19-Q-0003_Combined_Synopsis_.pdf

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued. This is a Request for

Quote (RFQ) and the solicitation number for this requirement is FA9101-19-Q-0003.

The North American Industry Classification System code (NAICS) is 238220, with a Small Business Size Standard of $15 million. A firm fixed price purchase order will be awarded.

DESCRIPTION: See Statement of Work date 25 October 2018, attached to this solicitation.

SET-ASIDE: IAW FAR 19.501(c), this acquisition will be a 100% Small Business Set-aside.

BASIS FOR AWARD: The Government will award a purchase order resulting from this request to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Technical capability. See

Instructions to Offerors and Evaluation Criteria, attached to this solicitation. Reference below Addenda to 52.212-2, Evaluation -- Commercial Items for more information.

DELIVERY ADDRESS: Arnold Engineering Development Complex White Oak, MD 20903.

DELIVERY DATE: 60 days after receipt of order (DARO).

QUESTIONS: Questions are due no later than November 28, 2018 and may be emailed to Haley Kay, Contract

Specialist, at haley.kay@us.af.mil.

SITE VISIT: Prior to submission of quotations, a site visit will be held on November 20, 2018 at 10:00 AM EST in building 405 conference room (Ref: 52.236-27, Site Visit (Construction) – Alternate 1). Hard hats, safety glasses, and safety shoes are required for the site visit. Contractor is responsible for bringing own protective equipment. If attending, provide name of attendee(s), company name, citizenship, and telephone numbers to Haley Kay at haley.kay@us.af.mil 48 hours in advance of date of event.

QUOTE DEADLINE: Receipt of offers are due no later than December 4, 2018 at 2:00PM Central. Quotes may be emailed to Haley Kay, at haley.kay@us.af.mil. For any questions, please call 931-454-4406. Quotes received after this date and time may not be reviewed.

QUOTE SUBMISSION INFORMATION: Quotes can be e-mailed to the address or number identified above. If you e-mail your quote, page 2 (or equivalent*) must be scanned so we have a signed quote. Your offer shall include but is not limited to the following:

1. Complete (must be signed) Page 2 of Combined Synopsis/Solicitation (or contractor equivalent*)

2. FAR 52.212-3, Offeror Representations and Certifications (or certification in SAM.gov)

3. Quotes shall be firm up to 30 calendar days from due date of quote.

*The offeror is not required to use Page 2 of this Combined Synopsis/Solicitation; however, if you choose not to use it, all of the information on Page 2 must be included in your offer.

SAM/DUNS/WAWF: All offers must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in the SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

mailto:haley.kay@us.af.mil mailto:haley.kay@us.af.mil mailto:haley.kay@us.af.mil

Offeror’s Information

Offeror Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

ITEM

NUMBER

DESCRIPTION*

BRAND NAME OR EQUAL

See requirements document

Attachment 1

QUANTITY UNIT

UNIT

PRICE

TOTAL

PRICE

001 30 ton Chiller and DDC controls

-removal of existing system

-installation of new system

EA

DELIVERY DATE:

The contractor shall deliver all items NLT 60 DARO.

This performance period is mandatory, negotiable.

Shipping: FOB Destination

NOTE: If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this offer:

days; Net 30

ADDITIONAL INFORMATION (for Offeror Use):

{Insert Name} DATE

{Insert Title}

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award Management. If the Offeror does not become registered in the

SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

PROVISIONS/CLAUSES: Provisions and clauses may be obtained via the internet through the following websites: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation and are incorporated by full text:

ADDENDA TO 52.212-2, Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to this solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1) Price

2) Technical capability of the item offered to meet the Government requirement

Price – Received quotes will be ranked and arranged by price (lowest first) before the Government assesses technical capability. Rankings/arrangement will based on total price inclusive of transportation charges from the shipping point of the supplier to the delivery destination.

Technical - An offeror must provide specific evidence that the item(s) quoted are capable of fulfilling the minimum requirement. Technical criteria will be evaluated by a technical advisor for compatibility/functionality review and rated IAW Table A-1 (as provided below). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following (if applicable): (1) Requirements of the solicitation, Statement of

Need and government standards and regulations pertaining to this requirement. If this solicitation has been designated as Brand Name or Equal IAW FAR 52.211-6, the technical advisor will compare an offerors proposed product/service against the brand names salient physical, functional, or performance characteristics to determine technical acceptance.

If the lowest priced offer is determined to be technically acceptable, that offer represents the best value for the

Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is evaluated to be technically unacceptable the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is determined to be technically acceptable, or until all offerors are evaluated.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

http://farsite.hill.af.mil/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

(End of Provision)

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

(End of Clause)

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular (FAC) 2005-96, Effective 6 Nov 2017; Defense Acquisition Circular DPN 20171228, Effective 28 Dec

2017; and Air Force Acquisition Circular (AFAC) 2017-1003, Effective 3 Oct 2017.

The following contract provisions and clauses are incorporated by reference:

FEDERAL ACQUISITION REGULATION (FAR) CONTRACT PROVISIONS/CLAUSES

FAR 52.204-7, System for Award Management (Oct 2018)

FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018)

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (ALT I) (Oct 2018)

FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders--Commercial

Items (Oct 2018)

Within FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEPT 2018), the following provisions and clauses are incorporated by text:

FAR 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015)

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017)

FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26, Equal Opportunity (Sept 2016)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014)

FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) http://farsite.hill.af.mil/ http://farsite.hill.af.mil/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-28, Post-Award Small Business Program Representation (Jul 2013)

FAR 52.222-3, Convict Labor (June 2003)

FAR 52.223-3, Hazardous Material Identification and Material Safety Data (Jan 1997)

FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

FAR 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018)

FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

FAR 52.246-1, Contractor Inspection Requirements (Apr 1984)

FAR 52.247-34, F.O.B. Destination (Nov 1991)

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

The following Defense Federal Acquisition Regulation Supplement (DFARS) and Air Force Federal Acquisition

Regulation Supplement (AFFARS) provisions and clauses apply to this solicitation and are incorporated by reference:

DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT (DFARS) CONTRACT

PROVISIONS/CLAUSES

DFARS 252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2011)

DFARS 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP

2013)

DFARS 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (NOV 2011)

DFARS 252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

DFARS 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION

CONTROLS (OCT 2016)

DFARS 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING (OCT 2016)

DFARS 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR

LITIGATION SUPPORT (MAY 2016)

DFARS 252.209-7998 REPRESENTATION REGARDING CONVICTION OF A FELONY CRIMINAL (OCT

2018)

DFARS 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER FEDERAL

LAW (OCT 2018)

DFARS 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016)

DFARS 252.223-7008 PROHIBITION OF HEXAVALENT CHROMIUM (JUN 2013)

DFARS 252.225-7001 BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM—BASIC (DEC

2017)

DFARS 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (JUN 2012)

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

DFARS 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006)

DFARS 252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL

COMPONENTS (DOD CONTRACTS) (JUN 2013)

DFARS 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA—BASIC (APR 2014)

AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT (AFFARS) CONTRACT

PROVISIONS/CLAUSES

AFFARS 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P998_183599

The following AFFARS clause applies and is incorporated in full text

AFFARS 5352.201-9101, Ombudsman (June 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, The

Center/MAJCOM or AFISRA Ombudsmen, Air Force Test Center Vice Commander, 1 South Rosamond Blvd, Edward AFB, CA 93524-3784, Phone Number (661) 2772810, Facsimile Number (661) 277-7593. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC

20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)