FA9101-22-Q-0014-Vis Imagers-Combined Synopsis-Final-Signed.pdf

2 February 2022

MEMORANDUM FOR NAICS Code: 333314 – Optical Instrument and Lens Manufacturing

FROM: AFTC/PZI (Arnold)

Attn: Greggory C. Jones

100 Kindel Drive Suite A332

Arnold AFB TN 37389-1332

SUBJECT: FA9101-22-Q-0014: Joint Standard Instrumentation Suite (JSIS) Development -

High Speed Visible Imager - Combine Synopsis Solicitation

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6 and FAR Subpart 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued. This is a Request for Quote (RFQ) and the solicitation number for this requirement is FA9101-22-Q-0014.

The North American Industry Classification System code (NAICS) is 333314, with a Small

Business Size Standard of 500 Emp, PSC: 6760. A firm-fixed price purchase order will be issued.

DESCRIPTION: See Atch 1- JSIS_FOC_VIS_Imager_Spec_20220107

SET-ASIDE: N/A

BASIS FOR AWARD: The Government will issue a firm fixed price purchase order resulting from this request to the responsible vendor whose quote conforms to the solicitation and whose quote will be most advantageous and in the best interest to the Government.

The vendor’s quote shall conform to the following basis of award / evaluation criteria:

1. By the vendor submitting a quote, the vendor agrees that Lowest Price Technically

Acceptable (LPTA) shall be the primary means for quote evaluation.

2. The vendor shall conduct a thorough review of Atch 1-

JSIS_FOC_VIS_Imager_Spec_20220107 and provide a quote, with adequate documentation, that conforms to the salient characteristics, and conforms to the Appendix

A Compliance Table given in Atch 1.

3. In accordance with FAR 52.212-3, Offeror Representations and Certifications, the vendor shall be registered in System for Award Management (SAM) prior to award.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE TEST CENTER

(AFMC)

EDWARDS AIR FORCE BASE CALIFORNIA

4. The vendor shall make their representation in section d(1) & d(2) of FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) and return with the quote (page 9 of solicitation).

5. The vendor shall complete page 3 and 4 of this Combined Synopsis/Solicitation.

6. By the vendor submitting a quote, the vendor agrees that all quoted prices submitted shall be valid for a minimum of 60 days.

DELIVERY ADDRESS: Arnold AFB, TN 37389

ESTIMATED DELIVERY DATE: See page 3.

VENDOR QUESTIONS: Questions pertaining to the solicitation shall be submitted to

Greggory Jones, greggory.jones.4@us.af.mil , by 11 February 2022, 12:00 p.m. (CST).

QUOTE DEADLINE: Receipt of quotes are due 18 February 2022, 12:00 p.m. (CST). Quotes shall be emailed to Greggory Jones, Contract Specialist, at greggory.jones.4@us.af.mil . Quotes received after this date and time may not be reviewed.

SAM/DUNS/WAWF: All quotes must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

mailto:greggory.jones.4@us.af.mil

Vendor’s Information

Vendor Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

CLIN DESCRIPTION*

QTY

VENDOR

ESTIMATED

DELIVERY

DATE

UNIT

PRICE

TOTAL

PRICE

0001 High Speed Visible Imager 6 $ $

0002 Lens Mounting Kit 6 $ $

Option

High Speed Visible Imager 4 $ $

Option

Lens Mounting Kit 4 $ $

Option

High Speed Visible Imager 1 $ $

Option

Lens Mounting Kit 1 $ $

Option

High Speed Visible Imager 1 $ $

Option

Lens Mounting Kit 1 $ $

- Total Evaluated Price - - - $

DELIVERY DATE:

The contractor shall deliver all item(s)

This performance period is mandatory, negotiable.

Shipping: FOB Destination

NOTE:If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this quote:

days; Net 30

ADDITIONAL INFORMATION (for Vendor Use):

{Insert Name} DATE

{Insert Title}

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award

Management. If the vendor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Vendors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

PROVISIONS/CLAUSES: Provisions and clauses may be obtained via the internet through the following websites: http://acquisition.gov , http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this solicitation and are incorporated by full text:

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation. Also, the full text of a solicitation provision may be accessed electronically at this address: http://acquisition.gov

(End of Provision)

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting.

(End of Clause)

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2022-02/2022-01-14.

The following Federal Acquisition Regulation (FAR) contract provisions and clauses are incorporated by reference:

- FAR 52.202-1, Definitions (Jun 2020)

- FAR 52.203-3, Gratuities (Apr 1984)

- FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (Sep 2007)

- FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Jun

2020)

- FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights (Jun 2020)

- FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

(May 2011)

- FAR 52.204-7, System for Award Management (Oct 2018)

- FAR 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011)

- FAR 52.204-13, System for Award management Maintenance (Oct 2018) http://acquisition.gov/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting http://acquisition.gov/ http://acquisition.gov/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting

- FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

- FAR 52.204-17, Ownership or Control of Offeror (Aug 2020)

- FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

- FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec

2014)

- FAR 52.204-20, Predecessor of Offeror (Aug 2020)

- FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Nov

2021)

- FAR 52.204-22, Alternative Line Item Proposal (Jan 2017)

- FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021)

- FAR 52.204-24, Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

- FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

- FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct

2020)

- FAR 52.207-1, Notice of Standard Competition (May 2006)

- FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

- FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018)

- FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (Nov

2015)

- FAR 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021)

- FAR 52.212-2, Evaluation-Commercial Items (Nov 2021)

- FAR 52.212-3, Offeror Representations and Certifications – Commercial Items (Nov 2021)

- FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2021)

- FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders- Commercial Items (Jan 2022)

- FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-Representation and Certifications (Jun 2020)

- FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013)

- FAR 52.233-1, Disputes (May 2014)

The following Defense Federal Acquisition Regulation Supplement (DFARS) and Air Force

Federal Acquisition Regulation Supplement (AFFARS) provisions and clauses apply to this solicitation and are incorporated by reference:

- DFARS 252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF

FORMER DOD OFFICIALS (SEP 2011)

- DFARS 252.203-7002, REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (SEP 2013)

- DFARS 252.203-7005, REPRESENTATION RELATING TO COMPENSATION OF

FORMER DOD OFFICIALS (NOV 2011)

- DFARS 252.204-7003, CONTROL OF GOVERNMENT PERSONNEL WORK

PRODUCT (APR 1992)

- DFARS 252.204-7004, ANTITERRORISM AWARENESS TRAINING FOR

CONTRACTORS (FEB 2019)

- DFARS 252.204-7008, COMPLIANCE WITH SAFEGUARDING COVERED

DEFENSE INFORMATION CONTROLS (OCT 2016)

- DFARS 252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION

AND CYBER INCIDENT REPORTING (DEC 2019)

- DFARS 252.204-7015, NOTICE OF AUTHORIZED DISCLOSURE OF

INFORMATION FOR LITIGATION SUPPORT (MAY 2016)

- DFARS 252.209-7004, SUBCONTRACTING WITH FIRMS THAT ARE OWNED OR

CONTROLLED BY THE GOVERNMENT OF A COUNTRY THAT IS A STATE

SPONSOR OF TERRORISM (MAY 2019)

- DFARS 252.211-7003, ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR

2016)

- DFARS 252.211-7008, USE OF GOVERNMENT-ASSIGNED SERIAL NUMBERS

(SEP 2010)

- DFARS 252.225-7001, BUY AMERICAN AND BALANCE OF PAYMENTS

PROGRAM (DEC 2017)

- DFARS 252.225-7002, QUALIFYING COUNTRY SOURCES AS

SUBCONTRACTORS (DEC 2017)

- DFARS 252.225-7012, PREFERENCE FOR CERTAIN DOMESTIC COMMODITIES

(DEC 2017)

- DFARS 252.225-7021, TRADE AGREEMENTS (SEP 2019)

- DFARS 252.225-7048, EXPORT-CONTROLLED ITEMS (JUN 2013)

- DFARS 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

AND RECEIVING REPORTS (DEC 2018)

- DFARS 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

(DEC 2018)

- DFARS 252.232-7010, LEVIES ON CONTRACT PAYMENTS (DEC 2006)

- DFARS 252.243-7001, PRICING OF CONTRACT MODIFICATIONS (DEC 1991)

- DFARS 252.243-7002, REQUESTS FOR EQUITABLE ADJUSTMENT (DEC 2012)

- DFARS 252.244-7000, SUBCONTRACTS FOR COMMERCIAL ITEMS AND

COMMERCIAL COMPONENTS (DOD CONTRACTS) (JAN 2021)

- DFARS 252.247-7023, TRANSPORTATION OF SUPPLIES BY SEA—BASIC (FEB

2019)

- AFFARS 5352.223-9000, ELIMINATION OF USE OF CLASS I OZONE DEPLETING

SUBSTANCES (ODS) (OCT 2019)

The following FAR provisions and clauses apply to this solicitation and are incorporated in full text:

FAR 52. 204-24, Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at

52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-

Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for

Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for

Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August

13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_26 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_204_25

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds

"will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the

Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services— https://www.sam.gov/

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

FAR 52.217-4, Evaluation of Options Exercised at Time of Contract Award (Jun 1988)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

(End of provision)

FAR 52.217-5, Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

FAR 52.217-7, Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within two (2) years after award of base contract. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

FAR 52.225-18, Place of Manufacture (Aug 2018)

(a) Definitions. As used in this provision—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-

9999, except—

(a) FSC 5510, Lumber and Related Basic Wood Materials;

(b) Federal Supply Group (FSG) 87, Agricultural Supplies;

(c) FSG 88, Live Animals;

(d) FSG 89, Food and Related Consumables;

(e) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(1) FSC 9610, Ores;

(2) FSC 9620, Minerals, Natural and Synthetic; and

(3) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

FAR 52.252-5, Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

1) provision with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement

(48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the name of the regulation.

FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48

CFR Chapter 1) clause with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition

Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

The following DFARS provisions and clauses applies and are incorporated in full text:

252.232-7006, Wide Area Work Flow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS)252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

https://www.acquisition.gov/dfars/252/dfars/part-232-contract-financing#252.232-7003 https://www.acquisition.gov/dfars/252/dfars/part-232-contract-financing#252.232-7003

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award

Management athttps://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF

Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

_____________________COMBO______________________________________

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice

2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

______________________N/A_____________________________________

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)

52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data

Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F03000

Issue By DoDAAC FA9101

Admin DoDAAC FA9101

Inspect By DoDAAC F1EEDA

Ship To Code FY1476

Ship From Code N/A

Mark For Code F1EEDA

Service Approver (DoDAAC) F1EEDA

Service Acceptor (DoDAAC) F1EEDA

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

nancy.holt.4@us.af.mil

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

WAWF email notifications. The Contractor shall enter the e-mail address identified below in the

“Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

william.harrigan.1@us.af.mil – Invoice Approver greggory.jones.4@us.af.mil – Contract Specialist

(End of clause) mailto:nancy.holt.4@us.af.mil mailto:william.harrigan.1@us.af.mil

The following AFFARS clause applies and is incorporated in full text:

AFFARS 5352.201-9101, Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFRCO/SMC ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary

(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachment:

- Atch 1- JSIS_FOC_VIS_Imager_Spec_20220107

TYLER S. PAYNE

Contracting Officer