides notification that Government personnel observe the listed days as holidays:

These holidays only apply to services performed within the United States, and are provided for informational purposes only:

• New Year’s Day

• Martin Luther King’s Birthday

• President’s Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving

• Christmas Day

In addition to the days designated as holidays, the Government observes the…