Addendum to FAR 52.212-1.pdf

FA8601-12-R-0044

Addendum to 52.212-1

Additional Instructions to Offerors

1. General Instructions: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1 and provides additional instructions to offerors.

a. General Guidance: This section of the instructions provides general guidance for preparing offers as well as specific instructions on the format and content of the offer. FAR 52.212-1(e), Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED. The offer must include all data and information requested in these instructions and must be submitted in accordance with these instructions. The offeror shall comply with the requirements stated in the Schedule and Performance Work Statement (PWS).

Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

c. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

d. Offer Acceptance and Validity Dates: The offeror shall make a clear statement in the Cover Letter or Price &

Offer Documentation Volume that the offer is valid for 60 days after the date specified in Block 8 of the solicitation cover sheet Standard Form (SF) 1449 for receipt of offers.

e. Disposition of Offers: In accordance with FAR 4.803(a)(10) (Contents of Contract Files), the Government will retain one copy of all unsuccessful offers. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

f. Provide a cover letter for Company Information to include: Company Address, Commercial and Government

Entity (CAGE) code, Data Universal Numbering System (DUNS) number, and Tax Identification number.

Please provide name(s), title(s), telephone number(s), e-mail address(es), and fax number(s) of the individual(s) authorized to, make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually.

g. Submit pricing information on a separate sheet from the rest of the package. The Government will remove and discard any pages from any other section that contains pricing data. The information from any discarded pages will not be evaluated.

2. Contacts, Correspondence, and Communications

a. Point of Contact: The Contracting Office (CO) for this acquisition is ASC/PKOAB. The point of contact

(POC) for this acquisition is Laura Burnette. Questions or concerns should be addressed directly to the POC via e-mail to laura.burnette@wpafb.af.mil or via phone at (937)522-4581. Be advised that all correspondence sent via e-mail shall contain a subject line that reads “FA8601-12-R-0044,Recyclable

Surgical Linens” Note that e-mail filters at Wright-Patterson are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson. If sending attachments with e-mail, ensure only .PDF, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

b. Notifications to Unsuccesful Offerors/Debriefings: The CO will notify unsuccessful offerors in accordance with (IAW) FAR 15.503 and conduct pre-award and post award debriefings, if requested IAW FAR 15.505 and 15.506, respectively.

c. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an Offeror believes that any part of the solicitation; including but not limited to the requirements in these instructions, contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the POC in writing. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P216_32221 mailto:laura.burnette@wpafb.af.mil

FA8601-12-R-0044

Addendum to 52.212-1

Additional Instructions to Offerors

3. Evaluation Factors and Offer Content: The offer should be specific and complete. Legibility, clarity and coherence are very important. Your response to the factors will be evaluated in accordance with the clause at FAR

52.212-2 “Evaluation – Commercial Items”. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

a. Factor 1 – Technical Ability, the offeror shall provide the approach to meeting the requirements of the PWS to include:

a. Demonstrate ability to provide each required item from “Linen /Apparel Pack Contents” (PWS, Paragraph 1.2.1, 1.2.3, and Appendix A).

b. Describe ability to maintain inventory levels from “Contractor Inventory Levels” (PWS, Paragraph

1.2.1 and Appendix B).

c. Describe ability to handle, wash, inspect, process and sterilize in accordance with AAMI ST85

(PWS, Paragraph 1.2.2).

d. Describe facility’s compliance to health industry standards in regards to layout and traffic patterns

(PWS, Paragraph 1.2.2).

e. Describe vehicle capabilities and transportation procedures (PWS, Paragraph 1.2.4).

f. Provide a Quality Control Plan (PWS, Paragraph 1.3).

g. Provide documentation of annual OSHA training requirements having been met by all personnel

(PWS, Paragraph 1.5).

h. Submit documentation for past experience on a similar requirement within the past three years.

Please provide the name of the company, the type of service provided, mailing address, telephone number, and a Point of Contact for the company. If an email address is available then please provide.

b. Factor 2 – Price, the offeror shall:

a. Provide a completed copy of the SF 1449. Block 30a and 30b must be filled out and signed.

Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

Please make sure that pricing is kept separate from the rest of the proposal package.

b. If applicable, provide a signed copy of the Standard Form (SF) 30, Amendment of

Solicitation/Modification of Contract for all amendments to the solicitation.

c. Submit pricing for all Contract Line Item Numbers (CLINs) to include Option Year Pricing. Please be sure to follow CLIN structure from the SF 1449. Filling out prices on the SF1449 is acceptable.

d. Submit the Total Evaluated Price for all line items.

4. Additional Instructions:

a. Please ensure that the company is registered on the Central Contractor Registration (CCR) website and that all information is current including address, NAICS code, size standard, and registration date is current.

b. Please ensure that the company’s Representations and Certifications (FAR 52.212-3) are filled out correctly for the Online Representations and Certifications (ORCA) website and that the registration date is current.

c. Please complete and submit the following FAR provisions: 52.212-3 paragraph (b).