Fab Labs 2.0 - May 2024 - RFQ-AASigned.pdf

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

1A Nady El Etisalat Street (off Laselki) New Maadi, Cairo, Egypt Postal Code11435

(2-02) 2522-7000 cairomedia@usaid.gov usaid.gov/egypt | #usaidegypt | @usaidegypt

Request for Quotation Issuance Date: May 29, 2024

Due Date for Submissions of Questions: June 06, 2024, at 4:00p.m. (Cairo Local Time)

Request for Quotation Closing Date: June 30, 2024, at 4:00p.m. (Cairo Local Time)

SUBJECT: Request For Quotation (RFQ) No. 72026324Q00005

Title: USAID Fab Labs 2.0

The U.S. Agency of International Development in Egypt (USAID/Egypt), in accordance with Federal Acquisition Regulations (FAR) Part 13.5 (Simplified Procedures for Certain Commercial Products and Commercial Services), is seeking quotations from qualified Offerors to provide commercial and monitoring services in order to facilitate procurement of equipment for USAID Fab Labs 2.0. USAID/Egypt anticipates awarding a Firm-Fixed-Price Purchase Order (PO), not to exceed $5.6M, to the Offeror that is found most suitable to meet the requirements in Section C of this RFQ.

Questions, if any, should be addressed to Mona Beshai, Senior Acquisition & Assistance Specialist, at mbeshai@usaid.gov , and to Amelie Von Briesen, Acquisition & Assistance Specialist, at avonbriesen@usaid.gov, no later than the date and time provided above.

Quotations, including all the requirements listed in Section L of this RFQ, must be submitted electronically prior to the closing date and time of this RFQ to Mona Beshai & Amelie Von Briesen. In your response, the subject line item of the email should be labeled: “USAID Fab Labs 2.0, RFQ # 72026324Q00005”. Quotations received after the deadline will not be considered.

This request in no way obligates USAID/Egypt to award a Purchase Order to any of the quotations received, nor does it commit USAID/Egypt to pay any cost incurred in the preparation and submission of your quote.

Sincerely, Alula Abera Contracting Officer mailto:mbeshai@usaid.gov mailto:avonbriesen@usaid.gov

RFQ #72026324Q00005

USAID Fab Labs 2.0

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The purpose of this Activity is to accomplish the work effort described in Section C.

B.2 CONTRACT TYPE

This is a Firm-Fixed-Price (FFP) purchase order. For the consideration set forth below, the Contractor must provide the equipment, services and deliverables as described in Section C “Statement of Work” and Section F.5 “Deliverables” and otherwise comply with all purchase order requirements.

B.3 PAYMENT SCHEDULE

The payment schedule for the anticipated purchase order is as follows:

Table 1 Payment Schedule:

Deliverable Due Date Percentage of Payment

(Estimated)

Amount

1 Mobilization and work plan Week 2 10% TBD

2 Activity monitoring, evaluation, and learning plan

(AMELP)

Week 2

5% TBD

3 Initial assessment and capacity building plan

Week 4 5% TBD

4 School #1 equipment order Week 4 3% TBD

5 School #1 equipment delivery and installation

Week 7 3% TBD

6 School #1 training report Week 7 1.8% TBD

7 School #2-9 equipment order TBD 3%/school TBD 8 School #2-9 equipment delivery and installation TBD 3%/school TBD

9 School #2-9 training report TBD 1.8%/school TBD

10 Quarterly progress reports Last day of the quarter N/A TBD

11 Final progress report One month after the end of the period of performance

10% TBD

Total 100% TBD

Invoices will be in US Dollars.

[END OF SECTION B)

SECTION C – STATEMENT OF WORK

C.1 TITLE OF ACTIVITY

USAID Fab Labs 2.0

C.2 OBJECTIVE

The period of performance of this activity is expected to be August 2024-July 2028 in order to equip up to nine (9) Science, Technology, Engineering, and Mathematics (STEM) high schools with laboratory equipment and materials. These objectives will be achieved through:

1. Purchase of equipment and material for fabrication laboratories (fab labs) and science laboratories (biology, chemistry, geology, physics, mechanics, electronics and robotics) for each school.

2. Delivery and installment of equipment in each school. This may include safe storage of equipment in a warehouse if schools are not yet ready to receive purchased equipment.

3. Training of at least four (4) STEM school staff per school, which must include at least one fab lab manager. The Contractor shall train the fab lab manager and relevant school staff on proper use and maintenance of equipment to support student work on the design of their educational capstone projects.

The STEM schools are anticipated to open in the following governorates: Aswan, Beheira, Damietta, Matrouh, New Valley, North Sinai, South Sinai, Suez, and Port Said. The final names of the governorates and school locations will be provided to the Contractor upon signing the contract. All nine schools are anticipated to open in September 2025, with the exception of North Sinai which is anticipated to open in September 2024.

C.3 BACKGROUND

In September 2011, the Ministry of Education and Technical Education (MOETE) introduced STEM education as part of its formal secondary education system and established two upper secondary STEM magnet boarding schools in Cairo and Giza. With USAID’s support, these model schools introduced non-traditional teaching and learning strategies, replacing traditional pedagogies with project-based, interdisciplinary, inquiry-based approaches to enhance student creativity, critical thinking, problem solving, and engagement. While the MOETE constructed and furnished the schools, covered operational expenses, student accommodations and teacher salaries, USAID provided STEM laboratories and equipment, developed STEM curricula and assessment tools, and provided training and capacity development for STEM educators. Egypt’s STEM model has proven effective in providing students with quality education. STEM schools serve as incubators for future leaders who have the potential to advance scientific research and development initiatives. Students demonstrate their emerging skills and knowledge through designing projects and prototypes that address Egypt’s grand challenges.

The Government of Egypt has successfully established 21 STEM schools across 18 governorates with plans to open nine more in the coming years. To support this vision, USAID/Egypt will provide well-equipped learning spaces for new STEM schools to ensure they provide the same high quality education as existing STEM schools.

C.4 SERVICES REQUIRED

USAID carried out a similar procurement, delivery/installment, and training on lab equipment in 2023.

Anticipated laboratory equipment and materials, organized by lab type, and science lab safety items can be found in Attachment 1. In coordination with the COR, the Contractor shall utilize existing training materials for both beginner and experienced laboratory staff and coordinate with the MOETE master trainers who are trained to deliver this training.

The procurement of necessary lab equipment and materials will support governorates across Egypt, to include the North Sinai Governorate. The Contractor shall be responsible to secure and maintain all the needed permissions and approvals to operate in North Sinai Governorate to carry out the required tasks, if any. The Contractor shall undertake the following tasks in addition to any tasks that are necessary to achieve the desired objectives of the anticipated contract:

C.4.a Contract Administration:

1. Conduct a rapid analysis of the relevant suppliers to provide, manage, and store the equipment/materials, and provide a report identifying the following: a) condition of warehousing and maintenance facilities for the equipment; b) challenges that schools will face in operating and maintaining the equipment; and c) the proposed recommendations to overcome the identified challenges.

2. In coordination with the COR, determine an appropriate procurement and delivery timeline based on the readiness of new STEM schools. All nine schools are anticipated to open in September 2025, with the exception of North Sinai which is anticipated to open in September 2024.

3. Procure and deliver all equipment and materials. All perishable items must have at least 2 years shelf life from delivery date.

4. Deliver and install the equipment at each school. If schools are unable to receive the procured equipment and materials by the time they arrive, the Contractor will be responsible for safely and securely storing all procured items until their delivery to the STEM school.

5. Provide extended warranty coverage beyond manufacturer warranty that includes maintenance service, repairs, and spare parts as needed for a period of no less than 5 years after delivery.

6. Coordinate with the Ministry of Education and Technical Education (MOETE) STEM department, USAID, MOETE’s STEM-certified Master Trainers, and STEM school principals to agree on training content, training schedule, and training delivery plan.

7. Train at least four (4) STEM school staff per school. The four trainees will be designated by the school, one of whom will be the school’s fab lab manager. The Contractor shall train these individuals on the use, safety, and maintenance of science lab equipment, kits, and materials.

Training may include utilization of equipment and materials to support student work on their capstone projects.

8. In coordination with each STEM school principal, schedule professional development training, technical support, and follow-up for fab lab managers and teachers. Facilitate on-site professional development for teachers in the school year immediately following delivery. All professional development provided must be done in close collaboration with the MOETE STEM department and aligned with the MOETE’s vision for STEM. All professional development should build on the MOETE’s existing resources, including available training materials and STEM-certified Master Trainers. In coordination with the MOETE, the Contractor is expected to make a minimum of one visit to each school every two months and hold monthly meetings (virtual or face to face) with the fab lab managers in each newly established school during its inaugural year.

9. In coordination with the COR, provide regular performance reports as needed covering: a) procurement status and delivery updates of equipment and materials, and b) implementation of the training plan.

C.4.b Activity Monitoring, Evaluation, and Learning Plan (AMELP):

The Contractor shall design and implement an Activity Monitoring, Evaluation, and Learning Plan (AMELP) that meets ADS 201.3.4.10 requirements. The AMELP will take into account the USAID/Egypt Country Development Cooperation Strategy (CDCS 2020-2025), its Performance Management Plan (PMP), and Learning Agenda. Final selection of the indicators to be included in the AMELP will be discussed and agreed to by the COR after award and before submission of the final AMELP for the COR review and approval. Indicators should be SMART (Smart, Measurable, Achievable, Relevant, Time-bound).

C.4.c Environmental Mitigation and Monitoring Plans (EMMPs):

The Contractor shall develop and implement a comprehensive Environmental Mitigation and Monitoring Plan (EMMP) to ensure effective management of any potential environmental and climate risks and social impacts associated with the activity. This plan should be submitted along with the AMELP and closely monitored throughout the project life cycle. The Contractor shall submit the EMMP to the COR for review and approval. Additionally, the progress made in implementing the EMMP should be reported in every performance progress report.

C.4.d Gender Considerations:

It is strongly recommended that the Contractor consider the inclusion of women in all areas of the award, where appropriate.

C.5 OTHER CONSIDERATIONS

Procurement and delivery of equipment and materials will be contingent upon the readiness of each STEM high school. The STEM schools are anticipated to open in the following governorates: Aswan, Beheira, Damietta, Matrouh, New Valley, North Sinai, South Sinai, Suez, and Port Said. Specific delivery locations and school addresses will be provided to the Contractor as they become available by the MOETE. Equipment should be delivered and installed at least one month prior to the first day of the school year. The Contractor shall carry out the corresponding training as soon as both the equipment has been appropriately installed and all necessary staff have been hired. In Egypt, the typical school year begins between the last week of September and the first week of October.

This contract will include a two-year involvement for maintenance, service, and repairs as detailed in the task section. The equipment will be used far past the period of performance of this activity, benefiting thousands of students every year.

Anticipated equipment and materials to be purchased can be found in Attachment 1. The equipment and materials include relevant specifications and safety items required for each school.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Purchase Order or by the Senior Development Outreach and Communications Specialist in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the CO; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

The Contractor must comply with the requirements of the policy directives and required procedures outlined in:

● USAID Automated Directive System (ADS) 320.3.2, Branding and Marking in USAID Direct Contracting (version from March 15, 2022) at https://www.usaid.gov/about-us/agency-policy/series-300/320;

● USAID Graphic Standards Manual available at https://www.usaid.gov/branding, or any successor branding policy;

● Code of Federal Regulations Guidance (CFR 700.16) https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-sec700-16.pdf;

● USAID Acquisition Regulations (AIDAR) 752.7009 Marking (Jan 1993) and 752.7034 Acknowledgement and Disclaimer (Dec 1993) at https://www.ecfr.gov/current/title- 48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID Policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the project name (e.g. “USAID Fab Labs 2.0”). “Exclusive Marking” means Contractors may only mark USAID-funded programs, projects, https://www.usaid.gov/about-us/agency-policy/series-300/320 https://www.usaid.gov/about-us/agency-policy/series-300/320 https://www.usaid.gov/branding https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-sec700-16.pdf https://www.govinfo.gov/content/pkg/CFR-2017-title2-vol1/pdf/CFR-2017-title2-vol1-sec700-16.pdf https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1 https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1 https://www.ecfr.gov/current/title-48/chapter-7/subchapter-H/part-752/subpart-752.70?toc=1 activities, public communications, commodities, etc. with USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo. It is USAID’s policy that Contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded project materials.

D.3 BRANDING STRATEGY

This Branding Strategy describes how the activity will be promoted to beneficiaries and Egyptian citizens. It outlines the events and materials the Contractor will organize and produce to assist USAID in delivering the message that the assistance is from the American people.

This Branding Strategy follows specific policies as required by USAID ADS 320, the USAID Graphic Standards Manual, AIDAR 752, and CFR 700.16.

Objective: As per ADS 320.3.2.1, the purpose of the Branding Strategy is to identify the activity name, how the contractor will communicate sponsorship, how to maximize credit for assistance provided by the American people through USAID, and any other entities to acknowledge.

Activity Name: USAID Fab Labs 2.0

Communicate Sponsorship: The contractor will incorporate the message, “This assistance is from the American people,” in communications and materials in accordance with ADS 320, the USAID Graphic Standard Manual, and per USAID guidelines.

Desired Level of Visibility: USAID identity must be prominently displayed in: commodities or equipment; printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and information products; and events.

Acknowledgements: The contractor will acknowledge partners of an event or deliverable such as the host-country government, other donors, and/or private sector engagement partners as appropriate per USAID’s regulations.

There will not be a separate logo for this activity. The activity name, USAID Fab Labs 2.0, will be included in materials to help everyone, including the people we assist, understand the purpose of the activity. The activity name may be translated into Arabic but USAID will remain in English at all times.

The USAID logo will be used for programmatic correspondence only – contractor’s letterhead will be used for administrative correspondence and will not have the USAID logo. Please note that marking is not required on items used as part of the administration of the contract, such as administrative stationery products, business cards, equipment, and offices. The goal is to mark programs and activities, not contractors. The Contractor will flow down the procedures for branding and marking to any subcontractors.

According to CFR 700.16 (2) and ADS 320.3.2.4.b, USAID reserves the right to request pre-production review of USAID-funded public communications and program materials for compliance with the approved Marking Plan. The Contractor shall submit all materials that use the USAID logo to the Contracting Officer’s Representative (COR).

Materials to be marked may include but are not limited to:

Administrative products such as progress reports and stationery used for programmatic correspondence. [Please note that the cover page of all report deliverables required in Section F will include the USAID Identity (or the name of the Agency written out) prominently displayed, the contract number, contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), activity number, and activity title (USAID Fab Labs 2.0).

Technical products such as technical reports, studies, briefing papers, memoranda, and policy recommendations; training materials, manuals, certificates, and signage at training sessions;

workshop/conference materials such as posters, handouts, and signage; commodities, furnishings, signage

Promotional materials such as project brochures and fact sheets; press releases and press informational materials; press briefings; success stories (print, stand-alone, online); public information campaigns; events to launch or mark project initiatives or milestones (Includes materials associated with public events, conferences, inaugurations, ceremonies, etc., including invitations, posters, handouts, signage, banners, presentations, exhibition booths, etc.); videos, documentaries, testimonials, and photos produced about the project; Public Service Announcements (radio, TV, billboards); webcasts, e-invitations, WhatsApp groups, social media, and websites.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this solicitation.

See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSE

NUMBER CLAUSE TITLE DATE

52.246-2 INSPECTION OF SUPPLIES - FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the principal place of performance or at any other location where the services are performed, and reports and deliverables or outputs are produced or submitted.

The COR that will be listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

USAID/Egypt is responsible for determining that the deliverables specified in Section F were developed through a process compliant with Section C and that all the requirements for each deliverable are met.

[END OF SECTION E]

https://www.acquisition.gov/browse/index/far

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance is 48 months from the effective date of the purchase order.

Although dependent on the procurement timeline, for planning purposes, the effective date of the purchase order is anticipated to be August 2024.

F.2 PLACE OF PERFORMANCE

The place of performance of this contract is Egypt, as specified in Section C.

F.3 PERFORMANCE STANDARDS AND EVALUATION

The Contractor’s performance information determined to be relevant will be evaluated in accordance with FAR 42.15, Contractor Performance Information, and corresponding USAID procedures (AIDAR 742.15).

F.5 DELIVERABLES AND SCHEDULE

The Table below represents the required deliverables for this Activity. The deliverables, reports and plans are due no later than the last day of the period specified. All deliverables must be submitted to the COR for approval.

Deliverable Due Date

Description

1 Mobilization and work plan

Week 2 The Work Plan should include: detailed description of actions to be taken to accomplish all the required services, gender action plan, and a simplified time schedule that shows planned actions and milestones under each activity.

2 Activity monitoring, evaluation, and learning plan

(AMELP)

Week 2

The AMELP should meet ADS 201.3.4.10 requirements. In addition to the USAID automated system (DIS). The reporting should be in two weeks after the end of every quarter.

3 Initial assessment and capacity building plan

Week 4 This plan should include: a time schedule for the capacity building training, budget estimate of the equipment with consideration of TEC limitation, and recommendations of cost effectiveness.

4 School #1 equipment order

Week 4 This should include a comprehensive cost comparison of equipment with the same specifications and recommendations of the most cost effective options matching technical specifications provided in the scope of work.This should include the bid documents for the procurement of equipment: invitation to bid, instructions to bidders, proposal form, evaluation criteria and selection memo.

Note:School #1, located in North Sinai, is anticipated to be launched September 2024, ahead of the remaining 8 schools.

5 School #1 equipment delivery and installation

Week 7 A report confirming equipment delivery and installation at the school.

6 School #1 training report

Week 7 This should be a summarized report on the procurement, delivery, and training completed at the school. The report should include a summary of the completed handover process to each school and assessment of the capacity building impact.

7 School #2-9 equipment order

TBD Same as Deliverable 4

8 School #2-9 equipment delivery and installation

TBD Same as Deliverable 5

9 School #2-9 training report

TBD Same as Deliverable 6

10 Quarterly progress reports

Last day of the quarter

The Quarterly Report should include: updated time schedule for implementation, challenges and recommendations for resolutions, expected progress for next quarter, site visits reports, a list of all the conducted training sessions, administrative updates, performance Indicator, Tracking Table of all the approved AMELP indicators, and financial report.

11 Final progress report

One month after the end of the period of perform ance

The Final Report should include: complete status report on each required task, complete report on contractor’s actions during the implementation of the PO and major achievements, complete financial report, list of deliverables including dates of submission, and list of site visits and meetings with dates.

Note: COR may request additional items for reporting.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the Contract terms and conditions, including cost.

All questions concerning the administration of this award must be sent to the Contracting Officer. It is the responsibility of the Contractor to inform the Contracting Officer of requests that affect any and all sections of this award.

The CO with authority to administer the contract is Alula Abera and is located at:

USAID/Egypt Office of Acquisition and Assistance 1/A Nady El Etisalat Street (off El Laselki Street) New Maadi, Cairo, Egypt Postal Code 11435

G.2 CONTRACTING OFFICER’S REPRESENTATIVE

[Name of the COR to be filled in at the time of the award]

G.3 TECHNICAL DIRECTION AND RELATIONSHIP WITH USAID

USAID/Egypt will provide technical oversight to the Contractor through the designated COR.

The CO will issue a letter appointing the COR for the Contract and provide a copy of the designation letter to the Contractor.

a) Technical directions must be in writing, and must be within the scope of the contract, as detailed in Section C. Technical directions include:

1. Written directions to the Contractor that fill in details, suggest possible lines of technical inquiry, or otherwise facilitate completion of the work;

2. Provision of written information to the Contractor that assists in the interpretation of drawings, specifications, or technical portions of the work statement; and

3. Review and, where required, written approval of technical reports, specifications, or technical information to be delivered.

b) The CO, by separate designation letter, authorizes the COR to take any or all action with respect to the following, unless specifically prohibited by the terms of this contract:

1. Provide technical direction.

2. Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

3. Perform or cause to be performed, inspections in connection with this contract and require the Contractor to correct all deficiencies; perform acceptance for the Government.

4. Maintain direct communications with the Contractor. Written communications with the Contractor and documents must be signed as “Contracting Officer’s Representative” with a copy furnished to the CO.

5. Monitor the Contractor’s production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the CO incidents of faulty or nonconforming work, delays or problems.

6. Complete Contractor Performance Assessment Reportings (CPARs) every 12 months.

7. Obtain necessary security clearance and appropriate identification if access to Government facilities is required.

8. If to be provided, ensure that Government furnished property is available when required.

c) LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract

(including delivery or purchase orders) or modifications thereto, or in any way to obligate Government funds. The COR may not take any action that may impact the contract schedule, funding, contract scope, or rate of utilization of level of effort. All contractual agreements, commitments, or modifications that involve costs, prices, quantities, quality, and schedules will be made only by the CO.

d) In the separately-issued COR designation letter, the CO may designate an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

e) Contractual Problems: Contractual problems of any nature that arise during the life of the contract must be handled in accordance with the terms of this contract and applicable laws and regulations. The Contractor and the COR will bring all contractual problems to the immediate attention of the CO. Only the CO is authorized to formally resolve such contractual problems. The CO is the sole authority authorized to approve changes to the contractual requirements. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. These changes include but will not be limited to the following areas: Statement of Work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor affects any changes at the direction of any other person other than the CO, the change will be considered to have been made without authority.

f) Failure by the Contractor to report to the CO any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor’s right to any claims for equitable adjustments.

g) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.4 INVOICES AND PAYMENT OFFICE

The Contractor may submit a voucher for payment upon completion of the deliverable(s) outlined in Section C and F.5.

Electronic submission of invoices is required at:

acctspayableegypt@usaid.gov.

The SF-1034 (Public Voucher for Purchases and Services Other Than Personal) must be signed, and it must be submitted along with the invoice and any other documentation in Adobe (PDF).

Subject line shall read Award No. and name of firm [to be filled in at the time of the award].

G.5 ACCOUNTING AND APPROPRIATION DATA

[to be filled in at the time of the award]

G.6 CONTRACTOR’S PRIMARY POINT OF CONTACT

The Contractor’s primary point of contact is:

[to be filled in at the time of the award]

[END OF SECTION G]

mailto:acctspayableegypt@usaid.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ADS CLAUSES INCORPORATED IN FULL TEXT

The Offeror shall comply with the following USAID Special Contract Requirement provision that is incorporated in full text in accordance with “ADS 302mas Special Contract Requirements - A Mandatory Reference for ADS Chapter 302” in Section H of this solicitation. For more information please refer to ADS 302mas available at: https://www.usaid.gov/about-us/agency-policy/series-300/references-chapter/302mas

ADS 302.3.5.21 Submission of Datasets to the Development Data Library (DDL) (October 2014)

(a) Definitions. For the purpose of submissions to the DDL:

(1) “Dataset” is an organized collection of structured data, including data contained in spreadsheets, whether presented in tabular or non-tabular form. For example, a Dataset may represent a single spreadsheet, an extensible mark-up language (XML) file, a geospatial data file, or an organized collection of these. This requirement does not apply to aggregated performance reporting data that the contractor submits directly to a USAID portfolio management system or to unstructured data, such as email messages, PDF files, PowerPoint presentations, word processing documents, photos and graphic images, audio files, collaboration software, and instant messages. Neither does the requirement apply to the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information. Datasets submitted to the DDL will generally be those generated with USAID resources and created in support of Intellectual Work that is uploaded to the Development Experience Clearinghouse (DEC) (see AIDAR 752.7005 “Submission Requirements for Development Experience Documents”).

(2) “Intellectual Work” includes all works that document the implementation, monitoring, evaluation, and results of international development assistance activities developed or acquired under this award, which may include program and communications materials, evaluations and assessments, information products, research and technical reports, progress and performance reports required under this award (excluding administrative financial information), and other reports, articles and papers prepared by the contractor under the award, whether published or not. The term does not include the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(b) Submissions to the Development Data Library (DDL)

(1) The Contractor must submit to the Development Data Library (DDL), at www.usaid.gov/data, in a machine-readable, non-proprietary format, a copy of any Dataset created or obtained in performance of this award, including Datasets produced by a subcontractor at any tier. The submission must include supporting documentation describing https://www.usaid.gov/about-us/agency-policy/series-300/references-chapter/302mas https://www.usaid.gov/about-us/agency-policy/series-300/references-chapter/302mas http://www.usaid.gov/data the Dataset, such as code books, data dictionaries, data gathering tools, notes on data quality, and explanations of redactions.

(2) Unless otherwise directed by the Contracting Officer (CO) or the Contracting Officer Representative (COR), the contractor must submit the Dataset and supporting documentation within thirty (30) calendar days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an Intellectual Work. Within thirty (30) calendar days after award completion, the contractor must submit to the DDL any Datasets and supporting documentation that have not previously been submitted to the DDL, along with an index of all Datasets and Intellectual Work created or obtained under the award. The contractor must also provide to the COR an itemized list of any and all DDL submissions.

The contractor is not required to submit the data to the DDL, when, in accordance with the terms and conditions of this award, Datasets containing results of federally funded scientific research are submitted to a publicly accessible research database. However, the contractor must submit a notice to the DDL by following the instructions at www.usaid.gov/data, with a copy to the COR, providing details on where and how to access the data. The direct results of federally funded scientific research must be reported no later than when the data are ready to be submitted to a peer-reviewed journal for publication, or no later than five calendar days prior to the conclusion of the award, whichever occurs earlier.

(3) The contractor must submit the Datasets following the submission instructions and acceptable formats found at www.usaid.gov/data.

(4) The contractor must ensure that any Dataset submitted to the DDL does not contain any proprietary or personally identifiable information, such as social security numbers, home addresses, and dates of birth. Such information must be removed prior to submission.

(5) The contractor must not submit classified data to the DDL.

[END OF SECTION H]

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252.-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this solicitation. See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

CLAUSE

NUMBER CLAUSE TITLE DATE

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE. OCT 2018

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE. AUG 2020

52.204-19

INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS. DEC 2014

52.204-20 PREDECESSOR OF OFFEROR. AUG 2020

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS. OCT 2018

52.216-25 CONTRACT DEFINITIZATION. OCT 2010

52.216-25 _ALTERNATE I APR 1984

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND

REPRESENTATION. JUN 2020

52.232-1 PAYMENTS. APR 1984

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. JUN 2013

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS. MAR 2023

52.233-1 DISPUTES. MAY 2014

52.243-7 NOTIFICATION OF CHANGES. JAN 2017

52.245-1 GOVERNMENT PROPERTY. SEPT 2021

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(FIXED-PRICE).

APR 2012

I.2 NOTICE LISTING AIDAR CONTRACT CLAUSES INCORPORATED BY REFERENCE

The Offeror shall comply with the following USAID Acquisition Regulation (AIDAR) provisions that are incorporated by reference in accordance with the AIDAR section “752.252-1 Solicitation Provisions Incorporated by Reference” in Section H of this solicitation. For more information and other provisions please refer to the AIDAR available at:

https://www.usaid.gov/ads/policy/300/aidar https://www.acquisition.gov/browse/index/far https://www.usaid.gov/ads/policy/300/aidar

PART 752—SOLICITATION PROVISIONS AND CONTRACT CLAUSES

AIDAR (48 CFR Chapter 7)

No. AIDAR TITLE DATE

752.202-1 DEFINITIONS JAN 1990

752.204-2 SECURITY REQUIREMENTS. FEB 1999

752.211-70 LANGUAGE AND MEASUREMENT. JUNE 1992

752.222-70 USAID DISABILITY POLICY. DEC 2004

752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES JUL 2007

752.242-70 PERIODIC PROGRESS REPORTS OCT 2007

752.245-71 TITLE TO AND CARE OF PROPERTY APR 1984

752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE MAR 2015

752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE MAR 2015

752.252-70 PROVISIONS AND CLAUSES TO BE COMPLETED BY THE

OFFEROR MAR 2015

752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS SEPT 2013

752.7006 NOTICES APR 1984

752.7013 CONTRACTOR-MISSION RELATIONSHIPS (except paragraph f).

(OCT 1989)

[DEVIATION

(JUN 2022)]

752.7025 APPROVALS. APR 1984

752.7027 PERSONNEL (except paragraphs f and g). DEC 1990

752.7033 PHYSICAL FITNESS. JUL 1997

752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES JUN 2008

727.7000 DIGITAL INFORMATION PLANNING, COLLECTION, AND

SUBMISSION REQUIREMENTS

MAY 2024

I.3 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means– (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; or (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means– (1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations; (2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled- (i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or (ii) For reasons relating to regional stability or surreptitious listening; (3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities); 4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material); (5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or (6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement. (1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

I.4 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post- acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, http://uscode.house.gov/browse.xhtml%3Bjsessionid%3D114A3287C7B3359E597506A31FC855B3…