Sources_Sought_EEG_System.pdf

UNCLASSIFIED

ELECTROENCEPHALOGRAM (EEG) SYSTEM AND REVIEW STATION

The Government is conducting market research and identifying, as potential sources, companies that may possess the expertise, capabilities, and experience to meet the requirements as specified in the Program Description below.

CAUTION: This Sources Sought is issued solely for information and planning purposes. In accordance with Part 10 of the Federal Acquisition Regulation, the U.S. Government is conducting market research.

The intended purpose is to identify potential sources that may possess the expertise, capabilities, and experience to meet the 88th Medical Treatment Facility’s requirement. It does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. Furthermore, the 88th Medical Treatment Facility is not at this time seeking proposals, and will not accept unsolicited proposals. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this sources sought. Please be advised that all submissions become Government property and will not be returned. All costs associated with responding to this sources sought will be solely at the responding party’s expense. Not responding to this sources sought does not preclude participation in any future RFP, if any is issued. In accordance with Federal Acquisition Regulation 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. It is the responsibility of the interested parties to monitor this FedBizOpps website for additional information pertaining to this source sought.

INSTRUCTIONS:

1. Below is a document containing a description of the requirement and a Contractor Capability Survey, which allows you to provide your company’s capabilities.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements.

Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.).

3. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

4. Questions relative to this market survey should be addressed via email to Cassaundra Jenks (AFLCMC/PZIBA), cassaundra.jenks@us.af.mil no later than 12:00 pm EST on 23 July 2018. Please use the subject line: EEG System and Review Station – Sources Sought. Verbal questions will NOT be accepted.

5. If your company is interested, submit your responses to the Sources Sought to cassaundra.jenks@us.af.mil. E-mail responses should be received no later than 12:00 pm EST on 27 July 2018.

mailto:cassaundra.jenks@us.af.mil

PROGRAM DESCRIPTION

An EEG is commonly used in the diagnosis and evaluation of epileptic seizures, encephalopathy, brain death, dementia, and coma patients. The review station will increase the neurologist's access to already performed studies while the EEG machine itself is being used for a live procedure. This will help to improve productivity and contribute to the accurate diagnosis and treatment of our patients. The neurologists will also be able to go back and look at past studies without waiting for the machine to be available.

PERFORMANCE REQUIREMENTS

1. Minimum Requirements:

a. 2 each- Electroencephalography (EEG) acquisition systems with HIPPA-compliant storage and ability to review at remote sites. The time of day should be recorded along with the EEG data and any other information that could be used for finding events in the stored record. The recording itself should contain all of the technologist’s comments and should be possible to enter free-text comments. In addition, there should be provisions for automatically recording information such as impedance values, sampling frequency, filter settings, and gain montage selections.

Acquisition of EEG data onto a digital storage medium should occur at a minimum sampling rate of 512 samples per second. Digitalization should use a resolution of at least 16 bits per sample. Interchannel crosstalk should be less than 1%. System should allow for as clean a signal as possible in noisy environments, such as ICU’s, ER s, and OR’s etc. Additional noise in the recording should be less than 1 microvolt peak to peak at any frequency between 0.5Hz thru 120Hz. Video recording must be synchronized with the EEG.

EEG mobile station should meet size parameters (see below) in order to navigate hospital hallways. The station should have 4 wheels that lock/unlock. The unit should have a power supply cable of at least 12 feet and a back-up power source for mobility. All equipment should be able to be able to be disinfected with hospital-grade agents. A “troubleshooting manual” should be included to allow for technician troubleshooting. The EEG software should allow to review/reconfigure as the EEG is being recorded. Included should be a camera with pan, tilt, zoom and night capabilities, and a microphone.

b. 1 each- EEG review station should be compatible with the EEG acquisition systems. The system should include 2 monitors and enough storage for 3 years of EEG data.

2. Size – Desktop computer with accessories on cart dimensions to be about 25” wide, 23” deep, adjustable height (lowest 36”/ highest 60”)

3. Design – N/A

4. Performance Requirements – The EEG system shall be used for activation procedures, including photic stimulation, hyperventilation and others to assess the patient. The system shall accurately diagnose and evaluate epileptic seizures, encephalopathy, brain death, dementia, and coma patients. The review station shall grant physicians ease of access to already performed studies while the EEG machine is being used for a live procedure. The EEG system shall also be able to review past studies without waiting for the machine to be available to use.

5. Accessories:

EEG SYSTEM:

2 EA Wireless 1520 PCIe Card 2 EA EEG Photic control unit with flash lamp assembly and stand 2 EA 24” flat widescreen high res monitor (1900 x 1200) 2 EA Sound bar for monitors 2 EA EEG cart with LCD mount and adjustable height 2 EA Mobile cart installation kit 2 EA Hi-resolution camera mobile with mount 2 EA 32 Channel PSG/EEG amplifier w/ 4 DC channel inputs 2 EA Mini input box for amplifier 2 EA Mini input box pouch (includes shoulder strap) 2 EA Two-port NIC card, for use in SFF and tower PCs 2 EA Hospital grade uninterruptable power supply 420VA 2 EA Remote monitoring software to access networked NKA systems remotely over LAN 2 EA ICU continuous monitoring, single license 2 EA Digital video software – MPEG4 with USB dongle 2 EA SD camera with pan, tilt, zoom, IP streaming in standard definition 2 EA Microphone system, ceiling or surface mount.

2 EA Infrared illuminator with 42 LEDs, includes wall mount 2 EA Installation and Termination per unit of to 20 units 1 EA Configuration and training for 2-4 acquisition systems

EEG REVIEW STATION:

1 EA Review station 2 EA 24” flat widescreen high res monitor (1900 x 1200) 1 EA Sound bar for monitor 1 EA Comprehensive EEG review station, single license

6. Configuration – At time of delivery

7. Installation & Testing – Company will provide a service representative for on-site installation.

8. Training – Configuration and training for 2-4 acquisition systems shall be included.

9. Warranty – 1 year on parts and depot repair. Supply items are warranted for 90 days from date of shipment. The products are warranted to be free from material defects in workmanship or material under normal use and service for the warranty period(s). Batteries, paper, power cables, electrodes, electronic media and other consumable items used by or with the Products, as well as Products subject to unusual physical or electrical stress or improper maintenance, are excluded from this warranty. This warranty does not cover Products which have been improperly used or used in an application other than that for which the Products were intended and do not cover Products which have been modified, disassembled, reinstalled, or repaired without Seller’s approval, or which have been subjected to neglect, accidental damage due to accident, fire, water, vandalism or other casualty, improper installation or application, or on which the original identification marks have been removed. Seller’s responsibility under the above warranty shall be limited to the repair or replacement, at the Seller’s option, of any Product which fails during the warranty period, provided that Buyer promptly reported such failure to Seller in writing and Seller, upon inspection, found such Product to be defective. Buyer must obtain shipping instructions for the return of any Products under this warranty provision and compliance with such instructions shall be a condition of this warranty.

10. Standards, guidelines or approvals – N/A

DELIVERY

The company shall properly ship the system to the 88TH Medical Treatment Facility (MTF) located at Wright–Patterson AFB, OH NO LATER THAN 14 DAYS AFTER AWARD. All shipping costs to include insurance will be included in contractor’s proposal. Great care using standard, approved packaging methods shall be taken.

CONTRACTOR CAPABILITY SURVEY

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

Size of business pursuant to North American Industry Classification System (NAICS) Code:

334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing

Based on the above NAICS Code, state whether your company is:

Small Business, (Self-Certified or Third Party Certified) (Yes / No) Small Disadvantaged Business, (Self -Certified or Third Party Certified) (Yes / No) o Woman Owned Small Business, (Self -Certified or Third Party Certified) (Yes / No) o Economically Disadvantaged Woman Owned Small Business, (Self -Certified or Third Party Certified) (Yes / No) o 8(a) Certified, (Self -Certified or Third Party Certified) (Yes / No) o HUBZone Certified, (Self -Certified or Third Party Certified) (Yes / No) o Veteran Owned Small Business, (Self -Certified or Third Party Certified) (Yes / No) o Service Disabled Veteran Small Business, (Self -Certified or Third Party Certified)

(Yes / No)

*All interested contractors must be registered in SAM in order to be eligible for award of Government contracts. The government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action.

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

• Please provide a statement that the respondent will allow or will not allow the Government to release proprietary data.

• Please provide a statement to acceptability of the following proposed non-commercial provisions and clauses, as they are determined to be consistent with customary commercial practice.

FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.252-1, Solicitation Provisions Incorporated by Reference FAR 52.252-2, Clauses Incorporated by Reference FAR 52.252-5, Authorized Deviations in Provisions FAR 52.252-6, Authorized Deviations in Provisions in Clauses DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003, Control of Government Personnel Work Product DFARS 252-225-7048, Export-Controlled Items DFARS 252-243-7001, Pricing of Contract Modifications AFFARS 5352.201-9101, Ombudsman AFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS)

ATTENTION small business respondents who are interested in submitting a proposal as the prime contractor for this effort:

No set aside decision has been made; however, the Air Force is contemplating setting this acquisition aside for Small Businesses if there is sufficient demonstrated interest and capability. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that two or more small business prime contractors must be capable of performing at least 50% of the entire scope of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14, Limitations on Subcontracting. The clause reads, in part, as follows: “Limitations on Subcontracting (Nov 2011) … (c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for – (1) Services (except construction). At least 50 percent of the cost of contract

Performance incurred for personnel shall be expended for employees of the concern… ”. Provide specific details and rationale as to how compliance with FAR clause 52.219-14 would be achieved, including specific details regarding teaming arrangements, etc.

If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided.

ATTENTION all potential respondents:

The acquisition strategy for this program has not been finalized. If this acquisition is not set aside for small business, it is anticipated that the contract may contain a small business utilization requirement.

Please provide feedback on the requirement and what areas are likely candidates for SB subcontracting.

Part II. Capability Survey Questions

1. Is your firm registered in the System for Award Management (SAM), formally known as Central Contractor Registration (CCR)? In accordance with federal regulations, all contractors doing business with the federal government must be registered in the SAM database.

2. Describe briefly the capabilities of the nature of the services you provide.

3. Describe your company's past experience on previous with similar services. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

4. Are there specific requirements in the documentation that we provide that would currently preclude your product/service from being a viable solution to our requirement?

5. Are there established market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S.

Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

All responses must be UNCLASSIFIED; no classified material will be accepted or considered with this Sources Sought Synopsis. The response to Part I. Business Information should be single spaced, 12pt font. The response to Part II. Capabilities should be limited to no more than 10 pages (8.5x11 inches), single spaced, 12pt font. In addition, identify a representative to support further Government inquiries and requests for clarification of the information provided, if needed. Respondents should indicate which portions of their response are proprietary and should mark them accordingly. The Air Force will handle proprietary items in accordance with FAR 2.101 and 3.104.

Responses to questions from interested parties will be promptly answered and posted on this FedBizOps website, unless some release of proprietary information is involved or the answer addresses a question peculiar to a company or that company’s response.