JA_OverDrive_DoD_RedactedFINAL.pdf

Single Source Justification (Simplified Acquisition)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 1 of 2

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: AFLCMC/PZIEC

Project/Program Name: Rakuten OverDrive Platform

Purchase Request/Identification Number:

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

The DoD Library Consortium would like to purchase the platform for Rakuten OverDrive content. This platform supports the OverDrive collection of two million digital titles from more than 5,000 publishers of eBooks, audiobooks, music, and videos. The platform provides access to the largest digital content catalog in the world.

Section C: Justification for Soliciting from a Single Source or Brand Name

The DoD Library Consortium has purchased the content provided by Rakuten OverDrive. The Rakuten OverDrive content can only be viewed via its platform, which can only be provided OverDrive, Inc.. This is a "must order direct" company. Due to circumstances described herein, the activity requests authority to purchase electronic access to Rakuten OverDrive platform using Other Than Full and Open Competition as prescribed by FAR 13.106-1(b)(soliciting from a single source), and 13.501(a)(Sole source acquisitions). This individual action will result in the award of a new Firm Fixed Price Contract. This sole source requirement will be acquired from the following organization:

OverDrive, Inc.

The DoD Library Consortium wishes to procure the platform for OverDrive content utilization.

The mission of DoD MWR Libraries is outlined in DoDI 1015.10 stating DoD Libraries will provide information resources and services required to accomplish the mission. The libraries support military personnel assigned to contingency operations, remote sites, and military missions IAW DoDI 1015.10, Military Morale, Welfare, and Recreation Programs.

The program provides professional military and voluntary education programs materials and services. Libraries also provide facilities, resources, and services to enhance the quality of life, regeneration, and resiliency for authorized customers. The DoD Library Consortium exists to create partnerships among the libraries within the various services of the DoD. They cooperatively acquire materials that are made available to military and civilian employees across the DoD. These resources relate to various overarching goals of the DoD such as recreation, physical wellness, emotional resiliency, and educational pursuits.

To meet these needs, the DoD libraries must procure resources that can be accessed globally, including in areas with low or no internet access, and provide the below stated requirements. These resources need to include access to education resources. This database is a vital leisure tool for DoD personnel. rbdigital is important to service personnel and library staff for having the ability to provide instantly accessible digital information in multiple platforms that can be streamed or downloading with no waiting. This subscription must be firm-fixed pricing so there is no increase when new titles are accessed. It should also not limit the number of titles or electronic checkouts per title. This database collection provides information that supports education and enhances quality of life for DoD personnel.

The DoD Libraries also require a resource that provides research for personnel development that meet the quality of life, regeneration, and resiliency as stipulated by DoDI 1015.10. To meet those needs, the DoD Libraries require a resource that provides diversified educational training.

Single Source Justification (Simplified Acquisition)

FOR OFFICIAL USE ONLY

March 2018 FOR OFFICIAL USE ONLY Page 2 of 2

Section D: Efforts to Obtain Competition

Market research confirms that OverDrive is the only known source that can satisfy the Government's requirements and is intended to to support the DoD Library Programs quality of life and educational efforts.

An intent to award on a sole source basis notice was posted on FBO.gov from 16 July 2019 to 23 July 2019 and no qualified responses that could meet the requirement were received. The proposed sole source is the only known source able to satisfy the Government's requirements.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

AFSVC/SVPL will keep an open dialog with the users/patrons and evaluate statistics to determine the necessity to use this resource to supplement its collection of research databases. AFSVC/SVPL will continue to survey the market for vendors to obtain competition in databases. The library uses publishers' advertisements, professional conferences, vendor demonstrations, customer suggestions and new publication reviews in conducting its surveys.

AFSVC/SVPL will attempt to obtain competition whenever possible by use of professional journals and trade exhibits. The AFSVC/SVPL personnel will continue to keep up-to-date and review new research databases to determine if another source will meet the needs of the students, faculty, and staff. We will also keep an open dialog with our patrons and usage statistics to determine the necessity for future purposes.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

01-Aug-2019

Typed Name and Rank/Grade of Contracting Officer Signature of Contracting Officer