FA853920R0010_PWS.pdf

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Distribution Statement: D

Performance Work Statement for

A/A24A-56 System

Joint Helmet Mounted Cueing System (JHMCS)

Purchase Request: FD2060-21-00004

20 June 2019

Distribution Statement D: Distribution authorized to US Government Agencies and their contractors for administrative or operational use. Questions concerning technical content shall be directed to 638 SCMG/407

SCMS/GULB. Other requests for this document shall be referred to 638 SCMG/407 SCMS/GULB, 235 Byron

St, Ste 19A, Robins AFB, GA 31098-1670

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) outlines the requirements to provide repairs for the Joint Helmet Mounted Cueing System (JHMCS) for the United States Air Force

(USAF) and Foreign Military Sales (FMS). This PWS describes the services required of Collins

Elbit Vision Systems, LLC (CEVS) to repair and maintain the JHMCS hardware and equipment, including designated Government Furnished Equipment (GFE) located at Government and

Contractor facilities. These services include Contractor promptly providing “A” condition assets within the established contractual Turn Around Time (TAT). The Contractor shall track and resolve items affected by Product Quality Deficiency Reports (PQDR). Timely and accurate reporting in Commercial Asset Visibility-Air Force (CAV-AF) shall be provided. The Contractor shall provide an annual count of Contractor personnel performing work if the Department of

Defense (DoD) is the requiring activity and if the acquisition is using United States (U.S.)

Government appropriated funds.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing a continued flow of serviceable assets to the warfighter, thus increasing mission capable rates and reliability of the weapon system.

1.3 Background: The JHMCS is used to cue High Off-Boresight (HOBS) weapons. The JHMCS system gives the operator a first shot advantage on targets, when involved in a visual range of engagement. JHMCS has the ability to cue weapons past the Field-of-View (FOV) limitation of the radar system. This system also provides improved situational awareness for the operator, sensor, slaving, non-HOBS weapons slaving, and the ability to get tactical, navigational and aircraft flight data, while staying heap-up out of the cockpit.

2.0 Services Summary

Performance Objective PWS

Reference

Performance Threshold

Delivery of repair

4.2.1 Repaired assets shall be delivered in accordance with

the schedule defined by the contract/order. Assets shall be repaired within 120 calendar days.

There shall be no more than four (4) late delivery(ies) per quarter, per NSN. The Contractor shall notify the Government, fifteen (15) calendar days prior to deficiency, if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

CAV-AF reporting 4.6.3 The Contractor shall accomplish production reporting in CAV-AF daily and/or within one (1) business day of maintenance action occurrence.

Receipt of CDRL deliverable

4.6.2 There shall be no more than four (4) late

submission(s) of deliverables per contract year. The

Contractor shall notify the Government, fifteen (15)

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calendar days prior to deficiency, if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

Quality of CDRL deliverable

4.6.1 There shall be no more than one (1) rejection of any

deliverable. There shall be no more than four (4) total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if technical errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

Contractor Manpower

Reporting

5.7 Within thirty (30) calendar days of contract/order

award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

Adherence to Contractor

Quality Management

System (QMS )

4.5.1, 5.9 The Contractor shall ensure the quality of services through a quality and/or inspection system. Prior to contract/order award, the Contractor shall submit a proposed QMS, including a Quality Control Plan

(QCP), for review/acceptance by the Government

MFT.

The Contractor shall submit a Quality Program Plan in accordance with the CDRL and no later than 30 calendar days after contract award.

100% compliance with the QMS is required.

There shall be no more than four (4) validated

PQDRs, per NSN, in a 12 month period.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with (IAW) the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR

52.245-1, Government Property; Defense Federal Acquisition Regulation Supplement (DFARS)

Part 245, Government Property; and as specified in the contract/order.

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3.2 Government Property to be Provided: Government property to be provided includes items listed on Appendix B and the Government Furnished Property listing.

3.3 Base Support: The Government will furnish property incidental to the place of performance including office space and equipment, i.e., computer equipment, software, output device(s), phone/phone line, facsimile equipment, reproduction equipment and office supplies.

3.4 Reporting of Government Property: The Contractor shall create and maintain records of all

Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID)

Registry.

3.5 Loss of Government Property

3.5.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of

Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.5.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) eTools software application.

3.6 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All

Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

3.7 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

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4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance will be a base period of one year and two one-year ordering periods, plus the option for six month extension if needed.

4.1.2 Place of Performance: These services shall be performed at Warner Robins Air Logistics

Comples (WR-ALC), Naval Crane, and at the Contractor’s facilities, International Enterprises

Inc (IEI) in Talladega, AL, and Collins Aerospace Inc. in Atlanta, GA.

4.1.3 Depot Partnership

4.1.3.1 The contractor shall ensure that a minimum of 50% of workload is performed in organic depots. Depot repair production at the Warner Robins- Air Logistics Center (WR-ALC) and

Naval Crane Organic Depot will be performed IAW terms and conditions agreed to in a formal

Implementation Agreement (IA) with the WR-ALC.

4.1.3.2 The 50/50 Reporting Requirements shall include all costs required under the contract, regardless of the type of funds used by the government or who is performing the task. This requirement shall also include work funded under the contract, but performed by government personnel, as in the case of direct sales agreements under public-private partnerships. [CDRL

A001, DI-MGMT-81749A]

4.2 Repair Turn Around Time (TAT)

4.2.1 Repaired assets shall be delivered in accordance with the schedule defined by the contract/order. Assets shall be repaired within 120 calendar days. TAT starts after receipt of order or reparable assets, whichever is later, and stops when assets have been accepted by the

Government in a serviceable condition. There shall be no more than four (4) late delivery(ies) per quarter, per NSN. The Contractor shall notify the Government, fifteen (15) calendar days prior to deficiency, if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.2.2 The Contractor shall coordinate with Administrative Contracting Officer (ACO) to change required delivery date per delivery order. Assets shall remain deliverable within the 120 calendar days from induction into CAVAF.

4.2.3 SURGE and/or MICAP: When notified by the Government Program Manager, Item

Manager or Procurement Contracting Officer (PCO) the Contractor shall immediately identify assets and delivery schedule to satisfy SURGE and/or MICAP requirements. Quantities and rates of delivery shall be agreed upon by the Program Manager, Item Manager or PCO and Contractor, via email correspondence.

4.3 Beyond Physical Repair (BPR) or Beyond Economic Repair (BER)

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4.3.1 The contractor shall be required to repair all end items unless written directions are provided by the PCO through the Administrative Contracting Officer (ACO). During the routine induction inspection, the inspection may determine that an asset has been received that is BPR or

BER. During the contractor’s inspection of the inducted asset, if physical damage destroys 75% of the physical and electrical integrity of the unit or if the total cost of the repair will exceed 75% of the Stock List Price specified in the contract, the contractor shall request condemnation.

4.3.2 The contractor shall report BPR or BER asset in CAV-AF once the Defense Contract

Management Agency (DCMA) Quality Assurance Specialist (QAS) has validated condemnation request.

4.3.3 Requests for condemnation that require a modification to the existing contract/order, shall be submitted in writing to the ACO, PCO and Government Contract Repair Team (CRT). The

CRT consists of the Logistics Management Specialist (LMS), Equipment Specialist (ES), Production Management Specialist (PMS) and Item Manager (IM) (407th SCMS/GULB). The

CRT will then make the final determination and provide disposition instructions to the PCO. The

PCO will provide concurrence and disposition instructions to the ACO for contract/order modification. The ACO will process the modification to the contract/order.

4.3.4 Requests for condemnation, that do not require a modification to the existing contract/order, shall be submitted in writing to the PCO and CRT. The CRT consists the Logistic

Management Specialist (LMS), Equipment Specialist (ES), Production Management Specialist

(PMS) and Item Manager (IM) (407th SCMS/GULB). The CRT will then make the final determination and provide disposition instructions to the PCO. The PCO will provide concurrence and disposition instructions to the Contractor.

4.3.5 Disposition instructions may include one of the following:

a. Disposition instructions for asset return or condemnation

b. Retain BER/BPR residue for reclamation purposes.

4.3.6 The PCO may authorize the contractor, through the ACO, to exceed the percentage of the

Stock List Price in the above paragraph when an item is in critical supply status.

4.3.7 The Contractor shall not proceed with any repair actions where the work performed will exceed the negotiated repair price in which consideration for BER is expected. Any work performed above the negotiated repair price prior to, and approval by, the Government will not be considered reimbursable.

4.4 Configuration Control

4.4.1 All assets repaired shall be returned in the same part number configuration as received, unless re-identification has been previously approved within the terms of the contract. Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface

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parameters of the equipment and its sub-assemblies. The contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract/ order, unless otherwise agreed to in writing by the contracting officer.

4.5 Quality Control

4.5.1 The contractor’s Quality Management System shall be established and maintained IAW

FAR 52.246-4. This system shall be developed and be available for Government Quality

Assurance Representative (QAR) review and acceptance prior to beginning production. The complete processing of Material Deficiency Reports (MDRs) and/or Quality Deficiency Reports

(QDRs) shall be at no additional cost to the Government. The processing of MDRs/QDRs shall be IAW Technical Order 00-35D-54. When requested, the contractor shall assist the responsible contract administering organization in evaluation of Deficiency Report exhibits to determine the root cause of deficiencies reported from field and depot organizations. Timely corrective and reporting of defects found and corrective action to prevent discrepancies shall be an integral part of the contractor’s quality procedures. There shall be no more than four (4) validated PQDRs, per NSN, in a 12 month period.

4.5.2 An inspection shall be performed on the end-item upon its receipt at the repair facility for proper identity and marking, visible damage, and completeness. If the contractor determines that the asset is misidentified, improperly packaged, or incomplete, the asset shall be placed in a bonded storeroom awaiting disposition. Any deficiencies found as a result of the above inspection, which render the item outside the scope of the proposed repair effort, shall be brought to the attention of the Government’s QAR and reported to the PCO through the ACO. Any discrepancies identified by this inspection shall be reported on a Supply Discrepancy Report

(SDR), Standard Form (SF) 364. The contractor shall submit the SDR IAW AFJMAN 23-215, (Reporting of Supply Discrepancies) and provide a copy to 407 SCMS/GULB. The contractor shall not incur any repair cost or perform any repair activity on an asset until the cognizant government contracting officer provides specific authorizations for repair of that asset.

4.5.3 The contractor shall notify the contracting officer of unrecognized configurations of assets or when serial numbers of individual segments/modules are not compatible and request disposition instructions.

4.6 Contract Data Requirements List(s) (CDRL)

Document

Identifier

DID Title PWS

Reference(s)

A001 DI-MGMT-81749A 50/50 Reporting Requirements 4.1.3.2 A002 DI-ENVR-81375 Environmental Health and Safety Plan 5.5.2 A003 DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity and

Verification Report 4.7.2

A004 DI-MISC-81832 Counterfeit Prevention Plan 4.10.2 A005 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) /

Government Furnished Material Report 4.6.3

A006 DI-MGMT-82128 Contract GFM Requisition and Inventory Report 4.6.6

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A007 DI-RELI-80255 Failure Summary and Analysis Report 4.6.4 A008 DI-QCIC-80125B Government Industry Data Exchange Program (GIDEP)

Alert/Safe Alert Report 4.11.2

A009 DI-QCIC-80126B Government Industry Data Exchange Program (GIDEP)

Alert/Safe Alert Response 4.11.2

A0010 DI-QCIC-81722 Quality Program Plan 5.9 A0011 DI-MGMT-80441C Government Property Inventory Report 4.6.5

A0012 DI-MGMT-81995 Contract Depot Maintenance Production Report 4.6.7

4.6.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than four total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if technical are errors found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. The rejected deliverable shall be corrected and resubmitted within five business days of notification of

Government rejection.

4.6.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area

WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than four late submission(s) of deliverables per contract year. The Contractor shall notify the Government, fifteen (15) calendar days prior to deficiency, if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.6.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall accomplish production reporting in CAV-AF daily and/or within one (1) business day of maintenance action occurrence. [CDRL A005, DI-MGMT-81634C, Commercial Asset Visibility Air Force

(CAVAF) / Government Furnished Material Report].

4.6.4 Failure Analysis Report: The Failure Analysis Report shall be submitted via Wide Area

WorkFlow (WAWF) and directly to the MFT member identified on the CDRL listing quantities.

A failure analysis record shall list the part number, description, NSN, serial number, delivery order number, CLIN, failure occurred description, and repair agents comments. (CDRL A007, DI-RELI-80255, Failure Summary and Analysis Report)

4.6.5 Government Property Inventory Report: The Contractor report shall provide to the DoD

Service/Agency an inventory listing of Government Property (i.e., both Government Furnished

Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by

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contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. [CDRL A0011, DI-MGMT-80441C, Government Property Inventory Report]

4.6.6 The Contractor report shall provide the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. The report shall list order number, CLIN, part number, national stock number (NSN), part description, contract expiration date, original quantity on order, number of units repaired, and any other items the contractor feels would be useful in demonstrating their success on the contract. [CDRL A006, DI-MGMT-82128, Contract GFM

Requisition and Inventory Report]

4.6.7 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A0012, DI-MGMT-81995, Contract Depot Maintenance Production

Report]

4.7 Item Unique Identification (IUID)

4.7.1. IAW DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.7.2 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and

Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification

Marking of U.S. Military Property. The Contractor shall provide an IUID Marking Activity and

Verification Report. A key attribute for the report is the Verification column, which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A003, DI-MGMT-81804A, IUID

Marking Activity and Verification Report]

4.8 Reporting in IUID Registry

4.8.1 IAW the (DoD) Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the DoD IUID

Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

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4.8.2 Transmission of Government property must be recorded in the IUID Registry. The

Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.9 Packaging

4.9.1 The Contractor shall package and mark material in accordance with the contract/order Air

Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable

Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program

Operating Manual (NISPOM).

4.9.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination.

4.9.3 IAW MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.10 Counterfeit Parts

4.10.1 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.10.2 The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A004, DI-MISC-81832, Exhibit A, Counterfeit Prevention Plan)

4.10.3 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies.

4.10.4 At a minimum, the CPP shall address:

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4.10.4.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.10.4.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.10.4.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original

Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized

Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.10.4.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.4.4.1 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.4.5 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section

893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law

111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD

Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

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4.10.4.6 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of

Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.10.4.7 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.10.4.8 Counterfeit Notification and Reporting: The Contractor shall report in writing to the

Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering

Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406

SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 calendar day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program

(GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.10.4.9 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be

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developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.11 Government-Industry Data Exchange Program (GIDEP)

4.11.1 The Contractor shall participate in GIDEP IAW Air Force Joint Instruction (AFJI) 63-

108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual

S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, IAW the CDRLs.

4.11.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors

IAW the CDRLs. The Contractor shall maintain a record of the status and disposition of all

Alert/Safe-Alert reports IAW the CDRLs. [CDRL A008, DI-QCIC-80125B, Alert/Safe Alert;

CDRL A009, DI-QCIC-80126B, Response to an Alert/Safe Alert]

4.12 Diminishing Manufacturing Sources or Material Shortages (DMSMS) Components

4.12.1 A DMSMS component is a component or material, intended to be incorporated directly into an end item specified to be delivered under the contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the contract.

4.12.2 The Contractor shall promptly notify the Customer in writing whenever the Contractor determines that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the contract is a DMS component. The notice shall identify the part number (P/N), national stock number (NSN), and nomenclature of each

DMS component.

4.12.3 If the Contractor determines that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the contract is a DMS component, the Contractor may request contractual relief according to this clause. The

Contractor shall submit the request in writing to the Customer within thirty (30) calendar days after the Contractor discovers a DMS situation. The request shall indicate that it is a request for contractual relief according to this clause and shall include, if applicable, the following information:

4.12.3.1 P/N for each DMS component, its NSN, nomenclature and actual manufacturer.

4.12.3.2 P/N of the end item where the DMS component is incorporated, NSN, nomenclature, and actual manufacturer of the end item, description of the physical location on the weapon system where the end item is used.

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4.12.3.3 Identification of other public and private entities known by the Contractor to use substantially the same DMS component or end item.

4.12.3.4 All technical remedies the Contractor recommends, if any, to overcome or mitigate the unavailability of DMS components (e.g., an engineering change proposal or the substitution of components having the same form, fit, and function).

4.12.3.5 Statement substantially as follows signed by an individual authorized to bind the

Contractor contractually: "To the best of the Contractor's knowledge and belief, the components or materials identified according to 14.14.3 of the clause titled Relief from Diminishing Source or Material Shortage Components are DMS component(s) according to the definition in 4.12.1.

4.12.4 The Customer shall decide whether the request complies with the informational requirements of 14.12.3. If the Customer finds that the request substantially complies with such requirements, the Customer shall determine whether the components or materials identified according to the 14.12.3 are DMS components. In making the determination, the Customer:

a) Shall consider the information the Contractor furnished with the request; and

b) Shall consult knowledgeable technical personnel, and, to the extent practicable, the points of contact the Contractor identified in the request; and

c) May consider any other relevant information available to the Customer.

4.12.5 If the Customer finds that the Contractor's request does not substantially comply with the informational requirements of 14.12.3, or if the Customer determines that none of the components or materials identified according to 14.12.3 is a bona fide DMS component, the

Customer shall, within 30 calendar days of receipt of the request, notify the Contractor in writing accordingly. The notice shall identify the deficiencies in the request, or shall state the reasons the

Customer disagrees with the Contractor's statement that the components or materials identified are DMS components. The Customer may, thereafter, accept a revision of the request.

4.12.6 If the Customer finds that the Contractor's request substantially complies with the informational requirements of 14.12.3, and determines that one or more of the components or materials identified are bona fide DMS components, the Customer shall, within thirty (30) calendar days of receipt of the request, notify the Contractor in writing accordingly. The notice shall constitute the Customer's acknowledgment that, if the Contractor fails to deliver the end item within the time specified in the contract, the Customer will consider the DMS components to be a cause beyond the control and without the fault or negligence of the Contractor to the extent the Contractor's failure to perform is attributable to the DMS components. Additionally, the Customer may consider a proposal, if offered by the Contractor, to address the additional costs associated with alternative sources or work-around solutions to such DMS situation

4.13 Holidays and Facility Closings

4.13.1 Contractor/subcontractor personnel shall observe holidays and facility closings as directed by the Contractor. Contractor/subcontractor personnel shall only be permitted access to

Government facilities when Government personnel are present.

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5.0 General Information

5.1 Mission-Essential Services

5.1.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations including, but not limited to, DoD 5200.2-R, Personnel Security

Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; and

DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a

Government facility comply with the OPSEC procedures of the facility.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-

M. Applicable equipment shall be safeguarded, maintained and operated in accordance with

DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation.

5.2.7 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The

Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure

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contractor/subcontractor personnel who require access to an unclassified AIS have a National

Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.8 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.2.9 Access to Robins Air Force Base (AFB): The Contractor shall ensure contractor/subcontractor personnel who require access to Robins AFB comply with the security requirements of the installation. The Contractor shall provide the PCO a list of all contractor/subcontractor personnel requiring access to Robins AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins AFB.

5.2.10 Common Access Card (CAC)

5.2.10.1 The Contractor shall ensure a CAC is obtained by all contractor/subcontractor personnel who require access to DoD computer networks/systems, for DoD facility entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order. The

Contractor shall provide a list of contractor/subcontractor personnel who require a CAC to the

PCO. The Government will provide the Contractor instruction on how to complete a Contractor

Verification System (CVS) application and notify the Contractor of approval/disapproval of contractor/subcontractor personnel application. Contractor/subcontractor personnel shall obtain the CAC from the local Real Time Automated Personnel Identification Documentation System

(RAPIDS) issuing facility [usually the Military Personnel Flight (MPF)].

5.2.10.2 The Contractor shall immediately report a lost or stolen CAC as directed by local

Government policy. The Contractor shall notify the PCO of any change to the list of contractor/subcontractor personnel who require a CAC and provide an updated list within five business days. The Contractor shall return a CAC within five business days once contractor/subcontractor personnel no longer require computer network/system access and/or facility access. The Contractor shall return an expired CAC within five business days after the expiration date. The Contractor shall return any and all CACs within five business days after completion/termination of the contract as directed by local Government policy.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency

(EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list

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[http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture

(USDA)-designated products included in the bio-based product listings

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational

Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and

Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the

Safety and Health Plan. [CDRL A002, DI-ENVR-81375, Environmental Health and Safety

Plan]

5.5.3 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The

Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the

Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of

$3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the

Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/ http://www.osha.gov/dcsp/vpp/index.html

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eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter

Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a

Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root…