Attach-2-_SOW.pdf

13787-14-002 NOT SENSITIVE

SOW NO. 13787-14-002

13 February 2014

STATEMENT OF WORK FOR

MOTORIZED 144-INCH DIAMETER

BUTTERFLY VALVE ASSEMBLY

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

ARNOLD AIR FORCE BASE, TN 37389-9998

NOT SENSITIVE

IRA-1041

ATTACHMENT #2

ATTACHMENT #2

Table of Contents-1

TABLE OF CONTENTS

1. SCOPE

1.1 Summary

2. APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3. REQUIREMENTS

3.1 General

3.2 Verification and Acceptance

3.3 Submittals

Appendix A – Submittal Procedure

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1. SCOPE

1.1. Summary: The Contractor shall design, fabricate, test and deliver one 144-inch diameter butterfly control valve with electric actuator and related components in accordance with specification number 13787-14-001. Valve assembly shall include electric motor and gearbox actuator assembly, internal position feedback transducer, and limit switches. Delivery shall be to Arnold Air Force Base, Tennessee.

2. APPLICABLE DOCUMENTS

2.1. Government Documents:

2.1.1 Specification Number 13787-14-001.

2.2. Non-Government Documents:

2.1.1 None

3. REQUIREMENTS

3.1. General:

3.1.1 The Contractor shall design, fabricate, assemble, test, and supply the valve assemblies in accordance with all documents listed in Section 2 Applicable Documents and the requirements herein.

3.1.2 References in the specifications and Statement of Work to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition.

3.1.3 The Contractor shall supply all Engineering Analysis submittals before fabrication is authorized.

3.1.4 The Contractor shall be responsible for the packaging and shipment of the valve assembly and related components.

3.2. Verification and Acceptance:

3.2.1 Testing and Inspection Responsibilities: The Contractor shall be responsible for all testing and inspections of each valve assembly as listed in the specification(s). Contractor shall supply all interfacing equipment needed to conduct the tests.

A. Notify the Government at least two weeks prior to all test dates.

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B. The Government reserves the right to witness all tests.

C. The Contractor shall modify each valve and related components of the assembly as needed after failed tests, and repeat all tests until each valve assembly meets test requirements.

D. The Contractor shall submit all test reports signed by personnel conducting the test and those approving the results. Do not ship valve assembly until test reports have been approved by the Contracting Officer.

3.2.2 Inspection: Upon receipt at AEDC, the Government will inspect the valve assembly and all related components and equipment for any visible damage, general cleanliness, craftsmanship, and adherence to final drawings.

3.2.3 Acceptance: The Government will accept each valve assembly and all related components and equipment upon demonstration of satisfactory operation after installation at AEDC or within 3 months of delivery, whichever comes first.

3.3. Submittals: The Contractor shall submit all documentation in accordance with

Appendix A – Submittal Procedure. A summary table of required submittals is listed at the end of this section.

3.3.1 All Engineering Analysis listed in Section 4, Verification in Specification 13787-

14-001.

A. Valve datasheet.

B. Calculations and supporting information verifying design and operator sizing, disc connections, valve body, and components, and basis for materials selected.

3.3.2 Reliability Analysis for each valve assembly furnished:

A. Estimate of mean time between failures (MTBF) based upon historical field data, reliability testing, or failure modes and effects analysis (FMEA).

3.3.3 Maintainability Analysis for each valve assembly furnished:

A. Maintenance plan for valve and actuator.

B. Spare Parts Data: Include parts list, supplies, and recommended spare parts including manufacturer’s name, part number, and vendor for each item with current unit prices.

C. Mean time to repair (MTTR) calculations.

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3.3.4 Drawings for the valve assembly furnished:

A. Final fabrication and assembly drawings for the valve, actuator, and related mounting hardware.

B. Bills of Material, details, and assembly information for the end user to replace parts or repair the valve and components.

C. Certified valve assembly weight and center of gravity diagram.

D. Control schematics and wiring diagrams.

3.3.5 Operation and Maintenance Manuals for the valve assembly furnished includes:

A. Operating and maintenance instructions including lubrication, cleaning, and calibration instructions.

B. Manufacturer’s bulletins, cut sheets, and descriptive data for each piece of equipment.

C. Parts list and recommended spare parts. The list shall give the manufacturer’s name, part number, and a vendor for each item.

3.3.6 Warranty: The Contractor shall provide a one year warranty for each valve assembly furnished, stating that it is free from any manufacturer defects. The warranty period will begin after acceptance at AEDC.

3.3.7 Materials Certificates for body, disc, and shaft (chemical analysis, strength, elongation, hardness, etc.)

3.3.8 Welding procedure documentation for each type of weld listing the code which will govern how the weld is qualified, performed and inspected.

3.3.9 A weld map showing the location of each weld and the applicable procedure by which the weld will be performed and inspected.

3.3.10 Weld inspection reports.

3.3.11 Quantifiable seat leakage test procedure.

3.3.12 Summary report of all factory tests.

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3.3.13 Submittal Table:

No. Section Reference

Submittal Description Due

1 3.2.2.A Factory test date, 144-inch 2 weeks prior to test 3.2.2.D Test Reports 2 weeks prior to shipment of valve assembly 2 3.3.1.A Valve datasheet. 6 weeks following contract award, approval required before fabrication begins

3 3.3.1.B Engineering analysis and calculations

6 weeks following contract award, approval required before fabrication begins

4 3.3.2.A Mean time between failure (MTBF) Reliability Analysis, 144-inch

6 weeks following contract award

5 3.3.3.A Maintenance plan, 144-inch 6 weeks following contract award

6 3.3.3.B Spare parts data, 144-inch 6 weeks following contract award

7 3.3.3.C Mean time to repair (MTTR) calculations, 144-inch

6 weeks following contract award

8 3.3.4.A Assembly drawings, 144-inch 6 weeks following contract award

9 3.3.4.B Bill of materials, details, and assembly information, 144-inch

Delivered with valve

10 3.3.4.C Certified valve assembly weight and center of gravity diagram, 144-inch

Delivered with valve

11 3.3.5.A Operating and maintenance instructions

Delivered with valve

12 3.3.5.B Manufacturer data, 144-inch Delivered with valve 13 3.3.5.C Recommended spare parts, 144-inch Delivered with valve

14 3.3.6 Warranty, 144-inch Acceptance of valve 15 3.3.7 Materials Certificates Delivered with valve 16 3.3.8 Weld Procedures 6 weeks following contract award 17 3.3.9 Weld Map 6 weeks following contract award 18 3.3.10 Weld Inspection Reports Acceptance of valve

19 3.3.11 Quantifiable Seat Leakage Test Procedure

6 weeks following contract Award

20 3.3.12 Summary Report of Factory Testing

Acceptance of valve

Table I. Required Submittal List - Completed.

Appendix A-1

APPENDIX A

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract. This section describes the type and content of submittals that may be required for this work. The list of required submittals is included in the Statement of Work.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the specification or statement of work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end of the Statement of Work is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently

Appendix A-2 for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete AF Form 3000 and attach as cover sheet for each submittal. Contractor may include multiple item numbers on an AF Form 3000.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals.

Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to

Appendix A-3 the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance.

The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist.

After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days.

If the Contractor considers any correction or notation on the returned submittal to constitute a change to the contract drawings, specification, or statement of work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the applicable Statement of Work (SOW). Except as otherwise indicated in the SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared

Appendix A-4 to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work.

Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the specification or statement of work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

D. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks. Test reports include reports signed by an authorized official of a testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accordance with the specified requirements.

Testing shall have been within three years of date of contract award for the project. Reports also include findings of tests required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to the job site, findings of tests made at the job site or on a sample taken from the job site, investigation reports, daily logs and checklists, and final acceptance test and operational test

Appendix A-5 procedures. Furnish three hard copies and one electronic copy of each such report required.

E. Certificates: These include statements printed on the manufacturer’s letterhead and signed by the responsible officials of the manufacturer of a product, system or material attesting that the product, system or material meets specification requirements. Certificates include documentation required of the Contractor, or of a manufacturer, supplier, installer or subcontractor through the Contractor, to further demonstrate the quality of orderly progressions of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Examples include confined space entry permits, and text of posted operating instructions.

Certificates shall be dated after award of the project contract and clearly name the project. Furnish three hard copies and one electronic copy of each certificate required.

F. Manufacturer’s Instructions: Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

Furnish three hard copies and one electronic copy.

G. Operation and Maintenance Data: Data furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install the equipment, and needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. The data is intended to be incorporated in an operations and maintenance manual or control system.

Furnish two hard copies and one electronic copy.

H. Miscellaneous Submittals: These are work-related, non-administrative submittals that do not fit in the previous categories, including the following:

1. Maintenance agreements. Furnish one hard copy and one electronic copy.

2. Maintenance tools, spare parts, and overrun or maintenance stock.

Refer to individual sections of the specification for required quantities of spare parts, extra and overrun stock, maintenance tools and devices, keys, and similar physical units to be submitted.

3. Qualification certificates. Furnish one hard copy and one electronic copy.

4. Warranties.

END OF SOW AND APPENDIX