PWS _FINAL.pdf

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Distribution Statement: D

Performance Work Statement for

Repair Services For Situation Awareness Data Link (SADL) AN/ASQ-177A(V)

Purchase Request: FD2060-21-00028

02 June 2020

Distribution Statement D:Distribution authorized to the Department of Defense and DoD contractors only

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1.0 Description of Services: This Performance-based Work Statement (PWS) describes the services required to repair the Situational Awareness Data Link (SADL) system, AN/ASQ-

177A(V) that is installed on multiple platforms.

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to repair SADL systems. Under this contract, the Government will provide five EPLRs test systems, as well as reparable SADL assets to the Contractor. The Contractor shall provide quality repair of SADL Radio Transmitter (RT) system. Service requires the Contractor to inspect, evaluate, calibrate, repair as necessary, and test and deliver the system in serviceable condition to the Government. The Contractor shall also provide prompt Supply Turn-Around-

Time (TAT) for items listed in Appendix B of this PWS. During the repair of the asset, the

Contractor shall provide timely and accurate reporting in Commercial Asset Visibility Air Force

(CAV-AF).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States

Air Force (USAF) by providing depot level repair capability of AF’s SADL assets, since the

Government does not possess the technical data package. This contract effort with the Original

Equipment Manufacturer (OEM) shall provide SADL repair capability and depot storage for the

AF. Having an AF specific repair contract will streamline the repair pipeline and provide our combatant commanders and warfighters with battlefield Situational Awareness (SA). SA will enhance their ability to direct air missions, ground close air support, and Special Operation assets engaged with enemy forces.

1.3 Background:

The SADL program was initiated in 1993 to address the Air National Guard’s need for low cost datalink for its Block 30 F-16s. The SADL radio digitally integrates United States Air Force close air support (CAS) aircrafts with the US Army’s Enhanced Position Location Reporting

System (EPLRS). SADL has evolved to provide aircraft-to-aircraft and aircraft-to-ground data communications that are robust, secure, and jam-resistant. The system provides two major functions: data distribution and position location and reporting. Prime data features are speed of service and throughput requirements for priority data users and reliable data communications. In subsequent years since 1993, SADL has been integrated into multiple other airframes to include the A-10, F-16, and C-130J.

2.0 Services Summary

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Performance Objective PWS

Reference

Performance Threshold

Quality system shall be established and maintained for repair

4.14 Repaired assets shall pass DCMA inspection

with no more than one failure per year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated monthly.

There shall be no more than two PQDRs and/or

QDRs per year.

3.0 Government Property:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: The USAF has previously furnished Raytheon with three (3) Electronic Test Sets (ETS) (TS4118/G) / P/N: 6139597-100 to perform the necessary initial evaluation, software loads and post repair testing of SADL RTs. Raytheon currently has five (5) ETSs the USAF provided and that are used to perform the above stated actions. These test sets will continue to be utilized by the Contractor on this repair effort. Annual calibration of the ETSs shall be funded by the Government via the Test Equipment Calibration, Contract Line

Item Number (CLIN). Repair is not anticipated at this time. If repair is required, the Government will fund repair due to equipment malfunction through the Over and Above CLIN.

Government property to be provided:

NSN Noun PN QTY Condition Delivery Date

NA EPLRS Test Set 6139597-100 5 A NA

3.2.1 The Government (Army) previously furnished Raytheon with a Laser Label Maker and

Verifier and associated equipment used to make Unique Identification (UID) labels and data plates for EPLRS/SADL radios. These assets have transferred to the AF for accountability and will continue to be utilized by the Contractor in support of EPLRS/SADL repair efforts.

Repairs/replacement due to equipment malfunction are not anticipated, except for the VersaLaser

UID Label Maker. When needed, equipment repairs will be funded by the Government on the

Over and Above CLIN.

NSN Noun PN QTY S/N Delivery Date

NA VersaLaser System – 30 Watt VL-200 1 14974 NA

NA DPM Verifier 800-5838-4 B 1 Z62670657 NA

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3.3 Reporting of Government Property: The Contractor shall create and maintain records of all

Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID)

Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

The Contractor shall provide repair services for the efforts described within Section 4.1 below.

This section contains comprehensive requirements related to receive, overhaul, repair, test, and return the AN/ASQ-177A(V) SADL system National Stock Numbers (NSNs) and commercial part numbers (Ref Appx. B of this PWS) to a serviceable condition. All products developed under this contract shall be considered Government work and shall have no license encumbrances. The Contractor shall maintain close contact with the Government to maintain clear visibility into the program schedule, performance, tasks and risk. The Contractor shall furnish the labor, material and equipment necessary to accomplish repair of the item IAW the

Contractor test and repair procedures. The repaired item shall be returned in serviceable

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condition to the Government. The Contractor shall maintain records of all repair orders, which will be available to the Government for inspection and review.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The Period of Performance for this Requirements-type contract will be five years which consists of a basic period plus four 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at Raytheon repair facility in

Largo, Florida. Program management activities will be located in Fullerton, California.

Raytheon Company

7887 Bryan Dairy Road

Largo, FL 33777

Raytheon Company

1801 Hughes Dr.

Fullerton, CA 92833-2200

4.2 Contract Data Requirements List(s) (CDRL)

Document

Identifier

DID Title PWS

Reference(s)

A001 DI-MGMT-81634C CAVAF/Government Furnished Material End Item

Reporting 4.3.3

A002 DI-MGMT-81838 CAVAF/Contractor Furnished Material End Item

Reporting 4.3.3

A003 DI-MGMT-80368A Status Report 4.3.6 A004 DI-CMAN-80639C Engineering Change Proposal (ECP) 4.8 A005 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.3.3.1 A006 DI-MGMT-80441C Government Property Inventory Report 4.3.3.2 A007 DI-MGMT-82128 Contract GFM Requisition and Inventory Report 4.3.3.3

4.2.1 Quality of CDRL Deliverable: There shall be no more than one total rejection of deliverables per quarter. The Government will reject a deliverable if three or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 15 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area

WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There

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shall be no more than one late submission of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

Work performed under this work specification includes all actions necessary to return the items listed in Appendix B: List of Items Requiring Repair of this PWS, that are not Beyond

Economical Repair (BER), to a serviceable condition within the established turnaround time, and pass approved functional test prior to shipment back to the government. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete before returning the item to the Government. Additionally, separate CLINS will be used to fund repairs actions on each end item listed in Appendix B: List of Items Requiring

Repair.

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The

Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial

Security Program Operating Manual (NISPOM). The Contractor shall complete two DD Form

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1574s and ensure one is attached to the item and the other attached to the outside of the shipping container. The Contractor shall package and mark material in accordance with other applicable

Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The

Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM

In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil. [CDRL

A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government

Furnished End Item Reporting and [CDRL A002, DI-MGMT-81838, Commercial Asset

Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting]]

4.3.3.1 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A005, DI-PSSS-81995, Contract Depot Maintenance

Production Report]

4.3.3.2 Government Property Inventory Report: The Contractor report shall provide to the DoD

Service/Agency an inventory listing of Government Property (i.e., both Government Furnished

Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each National Item Identification Number (NIIN) as not to impede maintenance operations.

Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / Departmet of Defense Activity Address

Code (DoDAAC) location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. [CDRL A006, DI-MGMT-80441C, Government Property

Inventory Report]

4.3.3.3 The Contractor report shall provide the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. [CDRL A007, DI-MGMT-82128, Contract GFM

Requisition and Inventory Report] mailto:406scms.cav.af.ar@us.af.mil

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4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.3.5 Test Equipment Calibration

The calibration standards for calibrating the test equipment used in the repair test/sell-off phase shall be traceable to the National Institute of Standard Technology.

4.3.6 Status Report

The Contractor shall provide the first Monthly Status Report (MSR) within 30 calendar days after the Delivery Order award and monthly per CDRL A003 thereafter. It is used by the

Government to monitor and evaluate the contractor’s performance. The MSR shall describe all tasks related to the SADL system repair, including, but not limited to the following information.

a. Serial numbers of repaired items,

b. Details of failures

c. Parts replaced,

d. Repair action taken, to include when a unit is moved from the minor to the major repair

CLIN

e. Turnaround time,

f. Incoming/Outgoing shipping information,

g. Comment: any issue(s) occurred or any discrepancy outlined in this PWS.

The Contractor shall make this information available to the Government monthly and provided electronically. [CDRL A003, DI-MGMT-80368A, Status Report]

4.3.7 Final Inspection

All repaired end items shall be mechanically sound to the extent necessary to withstand standard operational condition. Minor cosmetic defects (scratches, nicks, dents, etc) not considered to affect the installation or operation of the repaired item, shall not require correction.

All repaired end items shall be final inspected by the contractor’s Quality Assurance or designee, and submitted to the DCMA QA for Contract Quality Assurance (CQA) and

Acceptance at Origin on a Material Inspection and Receiving Report (DD-250). The DD-250 shall be submitted to the Government via Wide Area Work Flow (WAWF).

All items in a Ready for Issue (RFI) condition awaiting DCMA CQA acceptance do not calculate against turnaround time.

4.4 Over and Above

The Contractor shall execute Over and Above at the request of the PCO in the following areas:

surge operations, any required proposals, missing components, and estimates in support of the

Over and Above efforts as requested or directed by the PCO. A failure beyond normal operation could be mishandled units or improper installation or storage. If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g. burned boards, lifted tracks, PR: FD2060-21-00028 PWS REVISION: 0 9 missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the

Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 calendar days. No further action will be taken until the CO provides direction and funding for induction into over and above work.

4.5 Level of Repair Analysis

Initial test and evaluation shall be completed for each item received to determine the level of repair required to return the asset to a serviceable condition. The evaluation shall result in one of the following repair requirements: major repair, minor repair, no fault found (NFF), and Beyond

Economical Repair (BER). Contractor is required to use Government Furnished Material (GFM) in the repair process until material stock has been exhausted. Request from the Contractor to replenish GFM will be considered on a case by case basis and funded on the Over and Above

CLIN. All residual material, defective parts, components scrap generated in the repair process, resulting from the component level repairs made on these products, becomes the property of the

Contractor.

4.5.1 No Fault Found (NFF)

A NFF determination consists of any SADL system that is returned for repair and during initial test and evaluation it is found to have no faulty Shop Repairable Units (SRUs), and/or the reason for failure could not be identified/verified regardless of the customer complaint. A NFF will be priced within the cost of an evaluation on the Evaluation/Minor Repair CLIN for minor repair assets that have no failure that can be identified through testing and evaluating the units.

4.5.2 Minor Repair

A Minor Repair involves, if necessary, an oscillator alignment, cleaning Radio Frequency

Amplifier (RFA) ground fingers, reseating IMA-J2 connector and/or any minor deficiencies that are not defined as a Major Repair. A Minor Repair will be included in the price of an evaluation.

A Minor Repair and Evaluation will be priced on the Evalulation/Minor Repair CLIN. Once the

Minor Repair is complete (Major Repair not needed), the Contractor shall submit the unit for

Inspection and Acceptance of Minor Repair. A receiving report will then be submitted into

WAWF for the Minor Repair CLIN.

4.5.3 Major Repair

A SADL system sent to the Contractor shall be considered to require Major Repair effort if the repair requires replacement of any module or subassembly. A Major Repair will be priced the

Major Repair CLIN and will include the price of both the Evaluation/Minor repair and Major

Repair. For each unit determined to need Major Repair under a Minor Repair CLIN, the

Contractor shall send a Major Repair Request to the Program Manager (PM) and Production

Management Specialist (PMS). With Government authorization, the PCO will issue a modification to deobligate the quantity and funding from the Minor Repair CLIN and fund the quantity against the Major Repair CLIN.. Once the Major Repair is complete, the Contractor

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shall submit the unit for Inspection and Acceptance of Major Repair. A receiving report will then be submitted into WAWF for the Major Repair CLIN.

4.5.4 Beyond Economical Repair (BER)

A SADL system is considered a BER candidate if the condition meets any of the following criteria:

A. A Line Repairable Unit (LRU) contains 75% of SRUs that are unserviceable.

B. If the repair labor effort exceeds six hours and/or three or more modules, the Contractor shall consult with the PCO and/or designated govt. rep to obtain permission to scrap the

RT and use any serviceable parts for spares. If Raytheon is given permission to scrap the

RT, the Contractor shall handle the Communications Security (COMSEC) module IAW disposal procedures outlined in section 4.9.3.

C. Physical damage destroys at least 75% of the physical and electrical integrity of the unit.

D. For modules which are identified as repairable in the below table, if the repair labor effort exceeds six hours and/or three or more components, the Contractor shall consult with the

PCO and/or designated govt. rep to obtain permission to scrap the module and use any serviceable parts for other module repair. If Raytheon is given permission to scrap the module, the Contractor shall dispose of the module. Failed items identified in the table below as “No’ in the repairable column will be dispositioned as scrap. Failed

Communications Security (COMSEC) modules will be dispositioned IAW disposal procedures outlined in section 4.9.3.

4.5.4.1 For each unit determined to be BER under an Evaluation/Minor Repair CLIN, the

Contractor shall request authorization and a modification will be issued to transfer the quantity and funding from the Evaluation/Minor Repair CLIN to a separate BER CLIN. For each unit determined to be BER under a Major Repair CLIN, the Contractor shall request authorization and a modification will be issued to transfer the quantity and funding from the Major Repair

CLIN to a separate BER CLIN.

Modules

Key Assemblies

P/N

USAF CFM PN

Repairable

Comment

Control Panel 6137722-100 6137722-101-7FM Yes Component level repair

Control Panel 6137722-101 6137722-101-7FM Yes Component level repair

Control Panel 5157110 5157110-GFM Yes Component level repair

IRA CCA 6137685-100 6137685-100-GFM Yes Component level repair

WIRA CCA 6138655-105 6138655-105-7FM Yes Component level repair

RF CCA

8655783

8655783-GFM

No Obsolete Design, not repairable

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PA CCA

8655778

8655778-1-GFM

repairable

Transceiver

CCA

6138426-102

6138426-101-GFM

Yes

Component level repair

NSPI CCA

6137721-103 6137721-101 or

102-GFM

Yes

Component level repair

288 SMP

6137371-101

6137371-101-GFM

repairable

Interface

Module Assy

(IMA) 1553

5166586

COMSEC CCA

0N694312-1

0N694312-1

Crypto MCM module not

COMSEC CCA

0N709935-1

Crypto MCM module not

DC/PC

6137655-101

6137655-100-GFM

Vendor item. not Economical to repair

DC/PC

5157069

5157069-001-GFM

4.6 Missing on Induction (MOI)

A Line Replaceable Unit (LRU) is subject to this MOI provision if the item received by the contractor for repair is missing one or more SRUs. Contractor replacement of MOI SRUs is not included in the contract price. The Contractor shall immediately notify DCMA when an item is received with MOI SRUs and shall obtain written concurrence from DCMA for all units determined by the Contractor to have MOI SRUs.

All such determinations, including identification of the missing SRUs, the price to replace and repair, and the DCMA written concurrence shall be provided by the contractor to the Item

Manager (IM) with a copy to the PCO, PM, and PMS prior to induction and/or repair of the item.

4.6.1 The Contractor shall not induct and/or repair MOI items until instructions on how to proceed are provided to the Contractor by the PCO (where no adjustment price to the Contractor is required).

4.6.2 Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor under this contract.

4.7 Configuration Control

The Contractor shall use best commercial practices to ensure that the original configuration of this item shall not be altered during the repair process. All repaired SADL systems shall fully function when returned to the Government. The repaired item shall be returned in “as received” configuration, unless otherwise directed/funded by the Government. All repairs shall be IAW the contractor’s applicable established shop methods and procedures.

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4.8 Engineering Change Proposal (ECP)

The Contractor shall submit Class 1 ECPs for all changes to the baseline configuration. The

ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The Contractor shall notify the government of all Class 2 changes, including all substitute parts changes, through Document Change Notices

(DCNs). [CDRL A004, DI-CMAN-80639C, Engineering Change Proposal (ECP)]

4.8.1 Notification of Configuration Changes

The Contractor shall track and inform the System Engineer/Program Manager of configuration changes within 10 working days. Neither design nor functional capabilities shall be changed, modified or altered except when an ECP is submitted and approved. The Contractor shall submit an ECP for all Class 1 changes to the baseline configuration. An ECP will not be required for internal changes as long as the change(s) i.e. removal and replacement of components do not alter the Government approved functionality of the R/T and meets established MILSPEC requirements however, the Contractor shall notify the Government via email of any change of components within the R/T(s) to ensure Engineering situational awareness. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through

DCNs within 10 working days. Any changes made without written approval from the contracting agency shall require removal and replacement at the contractor’s expense. ECPs generated and approved under a formal retrofit program may be implemented under this contract.

4.8.1.1 If the Contractor is unable to procure a part from an approved supplier due to obsolescence, has found an alternate part that requires no change in the layout of the printed wiring board or the assembly in which it is used, meets the performance specification, and is a form, fit and function drop in replacement (Class 2 change per MIL-HDBK-61A) but is unavailable in sufficient time to meet the contract schedule, the Government and the Contractor will mutually agree to a revised schedule on a per item basis.

If the Contractor determines that a part specified in the Bill of Materials (BOM), for the products being supplied, is no longer produced by the manufacturer and is unavailable from alternate sources in sufficient time to meet the contract schedule, Contractor shall provide an ECP to the

Government (Class 1 change per MIL-HDBK-61A). Included in the ECP will be a description of the necessary change, the costs associated with the change, and the cost for development and definitization of the ECP.

4.8.1.2 If the parties cannot mutually agree on the ECP or the Contractor is unable to produce the hardware ordered under the delivery order because of an obsolete part which is awaiting

Government engineering resolution of the discrepancy, the asset shall be declared Beyond

Economical Repair (BER) or returned to the Government in an ‘as received’ condition. The

Contractor shall request disposition instructions from the Government before proceeding.

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4.8.2 Changes to the configuration shall be made only when identified by an approved change.

Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

4.9 Beyond Economical Repair (BER) / Beyond Physical Repair (BPR) / Condemnation

4.9.1 The Contractor shall be required to repair all end items unless written directions are provided by the PCO. During the routine induction inspection, the inspection may determine that an asset has been received that is candidates for BPR or BER. If an asset is considered a candidate for BER/BPR, the Contractor shall either provide a quote for additional funding to return asset to a serviceable condition, or request BER/BPR disposition instructions. BER/BPR request shall be approved by DCMA and submitted in writing from the Contractor to the

Government PM and PMS. The Government will then make the final determination and the PCO will issue a modification.

4.9.2 A repair shall be considered for condemnation if physical damage such as fire, explosion, flood, aircraft crash, or enemy combat action substantially destroys the physical and electrical integrity of the unit.

4.9.2.1 The Contractor shall provide notification with a condemnation request to the PCO/PM for approval/disapproval and courtesy copy (CC) the PMS. The Contractor shall document the damage including description and photographs. The Contractor shall submit the package within

30 calendar days of item(s) induction into the repair process to the PM, PMS, and PCO. The

Government will then make the final determination and provide disposition instructions to the

PCO who intern will issue a modification.

4.9.2.2 Condemned items shall be disposed of and demilitarized in accordance with DoD

Publication 4160.21-M-1 “Defense Demilitarization Manual”. Written authorization from the

PCO and system Program Manager authorizing the Contractor to retain a condemned item(s) for cannibalization and reuse.

4.9.2.3 Exception

Removing parts, components, or subassemblies to aid in the repair of other units, shall not be reason for condemnation.

4.9.3 BER Disposal

SADL system(s) with COMSEC modules that are turned in for repair and found to be BER shall only have the COMSEC module shipped to Tobyhanna Army Depot (TYAD) for disposal.

Contractor shall e-mail PM/PMS when assets are shipped to Tobyhanna to include National

Stock Numbers (NSN’s), quantities, and originating delivery order number. Ship to address below:

W0ML USA DEP TOBYHANNA COMSEC SUPPORT DIV

11 HAP ARNOLD BLVD

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TOBYHANNA PA 18466-5110 DODAAC W81XKL

Mark for: Destruction Room for DEMIL, ATTN; ELTY-MMC-C Phone 570-895-6839

With approval from the Government, the balance of the SADL system(s) (found to be BER), are to be turned over to Raytheon for cannibalization of piece parts for use in future SADL repairs.

Provide BER information via email to the 407 SCMS/GULAD SADL Program Manager, the

Production Management Specialist and courtesy copy the Contracting Officer.

The information provided to the authority listed above shall include:

a. Serial Number of RT sent in for repair and Serial Number of SADL RT returned to the Government

b. Delivery Order (DO) Number

c. Identified reason for SADL system failure

4.10 Tampered Assets

Any action required to investigate assets which are believed to be tampered with, shall be done after informing the PM and PCO. The cost for investigation and follow-on repair of such assets shall be conducted on a case-by-case basis and the authorization to proceed will be provided by work request approved by the PCO.

4.11 Reprogramming

An LRU determined to require reprogramming only, is any terminal returned for repair specifically due to software/crypto issues. The SADL system shall have no other faulty SRUs identified to be classified as such. The reprogramming of such RTs shall be included in the price of an Evaluation.

4.12 Final Acceptance Testing

The Contractor shall perform the Final Acceptance Testing on all repaired SADL system utilizing appropriate tests to verify repair actions have returned the assets to serviceable condition. The Contractor shall conduct acceptance tests of all elements of each Unit Under Test

(UUT) IAW with pre-approved Contractor-prepared Procedures).

4.13 Turn Around Time (TAT)

Actual TAT is measured from Contractor’s induction of an unserviceable item into the

Evaluation phase against a funded delivery order to a Ready for Issue (RFI) or serviceable condition. RFI is defined as the point at which all work to return the item to a serviceable condition, the contractor QA is complete and the item is awaiting DCMA QAR review. Items rejected during DCMA QAR review will resume their TAT from the point they were stopped awaiting review. The Contractor shall make all efforts that are within their control, to minimize the time required to perform initial inspection/test, repair, and subsequent acceptance test after receipt of failed end items from the Government.

4.13.1 Evaluation, Major/Minor Repairs / NFF

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The Contractor shall complete evaluations upon induction to determine level of repair i.e.

Condemnation, BER, Minor repair, Major repair or NFF. Upon level of repair determination, for all items not found to be candidates for condemnation or BER/BPR, the Contractor shall repair, and return the item to a serviceable condition within 30 calendar days for a Minor repair, 45 calendar days (excluding evaluation/Minor repair time) for a Major repair, and 120 calendar days for the Voltage Regulator (aka. Aircraft Power Adapter) repair. The Contractor shall have five

(5) business days from the time DCMA QA provides acceptance of the serviceable condition asset or a NFF determination to ship the asset back to the government.

TAT will be suspended for:

a. Assets that cannot be repaired because there are no Line Replaceable Units (LRU) /

Shop Replaceable Units (SRU) available

b. Assets have been determined to be BER and Condemned

c. Lead-time associated with parts and assemblies necessary to implement repair, whether as a result of supplier lead-time, diminishing manufacturing resources, or obsolescence

d. Over and Above work/estimated TAT

e. Assets waiting for Government disposition instructions, or BER/Condemnation decision

f. Pending receipt of any other repair related information where Government direction is needed and requested by Raytheon in writing

g. The Contractor receives SADL systems in excess of 30 units per month

In the event that any of these work stoppage events occur, the Parties agree that the contract delivery schedule will be adjusted to commensurate with such event delay, at no cost to either party. Any additional requests for TAT suspension, not defined above, will be evaluated/approved by the Government on a case by case basis.

4.13.2 SURGE/MICAP

Joint Chief of Staff Surge backorders and Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the PM/PMS within one working day of the request with the estimated delivery date of the critical item. In the event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the PMS or PM will notify the Contractor in writing (via E-mail) as soon as the need is identified.

4.13.3 Notification of TAT

If it is determined that the TAT will not be met, the Contractor shall notify the PCO, PM, and

PMS as soon as possible via e-mail and or phone prior to the Supply TAT deadline, providing the reason for the delay and the estimated date for shipment. Subsequent delays shall also follow notification procedure. The Contractor is not alleviated from the TAT requirements in section

4.13.1 until the Government concurs with the reason and request for delay.

4.13.4 Delivery of Repair

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Repaired assets shall be delivered in accordance with the schedule defined by the contract/order.

There shall be no more than two late deliveries per quarter. The Contractor shall notify the

Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.14 Quality

4.14.1 Quality of repairs would include no more than one Product Quality Deficiency Report

(PQDR) per year deemed to be the fault of the contractor following the PQDR investigation.

4.14.2 As a minimum, the contractor’s quality system shall be established and maintained in accordance with Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing. This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

4.14.3 Repaired assets shall pass inspection with no more than one failure per year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly

There shall be no more than two PQDRs and/or QDRs per year.

4.15 Final Disposition of Repaired Units

All repaired SADL system items shall fully function when returned to Government’s “A” stock.

4.16 Government-Industry Data Exchange Program (GIDEP)

The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI)

63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual

S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.17 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

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5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: Department of Defense (DoD) 5200.2-R, Personnel Security

Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD

Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a

Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-

M. Applicable equipment shall be safeguarded, maintained and operated in accordance with

DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.3 Environmental Management System (EMS): These services shall not be performed at a

Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency

(EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

[http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture

(USDA)-designated products included in the bio-based product listings

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

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competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and

Health regulations including, Public Law 91-596 as amended by Public Law 101-552

[Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps.

The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the

Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of

$3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in System for

Award Management (SAM). Reporting shall be conducted for each fiscal year, which extends

October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data.

Data for Air Force service requirements. Additional information and user manuals for government personnel and contractors are available at the SAM website. (https://www.sam.gov).

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS):

http://www.osha.gov/dcsp/vpp/index.html https://www.sam.gov/

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The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor’s QMS shall detect quality program problems and defects, identify root causes for quality related problems/defects, correct root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The

Contractor shall be certified to ISO 9001 requirements and shall email a copy of their ISO 9001 certificate to (PM EMAIL) within 30 days of contract award, and before each anniversary date.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting

Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The

PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The

Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The

CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4)

Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the http://www.state.gov/j/tip

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contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable

Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative

PAR with corrective action…