Instrument_Sharpening_PWS_13_June_2017.docx

Attachment 1

PERFORMANCE WORK STATEMENT (PWS)

FOR REPAIR, SHARPENING AND REFURBISHING OF SURGICAL INSTRUMENTS

13 June 2017

1.0 INTRODUCTION:

This effort includes tasks and activities to be performed by the contractor at the 88th Medical Group (hereafter known as the MTF) Wright-Patterson AFB, Ohio. Based on Surgical Scheduling System (S3), the Operating Room has operated approximately 320 cases per month that utilizes surgical instrumentation. The frequent usage of the instruments will cause some damage with the items. Commonly used items that requires to be repaired or sharpened are scissors, needle holders, rongeurs, bone cutters, hemostats, forceps and laparoscopic instruments. These items should be regularly checked or sent out for repair or sharpening. Having the surgical instruments repaired or sharpened, it provides a safe and better patient care. It also prevents surgical delay due to malfunctioning items and prevents frustrations from the surgeon and surgical team.

1.1 DESCRIPTION OF SERVICES:

The contractor shall perform the tasks outlined in the following paragraphs to fulfill the requirements of this contract:

1.1.1 The contractor shall provide an on-location services once a week for five years.

1.1.2 The contractor shall provide CCSVP/CBSPD certified technicians and service representatives.

1.1.3 The contractor shall provide sharpening services on-site in their Mobile truck that must be accomplished on Fridays between the hours of 0730 to 1630, excluding weekdays when federal holidays occur or are observed.

1.1.4 The contractor shall be responsible for the overall execution of the repair process to include inspection, cleaning and lubrication, alignment, adjustments, pins, sharpening, inserts, laparoscopic shafts insulation, springs and manufactured parts and screw replacement.

1.1.4.1 Repair services shall include General, Micro, Orthopedic, Endoscopic, Flexible Biopsy Forcep, Cardiovascular, Arthroscopic, Cysto and Urology, Neuro, Laparoscopic, OB/GYN, and Pediatric Instrumentations.

1.1.4.2 The repair services shall also include Needle holder Tungsten Carbine (TC) inserts replacement, gold plating, complete tray and set refurbishing, diamond dusting and higher completion volume of entire trays.

1.1.4.3 The contractor shall provide a digital magnification and photography system used on all repair vehicles with a magnification up to 250x for inspection services.

1.1.4.4 Before and after photos of repair services shall be provided to customer.

1.1.4.5 The contractor shall ensure quality assurance is in place by identification and through computerized tracking service, and inspection of the most frequently used instrument sets.

1.1.4.6 The contractor shall provide a routine inspection and repair of instruments during the on-location visits where instruments must be etched with a unique 2D bar code.

1.1.5 The contractor shall have a clinical instrument repair consultant that provide quality assurance testing for all intstruments repaired or sharpened prior to use in service.

1.1.6 The contractor shall have a digital image capture mapping to show the SPD staff where to locate the cracks, bio-burden, pitting and other instruments discrepancies.

1.1.7 The contractor shall provide quarterly and annual business reviews to monitor and discuss the service performance given to the facility.

1.1.8 The contractor shall provide training tools for the SPD staff such as in-services and offers CEU credits for nurses and certified SPD technicians.

1.1.9 The contractor shall etch each new incoming instruments with a unique 2D bar code and associate that bar code with the instrument’s part number and manufacturer in Censitrac.

1.1.10 The contractor shall also provide etch services that will include instruments in peel packs or storage areas and any new instrumentation that has been purchased since the last visit.

1.1.11 The contractor shall provide maintenance of the current and future etched instruments.

1.1.12 The contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract, in accordance with the personnel policy of the contractor, such as providing worker’s compensation, professional liability insurance, health examinations, income tax withholding and social security payments.

1.2 MTF

1.2.1 The Government shall monitor the contractor’s performance. Additionally, the contractor’s performance is subject to scheduled and unscheduled review by the QAE (Quality Assurance Evaluator).

2.0 SERVICE SUMMARY

Performance Objective

Assessment Remedy

APPENDIX A

Contractor Full-Time Equivalent Reporting

*REPORTING PERIOD: Contractors are required to input data by 31 October of each year.

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USER MANUALS: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.