FAR 13.5 Sole Source Justification_Over SAT.pdf

36C255-24-AP-0667 � Nurse Call System Maintenance Services VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C255-24-AP-0667

1. Contracting Activity: Department of of Veterans Affairs (VA), Veterans Integrated Service Network

(VISN) 15, Network Contracting Office (NCO) 15, 3450 S. 4th Street Trafficway, Leavenworth, KS 66048, in support of the Jefferson Barracks VAMC, Jefferson Barracks Dr., St. Louis, MO 63125 and John Cochran VAMC, 915 N. Grand Blvd., St. Louis, MO 63106. Purchase Request number: 657-24-3- 1110-0033.

2. Nature and/or Description of the Action Being Processed: The proposed sole source award is to Primary Systems, Inc., a Small Business vendor. The period of performance is aniticipated for a 12-month Base Period and four, 12-month, Option Periods, Firm-Fixed-Price effort for maintenance services, (both preventive and repair to include software upgrades), of the current Nurse Call System equipment. Rauland-Borg Corporation is the original equipment manufacturer (OEM), 1802 West Central Rd., Mount Prospect, IL 60056.

3. Description of Supplies/Services Required to Meet the Agency�s Needs: The proposed action is to provide full scheduled maintenance and repair (includes all software upgrades) to the Nurse Call System equipment. The total estimated value of the proposed action is $289,588.00 (inclusive of options).

4. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified Procedures for

Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The requirement is to procure services from Primary Systems, Inc., to maintain the Nurses Call System and update proprietary software licenses manufactured by Rauland-Borg Corporation.

Primary Systems, Inc., is a Small Business which uses proprietary, original equipment manufacturer (OEM) software and hardware. Due to the proprietary nature of the equipment and software, and as stated in Rauland-Borg�s sole source letter, Primary Systems, Inc., is the only authorized vendor

Effective Date: 02/01/2022 Page 2 of 3 that can perform these services and there are no 3rd party vendors that are authorized to perform the servcies. If another vendor is selected and they install software that is not made to be used in the OEM�s Nurse Call System, it will void any warranty and/or could cause serious damage to the current system to include complete failure of the system. The repercussions of purchasing a whole new system will cause delays in providing Veterans with the needed medical care and will cost the Government an estimate of $2million to replace the system, to which funds have not been budgeted, vs. the software licenses for each location and updates over a five year period for a total value of $289,588.00. This procurement will allow the Government to avoid substantial duplication of costs that is not expected to be recovered through competition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted and details of which are in the Market Research section of this document. A Sources Sought Notice was published, February 28, 2024 to www.sam.gov. There were three responses: Jasper Steward, LLC, d/b/a Denamita, Ascom North America, Nitor, Inc., and none of them are authorized to perform these services per the OEM, Rauland-Borg Corporation. Primary Systems, Inc. did not send in a response to the Notice.

The CO reached out to Rauland-Borg Corporation and asked them if they had any small business vendors that were authorized to perform these services and they sent a sole source letter for Primary Systems, Inc. In accordance with FAR 5.301 and 13.5, this action will be synopsized at award on the www.sam.gov website and the justification will be made publicly available.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: A fair and reasonable price determination will be made by comparison to the Independent Government Cost Estimate that was formulated by using market research of competitive historical pricing of other same/similar contract pricing found in FPDS and VA NCO 15 contracts.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

A search of the SBA VETCERT database, using NAICS 541519, to find any SDVOSB or VOSB vendors that could provide this requirement and found 4,526 vendors but none of them are authorized to perform these servcies. The CO also searched the SBA DSBS data base using the NAICS 541519, and found 85,517 profiles; however, only one vendor, Primary Systems, Inc., is authorized to perform these services.

The CO posted a Sources Sought Notice to www.sam.gov February 28, 2024 and resulted in three responses; to which none of the vendors were authorized service providers. The CO also requested information from the OEM, Rauland-Borg Corp., , provided a Sole Source Letter that states, Primary Systems, Inc., is the sole service provider for the Rauland System and software/software licenses and all system components.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: The three vendors that responded to the Sources Sought are not authorized service providers for Rauland-Borg Corporation, equipment.

Effective Date: 02/01/2022 Page 3 of 3

Primary Systems, Inc.

POC: Andy Ernstein 314-880-9983 4000 Green Park Rd.

St. Louis, MO 63125 aernstein@primary-systems.com

UEI: VX2WAEU2GXT8

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be continued surveillance to monitor the industry. Furthermore, as the equipment nears the end of its life expectancy, the equipment team will re-evaluate their facility�s needs with the current industry capabilities and the VA�s long term strategic planning to maximize competition to the maximum extent practical.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee�s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Teresa Cabanting Contracting Officer

Network Contracting Office (NCO) 15

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Heather S. Harrison Branch Chief � Medical Services & Equipment

Network Contracting Office (NCO) 15

36C255-24-AP-0667 Primary Systems Nurse Call Service Contract Market Research and Acquisition Planning Report

VHAPG Part 810.001 Market Research Page 1 of 11 Revision: 03 Effective Date: 07/15/24

Title of Requirement: 36C255-24-AP-0667 Primary Systems Nurse Call Service Contract

PART I

I. Authority.

Market research and acquisition planning are required in accordance with:

FAR 7.102, Acquisition Planning Policy FAR 7.103(u)(1) and (2), Agency-Head Responsibilities FAR 10.001, Market Research Policy VAAR 810.001-70 (Class Deviation), Market Research VAAM M810, Market Research VAAR 813.003-70(c), Policy (Class Deviation) FAR 19.202-2, Locating Small Business Sources and VAAR 819.202 (Class

Deviation) FAR 25, Foreign Acquisition

II. Procurement Information.

A. Procurement History.

1. Was the requirement previously procured? No.

2. Is this a bundled requirement, as defined in FAR 2.101? If so, consult

FAR 10.001(c). No.

3. Are there any applicable Organizational Conflicts of Interest? None

Known.

B. Procurement Background.

The original equipment manufacturer (OEM), Rauland-Borg Corporation rse Call System is used for patient and nursing communication during hospital stays.

Primary Systems, Inc., is the only vendor that is authorized by the OEM. The equipment is critical for Nursing Services and patient safety at the VA Medical Center. The reliable and accurate operation of the equipment at all times, is considered critical to the health of patients.

Name Title Office Telephone E-mail Address

Matt Moseley Biomedical Engineer St. Louis VAMC 314-652-4100 matt.moseley1@va.gov

Type of acquisition: service this is for maintenance & updates of software for an existing system. This requirement is not suitable for a Performance Based type service and will not be measured with specific performance metrics; but rather, if the work is completed.

VHAPG Part 810.001 Market Research Page 2 of 11 Revision: 03 Effective Date: 07/15/24

Expected dollar value of requirement including option years: $289,588.00 Suggested NAICS code(s): 541519 Time frame in which the market research was conducted: December 2023 to

July 2024.

III. Initial Requirements

The Contractor shall provide maintenance on site, to include all software updates, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain the Primary Systems Nurse Call System.

Describe schedule requirements, e.g., performance periods and/or delivery due dates, to include any options: The contract is anticipated for a period of performance of a 12-month Base Period plus four, 12-month, Option Periods with an estimated total value of $289,588.00. The Base Period is estimated at a value of $52,408.00.

Discuss any cost effectiveness issues associated with the requirements:

None identified at this time.

IV. Participants in Market and Acquisition Planning Research

Describe the involvement of the individual Acquisition Team members and any other participants in the market research effort.

Name Title Office Telephone E-mail Address

Matt Moseley Biomedical Engineer St. Louis VAMC 314-652-4100 matthew.moseley1@va.gov Teresa Cabanting Contracting Officer NCO 15 913-946-1976 teresa.cabanting@va.gov David Mugan SBA Liaison NCO 15 913-946-1147 david.mugan@va.gov

V. Market Research Techniques and Sources

A. Market Research Techniques Describe techniques and sources used during market research. The following table may help structure and summarize the techniques used in the market research effort.

Check X

IF USED

SOURCES USED IN MARKET RESEARCH

DETAILS OF

RESEARCH/COMMENTS

RESEARCH SOURCES

(INCLUDE REFERENCES TO

ATTACHMENTS TO REPORT)

(e.g., List of Journals and Literature Reviewed included

VHAPG Part 810.001 Market Research Page 3 of 11 Revision: 03 Effective Date: 07/15/24 as Attachment 4 to this report)

Acquisition history reviewed Other recent market research reviewed

X Veteran Small Business Certification (VetCert) (including any information supporting price reasonableness)

A search of the VetCert database resulted in 4,526 vendors under NAICS 541519; however, none of them are Authorized to perform this service on this Nurses Call System.

Interviewed knowledgeable individuals in industry/Government

Participated/Attended Tradeshows and Industry Conferences

Professional Journals, Catalog and/or Product Literature reviewed

Participated in Small Business Vendor Outreach Sessions

B. Market Research Sources. In accordance with FAR Part 10 and VAAR Part

810, market research has been conducted for this acquisition. The following additional collaborative Contracting Officer-led techniques were used:

SOURCES REVIEWED

(IAW FAR 8.002, VAAR 808.002, FAR 8.003, FAR 8.004, and

VAAR 808.004-70)

MARKET RESEARCH FOR SUPPLIES

Insert

X if Check ed

Details of Research/Com ments (Include N/A if not applicable)

MANDATORY GOVERNMENT SOURCES

IN PRIORITY ORDER

See VAAR 808.002 for further guidance on other mandatory

Government sources

(Include References to

Report Attachments)

1. VA Inventories including the VA supply stock program (41 CFR 101-26.704) and VA excess.

2. Excess from other agencies (See FAR subpart 8.1)

3. Federal Prison Industries (FPI) (See VAAR 808.603

Purchase Priorities)

4. Supplies from Ability One - (AbilityOne Program) (FAR 8.002)

VHAPG Part 810.001 Market Research Page 4 of 11 Revision: 03 Effective Date: 07/15/24

5. Wholesale Supply Sources (GSA website:

https://www.gsaglobalsupply.gsa.gov/advantage/main/start_p age.do?store=FSS)

See VAAR 808.002 for further guidance on other mandatory Government sources

Insert X if Checked

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70)

REFERENCES/SOURCES CHECKED

(IDENTIFYING VetCert CERTIFIED

SDVOSBs/VOSBs)

Details of Research/Comments (Include References to Report Attachments)

X U.S. Small Business Administration, Veteran Small Business Certification (VetCert)

A search of the VetCert database resulted in 4,526 vendors under NAICS 541519; however, none of them are Authorized to perform this service on this Nurses Call System.

X System for Award Management (SAM) search for entity records at: SAM.gov | Search X

Primary Systems Inc., is a Small Business vendor and is active with no exclusions.

if Part of Research

PRIORITY CONSIDERATION OF

VA EXISTING CONTRACTS

X 1. See VA PPM (2016-05)(Revised AUG 2019) - Implementation of the Veterans First Contracting Program (VIEWS 01368239) concerning consideration of existing VA contracts and VA strategic sourcing regarding supplies in FSC Groups 65 and 66.

None found.

X 2. Other VA Existing Contracts (non-mandatory but their potential availability, scope, contract type, etc., should be documented in the market research report)

None found.

Research

CONSIDERATION OF NON-VA EXISTING

CONTRACTS

Federal Strategic Sourcing Initiatives or OMB

Category Management contracts/sources

(Non-Mandatory except where OMB or Agency policy states otherwise)

VHAPG Part 810.001 Market Research Page 5 of 11 Revision: 03 Effective Date: 07/15/24

X 1. Non-VA Contracts:

(Includes NASA-SEWP and BPAs under FSS Strategic Sourcing Initiative (FSSI) non-mandatory Federal Supply Schedules (other than for FSC Group 65 and 66) (FAR 8.004(a)(1) and VAAR 808.004-70).

None found.

X 2. Non-mandatory Federal Supply Schedules (non-VA) (See FAR 8.004(a)(1) and VAAR 808.004-70, Use of non-mandatory sources by VA (Class Deviation).

None found.

Use of Other Sources Commercial sources (includes educational and non-profit institutions) in the open market. This is permissible IAW FAR 8.004 and VAAR 808.004-70.

Research

Sources for services to consider, as applicable and as required

Details of Research/Comments (Include References to Report Attachments)

MARKET RESEARCH FOR SERVICES

X 1. Services that are on the Procurement List maintained by the Committee for Purchase from People who are Blind or Severely Disabled (AbilityOne) (See FAR subpart 8.7) See VAAR 808.002, Priorities for use of mandatory Government sources, paragraph (a)(2) pertaining to Services.

None found.

X 2. Services: Federal Prison Industries (See FAR subpart 8.6) UNICOR Home Page (Except if two or more SDVOSB or VOSB are identified, see VAAR 808.603)

None found.

X 3. Also see--VA Federal Supply Schedules (FSS) in FSC Group 62I.

None found.

X 4. And see--mandatory sources reviewed, if applicable, for:

4a. Public Utility Services (see FAR part 41);

4b. Printing & Related Supplies (see FAR subpart 8.8);

4c. Leased Motor Vehicles (see FAR subpart 8.11);

None found.

X 5. Services: Commercial sources (includes educational and non-profit institutions) in the open market.

None found.

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70) REFERENCES/SOURCES

CHECKED

VHAPG Part 810.001 Market Research Page 6 of 11 Revision: 03 Effective Date: 07/15/24

X Sources Sought Notices: SAM.gov | Contract Opportunities

SS posted 02/28/2024 produced three interested vendors but none are authorized to perform services on the Rauland Equipment (see Section VI below information.)

System for Award Management (SAM) search for entity records at: SAM.gov | Home

OTHER REFERENCES/SOURCES CHECKED

(Other ways to conduct or confirm market research)

Requests for Information (RFI) SAM.gov | Contract Opportunities

Pre-solicitation and/or Pre-Proposal Conferences X Existing intra-/inter-agency contract vehicles, e.g.

Interagency Contract Directory (ICD) at:

https://www.contractdirectory.gov/contractdirectory

None found.

System for Award Management (SAM) search for entity records at: SAM.gov | Search

X SBA Dynamic Small Business Database at: SBA - Dynamic Small Business Search

A search of the SBA DSBS database resulted in 85,517 vendors under NAICS 541519; however, only one of them, Primary Systems, Inc. is Authorized to perform this service on this Nurses Call System

Department of Labor (DoL) Service Contract Labor Standards (Service Contract Act (SCA)) and Wage Rate Requirements (Davis-Bacon Act (DBA)) wage determination information online at: SAM.gov | Wage Determinations (SERVICES ONLY)

VI. Identify Product/Services and Sources Able to Meet the Requirement:

Identify or describe:

o Product/Service, include any brand name product information: The

Contractor shall provide full maintenance both remotely and on site, to include

VHAPG Part 810.001 Market Research Page 7 of 11 Revision: 03 Effective Date: 07/15/24 all software updates, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain the Nurses Call System equipment.

o Company information (e.g., name, POCs, address, telephone number, e-mail address, website): See table below for all vendor information.

o Company characteristics, past performance, and business size category:

See table below for all vendor information.

o If sole source, describe efforts to locate additional sources:

Primary Systems, Inc., is the only responsible and authorized vendor that can provide the required maintenance services. GSA contract 47QTCA21D0098 was found; however, it does not include services for the Nurses Call System.

A search for SAC and GSA did not produce any other contract vehicles that can provide these services. A Sources Sought was posted to www.sam.gov to try to find any other sources that could provide the required maintenance services: Jasper Steward, LLC, d/b/a Denamita, Ascom North America, Nitor, Inc., responded; however, the OEM has stated in a letter that Primary Systems, Inc. is the only authorized vendor that can perform maintenance services on their Nurses Call System.

Business Category Name of Potential Source(s)/Other POC Information

VetCert certified Service-Disabled, Veteran-Owned (SDVOSB)

VetCert certified Veteran-Owned Small Business (VOSB)

Woman-Owned Small Business (WOSB) Economically Disadvantaged Woman- Owned Small Business (EDWOSB)

HUBZone Small Business Section 8(a) small business Small/disadvantaged business (SDB)

Small business

Primary Systems, Inc.

Andy Ernstein 4000 Green Park Rd.

St. Louis, MO 63125 aernstein@primary-systems.com

UEI: VX2WAEU2GXT8

Large Business

OEM:

Rauland-Borg Corporation Cindy Dauber Sales Manager 847-632-8617

VII. Description of the Commercial Marketplace and Prevalent Business Practices

Describe the marketplace: The OEM does not have 3rd party authorized vendors trained to work on this equipment and will not authorize or train any other vendor to provide maintenance on this equipment. The service and support

VHAPG Part 810.001 Market Research Page 8 of 11 Revision: 03 Effective Date: 07/15/24 training, procedures and documentation are proprietary to, and the intellectual property of, Rauland-Borg Corporation.

Identify availability of commercial or non-developmental items that satisfy requirements (value or shortcomings of each) and sub-components: N/A

State Nonmanufacturer Rule (NMR) Findings (if the acquisition is for manufactured products or other supplies) (See the Nonmanufacturer Rule Decision Tree to assist with this determination): N/A as this is a service to maintain existing systems.

Identify standard/customary terms and conditions and industry business practices that differ from the standard Government practices (include information on payment, freight delivery, acceptance, and warranties): N/A

Discuss if contract financing is applicable. If so, ensure compliance with FAR 32.202-3, Conducting Market Research About Financing Terms: N/A

Discuss any regulations unique to the requirement, if known: None Known.

VIII. Pricing and Market Issues

Identify price sources (e.g., market price, catalog, GSA, etc.), price ranges, and price variations: Pricing provided by Primary Systems, Inc. and same/similar scope pricing found on the Federal Procurement Data Systems

(FPDS).

Describe market trends for product or service, e.g., technical, business, and pricing. The current estimated pricing is a total value of $289,588.00, for one, 12-month, Base Period and four, 12-month, Option Periods (Base Period is estimated at $52,408.00). Contracts found on FPDS, using the term, Nurse Call System , show other vendors with same/similar scope: Acustaff Development Corporation pricing for one Period of Performance is $74,880.00. Standard Communications, Inc. for one Period of Performance is $54,340.44.

IX. Other Considerations

Identify other considerations gathered from market research, e.g., opportunities for small business participation: The OEM provided a letter stating Primary Systems, Inc., is the only authorized vendor to perform these services on the Nurses Call System equipment.

Describe consideration of green (sustainable products and services) https://sftool.gov/greenprocurement and Services, and Vehicles. Include discussion of energy efficiency standards of market products, if applicable: N/A

Discuss consideration to Buy American Statute. Determine if the Buy American, Trade Agreement or an Exception to Buy American apply by using the Buy American Decision Tool Clause and Provision Selection (FAR Part 25). Are there domestic end products available for this acquisition? No, there are no replacement parts as this is internet based upgrades.

VHAPG Part 810.001 Market Research Page 9 of 11 Revision: 03 Effective Date: 07/15/24

Discuss compliance with the FITARA VHA Guide: FITARA has been approved and can be found in the eCMS briefcase, titled:

FITARA Approval Documentation ARM No 179671.

X. Market Analysis Summary

Provide market research conclusions and recommendations: In conclusion Primary Systems, Inc., is the only vendor capable and responsible to provide this service. The intent is to award a sole source contract to Primary Systems, Inc.

commercial item/service, if market research so warrants: Primary Systems, Inc., is the only vendor that can provide the required services.

cannot be satisfied with a commercial item/service: N/A

Provide supporting documents, as appropriate: See attached Rauland-Borg Corporation Sole Source Letter.

PART II TO BE COMPLETED BY CONTRACTING OFFICER

Contracting Officer Responsibilities:

I. Background. The codes identified below will be used when advertising this requirement, if applicable.

Title: Nurse Call System Maintenance Services Product or Service Code: J065 North American Industry Classification System (NAICS): 541519 Estimated Contract Value (including options): $289,588.00 Procurement History. See Part I of this document.

In accordance with FAR 7.102, contracting officers and acquisition planners are required to perform acquisition planning and conduct market research. The following information is a summary of the acquisition planning: In submitting this request for procurement, the customer considered available sources within the agency, any government furnished information/property, and security considerations IAW VA Handbook 6500.6. The contract type for this procurement is (Firm-Fixed-Price) and the milestone schedule will be accomplished and documented in the Electronic Contract Management System (eCMS).

II. Market Research

1. Techniques Used in Conducting Market Research: See Part 1 of this document.

2. Results of Market Research: See Part 1 of this document.

VHAPG Part 810.001 Market Research Page 10 of 11 Revision: 03 Effective Date: 07/15/24

III. Consideration of Small Business Opportunities

All acquisitions for supplies and services with an anticipated value above the micro-purchase up to and including the simplified acquisition threshold (SAT); these thresholds (see FAR 2.101 definitions) are reserved exclusively for small businesses and shall be set aside (FAR 19.502-2(a)). If the anticipated acquisition value exceeds the SAT, the requirement must be set aside for Small Businesses if (1) there is a reasonable expectation of receipt of offers from two or more responsible Small Businesses, and (2) award will be made at a fair market price (FAR 19.502-2(b)).

VAAR 819.7005: Contracting officers shall consider, in the following order of priority, contracting preferences that ensure contracts will be awarded

- To SDVOSBs

- To VOSB, including but not limited to SDVOSBs,

- To small business concerns using the priorities and preferences in VAAR

819.203-70 and VAAR subpart 819.70

Note: The Small Business Jobs Act of 2010 created parity among small business socioeconomic contracting programs. As a result of this amendment to the Small Business Act, there is no order of precedence among the 8(a), HUBZone, SDVOSB or WOSB programs in FAR (see VAAR 819.203).

38 U.S.C. 8127 (i) Priority for Contracting Preferences. Provides that preferences for awarding contracts to small business concerns shall be applied in the following order of priority: (1) SDVSOBs, followed by (2) VOSBs, including SDVOSBs, then (3) 8(a) and HUBZone firms and (4) any other small business. The order of priority was established in 2006 by Public Law 109-461, as per the policy in the Small Business Act at that time. Since then, as a result of legislative amendments to the Small Business Act, the FAR has been amended to create a woman-owned small business set-aside and to provide parity among the various small business socio-economic programs. Therefore, VA has adopted the current parity policy in FAR 19.203 for procurements involving other than SDVOSBs/VOSBs.

See Part 1 of this document.

IV. Conclusions and Recommendations

A. Query of the Vendor Information Pages (VetCert) Database at https://veterans.certify.sba.gov/ resulted in: Total of 4,526 small business concerns found for NAICS, 541519, none of these vendors are authorized to perform services on the Nurses Call System.

VHAPG Part 810.001 Market Research Page 11 of 11 Revision: 03 Effective Date: 07/15/24

B. Query of the SBA Dynamic Small Business Search (DSBS) tool, resulted in:

Total of 85,517 small business concerns in each of the individual socio-economic group for NAICS: 541519, only one of these vendors is authorized to perform services on the Nurses Call System: Primary Systems, Inc.

C. For acquisitions above the SAT, describe considerations for a set-aside or sole source award under the following small business program set-asides:

The OEM states that only one small business vendor is authorized to perform services on the Nurses Call System: Primary Systems, Inc.

IV. PROPOSED PROCUREMENT METHOD

Based on the market research conducted, no two or more VetCert certified and capable SDVOSBs or VOSBs were identified and appeared capable of performing the requirement. In addition, only one small business is qualified and capable for a sole source procurement and no other targeted socio-economic groups appeared to qualify for a set-aside. Therefore, it is anticipated that a sole source award, for this requirement, is awarded to Primary Systems, Inc. This market research information is not more than 18 months old.

Name: ________________________________ Teresa Cabanting Contracting Officer

1802 West Central Road | Mount Prospect, IL 60056 U.S.A. | Phone: +1 847-590-7100 or 800-752-7725 (U.S.A. only)

| www.rauland.com |

Rauland is a Division of AMETEK, Inc.

March 28, 2024

RE: VA St. Louis

1 Jefferson Barracks Dr Saint Louis, MO 63125.

This letter is to certify that Primary Systems-St. Louis is the authorized distributor of Rauland-Borg systems for the requested location and the surrounding region. They are authorized to create proposals on behalf of Rauland-Borg in regards to our GSA contract 47QTCA21D0098.

Primary Systems-St. Louis works with customers creating component purchase orders (POs). With the Rauland GSA contract there are two valid ways to process POs; directly with the distributor, and with Rauland-Borg. Primary Systems-St. Louis is allowed to act on our behalf and process POs. They are responsible for highlighting this sale to Rauland-Borg for IFF payment and the labor and Items not on the Rauland GSA contract should not be reported against the Rauland contract. If the Purchase Order is processed by Rauland-Borg, a separate PO should be issued to Primary Systems-St. Louis for the labor portion and Items not supplied by Rauland-Borg.

As an authorized Rauland Distributor, Primary Systems-St. Louis may represent themselves as such and are entitled to supply, install and service Rauland-Borg products, and have full warranty privileges. A Rauland-Borg trained and certified technician must install the system to secure the Rauland-Borg product 5 year warranty.

If you have any questions concerning GSA or our distribution policies, please contact me at (847) 632- 8617 or Cindy.Dauber@ametek.com.

Sincerely, Rauland-Borg Corporation

Cindy Dauber

Cindy Dauber Sales Enablement Manager Cindy.dauber@ametek.com 847-632-8617

Item

Brief Description of Service* Estimated

Amount 1 Primary Systems Nurse Call System | Base Year 52,408.00$

2 Primary Systems Nurse Call System | Option Year 1 55,028.00$

3 Primary Systems Nurse Call System | Option Year 2 57,780.00$

4 Primary Systems Nurse Call System | Option Year 3 60,669.00$

5 Primary Systems Nurse Call System | Option Year 4 63,703.00$

289,588.00$

Engineering Estimates

*Check block(s) below that describe the basis for the IGCE:

Past Contract Pricing GSA Federal Supply Schedule Published Prices Government Wide Acquisition Contract (GWAC) Published Prices

4/15/2024-4/14/2025

4/15/2025-4/14/2026

TOTAL IGCE

4/15/2023-4/14/2024

4/15/2026-4/14/2027

4/15/2027-4/14/2028

INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)

Period of Performance

Services

POC Name: Matthew Moseley Email: matthew.moseley1@va.gov

Informal Vendor Quotes Prior Bills of Material Prior Monthly Vouchers Catalog Pricing Other (Please Explain ):

Phone: 314-652-4100 x 53228 Date: 12/7/2023