FA9101-20-Q-0034 Combined Synopsis Solicitation.pdf

J6 Steam Motor Valves

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented, and with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will NOT be issued. This is a Request for Quote (RFQ) and the solicitation number for this requirement is

FA9101-20-Q-0034.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-06 effective 10 Sep 2019, Defense Federal Acquisition Regulation Supplement DPN 20190913 effective 13 Sep 2019, and Air Force Federal Acquisition Regulation Supplement AFAC 2018-0525 effective 25 May 2018.

The North American Industry Classification System code (NAICS) is 333249, Other Industrial Machinery Manufacturing, with a Small Business Size Standard of 500 employees. Vendors shall have this NAICS code reflected in their SAM profile to be eligible for award.

DESCRIPTION: Full details of the requirement may be found in Attachment (Atch) 1.

SET-ASIDE: IAW FAR 19.502-2(a), this acquisition is a Total Small Business Set-Aside.

DELIVERY LOCATIONS: Arnold AFB, TN 37389

DEADLINES:

Receipt of Offers: Offers are due 25 September 2020, 12:00 p.m. (CST). Quotes may be emailed to Karen Stovall, Contract Specialist, at karen.stovall.1@us.af.mil. Quotes received after this date and time will not be reviewed. Please allow sufficient time for the quote to be delivered through email servers.

QUOTE SUBMISSION INFORMATION: Quotes shall be e-mailed to the address identified above. If you e-mail your quote, page 2 (or equivalent*). Your quote shall abide by the following:

1. Conduct a thorough review of the Statement of Work and provide a quote that conforms to the specifications of the statement of work.

2. The quoter shall provide sufficient documentation to support the salient characteristics stated in their quote.

3. FAR 52.212-3, Offeror Representations and Certifications (or certification in SAM.gov)

4. Submit warranty offer in accordance with FAR 12.404.

*The quoter is required to fill out Page 2 of this Combined Synopsis/Solicitation.

SAM/DUNS/WAWF: All offers must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in the SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mi/ to complete your registration.

Vendor’s Information

Vendor Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

ITEM

NUMBER

DESCRIPTION*

QTY UNIT

MANDATORY

DELIVERY

DATE

UNIT

PRICE

TOTAL

EVALUATED

PRICE

Electric Motor Actuator and Gear Box

2 EA

DELIVERY DATE:

The contractor shall deliver all item(s) This performance period is mandatory, negotiable.

Shipping: FOB Destination

NOTE: If the “negotiable” block is checked, please complete the following if you disagree with aforementioned performance period:

Request performance period be changed to:

PAYMENT TERMS:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this quote:

days; Net 30 ADDITIONAL INFORMATION (for Vendor Use):

{Insert Name} DATE {Insert Title}

By submission of a quote, the vendor acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation in accordance with FAR 52.204-7 – System for Award Management. If the vendor does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered vendor. Processing time, which normally takes 48 hours, should be taken into consideration when registering. Vendors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

By submitting this offer, the offeror acknowledges receipt of all attachments, amendments, and changes for this request for quote.

The following Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS) and Air Force Federal Acquisition Regulation Supplement (AFFARS) provisions and clauses apply to this solicitation and are incorporated by reference:

- FAR 52.204-7, System for Award Management (Oct 2018)

- FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

- FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020)

- FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

- FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment

- FAR 52.204-25, Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (Aug 2020)

- FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

- FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

- FAR 52.212-1, Instructions to Offerors—Commercial Items (DEVIATION 2018-O0018) (Jun 2020)

- FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, Alternate I (Aug 2020)

- FAR 52-214-4, Contract Terms and Conditions—Commercial Items (Oct 2018)

- FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders— Commercial Items (Aug 2020)

Under FAR 52.212-5(b)

- FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate 1

- FAR 52.204-10, Reporting Executive Compensation and First-tier Subcontract Awards (Oct 2018)

- FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Jun 2020)

- FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

- FAR 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION 2020-O0008) (Mar 2020)

- FAR 52.219-14, Limitation on Subcontracting (Mar 2020)

- FAR 52.219-28, Post-Award Small Business Program Representation (Jun 2020)

- FAR 52.222-3, Convict Labor (Jun 2003)

- FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

- FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

- FAR 52.222-50, Combating Trafficking in Persons (Jan 2019)

- FAR 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007)

- FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Jun 2020)

- FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

- FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

- FAR 52.233-3, Protest after Award (Aug 1996)

- FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)

- DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

- DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

- DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992)

The following FAR provisions and clauses apply to this solicitation and are incorporated in full text:

52.212-2 -- Evaluation -- Commercial Items (Oct 2014).

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1) Price: Offers will be ranked and arranged by total price (lowest to highest) before the Government assesses the technical capability. Prices are calculated as the sum total of CLINs 0001-0003 on Attachment 01.

2) Technical Acceptability: Items quoted must meet the specific requirements as listed in the requirements document and the solicitation. Ensure all relevant technical documents (specifications, manuals, pamphlets, etc.) are provided with the quote in order to evaluate technical acceptability. The USG will not search for technical documents for quoted systems.

Quotes that do not contain all relevant technical documents, prices for each CLIN, or do not meet the requirements in the Requirements Document and this solicitation will be considered unacceptable.

If the lowest priced offer is determined to be technically acceptable, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is evaluated to be technically unacceptable, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is determined to be technically acceptable, or until all offerors are evaluated.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of clause)

DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions (Dec 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

Table A-1. Technical Acceptable/Unacceptable Ratings Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F1EEMA

Issue By DoDAAC FA9101

Admin DoDAAC FA9101

Inspect By DoDAAC FA9101

Ship To Code F1EEMA

Ship From Code N/A

Mark For Code F1EEMA

Service Approver (DoDAAC) FA9101

Service Acceptor (DoDAAC) FA9101

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Tyler Payne, Contracting Officer, 931-393-6372, tyler.payne.9@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of

The following AFFARS clauses apply and are incorporated in full text:

AFFARS 5352.201-9101, Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Test Center Vice Commander, AFTC/CV, 1 South Rosamond Boulevard, Edwards AFB, CA 93524- 3784. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of