Redacted JA OCLC Cat ILL_Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

18 Jun 2019 FOR OFFICIAL USE ONLY Page 3 of 4

OCLC provides a hub for data, as well as services and applications to find anything held in library collections, efficiently and quickly from anywhere. Without the OCLC catalog the library cannot search for books and the cataloger and technicians cannot update and catalog records. This would result in work stoppage. The cataloging and library applications exclusively offered by OCLC are vital references for the AFSVC to accomplish a multitude of missions.

Without this sole source acquisition, the AF library users and staff will not have access to critical, one of a kind products necessary to daily functioning and educational support.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

An Intent to Award on a Sole Source basis notice (FA8604-20-Q-5007) was posted on beta.sam.gov from 12 December 2019 - 19 December 2019. The synopsis outlined minimum characteristics a similar product would have to meet to fulfill the requirement as described in sections II and V about, no responses were received aside from the incumbent.

The AFSVC surveyed the market for vendors to determine if competitions was a available for the requirement. The library used publisher advertisements, professional conference, vendor demonstrations, customer suggestions and new publication reviews to conduct surveys. No viable vendors were identified. The market research confirms that the publications required by Air Force Libraries are only available from OCLC.

The proposed sole source is the only known source able to satisfy the Government's requirements.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

In accordance with FAR 13.106-3(a), the Contracting Officer shall determine that the proposed price is fair and reasonable. The basis of this determination is anticipated to be based on FAR 13.106-3(a)(2)(ii) and FAR 13.106-3(a)(2) (iii). This has been previously procured by AFLCMC/PZI for the AF Libraries and the price shall be verified against OCLC's price lists, catalogs, or advertisements and by comparison to prices previously paid.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

As described in Section VI above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

Moreover, the AFSVC surveyed the market in order to determine if competition was obtainable. The library staff's market research in addition to the synopsis postings ensures the course of action for a sole source acquisition was the most appropriate moving forward.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of any sources that expressed, in writing, an interest in the acquisition.

The proposed sole source is the only known source that can satisfy the government's requirements.

Online Computer Library Center, Inc. (OCLC)

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The contracting activity will post the Sources Sought and the Intent to Award Sole Source notice on FedBizOpps, as described in Section VI above, in order to obtain competition. If acceptable responses are received, the contracting activity will modify its strategy accordingly.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

18 Jun 2019 FOR OFFICIAL USE ONLY Page 4 of 4

AFSVC/SVPL will attempt to obtain competition whenever possible by use of professional journals and trade exhibits.

The AFSVC/SVPL personnel will continue to keep up-to-date and review new research databases to determine if another source will meet the needs of the students, faculty, and staff. The library staff will also keep an open dialog with our patrons and usage statistics to determine the necessity for future purposes.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.