FAR 13.5 Sole Source Justification -.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

REVISION: 00

Acquisition ID#: 36C256-25-AP-0252

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C256-25-AP-0252

1. Contracting Activity: The Network Contracting Office (NCO) 16, located at Galleria

Financial Center, 5075 Westheimer Rd, Ste 750, Houston, TX 77030, in support of

Department of Veterans Affairs (VA), NCO 16, Central Arkansas Veterans Healthcare

System (CAVHS) in Little Rock.

Purchase Request # 598-25-1-8317-0019.

2. Nature and/or Description of the Action Being Processed: This procurement is for emergency contract procedures to CSP MGT LLC., (CSP) for internet services at Little

Rock, AR in accordance with FAR 13.5 Simplified Procedures for Certain Commercial

Items and specifically FAR 13.501. A new non-competitive contract is needed to maintain service through CSP for the engineering high-speed internet services used at the CAVHS in

Little Rock and the CAVHS campus on Fort Roots North Little Rock. The new non-competitive contract will be awarded as firm fixed price

3. Description of Supplies/Services Required to Meet the Agency’s Needs: CSP will provide all labor, tools, materials, supplies, equipment, cabling, supervision, and transportation required to provide high-speed internet services to the CAVHS facilities. The contractor will provide services to the demarcation point and routing equipment capable of managing the provider’s signal. Contractor will provide internet services with existing proprietary equipment installed with Windstream products/hardware.

The estimated value of the proposed action is $360,195.96

Base Year: November 1, 2024 to October 31, 2025

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Unusual and Compelling Urgency

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

CSP through its sub-contractor Windstream installed the proprietary hardware and provided services for the Engineering high-speed internet services. CSP is immediately available to provide the services and support for the CAVHS. Utilizing CSP will prevent several impacts

Effective Date: 02/01/2022 Page 2 of 3

Acquisition ID#: 36C256-25-AP-0252 to government systems as well prevent a duplication of cost for another vendor to install equipment. Government cannot risk patient care, patient satisfaction, and the loss of revenue for the agent cashier systems. The Government further cannot risk losing the electrical grid monitoring systems that can result in safety issues, if there are any problems that come up and possibly affect many of the power outages planned for contractual testing at both facilities. This would impact and cause problems for the Fire Dept at both facilities testing

Fire alarm devices as required.

This could also impact the machinery in the Laundry to possibly stop functioning in some situations. The facility would have an increase in patient dissatisfaction with tv apps on the wards/day rooms at both facilities. For instance, patient apps to include certain Amazon Fire cube is used for mobility impaired patients that are using voice control for tv channels.

The long-term plan is for Office of Information & Technology (OIT) to absorb the various system that will be impacted with the current system. Any disruption of this service will cause significant harm to government systems, to patient care support, and patient satisfaction. Until all the systems are absorbed by OIT, or services discontinued or turned off prematurely illustrates the sever impact to the government in section 5 of this document.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Service Line conducted internet searches and end user surveys for contractors with the capability to service the data circuit equipment. This is a

Non-OI&T data line; it is strictly utilized for Engineering Service to connect specific

Engineering Networks (e.g. Medical Media, biomed equipment, ET Shop equipment and testing, wayfinding machines, electrical grid, and generators monitoring.) No other sources were available to provide this service without interruption.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The price will be compared to historical prices that will determine the price to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: Market research was not conducted as this is an emergent requirement to prevent interruptions, systems impact, and patient care impact. There is only one source that can perform the service within the timeframe allowed for this acquisition.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

CSP MGT, LLC

5901 Murray Street

Little Rock, AR 72201

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or

Effective Date: 02/01/2022 Page 3 of 3

Acquisition ID#: 36C256-25-AP-0252 services required: For future acquisitions the Government will seek information from the industry by posting notices to contracting opportunities.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

William M. Cariker Date

Electronic Technician Supervisor

CAVHS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Anthony Marion Date

Division I

Contracting Officer, Commercial Acquisition Team-Little Rock

Network Contracting Office 16

b. One Level Above the Contracting Officer (Required over SAT but not exceeding

$750K): I certify the justification meets requirements for other than full and open competition.

John L. Walker, Jr. Date

Division I

Branch Chief, Commercial Acquisition Team- Little Rock

Network Contracting Office 16

10/18/2024 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx