Hood and Ducts cleaning PWS.pdf

PWS Cleaning Hood and Duct Systems at Edwards AFB

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PERFORMANCE WORK

STATEMENT

FOR

CLEANING HOOD AND

DUCT EXHAUST

SYSTEMS AT

EDWARDS AFB,

CALIFORNIA

28 July 2023

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Cleaning Hood and Duct

Systems Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Description of Service/Objectives

1.3 Background

1.4 Inherently Governmental Function

1.5 Period of Performance

1.6 Place of Performance

1.7 Specific Tasks

1.8 Cleaning Schedule

1.9 Historical Data

1.10 Deliverables

1.11 Data

2.0 SECTION II: SERVICE SUMMARY

2.1 General Service Summary

2.2 Record Keeping, Documentation & Service Records

2.3 Follow Up

2.4 Performance Assessment

2.5 Government Program Manager

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Utilities

3.3 Fire Prevention and Protection

3.4 Security Forces

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Continuation of Essential DoD Contractor Services During Crisis

4.4 Environmental Protection

4.5 Security

4.6 Safety

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Definitions and Abbreviations APPENDIX 2 Acronyms APPENDIX 3 Workload Estimates APPENDIX 5 Facility Descriptions APPENDIX 5 Applicable Publications and Forms APPENDIX 6 Contractor Hazardous Materials Form APPENDIX 7 PWS Addendum APPENDIX 8 Desert Tortoise Handout APPENDIX 9 Antiterrorism Awareness Pamphlet

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SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General Scope. This is a non-personnel services contract to provide Cleaning of Hood and Duct Exhaust Systems. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a non-mission essential service.

1.2 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to clean the hood and duct exhaust systems installed in the commercial cooking facilities located at Edwards Air Force Base (EAFB), California. The contractor will follow the National Fire Protection Agency (NFPA) Standard 96 manufacturer’s instructions, and applicable local, state, and federal rules and procedures.

1.3 Background. The contractor must clean all hood and ducts exhaust systems at the frequencies indicated in Appendix 3 in accordance with (IAW) National Fire Protection Association (NFPA) 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2017 Edition and Air Force Manual (AFMAN) 91-203, Air Force Consolidated Occupational Safety, Fire and Health Instruction dated 10 Dec 2018 with incorporated changes on 03 Sep 2019.

1.4 Inherently Governmental Function. The contractor must not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.5 Period of Performance. This is a 5-year contract with 1 basic year and 4 option years.

1.6 Place of Performance. The contractor must perform the services in the PWS at Edwards Air Force Base, California

1.7 Specific Tasks. The contractor shall perform cleaning of hood and duct exhaust systems in accordance with (IAW) National Fire Protection Association (NFPA) 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2017 Edition and Air Force Manual (AFMAN) 91-203, Air Force Consolidated Occupational Safety Instruction dated 10 Dec 2018 with incorporated changes on 03 Sep 2019 and includes, but is not limited to the following principal features:

a) Remove all filters.

b) Clean entire interior of hoods and above filters.

c) Remove all residue from the interior and exterior surfaces of ducts.

d) Remove all residue from the interior and exterior of the roof mounted fans and housings.

e) Clean all exhaust screens if in place.

f) Remove grease from the roof in the immediate and peripheral area of the exhaust and chemically treat roof to prevent the absorption of the grease build up if needed.

https://catalog.nfpa.org/NFPA-96-Standard-for-Ventilation-Control-and-Fire-Protection-of-Commercial-Cooking-Operations-P13734.aspx https://static.e-publishing.af.mil/production/1/af_se/publication/afman91-203/afman91-203.pdf https://catalog.nfpa.org/NFPA-96-Standard-for-Ventilation-Control-and-Fire-Protection-of-Commercial-Cooking-Operations-P13734.aspx https://static.e-publishing.af.mil/production/1/af_se/publication/afman91-203/afman91-203.pdf

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1.7.1 The Contractor shall accomplish all cleaning by hand-scraping, by means of steam, a pneumatic blower process, or other methods, subject to approval. Materials for cleaning shall be compounds that will produce a suitable saponifying quality and shall consist of no less than one part calcium hydroxide and two parts calcium carbonate or equal. Flammable solvents for cleaning aids will not be permitted.

1.7.2 After the entire system is cleaned, all water and cleaning materials shall be completely removed, and interior/exterior surfaces dried to avoid pooling and dripping. Additionally, all panels, dampers, fans, diffusers, etc., shall be correctly positioned/secured; and all switches that were turned off or sealed shall be returned to their "normal operating positions".

1.7.3 All hoods and ducts and exhaust systems shall be free of grease, dirt, oily lint, sludge, or other foreign matter after being cleaned. Cleaned surfaces shall have a uniform appearance and IAW NFPA 96

1.8 Cleaning Schedule. The cleaning of hoods and ducts must be performed on either a monthly, quarterly, semi-annual, or annual basis based on the requirements listed in Appendix 3. Contractor must submit a proposed Annual schedule 10 business days after contract award and within 10 business days prior to each subsequent year. The contractor shall coordinate visits with the Government Program Manager (GPM), 812th Civil Engineer Fire Prevention Element and Facility Managers electronically via email.

1.9 Historical Data. The tasks described above have been performed in the past by 2 full-time equivalent contract employees.

1.10 Deliverables. Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description Management Annual Cleaning Schedule Within 10 business days of contract award.

Management Monthly Cleaning Schedule Provide for upcoming month to GPM Management Contract Manager Submit name, address, telephone number and resume of CM to CO within 2 days of contract start date.

Management Quality Control Plan Within 10 business days after contract Award.

Management Safety and Health Plan Contractor shall submit a safety and health plan for the work to be performed not less than 15 days prior to commencement of physical on-site work at the Government installation/facility.

1.11 Data. The government has unlimited rights to all deliverables of this contract.

https://catalog.nfpa.org/NFPA-96-Standard-for-Ventilation-Control-and-Fire-Protection-of-Commercial-Cooking-Operations-P13734.aspx

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SECTION II

2.0 SERVICE SUMMARY (SS)

2.1 Service Summary (SS)The performance threshold below briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS Para. Performance Threshold

Basic Monthly Cleaning

No defect in services / No delay in submitting report.

Quarterly Cleaning No defect in services / No delay in submitting report.

Semi-Annual Cleaning No defect in services / No delay in submitting report.

Annual Cleaning No defect in services / No delay in submitting report.

2.2 Record Keeping, Documentation & Service Report: The fire department must submit a documented report to the GPM on all hood, ducts, and exhaust systems at the completion of any work via email.

2.3 Follow Up. When a cleaning has been completed the contractor will contact the Edwards Fire Department fire and emergency services flight, a representative will physically inspect the contractors work and either approve or disapprove, if the cleaning is not acceptable to the fire department representative the contractor will re-clean the system until it passes inspection, re-cleanings will be at the contractors’ expense.

2.4 Performance Assessment. 100 Percent Inspection. The 812th CES/CEFP personnel will conduct a 100 percent inspection on all task performed as the Subject Matter Expert to ensure NFPA96 and AFI 91203 Compliance.

2.5 Government Program Manager (GPM) Government Program Manger’s are representatives of the Contracting Officer (CO) and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the GPM and setting forth their duties and authorities. The GPM is not authorized to change any of the terms and conditions of the contract/task order.

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SECTION III

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Services (Base Support): The Government shall provide the following services listed here.

3.2 Utilities: Electricity, gas, water and sewage service as necessary for accomplishment of work IAW this contract. Additionally, the Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.3 Fire Prevention and Protection. The Government will provide fire prevention and protection, inspection and maintenance of Government furnished fire extinguishers and systems. The Fire Department telephone extension is 911 for emergencies when calling from a base phone and (661) 277-4540 when calling from a cell phone.

3.4 Security Forces. The Government will provide general on base Security Forces services. Edwards AFB Security Forces telephone extension is 911 for emergencies and (661) 277-3340 for routine calls.

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SECTION IV

4.0 GENERAL INFORMATION

4.1 Hours of Operation. The normal hours of operation for EAFB are 0700-1600 Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The contractor must perform cleaning so that is doesn’t interfere with normal facility operations. Cleaning should be scheduled to occur either early in the morning prior to facility opening or at night after the facility is closed. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

4.1.2 Recognized Holidays. The contractor is not required to perform services on holidays Federal Holidays (opm.gov).

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.1.3 Work Schedules. Monthly schedules will be provided for the upcoming work month to the GPM.

Any changes in the schedule must be coordinated between the Contract Manager and the GPM.

4.2 Contract Personnel

4.2.1 Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of cleaning hood and duct systems. The contractor shall submit the name, address, telephone number and a resume of the CM to the CO within 2 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 24 hours to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English. The CM shall be able to effectively communicate with contractor employees.

4.2.2 Personnel Roster. The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

4.2.3 English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.2.4 Use of Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.4.5 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

FA930124QXXXX Page 8 of 23 would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.4.6 Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.4.7 Identification of Contractor Employees. Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing badges that contain the company name, employee name and photo.

4.4.8 Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined. POV used for this contract vehicles must clearly display the name of the company on them while driving on EAFB.

4.3 Continuation of Essential DoD Contractor Services During Crisis. The Functional Commander/Functional Director has determined that this requirement is not Mission Essential for performance during a crisis in accordance with DoDI 1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation.

4.4 Environmental Control

4.4.1 Hazardous Material Identification and Safety Data Sheet. The Contractor shall comply with Hazardous Material Identification and Safety Data Sheet requirements. The Contractor shall ensure all hazardous materials are authorized and managed in compliance with applicable sections of Air Force Instruction 32-7086, Hazardous Materials Management and Edwards AFB Hazardous Materials (HM) guidance to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001–11050), and the Pollution Prevention Act of 1990 (42 U.S.C. 13101–13109). The Contractor shall list all hazardous material to be delivered under this contract on the Contractors Hazardous Materials Usage Tracking Form (HMUTF) form below.

4.4.2 The Contractor shall complete and provide the HMUTF form to the Contracting Officer (CO) prior to the contract start listing all HM (i.e., any chemicals/materials procured for this project and prior to the hazardous material entering the installation for approval by 412 CES/CEVC. In addition, A Safety Data Sheet (SDS) for each Hazardous Chemical requested that is listed in OSHA Hazard Communication Standard 29 CFR 1910.1200 shall accompany the HMUTF form. After initial notification of approval, the Contractor must continue to provide updates quarterly to the COR by the 5th business day of the month following each quarter until the throughout the term of contract. The Contractor should contact 412 CEG/CEVC at (661) 277-1401 or via e-mail at 412CEG.CEVC.HMWorkflow@us.af.mil for guidance regarding tracking of HM usage and regulatory requirement information. Contact AFRL at 275-5135 for specific AFRL guidance prior to project initiation. The COR will forward all related HM documents to the 412 CEG/CEVC HM Program Manager mailto:412CEG.CEVC.HMWorkflow@us.af.mil

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4.4.3 Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

4.4.4 The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication and hazardous waste training. The contractor shall appoint a primary and alternate HAZMAT and Hazardous Waste monitor. Monitors are responsible for coordinating training of all contractor personnel regarding hazardous material containers maintained on base and complete SDSs immediately upon receipt of new chemicals, products, or materials through 412 CEG/CEVC.

4.4.5 Pollution Prevention and Right-to-Know Information. The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy, and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

4.4.6 Environmental Management Systems Requirements. The Contractor shall comply with Environmental Management Systems requirements. The Contractor’s work under this contract shall conform with all operational controls identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems.

4.4.7 Aerosols Requirements. The Contractor shall comply with Aerosols requirements. Unless otherwise specified in the contract, the Contractor shall reduce its use, release, or emissions of high global warming potential hydrofluorocarbons, when feasible, from aerosol propellants or solvents under this contract.

When determining feasibility of using a particular alternative, the Contractor shall consider environmental, technical, and economic factors as specified in this clause.

4.4.8 Health and Safety on Government Installations Requirements. The Contractor shall comply with Health and Safety on Government Installations requirements. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.4.9 Environmental Permits. The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. All environmental permits required for any of the Contractor’s operations or activities would be subject to prior concurrence of Government. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract. In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

4.4.10 Right to Inspect. The Government’s rights under this Contract specifically include the right for

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Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor twenty-four (24) hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

4.4.11 Non-compliance. If the Contractor is found to not be following any of these regulations, there may be cause for the facility to shut down until Contractor, when within the Contractor’s control or the Government’s, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.4.12 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Edwards Emergency Response Center at 661-277-4540, and the designated COR.

4.4.13 Spill Response. The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. If it is necessary to utilize Government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

4.4.14 Failure to Insist On Compliance. The failure of Government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of Government's right to the future performance of any such terms, covenants or conditions and the Contractor's obligations in respect to such future performance shall continue in full force and effect.

4.4.15 Green Procurement. The Green Procurement Program (GPP) is a mandatory Federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the Government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated Priority Chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourages the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose) but are not already required by one of the mandatory GPP elements.

4.4.15.1 Green Procurement is mandated except when the Contractor can show that the product with recycled content does not meet intended specifications, has excessive cost, or cannot be delivered in time to support the schedule of the contract. If the Contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

4.4.16 The Contractor shall make maximum use of products containing recovered materials that are EPA-designated items, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at U.S. Environmental Protection Agency | US EPA.

https://www.epa.gov/

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4.4.17 Hazardous Waste Materials Form. After initial approval, provide updates to the form quarterly to the COR by the 5th working business day of the month following each quarter throughout the term of contract. See example report below.

4.4.18 Records. All records created and received by the contractor in the performance of this contract must be maintained and readily accessible. Records shall remain the property of the government.

4.5. Security Requirement

4.5.1 Security Requirement. All Contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.5.2 Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

4.5.2.1 It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at Building 2800 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.5.3 Base passes. Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the Contracting Office for signature.

4.5.3.1 The AFMC Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

4.5.4 Base Security Regulations. The contractor shall comply with all base security regulations.

Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work

4.5.4.1 Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

4.5.4.2 The Contractor shall comply with all security requirements imposed by the Installation. Specific

FA930124QXXXX Page 12 of 23 security considerations will be handled on an individual Task Order basis as required.

4.5.4.3 The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

4.5.4.4 The Contractor and its employees shall comply with all base traffic regulations.

4.5.5 Real ID. No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

4.5.5.1 Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders. CAC holders may complete AT Level I training (Force Protection course) via the Advanced Distributed Learning Service at https://golearn.adls.af.mil/login.aspx. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.5.5.2 The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.5.5.3 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.5.5.4 The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.5.5.5 Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

4.6 Safety Requirements and Reports

4.6.1 Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration (OSHA) Safety and Health Requirements. Provide a verbal report to the PM and COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

Provide a completed copy of required Accident Investigation Reports to the PM and COR within five calendar days of each occurrence.

4.6.2 Safety and Health Standards. The contractor shall comply with all EAFB safety standards and all OSHA standards. The contractor shall initiate and maintain programs to comply with the provisions of https://www.dhs.gov/current-status-states-territories https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://golearn.adls.af.mil/login.aspx

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OSHA concerning entry requirements in confined spaces and handling potential hazardous substances.

Resolution of citations for violations of Occupational Safety, Health Act Safety, and Health Standards is the contractor’s responsibility.

4.6.3 Voluntary Protection Program (VPP). EAFB is in the process of pursuing VPP recognition or has already been recognized under OSHA VPP. VPP impacts all “applicable contractors” operating on Air Force installations. It is the Contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractor (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information is available on OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

4.6.4 OSHA Reporting by the Contractor is required for submittal of their “Total Case Incidence Rate” (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates OSHA Form 300 A, annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

4.6.5 Compliance. It is the contractor’s sole responsibility for compliance with the OSHA (Public Law 91-596). The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the CO 10 days after contract award. The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Additional, installation specific references and policies may be included or attached to this section. The plan shall:

a. Demonstrate a management commitment to employee safety and health.

b. Identify the application of the safety and health plan to subcontractors.

c. Identify the roles and responsibilities of the following individuals: management; supervisors;

employees; safety coordinator.

d. Identify applicable safety rules and regulations.

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures.

f. Include a job site analysis to include hazards of tasks required to control measures.

g. Identify employee safety and health training requirements and the documentation process.

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

i. Include employee hazard reporting procedures.

j. Identify individual(s) responsible for corrective action hazards.

k. Identify first aid/injury procedures.

l. Identify procedures for accident investigation and reporting.

m. Identify emergency response procedures.

n. Identify the process for tracking controlled hazards in contractor work areas.

4.6.6 Licensed. The Contractor will be licensed by the State of California and shall be in possession of a current C-10 Contracting License on which the work is conducted to provide the services specified in this contract. The Contractor shall possess a current Qualified Conveyance Contractor Certificate issued by the http://www.osha.gov/dcsp/vpp/index.html

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State in which the work is to be accomplished. All work will be performed by personnel who are trained and qualified for the systems and equipment being worked on. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements to include State of California Certified Competent Conveyance Mechanic Identification Card (CCCM) accompanied by a corresponding valid proof of identification and shall maintain and keep always current these certifications during the “Period of Performance” of this contract with Edwards AFB/AFRL.

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SECTION VI

APPENDIX 1 DEFINITIONS

DEFINITIONS

Contract Administrator (CA). The individual within the contracting office who performs the day-to- day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Fair Wear and Tear. The deterioration of items attributed to normal usage.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy. A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy. A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator. A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management. The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure.

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Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Quality Assurance Program Coordinator (QAPC). The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC). Those actions taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

APPENDIX 2 ACRONYMS

ACRONYMS

AFI Air Force Instruction ADPE Automated Data Processing Equipment AFOSH Air Force Occupational Safety and Health AGE Aerospace Ground Equipment CM Contract Manager CO Contracting Officer COR Contracting Officer Representative DV Distinguished Visitor FC Functional Commander GFP Government-Furnished Property IAW In Accordance With

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APPENDIX 3 WORKLOAD SCHEDULE

WORKLOAD SCHEDULE

Building# Name Schedule Requirement Systems 2500 Panda Express Monthly 2 5214 Bowling Alley Monthly 1 5600 Club Muroc Monthly 2 6001 Popeye's Chicken Monthly 1 6006 Burger King Monthly 2 1600 Mary's Place Quarterly 1 1610 Wing Stop Quarterly 1 2412 Dining Facility Quarterly 7 6001 Taco Bell Quarterly 1 145 South Base Café Semi-Annual 1 5611 Golf Course Semi-Annual 1 6001 Arby's Semi-Annual 1 6001 Charley's Steakery Semi-Annual 1 8356 Rocket Room Semi-Annual 1 1223 Fire Station 1 Annual 1 2701 Chapel 1 Annex Annual 1 6001 Domino's Pizza Annual 1 6447 Chapel 2 Annex Annual 1 6457 Child Care Center Annual 1 6459 Youth Center Annual 1

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APPENDIX 4 FACILITY DESCRIPTION

FACILTY DESCRIPTION

Facility Building Number

Facility Description

Hood Size

Duct Size

Frequency

Number of Systems

2500 Panda Express 124” x 51” 22” x 6” (2) Monthly 2 5214 Bowling Alley 120” x 48” (Est) 22” x 6” Monthly 1 5600 Club Muroc 192” x 60” (Est) 22” x 6” (2) Monthly 2 6006 Burger King 172” x 54” (Est) 22” x 6” Monthly 1 1600 Mary’s Place 120” x 45” (Est) 22” x 6” Quarterly 1 1610 Wing Stop 136” x 57” (Est) 22” x 6” Quarterly 1

Dining Facility 90” x 72”

(Est) 22” x 6” (7 Ea.)

Quarterly

Server Line 1 144” x 72” Server Line 2 138” x 66” Kitchen 1 144” x 68” Kitchen 2,3,4,5

145 S. Base Cafe (Est) 22” x 6” Semi- Annual

5611 Golf Course 110” x 40” (Est) 22” x 6” Semi- Annual

6001 Popeye’s 115” x 24” (Est) 22” x 6” Semi- Annual

6001 Arby’s 72” x 30” (Est) 22” x 6” Semi- Annual

6001 Taco Bell 69” x 66” (Est) 22” x 6” Semi- Annual

6001 Charlie’s Steakery

144” x 54” (Est) 22” x 6” Semi- Annual

8356 Rocket Room 134” x 60” (est) 22” x 6” (2) Semi- Annual

1223 Fire Station 1 96” x 50” (Est) 22” x 6” Annual 1 2701 Chapel 1

Annex 72” x 43” (Est) 22” x 6” Annual 1

6447 Chapel 2 Annex

28” x 12” (Est) 22” x 6” Annual 1

6457 Child Care Center

160” x 60” (Est) 22” x 6” Annual 1

6459 Youth Aged Annex

70” x 50” (Est) 22” x 6” Annual 1

7210 Domino’s Pizza 108” x 76” (Est) 22” x 6” Annual 1

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APPENDIX 5 APPLICABLE PUBLICATIONS AND FORMS

APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as "M" (Mandatory) or "A" (Advisory). The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of the PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in the PWS. The appropriate web sites are listed below to obtain all publications and forms listed. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications. .

National Fire Protection Association (NFPA) 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations 2017 Edition and Air Force Manual (AFMAN) 91-203, Air Force Consolidated Occupational Safety Instruction dated 10 Dec 2018 with incorporated changes on 03 Sep

AIR FORCE PUBLICATIONS

PUBLICATION DATE TITLE CODE

AFMAN 91-203 10 Dec 2018 with incorporated changes on 03 Sep 2019

Air Force Consolidated Occupational Safety Instruction ALL

M

AIR FORCE OCCUPATIONAL SAFETY HAZARD STANDARDS (AFOSH)

STANDARD DATE TITLE CODE

NFPA 96 Current Standard for Ventilation Control and Fire

Protection of Commercial Cooking Operations 2017 Edition

M https://catalog.nfpa.org/NFPA-96-Standard-for-Ventilation-Control-and-Fire-Protection-of-Commercial-Cooking-Operations-P13734.aspx https://static.e-publishing.af.mil/production/1/af_se/publication/afman91-203/afman91-203.pdf

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APPENDIX 6 CONTRACTOR HAZARDOUS MATERIALS USAGE TRACKING FORM

CONTRACTOR HAZARDOUS MATERIALS USAGE TRACKING FORM

Contractor Hazardous Materials Usage Tracking Form

Contractor instructions for completing this form:

Prior- to start of project, complete this form and submit along with the manufacturer’s original SDS(s), to your Contract Manager/Representative.

Each month- report HAZMAT usage (for prior month’s usage), by submitting this form to your Contract Manager/Representative for duration of project.

Contract Manager instructions: Return this form to the Environmental Management office via the Hazardous Materials Program workflow: 412CEG.CEVC.HMWorkflow@us.af.mil For questions please call (661) 277-1401.

Contractor Name Phone _(661) 277-7428 Date of Report June 25, 2019 Reporting Period

Government Project/Contract Manager _ Organization/Office 412 CES/CEOES Phone (661 277-

Contract # FA9301-XX-XXX Project # N/A Location of Work & Description Bldg , Edwards

Project/Contract Start Date & End Date

Safety Data Sheet (SDS) Product Identifier

Part #

Manufacturer

Type of Container

Size of Container

Total Quantity Used

EESOH

MSN (to be added by Hazmat Manager)

Example: PROMAR 400 Interior Latex Semi- Gloss Enamel, Extra White Process (How is material used): Used to paint H-62 office interior walls.

B31W44

SHERWIN WILLIAMS

Can

1 GL

8010PHM00

1.

2.

3.

mailto:412CEG.CEVC.HMWorkflow@us.af.mil

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APPENDIX 8 DESERT TORTOISE HANDOUT

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APPENDIX 9 ANTITERRORISM AWARENESS PAMPHLET

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