F1ATPB5134A001_Particle_Counter_SOW.docx

STATEMENT OF WORK

Purchase Request Number F1ATPB5134A001

1.0 BACKGROUND: The Aerospace Fuels Laboratories (AFPET/PTPLA and AFPET/PTPLE) have a requirement for the maintenance of a Beckman Coulter High Accuracy (HIAC) Particle Counters 8011+ instruments for the period of one year after installation of the instruments. All services will be performed at both locations - Wright-Patterson AFB OH, Area B, Building 70, Room 220 and Vandenberg AFB CA, Building 6670.

1.1 The Contractor will supply all necessary maintenance including but not limited to, labor, repair parts, maintenance supplies, tools, test equipment, transportation and other related services to keep the system in good calibrated condition as determined by the original manufacturer's specifications. The Contractor shall not be liable for repairs necessitated by abuse, misuse, unauthorized modifications, neglect, accidents, improper operation, or any external causes including, but not limited to, fire, water, power failures, explosions, and acts of God. For the causes listed above, the Contractor shall submit in writing to the Government a description of work required to repair the system and request the consent of the Government to restore the equipment to the good operating condition for which payment will be made under a separate contract. Maintenance service shall not include electrical work external to the equipment or the plumbing of water or gas supplies.

1.2 Contractor shall provide calibration visits, two (2) per year on site visits which shall include but not be limited to the following:

1. Inspection, adjustment, and calibration of systems for proper operation.

2. Recommend replacement parts shall the system not calibrate properly.

1 .3 The Contractor shall provide unlimited emergency visits and repair service during regular business hours to meet published performance specifications for service other than operator function, damage by third party, acts of nature, etc. as required upon equipment failure. The monitoring Government representative will provide the contractor a detailed description, via telephone, of problems encountered. The repair service will include labor, travel, living expense, and major parts coverage. Consumable parts will not be included in these contracts except as specified by the Contractor during the PM visit.

2.0 COMPETENCY OF CONTRACTOR PERSONNEL: All service performed under this contract shall be performed by competent personnel, fully trained to perform the required maintenance in accordance with the best commercial practices without unnecessary delays or interference with the government functions. The maintenance personnel shall have completed applicable maintenance training specified by the original equipment manufacturer for the maintenance of the equipment involved.

3.0 SPARE PARTS INVENTORY, TOOLS, AND INSTRUMENTS: The Contractor shall maintain, within one day delivery time to the Wright-Patterson AFB (WPAFB) site and inventory of spare parts of the type and quantities as recommended by the Original Equipment Manufacturer (OEM) for the number and type of units to be maintained. The Contractor shall maintain, within one day delivery time to the WPAFB site an inventory of such tools and instruments as necessary to properly and efficiently maintain the equipment for the life of the contract. Only new standard parts shall be used in performing repairs.

4.0 DOCUMENTATION: All documentation, software manuals, repair manuals, and other aids recommended by the OEM which are needed to perform maintenance under this contract shall be obtained by the Contractor in whose property it will remain. The Contractor shall acquire updated subscriptions for this documentation for the life of the contract. The Government, as a party of the contract, shall not be required to aid in the acquisition of such documentation. OEM diagnostic software or equivalent shall be employed in performing maintenance services.

5.0 SECURITY CLEARANCE: Requirement for security clearance is not anticipated. If, however, security clearance is determined to be necessary, the Contractor shall ensure that maintenance personnel complete all security forms (personal history, fingerprint card, and other applicable details) within 30 calendar days following notification of the requirement form the Government.

6.0 PROOF OF RESOURCE: Upon request by the Government, the Contractor shall show evidence of proper level or resources to perform tasks under this contract, such as ownership or licensing of spare parts, diagnostic and repair tools, documentation and employment of personnel.

7.0 MAINTENANCE: The Contractor shall provide on-call, on-site maintenance service during the principal period of maintenance (PPM) from 23 September 2015 to 22 September 2016 for the equipment covered by this contract. All maintenance will be done according to the OEM specification and standards.

7.1 Principal Period of Maintenance (PPM): The PPM for the listed equipment shall be 0800-1600 hours (as specified by the time zone at WPAFB) Monday through Friday, excluding Government holidays (New Years, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas).

7.2 Preventative Maintenance (PM): At least one PM visit after initial installation of equipment which will include but not be limited to the following:

1. Inspection, adjustment, and calibration of system for proper operation.

2. Replacement of parts as indicated by the Contractor after inspection of the equipment covered under this maintenance agreement.

3. Unlimited technical telephone support. This visit will be scheduled after notification by AFPET/PTPLA.

7.3 The Contractor shall provide unlimited emergency visits and repair service during regular business hours to meet published performance specifications for service other than operator function, damage by third party, acts of nature, etc., as required upon equipment failure. The monitoring Government representative will provide the contractor a detailed description, via telephone, of problems encountered. The repair service will include labor, travel living expense, and major parts coverage. Consumable parts will be included as specified by the contractor during the PM visit.

7.4 The contractor, in a report indicating the time the service was requested as well as the time service was completed, will document all maintenance. The report shall also contain the type of service that was requested, with a brief description of the repair action.

8.0 RESPONSE/REPAIR TIME:

8.1 Response time for emergency service for equipment covered under this contract shall be within 72 hours after notification that on-site repair is needed. Response time is defined as arrival on-site.

8.2 All repair/response times exclude days that occur on Saturday, Sunday, or the Government holidays.

9.0 UNTIMELY REPAIR: Contractor failure to repair equipment within a timely manner as established in paragraph 7.3 shall result in Contractor completion of necessary repair at no additional costs to the Government. Extenuating circumstances will be considered on a case-by-case basis.

10.0 CONDITION OF EQUIPMENT PRIOR TO END OF CONTRACT: Prior to termination or expiration of this contract or removal of any equipment from this contract, the Contractor shall certify in writing that the equipment covered is eligible for maintenance by the OEM. The equipment shall be subject to inspection by the manufacturer. If any equipment is not eligible or is not in good mechanical, electrical, or operating condition, the Contractor agrees to return the equipment to a level suitable for OEM maintenance, or reimburse the Air Force any charges including, but not limited to travel, parts, labor required to place equipment in good mechanical, electrical, and operating condition as specified by the OEM.

11.0 GOVERNMENT REGULATIONS: All contractor personnel performing work under this contract shall comply with all applicable Air Force and local regulations. Of specific concern are regulations regarding security, wearing of badges, access lists, and safety.

12.0 SITE REQUIREMENTS: The Government shall maintain equipment site requirements (electrical, air-conditioning, and chilled water) in accordance with the environmental specifications furnished by the OEM.

13.0 CONTRACTOR ACCESS: Subject to security regulations the Government shall permit the Contractor access to the equipment to be maintained.

14.0 DELIVERY ADDRESSES: Delivery and calibration addresses are as follows:

Aerospace Fuels Laboratory

AFPA/PTPL

2430 C Street, Building 70, Area B Wright Patterson AFB OH 45433-7632

Aerospace Fuels Laboratory

AFPA/PTPLE

1747 Utah Avenue, Bldg 6670 Vandenberg AFB CA 93437-5220

15.0 INSTRUMENT SPECIFICATIONS Brand Name or Equal REQUIREMENTS: Purchase of a Beckman Coulter High Accuracy (HIAC) Particle Counter 8011+ Instruments. These instruments will be used to test for Particulate Matter in Aerospace Hydraulic Fluid samples at the Air Force Petroleum Agency’s Aerospace Fuels Laboratories as listed above.

1) These instruments must fully comply with FED-STD-791D, Method 3012 test methodology for the determination of Particulate Matter in Aerospace Hydraulic Fluid samples.

a) Must be an automatic particle counter with a minimum of five channels, fitted with photoelectric level detectors and a liquid sensor suitable for counting particles

b) Must be able to count particle in the 0.5-600 μm range size

c) Must have an electromagnetic stirrer for liquid agitation

2) The particle counters must be able to deliver flow rates of 10 to 200 mL/min, handle sample volume of 1 to 100mL and a minimum concentration limit of 10,000 particles/mL

a) Must have an automatic bottle sampler with a built-in pressure/vacuum chamber that can subject samples to pressures up to 60 psi

b) Must have a timer that is accurate to the second +/- 0.5

c) Must have automatic sample flow for precision data

d) Must have automatic notification of calibration due date

3) Must have a solvent disperser that’s fitted with a </= 0.45 μm membrane filter at the outlet.

a) Must be capable of handling high viscosity fluids < 425cSt

b) Must automatically clean and flush system to eliminate cross contamination of samples, sensor alarm must be available to alert user in advance