19-31026_PWS_Final_Draft_13_Apr_18.pdf

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Distribution Statement: C

Performance Work Statement for

TH-1H Helicopter Depot Level Maintenance

Purchase Request: FD2060-19-31026

13 April 2018

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 15-07-01). Other requests for this document shall be referred to AFLCMC/WIUBC, Robins AFB, GA 31098-1670.

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Revision Page

Reviewer Date Page#

Change

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1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to accomplish Depot Level Maintenance (DLM) capability for the TH-1H model aircraft. The primary purpose of the DLM program is to accomplish Programmed Depot

Maintenance (PDM), aircraft structural inspections and repairs concurrent with zonal inspections at a depth and skill level greater than that available at Organizational maintenance levels. All work performed under this PWS shall be in accordance with the publications, technical manuals, and specifications identified herein. All activities/services shall be under the guidance of

Government personnel. The DLM requirements shall also include unscheduled maintenance and the deployment of Contractor Field Teams (CFT). Emergency Drop-In maintenance shall be considered an unscheduled requirement. Although drop-in maintenance is available on this contract, there is no guarantee that any drop-in maintenance shall be performed. The contractor shall possess current, direct aircraft maintenance and extensive logistics and program management knowledge and experience on Bell helicopter platforms.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States

Air Force (USAF) by providing a safe and structurally sound helicopter to facilitate Student

Utility Pilot Training while also providing TH-1H aircraft to meet the operational requirements of the USAF pilot training program at Cairns Army Airfield (AAF).

1.3 Background: This is an established requirement to provide services for TH-1H aircrafts

PDM, aircraft structural inspections and repairs concurrent with zonal inspections at a depth and skill level greater than that available at Organizational maintenance levels. The Government has a need to sustain these aircrafts in order to support the Flight Training Program.

2.0 Services Summary

Performance Objective PWS

Reference

Performance Threshold

Quality of repair

Section 4.39.2 1. No Category I Major Findings during customer post-PDM/overhaul acceptance inspections are permissible for aircraft.

2. No more than one Category II Major finding during customer post- PDM/overhaul acceptance inspections are permissible for aircraft.

3. No more than five Category I Minor findings during customer post-PDM/ overhaul acceptance inspections are permissible for aircraft.

Delivery of repair

Section 4.21.3 Repaired assets shall be delivered in accordance within the negotiated schedule and price with no more than one late delivery per contract year.

The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date.

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The late asset shall be delivered by the revised delivery date acceptable to the Government.

Quality of CDRL deliverable

Section 4.2.1 There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection(s) of deliverables per quarter. The

Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

Receipt of CDRL deliverable

Section 4.2.2 There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for Assistance Section 4.14.2 The Contractor shall initially respond to a request for engineering assistance/inquiries within two business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the

Government.

Contractor Personnel

Qualifications

Section

4.25.2, 4.38.1.2

Contractor/subcontractor personnel shall meet, at a minimum, the qualifications identified in the PWS.

Contractor Manpower

Reporting

Section 5.7 Within 30 calendar days of contract/order award, the

Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of

Contractor/subcontractor personnel performing services for each fiscal year and report all

Contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

Adherence to Contractor

Quality Management

System (QMS )

Section 5.9 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

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3.2 Government Property to be Provided: Government property to be provided by the 23rd FTS for all phase replacement items and items identified in AFTO Form 103. Appendix H is a listing of the repairable items that are currently supported by the 23rd FTS at Cairns AAF. This list is not 100% inclusive and is only to be used as a guide. The Contractor shall be responsible for

Government property in their possession in accordance with Federal Acquisition Regulation

(FAR), Part 45, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all

Government property accountable to the contract. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contractr Period of Performance: The period of performance for the contract will be for one year after award with four one-year optional periods.

http://dodprocurementtoolbox.com/

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4.1.2 Place of Performance: These services will be performed at Contractor’s facility.

4.2 Contract Data Requirements Lists (CDRL)

Document

Identifier

DID Title PWS

Reference(s)

A001 DI-ADMN-

81249B

Conference Agenda 4.6

A002 DI-ADMN-

81250B

Conference Minutes 4.6

A003 DI-ADMN-

81373

Presentation Material 4.6

A004 DI-MGMT-

80368A

Status Report 4.7.1, 4.23.8, 4.23.12, 4.23.13

A005 DI-MISC-

80508B

Technical Report - Study/Services 4.7.4, 4.23.4, 4.23.5, 4.23.6, 4.23.7

A006 DI-MISC-81391 Analytical Condition Inspection Report 4.7.5

A007 DI-MGMT-

81928

Contractor's Progress and Status Report 4.7.1, 4.7.2, 4.23.9

A008 DI-MGMT-

80269

Status of Government Furnished Equipment

(GFE) Report

4.19

A009 DI-MGMT-

81861A

Integrated Program Management Report (IPMR) 4.7.1, 4.7.2, 4.23.9, 4.23.12

A00A DI-MISC-81943 Trip/Travel Report 4.12, 4.14.2

A00B DI-MISC-81832 Counterfeit Prevention Plan 4.10

A00C DI-QCIC-81794 Quality Assurance Program Plan 5.9

A00D DI-PSSS-81656 Bill of Materials (BOM) for Logistics and

Supply Chain Risk Management

4.23.10

A00E DI-FNCL-

80331A

Funds and Man-Hours Expenditure Report 4.23.9

A00F DI-FNCL-81116 Manhour Estimate, Technical Cost Proposals 4.23.11

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection of deliverables per quarter. The

Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area

WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or

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be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/documents will not meet the scheduled delivery date and negotiate a revised delivery date. The data/documents shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The

Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or Contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Reserved

4.3.3 Reserved

4.3.4 Reserved

4.4 Holidays: Contractor/subcontractor personnel may observe United States Federal holidays.

4.5 Travel: Travel requests for Contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 5 business days in advance of departure with the exception of emergency travel on a case-by-case basis.

Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.6 Meetings, Briefings, and Presentations: The Contractor shall coordinate and support logistics and production working group meetings as required. The Contractor shall provide agendas, briefing materials, minutes, and other supporting documentation to all meeting participants. At a minimum, the Contractor shall be proficient in the Microsoft (MS) Office Suite, to include MS

Word, MS Excel, MS PowerPoint, and MS Project. The Contractor shall provide draft presentation materials five business days prior to scheduled presentation at least 90% of the time.

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After Government comments and Contractor has made corrections, final presentation materials shall be submitted NLT two business days before conference, meeting or review. Conference minutes shall be submitted within seven business days after the conference, meeting, or review.

Government Program Manager shall review and approve/disapprove within five business days.

Contractor shall have three business days to incorporate comments and resubmit. The Contractor shall provide directed deliverables on schedule with no more than two typographical or editorial errors.

(A001, DI-ADMN-81249B)

(A002, DI-ADMN-81250B)

(A003, DI-ADMN-81373)

4.7 Reports:

4.7.1 Monthly Status Reports: The Contractor shall submit monthly status reports to the

Government. These reports shall cover services provided by the Contractor during the last monthly period. The Contractor shall document task status, data deliverable, contract issues and actions, expenditure data, and anticipated task requirements for the next reporting period. The

Contractor shall provide monthly status reports no later than ten business days after accounting close. The Contractor’s report shall be complete and accurate so that the number of report rejections shall not exceed one per quarter. Rewritten reports shall be resubmitted to

AFLCMC/WIUBC within three business days. The Contractor shall submit weekly progress status and management report.

(A004, DI-MGMT-80368A)

(A007, DI-MGMT-81928)

(A009, DI-MGMT-81861A)

4.7.2 Monthly progress status and management report: The Contractor shall provide a monthly report which summarizes the overall status of each aircraft (based upon the initial schedule provided at the 45 day induction meeting) to include but not limited to the current repair phase and tasks being accomplished; the percentage of completion and estimated completion of the phase broken down to the hourly level; a list of all TCTOs being accomplished; a narrative which identifies any issues or production delays to include the root cause, solution, number of days/hours affected, and the projected date of resolution; and the estimated aircraft completion date.

a. The monthly progress report shall also include the status of material being procured or locally manufactured in support of the long lead item listing. This report should also include the quantity required, on hand and the due date for missing items and a summary of the actions taken to procure the needed items.

b. The monthly progress report shall also include status of all requirements for the

Government to provided parts or any other material or required support.

c. The monthly progress report shall also include any issues that require an engineering, program management, contracting officer, system program office, DCMA input/action, or any type of Government review.

(A007, DI-MGMT-81928)

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4.7.3 Program Management Data: The Contractor shall provide logistics/program management services to support all reviews; e.g., program audits, Program Management Reviews (PMRs), Weapon System Review (WSR), In Process Reviews (IPRs), etc.

4.7.4 Engineering Services Details: The Contractor shall provide requested technical reports/studies/services as required in support of the TH-1H helicopter DLM. The Contractor shall provide data deliverables five business days after completion of review, study, analysis, etc.

Final copies shall be delivered within five business days after receipt of corrections from the

Government. There shall be no more than one rejection of each deliverable. There shall be no more than one total rejections of deliverables per quarter. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable.

(A005, DI-MISC-80508B)

4.7.5 Repair Details: The PDM process shall include thorough and complete documentation of all inspections, testing, rework, and repair tasks accomplished on each aircraft. An Inspection and Testing Report shall be submitted to the Cognizant Field Authroity (CFA) by the rework facility to identify specific defects and deficiencies on each PDM aircraft. A Rework Report shall be developed by the rework facility to identify specific rework tasks to accomplish as a result of the Inspection and Testing Report. Any repair task that does not meet required rework criteria must be approved by the CFA/ Cognizant Field Representative (CFR). During the PDM effort, the rework facility shall document all repair, inspection, and quality control tasks. The

Repair Report shall be used by the rework facility and CFA to verify repair tasks were accomplished satisfactorily. The PDM process documentation must meet the approval of the

CFA/CFR. The Contractor shall provide a draft report five business days prior to scheduled telecon to discuss the results of the inspection and recommended rework on each PDM aircraft.

Final report shall be submitted at final aircraft delivery.

(A006, DI-MISC-81391)

4.8 USAF Technical Orders: The use of USAF Technical Orders to perform Organizational tasks is mandatory. If a Contractor organizational level Work Instruction exists and Contractor desires to utilize this Work Instruction, the Work Instruction must be reviewed and concurred with by the USAF prior to use. A separate Work Instruction shall be developed to show 100% compliance with USAF work cards, TO 1H-1(T)H-6-WC-1 and WC-2. For depot level tasks, it is acceptable to utilize existing or new Contractor depot level Work Instructions after review and concurrence by the USAF. If no organizational level Work Instruction exists, the USAF T.O. is to be used. All revisions to USAF T.O.s and/or OEM Maintenance Manuals that occur during this work effort shall be reviewed and included as part of the DLM work process. The applicable

Contractor Work Instruction shall be updated to reflect the revision. If significant future changes are incorporated in the Work Specification, costs shall be negotiated as Over and Above (O&A).

4.9 Packaging:

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4.9.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command

(AFMC) Form 158, Packaging Requirements. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Department of Defense (DOD)

5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The

Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

4.9.2 The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense

Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and

Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive

Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control

Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment

(Excluding Electrically Initiated Explosive Devices).

4.9.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization.

Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.10 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the

Contractor’s system shall be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

(A00B, DI-MISC-81832)

4.11 Reserved

4.12 Travel: The Contractor may be required to travel for the performance of the work described within this PWS. Travel may include locations within United States. When flying commercial air travel allocable to this contract, Contractor agrees to use air coach, tourist class or similar accommodations to the extent consistent with the successful and economical accomplishment of the mission for which the travel is being made. All travel by the Contractor in support of this

PWS shall be performed IAW the Joint Travel Regulation (JTR). Travel shall be reimbursed according to the rates outlined in the Federal Travel Regulations for travel within the continental

United States (CONUS). The applicable rates are those in effect at the time of travel and are

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subject to the limitations outlined in the FAR. Airfare shall consist of no more than coach class seating, and vehicle rentals shall be consistent with the most economic and reasonable rates available. In most circumstances, economy class vehicles shall suffice. All travel must be concurred with by the AFLCMC/WIUBC Program Manager (PM) and approved by the

Procuring Contracting Officer (PCO), five business days in advance of the travel. Trip reports shall be submitted to AFLCMC/WIUBC within five business days upon return from the trip.

(A00A, DI-MISC-81943)

4.13 Cognizant Field Authority (CFA)/Government Cognizant Field Representative (CFR):

4.13.1 Cognizant Field Authority (CFA): The CFA is responsible for ensuring all Government interests are met and all requirements of the DLM contract are accomplished. The CFA is also assigned the responsibility and the authority to approve all or portions of in-service engineering functions, to determine logistic requirements, to review budgeting, and to coordinate necessary program and material management to support the DLM effort. In addition, the CFA is responsible for monitoring and evaluating the maintenance effort. The CFA shall determine effectiveness and efficiency of the depot facility in accomplishing the required depot level maintenance tasks, in maintaining acceptable quality standards, and in meeting required delivery schedules. The designated USAF CFA is listed below:

Department of the Air Force

Special Operations Forces (SOF)/ Personnel Recovery (PR) Sustainment Group

AFLCMC/WIU

235 Byron Street, Suite 19A

Robins Air Force Base (AFB) GA 31098-1670

4.13.2 Government Cognizant Field Representative (CFR): The CFR is the on-site Defense

Contracting Management Agency (DCMA) Government representative for the CFA at the depot facility. CFR responsibilities and authority are delegated by the CFA, and are partly defined by this PWS. The CFR is responsible for on-site monitoring of the DLM process to ensure proper compliance and execution by the depot facility of the requirements stated herein. The CFR is also responsible for accomplishing CFR tasks assigned in the PWS and as directed by the CFA.

In addition, the CFR is the Contractor facility’s direct point of contact for addressing DLM implementation issues.

4.13.3 Authority: This DLM PWS has been reviewed and approved by the CFA for the U.S. Air

Force (USAF), and is authorized for use on all USAF TH-1H aircraft. Program management of the DLM process is the responsibility of the CFA. Execution of the DLM requirements shall be monitored by the CFR.

4.13.4 CFA/CFR Maintenance Approval: Maintenance actions beyond those required in the

Work Specification TH‐1H‐13‐070‐001 (such as modifications or special inspections) require

Cognizant Field Authority/Cognizant Field Representative (CFA/CFR) approval for over-and-above work.

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4.14 Drop-in Maintenance/Depot Field Team (DFT):

4.14.1 Drop-in maintenance (Unscheduled Depot Level Maintenance), UDLM: Drop-in maintenance shall be performed on aircraft received from the using activity that require maintenance at a depth and skill level greater than that available at organizational maintenance levels. Contractor shall accomplish inspection, correction, and repair of UDLM aircraft.

Aircraft shall be estimated, negotiated, and charged to the contract IAW the Over and Above procedures. The Contractor shall accomplish repair of aircraft at no additional charge to and with no delay to delivery schedule of the PDM line. Technical inspection of the completed work shall be accomplished by the CFR. Examples of drop-in maintenance include:

Mishap repair

Damage to primary structural elements (PSE)

Maintenance induced damage

Corrosion damage repair/parts replacement

Hard Landing Assessments

4.14.2 Depot Field Teams (DFT): DFTs shall be responsible for performing all maintenance related tasks as defined by AFLCMC/WIUED’s engineering disposition provided by

AFLCMC/WIUED on a form T.O. 00-25-107 (Maintenance Assistance Request) and the accompanying PWS or Statement of Work. Labor shall be estimated, negotiated, and charged to the contract IAW the Over and Above procedures.

(A00A, DI-MISC-81943)

4.15 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract.

4.16 Government Furnished Material: The Contractor shall be required to establish a unique

DODAAC to support requirements for repairable items to support the PDM Line. Repairable items are identified as National Stock Numbered items authorized for use by the Air Force and

Repair Code "T" as identified in WebFLIS. The Contractor shall request these repairable assets through the appropriate Air Logistics Center (ALC) utilizing the approved supply system, to be determined after contract award. The unserviceable carcass repairable asset removed shall be returned to the appropriate ALC within 30 calendar days of receipt of the new/overhauled asset requested. All applicable maintenance, condition tags and AFTO 95 forms shall accompany each returned component per Air Force Technical Order 00-20-3. The Contractor shall be responsible for Government property in their possession in accordance with Federal Acquisition

Regulation (FAR), Part 45, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. In addition, Appendix H is a listing of the repairable items that are currently supported by the 23rd FTS at Cairns AAF.

4.16.1 The Contractor shall furnish all repair parts, materiel, and supplies required for performing the work of this PWS. The Contractor shall use the Defense Logistics Agency (DLA) to order consumable parts and material when it is economically feasible. Requests for consumable assets to be provided by the Government shall be considered on a case by case basis with approval of the System Program Office (SPO). The Government shall provide as

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Government Furnished Material (GFM), the aircraft hulks listed in Appendix B as a potential source of structural parts.

4.17.2 Replacement of Consumable Maintenance Supplies and Material: The Contractor is responsible for obtaining all the consumable supplies and materials listed in Appendix I as required to perform maintenance on TH-1H aircraft and accessories as contained in the aircraft parts manual.

4.17.3 Replacement Parts: All other replacement parts listed in the Illustrated Parts Breakdown

IPB, TO 1H-1(T)H-4, shall be the responsibility of the Contractor to procure.

4.17.4 Specialized Tools, Test Equipment and Support Equipment: The Contractor is responsible for obtaining all the equipment listed in TO 1H-1(T)H-2-1 to support the DLM of the TH-1H.

4.18 Government Furnished Information: Throughout the duration of this contract, the

Contractor shall be provided access to USAF engineering and technical data as data rights permit. The Government shall provide access to maintenance information systems that shall allow the Contractor to input information on completed tasks. Access to some systems may require the Contractor to complete a DD Form 2875 and a non-disclosure statement. The form must be signed by a government sponsor. Access to appropriate Government legacy sustainment related computer systems shall be provided for the Contractor upon obtaining a Common Access

Card (CAC). See PWS paragraph 5.2.7 for procedures for obtaining a CAC. The Government shall retain ownership of all data after contract completion.

4.19 Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and

Contractor-Acquired Property (CAP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

Government Property information contained within the Contractor’s database shall be made accessible by the Government upon request. The Contractor shall deliver a report of all GP to the customer annually. Property records shall enable a complete, current, and auditable record of all transactions.

(A008, DI-MGMT-80269)

4.20 Contractor Furnished Material (CFM): The Contractor is required to receive existing GFP, store and if necessary replace materials in Appendix G. Upon authorization and receipt of funding, the Contractor shall procure the materials and store them until needed for an individual aircraft. The Contractor shall replace the material when used so that the long lead items are available throughout the term of the contract. An active inventory shall be maintained for tracking and accountability purpose. Upon completion of the contract the material shall be provided to the Government for transfer to a follow-on contract or back to the government inventory. Control procedures for GFM shall include, as a minimum; inspection for completeness, proper type, and damage occurring during shipment, identification and protection from improper use or disposition. Report to the CFA/CFR any damaged equipment or material malfunctioning, or otherwise unsuitable for its intended use.

4.21 DLM Documentation Requirements:

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4.21.1 DLM Documentation: If a situation arises where work is required for which no documentation exists, AFLCMC/WIUBC shall be notified. Temporary instructions shall be originated and approved by AFLCMC/WIUED. These instructions shall be identified in the next revision to this document or shall be incorporated into an existing document which is already identified.

4.21.2 DLM Cost: Reserved

4.21.3 DLM Schedule: The required schedule for PDM completion is 165 calendar days from induction of the aircraft at the Contractor’s facility to ready for departure to home station. The objective shall be adjusted based upon the evaluation of the aircraft and the amount of hours required to complete the additional over and above work documented during the inspection and delivered at the 45 day induction meeting. Repaired assets shall be delivered in accordance within the negotiated and government approved schedule accomplished at the 45 day induction meeting.

4.21.4 Sequence of Work: The typical PDM repair process is outlined in Figure 1. This is a generalization from the delivery to the depot level maintenance facility up to the final acceptance check flight and receipt by the custodian. The organization of the DLM PWS outlines the sequence of work performed during the repair PDM process.

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Figure 1. Typical PDM Process Flow

4.21.5 DLM Repair Standards and Defect Classification: A fundamental task associated with the

DLM process includes objectively classifying defects in order to determine if a defect requires correction during the DLM process. The following paragraphs outline the methods for classifying defects discovered during the repair process to determine if the defects require maintenance under the DLM program and to establish a general level of expectation as to the quality of repair.

4.21.6 Defect Classifications: A defect (synonymous with discrepancy) is defined as any deviation, disagreement, difference, or inconsistency, physical or otherwise, of an aircraft part or assembly from the design specification, usage, or operation. All defects are subject to the validation of the CFA/CFR. A defect classification decision tree is provided in Figure 2. Defects

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shall be classified by the failure effect of the particular defect, not overall end item criticality

(e.g. though the main rotor grip is a Critical Safety Item, light surface corrosion would be classified as Minor while a crack in the blade bolt tang would be classified as Critical).

4.21.7 Critical Defect: A critical defect is a defect that is likely to result in hazardous or unsafe conditions for individuals operating or maintaining the aircraft, system, or component.

4.21.8 Major Defect: A major defect is a defect other than critical that is likely to result in failure, or to materially reduce the usability of an aircraft system or component from its intended purpose. All primary airframe structural cracks shall be classified as major defects at a minimum.

4.21.9 Minor Defect: A minor defect exceeds negligible limits, however, is not likely to materially reduce the usability of a system or component for its intended purpose, or is a departure from established standards having no significant bearing on the effective use or operation of the system or component. For an organizational level minor defect that does not materially degrade ability of aircraft to meet mission requirements but action is recommended to prevent future failures, Contractor may request defect to be "Noted but Not Corrected" (NBNC).

NBNC defects shall be recorded in the NBNC report and proper aircraft forms. NBNC defects are not authorized to be corrected and shall be identified by type, location, and description on the

NBNC Report for appropriate action by the gaining custodian. For an organizational level minor defect that does not materially degrade ability of aircraft to meet mission requirements and no future repair action is recommended, Contractor may request defect be categorized as "Use As

Is" (UAI). UAI defects are not required to be recorded in the NBNC report or aircraft forms.

Final NBNC and UAI determinations shall be approved by CFA/CFR.

4.21.10 Defect Correction Criteria: Defect classification determines whether or not a defect shall be corrected. A decision tree is provided in Figure 3 to determine defect correction disposition.

Defect corrective actions taken as a result of criteria met in above paragraphs 4.12.7 through

4.12.9 and paragraph 4.12.13 (Over & Above Maintenance) shall receive CFA/CFR final approval for adequacy to applicable maintenance standards.

4.21.11 Defects Caused by Depot Facility: All defects caused by the depot facility shall be corrected at no cost to the Government.

4.21.12 Nonstandard Repairs: Any nonstandard repair discovered during the DLM process shall be considered a defect. Any previous repair that is not authorized by, or does not meet the standards of quality, security, or strength of the applicable maintenance references shall be considered a defect.

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Start

Inspect Part

Is there a defect?

Does Defect Exceed Minor Criteria Limits or is Likely to

Result in Failure?

Y

Minor DefectN

N

Will Defect Cause or Result in a Hazardous

Condition?

Y

Major DefectN

Critical Defect

Y

Will it Prevent Completion of PDM/Phase ?

Contact Unit for Disposition

Y

See Figure 3

Is the Defect Corrosion?

N

N

Y

Figure 2 - Defect Classification & Disposition

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Figure 3

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4.21.13 Over-and-Above Maintenance: The Programmed Depot Maintenance (PDM) Work

Specification, TH‐1H‐13‐070‐001, Revision 4, dated 3 Oct 2017 defines required inspections and repairs during the PDM process. Any DLM maintenance task that is not negotiated as part of the work specification shall be considered over-and-above maintenance. All over-and-above maintenance must be approved by the CFA/CFR prior to correction.

4.21.14 Nonstandard Modifications: Any airframe or structural modification that is intended to be temporary and is discovered during the DLM process shall not automatically be considered a defect. The depot facility shall notify the CFA/CFR prior to correction of any nonstandard modification.

4.21.15 Special Work Requests: A Special Work Request, which includes AFTO Form 103, contains inspection or maintenance actions that are not considered part of the DLM process.

These are considered over-and-above maintenance requirements that must be negotiated separately between the Contractor and the CFA/CFR. Owning activities shall submit these

Special Work Requests in sufficient time to permit an evaluation by the Contractor, and approval and funding by the Government. Special Work Requests must be submitted to the CFA via the appropriate chain of command IAW T.O. 00-25-4. A Special Work Request shall be accomplished only if agreed upon by the repair activity, and approved and funded by the

Government.

4.21.16 Workmanship and Repair Standards: The Contractor shall use only aircraft mechanics licensed by the U.S. Federal Aviation Administrationto perform maintenance on rotary-wing aircraft. The Contractor may use junior or apprentice personnel to perform work which is not considered Safety of Flight (SOF) under direct supervision of a licensed mechanic. All personnel performing maintenance operations under this contract shall have evidence of two years H-60 helicopter maintenance experience or similar project.

4.22 Acceptance and Rejection Criteria:

4.22.1 Defect Correction: The CFA/CFR shall judge whether defects have been corrected satisfactorily (per paragraph 4.39.2) and that applicable maintenance standards have been met with respect to materials, workmanship, design, construction, cleanliness, quality, and documentation. The CFA/CFR shall have final approval on determining if the aircraft has been delivered in acceptable condition and that all applicable quality control standards have been met.

4.22.2 AFTO Form 103: Areas of the aircraft that are beyond the capability of the Unit and need to be worked during the DLM process shall be submitted by the owing activity on an AFTO

Form 103 IAW T.O. 00-25-4. Organizational maintenance, inspections, and Time Compliance

Technical Orders (TCTOs) may be identified for negotiations. If a TCTO is dependent on a kit, the Unit shall supply it within 10 business days of aircraft induction. Supplemental AFTO Form

103’s shall be utilized for new requirements after primary aircraft AFTO Form 103 has been signed/approved.

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4.22.3 Reporting Requirements: The Contractor shall prepare reports IAW the requirements specified herein and in Appendix A. All reports required by this specification shall be submitted to AFLCMC/WIUBC.

4.22.4 Technical Order System Deficiency Report (AFTO Form 22): When a deficiency exists in official USAF publications, deficiencies shall be reported. An AFTO Form 22 shall be submitted with the suggested technical data change IAW T.O. 00-5-1 (Air Force Technical Order

System). Technical data errors relating to work stoppage shall be submitted to

AFLCMC/WIUBC for immediate resolution.

4.22.5 Nondestructive Inspection Technique Change (AFTO Form 242): If any inspection contained in T.O. 1H-1(U)N-36 (Nondestructive Inspection, USAF Series UH-1N/UH-1H/TH-

1H Helicopters) is found to be deficient, AFLCMC/WIUBC shall be contacted for clarification and procedures to correct the deficiency. If required, prepare and submit an AFTO Form 242

IAW T.O. 33B-1-1 (Non-Destructive Inspection Methods, Basic Theory).

4.22.6 Photographs: Copies of any photographs taken to illustrate or better depict major defects shall be submitted to AFLCMC/WIUBC. Each photograph shall be marked to show discrepancy location/orientation, identified by aircraft serial number, part number, and T.O. 1H-1(U)N-36

(Nondestructive Inspection, USAF Series UH-1N/UH-1H/TH-1H Helicopters) inspection number (if applicable). The series of photographs shall begin at a broad level and zoom in to the defect so that the defect location can be easily identified.

4.23 DLM Documentation: The Contractor shall participate in all reporting functions required to ensure technical accuracy, quality, timeliness, effectiveness, efficiency, and safety of the DLM process.

4.23.1 Aircraft records: The Contractor shall maintain records of work accomplished on DLM aircraft. Records are considered Government owned data. Upon request AFLCMC/WIUBC shall have access to all Contractor’s depot facility records of any DLM aircraft. The Contractor shall ensure that all aircraft records and documentation are updated and accompany the aircraft when returned to the customer. The Contractor shall maintain archives of all maintenance performed in accordance with depot facility instructions.

4.23.2 A notation shall be made in the "Significant Historical Data” column of the airframe

AFTO Form 95 indicating day, month, year, and aircraft time that PDM was accomplished IAW

T.O. 00-20 series (Aerospace Equipment Maintenance Inspection, Documentation, Policy and

Procedures). Annotate “PDM complied with”.

4.23.3 As DLM is completed and prior to AF acceptance, the Contractor shall inventory all components with AFTO 95 records and verify the correct match of serial numbers between forms and components. AFTO Form 95 discrepancies shall be immediately reported to

AFLCMC/WIUBC. No aircraft shall be released until all such discrepancies have been corrected.

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4.23.4 Process Reports: The DLM process shall include thorough and complete documentation of all inspections, testing, and repair tasks accomplished. An Inspection and Discrepancy Report shall be submitted to the CFA/CFR by the Contractor to identify specific defects and deficiencies. The repair documentation shall be used by the Contractor and the CFA/CFR to verify that repair, inspection, and quality control tasks, were accomplished satisfactorily. The

DLM process documentation shall meet the approval of the CFA/CFR.

4.23.5 DLM Inspection and Testing Record: The Contractor shall maintain adequate records of all DLM inspections and tests. The use of locally-designed and reproduced worksheets to facilitate recording information is authorized subject to the approval of the CFA/CFR. As a minimum, all discrepancy data shall include a detailed description of the discrepancy (crack, wear, corrosion etc.), size (length, width, depth etc.), and location (WL, FS, BL coordinates).

All DLM data shall be captured in an electronic data base and submitted to the CFA and SPO in electronic format (Excel, Word, Access etc.) within 30 calendar days of aircraft acceptance following DLM completion.

4.23.6 DLM Repair Report: Information and data collected during inspection and testing shall be used by the Contractor and the CFA/CFR for determining the extent of repair, modification, or replacement necessary to make the aircraft serviceable. Information and data collected shall also be used for the preparation of man-hour and cost estimates, and for determining required parts.

The resulting analysis shall generate a DLM Repair Report, agreed to between the CFA and the

Contractor that identifies the specific repair tasks to accomplish.

4.23.7 DLM Completed Repair Report: A complete and thorough report that lists and describes all of the inspection, repair, and quality control tasks accomplished by the Contractor during the

DLM process shall be submitted to the CFA/CFR and SPO. This document is intended to be used by the CFA/CFR for verification of the completed repair process.

4.23.8 DLM Status Reports: The Contractor shall submit routine DLM process status reports to the CFA/CFR, as required.

(A004, DI-MGMT-80368A)

4.23.9 DLM Management Reports: An objective of the DLM program is to introduce mechanisms to reduce costs, manage materials, refine production time estimates, and permit control of the DLM process. To accomplish this objective, the CFA/CFR shall require information from the Contractor in regard to costs, man-hours, materials, and scheduling. The contractor shall provide status reports to the Government no later than the 15th day of each month. The reports shall include services provided by the contractor during the previous monthly period. The contractor shall document repair status, data deliverables, problems and expenditure data. At a minimum, a milestone chart, actual/projected spending rate and estimated man-hours for each aircraft should be included. In addition, all problem areas will be covered, with recommended solutions and the outcome expected after solutions are implemented. The

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contractor shall assign and track action items for each unresolved program problem or issue. The contractor shall assign action item numbers based on the program and action item source. The contractor shall provide a list of projected travel requirements in the MSRs. Regular updating of cumulative cost versus estimated total cost shall be submitted in the MSRs. A “burn rate” chart that plots actual and planned expenditures and man-hours by labor category against time shall be included with each monthly status outcome after solutions are implemented. The contractor shall ensure the status report is delivered on the appropriate delivery date. Every attempt shall be made by the contractor to provide “paperless” electronic or digital deliveries. Monthly Status

Reports shall be submitted as e-mail attachments in a Microsoft Office-compatible format.

(A007, DI-MGMT-81928)

(A00E, DI-FNCL-80331A)

4.23.10 Initial Bill of Materials (BOM): For each aircraft, a BOM shall be developed by the

Contractor to identify, as early as possible, those aircraft parts that shall require repair or replacement and provided to the CFR and SPO in electronic format.

(A00D, DI-PSSS-81656)

4.23.11 Rough Order of Magnitude (ROM) Cost Estimate: For each aircraft, a ROM cost estimate shall be developed by the Contractor to estimate the costs of accomplishing O&A repair on each aircraft. The ROM cost estimate shall contain an itemized breakdown of all material, man-hour, and total costs to repair the subject aircraft. Material costs for the ROM cost estimate may be derived from information contained in the Initial BOM. Man-hour cost estimates may be derived from information gathered from the Inspection and Testing Record. The ROM Cost

Estimate shall be submitted to the Government at the 45 day aircraft induction meeting.

(A00F, DI-FNCL-81116)

4.23.12 Milestone and Schedule Report: For each aircraft, the Contractor shall develop a time-line (Integrated Master Schedule (IMS)) using MS Project, to be included in the Integrated

Program Management Report, with significant milestones or benchmarks that clearly define the

DLM process schedule and that is updated and submitted to the CFA and SPO on a monthly basis.

4.23.13 Material Management Report: For each aircraft, a Material Management Report shall be developed by the Contractor that summarizes the status of materials to be requisitioned, repaired, or locally manufactured, and that is updated and submitted to the CFA and SPO on a monthly basis.

4.24 Economic Repair, Condemnation, and Replacement of Parts:

4.24.1 Economical Repair Determination: The economic repair limits for items shall be determined by the criteria of T.O. 00-20-3. Items beyond economic repair (BER) or non-repairable items shall be replaced with a serviceable item from Government supply. Items

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beyond economic repair shall be repaired or manufactured only when authorized by

AFLCMC/WIUBC.

4.24.2 Condemnation: The Contractor shall not repair items where the cost of parts and labor exceeds 75% of the replacement cost of the item unless authorized by AFLCMC/WIUBC due to the criticality of the item.