Facilities Master Plan RFP - FINAL.pdf

Date: .................................................................................................................................... March 31, 2025 Proposal / Bid Title: ................................................................................................................... Town of Silt Proposals Will Be Received Until: ............................................................................................ May 1, 2025

An optional Pre-Bid Meeting will be held on April 16, 2025 at 10 am via video conference https://us02web.zoom.us/j/81249513124?pwd=hDwjAFu2XbChk2rZEKnO3r0Jb7ODPp.1, meeting ID: 812 4951 3124, Passcode: 304138, and in person at the Town of Silt, Town Hall, 231 N. 7th Street, Silt, CO 81652.

Submissions shall be addressed to James Mann via Rocky Mountain E-Purchasing System (“BidNet System”).

For Additional Information or Questions Please Contact: James Mann, Town Manager, via the Rocky Mountain E-Purchasing System

Documents Included in This Package: ................................................. Request for Proposals Cover Sheet General Terms and Conditions Special Terms and Conditions Request for Proposals Specifications

If any of the documents listed above are missing from this package, they may be picked up at Town Hall at 231 N. 7th Street, Silt, Colorado 81652. If you require additional information, please contact Town Manager Jim Mann at 970-876-2353,103.

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her proposal, (3) the proposal is being submitted on behalf of the contractor in accordance with any terms and conditions set forth in this document, (4) the contractor will accept any awards made to it as a result of the proposal submitted herein for a minimum of ninety calendar days following the date of submission, and (5) he/she understands and accepts that all contract awards are subject to acceptance of the terms of the Town’s form of independent contractor agreement, a copy of which is available upon request.

Town of Silt

REQUEST FOR PROPOSALS

COVER SHEET

PRINT OR TYPE YOUR INFORMATION

Name of Company:

Telephone Number: Facsimile Number:

Mailing Address:

Contact Person (Name, Title, Email, and Direct Telephone):

Authorized Signatory (Name, Title, Email, and Direct Telephone):

Authorized Signature: _______________________________________________________________

(Rest of Page Intentionally Blank)

I APPLICABILITY

The Town of Silt (“Town”) desire to solicit proposals from interested firms or persons to perform services outlined in Attachment A, (“The Scope”). This document sets forth general information and requirements for persons and firms (“Contractors”) interested in submitting proposals (“Proposals”) in response to this Request for Proposals (“Solicitation”).

II CONTENTS OF PROPOSAL

A GENERAL CONDITIONS. Contractors are required to submit their Proposals in accordance with the following express conditions:

1 Contractors shall make all investigations necessary to thoroughly inform themselves regarding the conditions associated with this Solicitation. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist as a result of failure to fulfill the requirements of the contract documents will be accepted as the basis for varying the requirements of the Parties or the compensation to the Contractor.

2 Contractors are advised that Town contracts are subject to all legal requirements contained in the Town’s Purchasing Policies and state and federal statutes. When conflicts between the Solicitation and these legal documents occur, the highest authority will prevail.

3 All Proposals and other materials submitted in response to this Solicitation shall become the property of the Town upon receipt and will not be returned to the Contractor. Selection or rejection will not affect this right. Information that is considered proprietary should be clearly marked as such and will be handled in accordance with applicable federal and state laws.

Neither cost information nor any response in total will be considered proprietary, and Contractors should assume that all portions of their response other than proprietary information will be public records.

4 The provisions herein are solely for the fiscal responsibility of the Town and confer no rights or entitlements to Contractors.

5 This Solicitation is not an offer to contract.

B CLARIFICATION AND MODIFICATIONS IN TERMS AND CONDITIONS

1 Where there appear to be variances or conflicts between the General Terms and Conditions, the

Special Terms and Conditions and the technical specifications outlined in this Solicitation, the

GENERAL TERMS AND CONDITIONS

technical specifications then the Special Terms and Conditions will prevail over the General Terms and Conditions.

2 If any Contractor contemplating submitting a Proposal under this Solicitation is in doubt as to the true meaning of the specifications, the Contractor must submit a request for clarification to the Parties through the Rocky Mountain E-Purchasing System. The Contractor submitting the request shall be responsible for ensuring that the request is received by the Town by April 17, 2025.

Any official interpretation of this Solicitation must be made in writing by an agent of the Town who is authorized to act on behalf of the Town. The Town shall not be responsible for interpretations offered by employees of the Parties who are neither agents nor authorized to do so.

The Town shall issue a written addendum if substantial changes which impact the technical submission of Proposals are required. A copy of such addenda will be e-mailed to each Contractor receiving the Solicitation. The Contractor shall certify its acknowledgment of the addendum by signing the addendum and returning it with its Proposal. In case of conflicting language with other documents that are part of the agreement between the Parties and Contractor, the most recent addendum shall prevail over any previous addenda and the original contract.

C PRICES CONTAINED IN PROPOSAL – DISCOUNTS, TAXES, COLLUSION

1 Contractors may offer a cash discount for prompt payment. Discounts will be considered in determining the lowest net cost for the evaluation of Proposals; discounts for periods of less than twenty days, however, will not be considered in making the award. Contractors are encouraged to provide their prompt payment. If no prompt payment discount is being offered, the Contractor shall enter a zero (0) for the percentage discount to indicate net thirty days. If the Contractor does not enter a percentage discount, it is hereby understood and agreed that the payment terms shall be net thirty days, effective on the date that the Town receives an accurate invoice or accepts the products, whichever is the later date. Payment is deemed to be made on the date of the mailing of the check.

2 Contractors shall not include federal, state, or local excise or sales taxes in prices offered, as the

Town is exempt from payment of such taxes. Town tax identification numbers will be made available to the selected contractor.

3 The Contractor, by affixing its signature to this Solicitation, certifies that its Proposal is made without previous understanding, agreement, or connection either with any persons, firms or corporations making a Proposal for the same items, or with the Town. The Contractor also certifies that its Proposal is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure integrity of the Town’s public procurement process, all Contractors are hereby placed on notice that any and all Contractors who falsify the certifications required in conjunction with this section will be prosecuted to the fullest extent of the law.

III PREPARATION AND SUBMISSION OF PROPOSAL

A PREPARATION

1 The Proposal must be typed. All corrections made by the Contractor must be initialed in blue ink by the authorized agent of the Contractor.

2 Proposals must contain a signature of an authorized agent of the Contractor in the space provided on the Solicitation cover page. The original cover page of this Solicitation must be included in all Proposals. If the Contractor’s authorized agent fails to sign and return the original cover page of the Solicitation, its Proposal may be invalid and may not be considered.

3 Unit prices shall be for the unit of measure requested. Prices that are not in accordance with the measurements and descriptions requested shall be considered non-responsive and shall not be considered. Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail.

4 The accuracy of the Proposal is the sole responsibility of the Contractor. No changes in the

Proposal shall be allowed after the date and time that the proposals are due. Changes made to the Proposal prior to the date and time that the proposals are due shall be made in accordance with Provision IV(A) of this document.

B SUBMISSION

1 The Proposal shall be submitted via Rocky Mountain E-Purchasing System, and the Contractor’s name and the Solicitation number shall be included in the subject line of the email.

2 Contractors that qualify their Proposals by requiring alternate contractual terms and conditions as a stipulation for contract award must include such alternate terms and conditions in their Proposals. The Town reserves the right to declare Contractors’ Proposals as non-responsive if any of these alternate terms and conditions conflict with the Town’s terms and conditions, or if they are not in the best interests of the Town.

C LATE PROPOSALS.

Proposals received after the specified deadline shall be considered non-responsive and will not be considered.

IV MODIFICATION OR WITHDRAWAL OF PROPOSALS

A MODIFICATIONS TO PROPOSALS. Proposals may only be modified in the form of a written notice on company letterhead and must be received via email prior to the submittal deadline. If more than one modification is submitted regarding the same subject matter, the modification bearing the latest date of receipt by the Parties will be considered the valid modification.

B WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn prior to the submittal deadline. Such requests must be made in writing on company letterhead and submitted via email.

V REJECTION OF PROPOSALS

A REJECTION OF PROPOSALS. The Town may, at their sole and absolute discretion:

1 Accept or Reject any and all, or parts of any or all, Proposals submitted by prospective Contractors;

2 Re-advertise this Solicitation;

3 Postpone or cancel the process;

4 Waive any irregularities in the Proposals received in conjunction with this Solicitation; and/or

5 Determine the criteria and process whereby Proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by the Town.

B ELIMINATION FROM CONSIDERATION

1 A Proposal may not be accepted from, nor any contract be awarded to, any person or firm which: is in arrears to the Town upon any debt or contract; or which is a defaulter as surety;

or is otherwise in default upon any obligation to the Parties.

2 A Proposal may not be accepted from, nor any contract awarded to, any person or firm which has failed to perform faithfully any previous contract with the Town, state, or federal government, for a minimum period of three years and said previous contract was terminated for cause by the Town.

VI AWARD OF SOLICITATION

The town shall award the Solicitation to the successful Contractor through the issuance of a Notice of Award. The General Terms and Conditions, the Special Terms and Conditions, any technical specifications, the Proposal, and the Purchase Order or Notice of Award are collectively an integral part of any agreement between the Town and the successful Contractor. Accordingly, these documents shall be incorporated into a separate contract for services. No services shall be provided until the contract for services has been signed by the Town.

SCHEDULE OF ACTIVITIES: The following activities and dates are a tentative outline of the process to be used to solicit Contractor responses and to evaluate each Proposal.

March 31, 2025……………………………………………………..……………………………………...Issue Request for Proposal

April 16, 2025 @ 10 am MDT…………………………………………………………………………. Optional Pre-Bid Meeting

April 17, 2025 @ 4 pm MDT…………………..…………………………………………Final Deadline to Submit Questions

April 23, 2025………………………………………………………………………………Final Response to Questions Released

May 1, 2025 @ 4 pm MDT………………….………………………………………...………..….Proposal Submittal Deadline

Week of May 19, 2025……………………………….……………………………………Contractor Interviews (If necessary)

May 22, 2025………………………………………………….……………………………………………...Notice of Intent to Award

May 27, 2025……………………..………………………………………..………………………………………………..Award Contract

PURPOSE: Town of Silt Facility Needs Analysis The goal of the Facilities Needs Analysis is to help the Town of Silt meet projected needs and operational practices effectively within its facilities. Given the anticipated growth and increased demands for services and facility needs in the Town, the Town has determined that infrastructure improvements and/or new construction may be necessary to address the current and future needs of the Town. A Facility Needs Analysis will provide the Town with the plans and resources it requires to create effective changes.

QUALIFICATIONS OF CONTRACTOR: The Town may make such investigations as deemed necessary to determine the ability of the Contractor to perform work, and the Contractor shall furnish all information and data for this purpose as the Parties requests. The Town reserves the right to reject any Proposal if the evidence submitted by, or investigation of, such Contractor fails to satisfy the Town that such Contractor is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

MATERIAL PRICED INCORRECTLY: As part of any award resulting from this process, Contractor(s) will discount all transactions as agreed. In the event the Town discovers, through its contract monitoring process or formal audit process, that material was priced incorrectly, Contractor(s) agrees to promptly refund all overpayments and to pay all reasonable audit expenses incurred because of the non-compliance.

SPECIAL TERMS AND CONDITIONS

METHOD OF AWARD - SINGLE PRODUCT: Award of this contract will be made to the Contractor whose Proposal will be most advantageous to the Town, subject to the Town’s right to reject all Proposals. In addition to the bid amount, additional factors will be considered as an integral part of the bid evaluation process, including the following:

The Contractor’s ability, capacity, and skill to perform within the specified time limits;

The Contractor’s experience, reputation, efficiency, judgment, and integrity;

The quality, availability, and adaptability of the supplies or materials proposed;

Contractor’s past performance;

Sufficiency of Contractor’s financial resources to fulfill the contract;

Contractor’s ability to provide future maintenance and/or service;

Other applicable factors as the Town determines necessary or appropriate in its discretion.

EQUAL OPPORTUNITY: The Town intends and expects that the contracting processes of the Town and its Vendors provide equal opportunity without regard to gender, race, ethnicity, religion, age, or disability and that its Vendors make available equal opportunities to the extent third parties are engaged to provide goods and services to the Town as subcontractors, vendors, or otherwise. Accordingly, the Vendor shall not discriminate on any of the foregoing grounds in the performance of the contract, and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract. Joint ventures between the contractor and qualified sub-contractors are encouraged. The Vendor shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Vendor shall maintain records demonstrating its compliance with this article and shall make such records available to the Town upon the Town’s request.

ADDENDUMS: Contractor is responsible for obtaining and acknowledging all subsequent addendums.

Failure to submit acknowledgement of subsequent addendum(s) shall deem the Contractor non-responsive.

COSTS INCURRED BY PROPOSER: Costs for developing a response to the Proposal, interviews, and contract negotiations are entirely the obligation of the Contractor and shall not be charged in any manner to the Town.

REQUEST FOR CLARIFICATIONS. The Town reserves the right to require clarification or further information with respect to any Proposal received, and to determine the final terms of any contract for services.

I SCOPE OF WORK

The Town is seeking proposals from qualified applicants to engage in facilities master planning for the Town of Silt. Given the recent and planned future growth and increased demands for services and facility needs, the Town is soliciting for a Design Professional to evaluate existing facility space and develop a facility needs analysis. The Design Professional must complete strategic analysis and assessments to (i) evaluate inventory of existing Town-owned and leased facilities (see Attachment 1 – Town-Owned and Leased Facilities); and (ii) examine program requirements and provide condition reports, recommendations of geographic location, space needs, operations requirements, goals, phasing, cost estimates, and possible test fit designs (information to be provided throughout the course of services).

Background Information: Town of Silt was incorporated on May 19, 1915, and adopted its home rule charter on November 7, 2006. Silt is located on the Colorado River in central Garfield County.

Facilities Master Planning Services Overview: The purpose of the Facilities Master Plan is to develop a strategic plan that addresses the long-term needs for the Town. This plan and associated recommendations for implementation will assist the Parties in completion of future infrastructure improvements or new construction in a cost-effective and timely manner while meeting the projected needs and operational practices of the Town. The facilities master planning services agreement shall be awarded to the best qualified company that meets all requirements outlined by the Town.

The facilities master planning services shall include the following components and services at a minimum:

A. Personnel, Equipment and Material Requirements:

1) Service Personnel Requirements: The Contractor shall have present, during the Services, sufficient and qualified Design Professional personnel to properly perform the work. The Services must be provided by a fully licensed and accredited Architect, Engineer, and other Consultants as applicable (all disciplines to be provided).

a) The Architect will keep those under its contract for the project apprised of project status to ensure that all: (i) work with Town’s designated representative to schedule visits to sites and interviews as needed; (ii) visit the site at intervals appropriate to the stage of the Contractor's operations; (iii) become generally familiar with and keep the Town informed about the progress and quality of the portion of the work completed; (iv) endeavor to guard the Town against defects and deficiencies in the work; and (v) determine in general if the work is being performed in a manner indicating that the work, when fully completed, will be in accordance with the Contract Documents.

Town of Silt

SPECIFICATIONS

2) Contractor shall supply all labor, vehicles, equipment, and materials necessary to meet the needs of the Parties as indicated in this solicitation. Note that travel time and mileage to and from project site, letter-sized, legal-sized, or tabloid-sized copies, check prints and scanning fees are to be included in base design fees and will not be permitted as reimbursable costs. The Town anticipates that most product of this project will be provided to the Town in electronic format using readily available technologies.

B. Facilities Master Plan Requirements:

1) The Facilities Master Plan shall be composed of the following documents:

a) Facilities Space Study - The goal of this Study is to evaluate current in-town Town Hall and Public Works facilities and operations, evaluate envisioned growth impacts on facilities and operations, and to establish alternatives that include, but may not be limited to development of a municipal campus to house Town Hall, Community Development, and Police services, and separate facilities to house the Public Works operations. This will include analysis and evaluation of the needs over a 40-year planning horizon, taking into consideration the changes within our community due to population growth, projected service area changes, trends in on-site workforce staffing and impacts related to changing laws and regulations.

Requirements include:

1. Collect and evaluate data on Town’s population, expected growth trends and demographics. Present findings regarding such data including trends or impacts on Town’s population, demographics, and distribution of need for services. Include administrative comment and review cycles in the scope of work.

2. Gather information on space utilization of departments at Town facilities. Interview departments to understand current use of space and projected space needs. Evaluate the impact of current workforce strategies being employed by departments including work from home (WFH) and staggering work schedules as well as best practices of similar organizations and population demographic and density changes or other pertinent factors on the use of existing space. Space program planning should include existing facilities and new/additional spaces needed, and must include evaluations of parking, accessibility, and transportation impacts. Plan for team review and comment period, program modifications, administrative review, and comment before finalizing report.

3. Prepare not less than three (3) alternatives and design solutions to optimize distribution of the Town’s services and utilization of space, incorporating both existing assets and information about new spaces required. For each facility proposed, provide design solutions or alternatives to include:

a. Block diagrams showing proposed departmental adjacencies.

b. Recommended space sizes and locations for departments within the facility including, where applicable, staffing projections for the space.

c. Analysis of parking, ADA accessibility or other site considerations to meet proposed use. (**A full ADA accessibility review is NOT required as a part of this study, but it is the Town’s expectations that the study will evaluate general accessibility as well as “access” by citizens and staff.)

d. Site evaluation.

e. Plan for administrative comment and review.

4. Final delivery shall include:

a. Graphic representation of each existing and future facility, its proposed occupancy, and services to be provided.

b. Block diagrams of each existing and future facility and site showing major areas and uses.

c. Project cost estimates of hard and soft costs for the improvement of existing facilities and proposed development. Present as phased plan, identifying predecessor/successor relationships of the elements and highlighting those priorities that are contingent on others.

d. Provide cost reduction options.

e. Contractor to plan for team review and comment period, program modifications, administrative review, and comment before finalizing report.

5. Relevant Properties:

a. Town Hall: 231 N 7th Street

b. Public Works: 612 N. 7th Street

b) Facilities Condition Assessment - The goal of this Study is to provide the Town with a guide to plan its long-term capital and operational needs.

Requirements include:

1. Conduct an existing facility condition assessment of Town and District-owned properties. Such evaluation should include physical inspection, analysis of maintenance reports and inspection notices or other documentation on facility deficiencies. Assessment to include at least the following: Site, Structure/Architecture, Envelope/Roof/Windows, Electrical, Life Safety, Mechanical, Plumbing, Security, Information Technology and ADA Accessibility.

2. Summarize overall condition of each facility and assign costs and priorities (based on urgency of need) to facility modifications required. Present final findings in a spreadsheet or other readily available format that will allow the Town to filter, sort and actively update as needs are remedied.

3. Provide a comparison baseline estimate of the full cost of replacement of each facility in current dollars.

4. Determine Facility Condition Index (FCI) for each facility and for the portfolio.

5. Plan for administrative comment and review before final report.

6. Relevant Properties:

a. Town Hall: 231 N 7th Street

b. Public Works: 612 N. 7th Street

C. Facilities Master Plan Deliverables:

1) Progress Meetings. Contractor must prepare for and attend a minimum of one (1) progress meeting per month with the Town during the duration of the project.

2) Plan Drafts. The purpose of this creating Master Plan drafts is to communicate the vision of the plan in a form that is easily understood. A draft Master Plan will be prepared that documents the process, shows how the recommendations were formulated, and displays the results in a concise format. This task will shape the results of the prior analytical process into a Master Plan for guiding the short and long-term future of Parties facilities. As best as possible, the Master Plan should be represented in narrative form but also in graphical form, utilizing maps, graphs, charts, photography, and other visual representations. The Town desires to also have the Master Plan easily transferred to an electronic format that can be displayed and consumed with minimal effort on a web page or within social media.

3) Deliverables and Presentations. The Master Plan deliverables and presentations must include a minimum of two (2) meetings with the Town, one at the time of the presentation of the draft Master Plan, and one at the adoption of the final Master Plan; a color version of the draft Master Plan document consisting of 15 printed and bound color copies and an electronic copy in a format compatible with Parties standards; a color version of the final Master Plan document consisting of seven (7) printed and bound color copies and an electronic copy in a format compatible with Town standards; and a color version of the final Executive Summary consisting of 15 printed copies and an electronic version in a format compatible with Parties standards.

D. Other Services and/or Deliverables:

1) Alternate services, studies, concept development, renderings, videos, and similar deliverables may also be requested by the Parties. Services shall generally be negotiated based on capabilities and approved Fee Structure. Such services may include, but not be limited to:

a) Concept, Feasibility, Programming, or Cost studies to assist in project scopes and budgets development.

b) Graphic design work (high resolution) sufficient to aid the Parties in marketing materials and updates to staff, citizens, and stakeholders.

c) Project renderings and/or concept visions of potential projects.

d) Short videos (anticipated 1 to 4 minutes) related to the graphic designs and renderings described above. (All work shall be high resolution, native file, for use by the Parties.)

2) The Parties reserve the right to determine if projects will fall under this RFP or subsequent contract or be otherwise solicited per the Parties’ procurement practices.

E. Coordination with other Parties Contractors:

1) The Contractor will be required to coordinate with the Parties other consultants (if any) providing services for the Parties. Anticipated consultants at the time of this RFP include the Town’s on-call municipal engineering and planning consultants, park planning and construction consultants, or similar consultants who may be retained by the Parties over the course of this project.

2) If additional consulting services are required, the Parties may contract these directly, or request the Contractor to procure these services at an additional cost. Percentage mark-up of sub-consultants’ cost shall be included in the proposal.

F. Estimated Schedule:

1) The anticipated schedule for Services is as follows (subject to change):

a) Anticipated Contract Award – May 2025

b) Anticipated Project Kickoff – May 2025

c) Anticipated Project Completion – December 2025 or sooner

G. Fees for Services:

1) A detailed fee proposal must be provided and contain the following information:

a) Lump sum fees for services shall be provided for the two component parts of the Facilities

Master Plan:

1. Lump sum fee for one (1) Facilities Space Study

2. Lump sum fee for one (1) Facilities Condition Assessment

b) Hourly and deliverable rates for alternate services, studies, concept development, renderings, videos, and similar deliverables, as described in section D. Other Services and/or Deliverables

1. Reimbursable costs may be allowable for hourly services. Reimbursable costs should be included in the pricing for all lump sum deliverables.

II PROPOSAL CONTENT

A. Interested firms should provide at least the following information:

1) Contact information – Including location, names of the principals, officers and directors of the firm.

2) A statement of the availability and qualifications of the firm to undertake the project.

a) The firm/person must have successfully completed a minimum of three (3) relevant projects of similar scope(s) to the Project List. List all similar and relevant government facility projects (based on size, cost, or scope), which your firm is presently engaged or has completed in the past 10 years. Include general descriptions of the projects, name of public entity, contact names, addresses, email, and telephone numbers.

b) Provide licensure and accreditations, including verification of professional licensing in Colorado. Provide a project team organizational chart and resumes of the proposed key project team members. The firm shall also identify that they are able to provide support staff (where necessary). Indicate the number of personnel and breakdown of roles/titles.

3) A timeline detailing the time frame for completion of this project.

4) Resumes, organizational chart, specific roles and responsibility commitments, and general percent of time allocation for individuals working on this project.

5) List of members of the project team detailing roles in the project.

a) Provide a list of proposed sub-consultants, identify how they will incorporate into the team organizational chart, the resumes of key personnel, and identify the relationship with the sub-consultant (e.g. identify how many times you have worked together, how many times the key personnel have worked together, etc.). Provide this information for each sub-consultant. Additional pages may be added for each sub-consultant

6) Description of your approach to providing the proposed services, to give the Parties the opportunity to understand your process and product.

a) Provide a sample work plan and process for delivering the services requested. Describe the various phases of work, responsibility of the Firm, the County, Contractors or other Stakeholders. Identify all challenges and opportunities perceived, anticipated mitigation, and methodology for approaching the work.

b) Summarize what services are included in the plan and what services are excluded.

7) Fee schedule tied to the scope of work; itemized.

8) A “Not to Exceed” contractual amount.

9) Provide references of at least three local government customers.

10) Limit Proposal to a maximum of 25 pages, inclusive of all required elements other than detailed resumes that are included as an appendix.

III PROPOSAL SCORING

Proposals will be scored based on the following evaluation criteria:

Evaluation Criteria Weighted

Score Background and Experience of proposing Architectural Firm, including proposed project team and qualifications

Relevant Master Plan Experience of proposing Architectural Firm - (this includes input from provided references)

Firm approach to a project and scheduling

Fee / Pricing Schedule for Services

20%

30%

40%

10%