PWS.docx

PERFORMANCE WORK STATEMENT

FOR

CMM Maintenance and Calibration (3 Machines) 13 February 2019

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all travel, labor, tools, materials, parts, equipment, and supervision to provide yearly preventative maintenance, calibration and service repair coverage plan for the following Coordinate Measuring Machine (CMM) hardware systems and stand-alone software updates and technical support for the 573rd Commodities Maintenance Squadron at Robins Air Force Base (AFB), Georgia.

PC-DMIS SOFTWARE MAINTENANCE AGREEMENT (SMA)

PC-DMIS DCC CAD++, CATIA5 DCT, CATIA5 DCI

233255

Global P

0413-6605UA

232849

7525SI

7540SI

7525SI-2029-UC

7540SI-2043-UC

PC-DMIS offline CAD++, CATIA5 DCI

233256

Offline

Offline

CMM HARDWARE MAINTENANCE AGREEMENT (HMA)

ROMER CMM MAINTENANCE AGREEMENT (HMA)

7540SI

7525SI-2029-UC

7540SI-2043-UC

1.1 PREVENTATIVE MAINTENANCE/CALIBRATION/CORRECTIVE ACTION REPAIRS.

1.1.1 The Contractor shall contact the Government Representative to schedule preventative maintenance/calibration services within the 12 month period for CMM 123010 serial number 0413-6605UA and Romer CMM serial numbers 7525SI-2029-UC and 7540SI-2043-UC.

1.1.2 This service shall be performed by Original Equipment Manufacturer (OEM) certified-factory-trained personnel.

1.1.3 The contractor shall also complete preventative maintenance/calibration, repair on the Global Advantage 123010, Romer Arm 7525SI and Romer Arm 7540SI according to the Original Equipment Manufacturers (OEM) specifications. Filter and filter service will be performed on the CMM 123010 during preventative maintenance, if required. Labor and travel is included for the corrective action repairs. Controller repairs of the CMM 123010 are also included with the initial agreement. Computer repair coverage is also covered on the CMM 123010 for contractor supplied (Hexagon) parts and PCs.

For the Romer Arm 7525SI and Romer Arm 7540SI repairs of manufacturing defects and corrective action repairs is included applicable to the encoders, encoder boards, cables, interpolator boards, cabling to arm, probe plugs and switches (parts and labor included).

1.1.4 Over and Above. The Contractor shall advise the Government Point of Contact (POC) if any unscheduled repairs, firmware upgrades, additional preventative maintenance or calibration are required. These additional requirements will be completed under the over and above line item. If over and above work is required, the Contractor shall prepare and submit a request identifying the over and above work along with recommended corrective actions to the Program Manager (PM). The PM will provide the request to the Contracting Officer (CO). The CO will perform any required negotiations and will authorize all over and above work before the Contractor performs any work. When all terms and conditions have been fully negotiated, the CO will prepare a contract modification (SF30) to be signed by the Contractor and CO. Once the CO authorizes the work, the Contractor shall schedule a date and time to perform the work with the Program Manager.

At a minimum, requests shall contain the following information:

- Information describing the type of work required.

- Delivery time frame (supply) or period of performance (services).

-Estimated labor hours and material required to perform the work.

- Shipping terms FOB Destination or Origin, related warranties, at a minimum -Estimated costs of performing the work to include all tools, parts, materials, equipment, labor and transportation. The repaired equipment shall perform to the manufacturer’s specifications.

1.1.5 REPORT: Upon completion of the calibration, the contractor will provide a copy of the status report to the Government Representative identified below in paragraph 6.1 for all work performed. (CDRL A001, DI-MGMT-80368A, Status Report)

1.2 ADDITIONAL INFORMATION - REPAIR/CALIBRATION.

1.2.1 Preventive maintenance inspections, repair and calibrations shall be performed in accordance with the Original Equipment Manufacturer (OEM) specifications and by certified factory-trained personnel. Service technicians will perform service using the most up-to-date maintenance techniques, instrument operation and modifications, and latest state-of-the-art applications for service being performed on this equipment according to OEM specifications. All replacement parts furnished by the contractor as part of the preventative maintenance inspections and calibrations shall be OEM compatible components.

1.2.2 The Contractor shall perform ISO 17025 (or as required by machine type) Accredited PM, repair and calibration of the Global Advantage 123010 and Romer Arms per OEM procedure.

1.2.3 The contractor shall provide a quote to the Contracting Officer as a result of the repair and calibration service needing replacement parts over the GPC threshold before proceeding with the repairs.

1.2.4 REPORT: Upon completion of the repair and calibration, the contractor will provide a copy of the Maintenance Service Report to the Government Representative identified below in paragraph 6.1 for all work performed. (CDRL A002, DI-MGMT-80995A, Maintenance Service Report)

2.0 Access to Equipment. The Government will provide the Contractor with access to the Global Advantage 123010 Coordinate Measuring Machine (CMM) to conduct all Gold Service maintenance activities including annual ISO calibration, filter service, and as-needed hardware repairs. The Government will provide the Contractor with access to the two Romer Arms by shipping them to Contractor’s repair facility for Gold Service activities including annual ISO calibration and as-needed repairs.

3.0 HMA and SMA Coverage. The Contractor shall provide the following service types as part of Hardware Maintenance Agreement (HMA) and Software Maintenance Agreement Coverage (SMA):

3.1 Maintenance Spare Parts Warranty. The Contractor shall warrant all maintenance spare parts manufactured and supplied by Company to be free from material defects in material and workmanship for a period of 90-days following installation.

3.2 Contact Information. The Contractor shall provide the Government Representative (POC) in para 6.1 with contact information to include telephone numbers and email addresses no later than 10 business days after contract award.

3.3 Delivery. The Government will provide shipping costs (FOB Origin) of the unit to the Contractor and then the Contractor will provide shipping costs (FOB Destination) back to the Government POC. The contractor shall deliver all items no later than ten (10) business days after repair/calibration to the following address:

Attn: Robert O’Quinn DoDACC: FB2065

573 CMXG

455 First Street Building 140, Room 17 Robins AFB, GA 31098 478-222-4082 Robert.O’Quinn.4@us.af.mil

4.0 SERVICES SUMMARY (SS) None

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. During annual calibration of Romer Arms, the Arms themselves may need to be sent to contractor facility in their original cases.

5.1 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES.

Contractor will track, secure and account for all GFP/GFM IAW FAR 45 and DFARs 245: The property shall be listed as an attachment.

6.0 GENERAL INFORMATION.

6.1 Government Representative. The Contractor shall coordinate all maintenance activities with the following Government Representative(s):

6.2 Access to Government Facilities. The Government Representative(s) will ensure Contractor personnel are escorted by Government personnel at all times while the Contractor is working on Robins AFB. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) located by the Watson Boulevard Gate (main gate) to the base.

6.2.1 Contractor personnel will need a valid driver’s license or state-issued ID and a social security card, which will be checked by name, dates of birth, and social security number. Contractor personnel who wish to drive on base must present a valid driver’s license, vehicle registration, and proof of vehicle insurance.

6.3 Place of Performance and Hours of Operation. The Contractor shall perform on-site services at Robins AFB in Building 140, Room 17 between the hours of 7:00 am and 3:00 pm (EST), Monday through Friday, excluding Federal holidays and Energy Days observed by Robins AFB. Working any hours outside this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

6.4 Security Requirements.

6.4.1 Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense.

6.4.2 Contractor Security Clearance: It is not expected for Contractor personnel to require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

6.5.3 Government Automated Information Systems. Contractor personnel will require access to Government Automated Information Systems under this contract. In the event, access is required, the Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the (Procurement Contracting Officer) PCO. The Government will provide the Contractor instruction on how to complete a Contractor Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System (RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

6.5.3.1 The Contractor shall immediately report a lost or stolen CAC as directed by local Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return CACs within five business days after completion/termination of the contract as directed by local Government policy.

6.5.4 Network Access. The Contractor will require (or be granted) access to the Robins AFB network.

6.5.5 Access to Government Facilities. The Contractor shall ensure contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

6.5.5.1 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO listing all contractor/subcontractor personnel requiring access to the facility. The PCO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

6.5.5.2 The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return all ID cards to the issuing/registration office upon completion/termination of the contract.

6.5.6 Operations Security (OPSEC). The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

6.5.7 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

6.6 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

6.7 Contractor Vehicle Entry. The Contractor shall contact the Robins Air Force Base Visitor's Center to and comply with local procedures for obtaining credentials and vehicle entry.

6.8 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

(CDRL A003, DI-SAFT-82080, Contractor's Safety Plan)

6.9 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

(CDRL A004, DI-SAFT-81563 NOT 1, Accident/Incident Report)

6.10 Agency Affirmative Procurement Programs (formerly GPP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

6.10.1 In accordance with FAR 23.404(a) (iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

6.11 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

6.11.1 EMS training is provided by Environmental Management at (478) 327-8104 or

(478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

6.11.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

6.11.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

6.12 Contractor Manpower Reporting Requirements. In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

6.12.1 Reporting Period. Contractors are required to input data by 31 October of each year.

6.12.2 Uses and Safeguarding of Information. Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

6.12.3 User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept. of the Air Force option if you are working an AF requirement).

6.13 Mission Essential Functions. The Functional Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 237.76, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

7.0 APPENDICES. None