PWS.pdf

PR: FD2060-20-00012 PWS REVISION: 0

Distribution Statement: C 1

Performance Work Statement

For

APY-1/2 Rotary Coupler Repair

Purchase Request: FD2060-20-00012

11 January 2019

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government Agencies and their contractors only to protect information and technical data that relates to a specific military deficiency and to protect information on the system that is in the concept stage from premature dissemination (8 Jan 19). Other requests for this document shall be referred to 407 SCMS through government contracting office.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties. Disseminate IAW the provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE: Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

Distribution Statement: C 2

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) establishes repair services for multiple AN/APY-1/2 radar avionics components. These services require the contractor to accomplish repair of designated National Stock Numbers (NSNs) observing accepted quality standards and relevant technical standards. The contractor shall provide all labor, material, quality systems, and vendor services necessary to ensure items are returned to serviceable condition, meet the Original Equipment Manufacturers (OEM) specifications, and provide assets to the Government in the desired time frame. The contractor shall also track and resolve items affected by Product Quality Deficiency Reports (PQDR) and promptly provide serviceable assets within the established Turn Around Time (TAT). The contractor shall also provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF) system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by maintaining the APY-1/2 to provide a continued flow of serviceable assets to the warfighter thus increasing the mission capable rate and reliability of the weapon system. The continued operational availability and reliability of the APY-1/2 is critical to support the current mission requirement of the E-3 Airborne Warning and Control System (AWACS) aircraft. This effort will ensure availability levels are maintained. Continued repair and availability of this system is critical.

1.3 Background: This PWS tasks the contractor to provide depot repair of specified APY-1/2 Radar system hardware, as described in Appendix B, paragraph 6.2.

2.0 Services Summary

Performance Objectives

PWS

Reference

Performance Threshold

Promptly provide serviceable assets within the established Turn Around Time

(TAT)

4.8.6 The Contractor shall repair each asset within the

contractually agreed calendar days. No TAT slippage allowed per quarter. TAT for Mission Incapable (MICAP) is 10 days and Surge repair is 8 days ARO/Reps and will be shipped by fastest traceable means.

Maintain Quality of Repair: Comply with the quality levels of repair necessary to return assets in serviceable condition.

Prepare response to PQDR/QDR reports and provide corrective actions.

4.14.5 There shall be no PQDR actions permitted during the

performance of the contract/order.

Distribution Statement: C 3

Provide timely and accurate reporting in

CAV-AF.

4.7 All CAV-AF transactions shall be accomplished

daily or as transactions occur basis. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability, Assets Not on Contract

Adherence to Contractor Quality Management System

(QMS)

5.9 Contractor shall submit copy of Quality Control Plan

no later than 30 days after contract award.

Contractor shall also submit any revisions as updates occur. 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: See Appendix B, paragraph 6.2.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.4.3 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of

Distribution Statement: C 4 the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

3.4.4 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/option. Upon completion/termination of the contract/option or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will be a basic period plus four 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at repair facilities established by the contractor.

4.2 Contract Data Requirements List (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.7

A002 DI-MGMT-80441C Government Property Inventory Report 4.7.1 A003 DI-MGMT-82128 Contract GFM Requisition and Inventory Report 4.7.2 A004 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.7.3 A005 DI-MGMT-81803 Item Unique Identification (IUID) Marking Plan 4.3.1.3 A006 DI-MGMT-81804 Item Unique Identification (IUID) Marking

Activity, Validation and Verification Report 4.3.2.2

A007 DI-MISC-81832 Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition

4.6

A008 DI-MGMT-80227 Quarterly Status Reporting 5.11 A009 DI-RELI-80253 Failed Item Analysis Report 4.8.5.1 A010 DI-QCIC-81722 Quality Program Plan 5.9

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable.

There shall be no more than one total rejection(s) of deliverables per month. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

Distribution Statement: C 5

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the government Multi-Functional Team (MFT) member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Services

4.3.1 Item Unique Identification (IUID)

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Unique item identification is required for all items to be delivered to the DoD that meet the criteria established IAW the FAR.

4.3.1.3 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. [CDRL A005, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.2 Reporting in IUID Registry

4.3.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.2.2 IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

[CDRL A006, DI-MGMT-81804, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.3.2.3 The contractor shall execute IUID part marking requirements for all items for which the Air Force cognizant engineering authority has approved a part identification method.

4.3.2.4 For items that do not have IUID marking specifications, the contractor shall develop the marking specifications IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard

Distribution Statement: C 6

(MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property. [CDRL A005, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.2.5 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. The contractor shall ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the PCO for determination.

4.3.2.6 IUID markings which will be potentially destroyed during repair due to technical direction (i.e. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.

4.3.2.7 The contractor shall ensure each repaired end item is permanently and legibly marked with human readable end item part number and serial number. The human readable identification shall be permanently affixed to the end item by stamp, stencil, or similar means. IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will add asset accountability to the Department of Defense (DoD) IUID Registry and will update the applicable item record(s) in the IUID Registry. [CDRL A006, DI- MGMT-81804, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.4 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage IAW MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

IAW MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

Distribution Statement: C 7

4.5 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate processes/procedures to address the requirements listed IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.6 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory IAW Aerospace Standard AS5553B, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition. [CDRL A007, DI-MISC-81832, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition]

4.6.1 Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS5553B, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

4.6.2 At a minimum, the CPP shall address:

4.6.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.2.2 Definitions. The Contractor shall utilize definitions per AS5553B to ensure consistency.

Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553B, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.6.2.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553B, paragraph 4.1.1, 4.1.2.e., appendix A)

4.6.2.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent

Distribution Statement: C 8 procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.2.5 Risk Assessment. The contract shall address the risk of using unknown sources and/or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc.

The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.2.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383;

124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.6.2.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553B, paragraph 4.1.4, appendix E)

4.6.2.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or

Distribution Statement: C 9 corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the government. (Ref. AS5553B, paragraph 4.1.6, appendix F).

4.6.2.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government- Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553B, paragraph 4.1.7, appendix G)

4.6.2.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.7 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAV-AF) / Government Furnished Material Report]

4.7.1 The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. [CDRL A002, DI-MGMT-80441C, Government Property Inventory Report] mailto:406scms.cav.af.ar@us.af.mil

Distribution Statement: C 10

4.7.2 The Contractor report shall provide the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. [CDRL A003, DI-MGMT-82128, Contract GFM Requisition and Inventory Report]

4.7.3 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A004, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.8 Technical Requirements, Specific

4.8.1 Tagging and Shipping Requirements:

4.8.1.1 The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated. The Contractor shall place one tag inside the package along with the item and shall attach a second tag to the outside of the package.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

4.8.2 Transportation: Transportation requirements shall be IAW DD Form 1653. The Contractor will put “Mark for D4M Repair and M/F SDU RIC” in BOLD on ALL shipping documents shipped to SW3211 (Tinker AFB OK). The Contractor should insert this statement in the DD250, Block 14, “Mark For” or similar area on other shipping documents.

Air Force

DLA DISTRIBUTION DEPOT OKLAHOMA

3301 F AVE CEN REC BLDG 506 DR 22

TINKER AFB OK 73145-8000

M/F: SDU RIC

CODE

SW3211

4.8.2.1 Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

4.8.2.2 Items repaired as a result of a quality deficiency shall be shipped at the Contractor’s expense.

4.8.3 Disposition of Assets with Unrecognized Configurations.

4.8.3.1 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application Web SDR link located within the CAV-AF system (Commercial Asset Visibility Air Force / Government

Distribution Statement: C 11

Furnished Material Report, DI-MGMT-81634B). The Web address for Online CAV-AF access is:

https://www.CAVAF.com. The Contractor shall courtesy copy (cc) the Production Management Specialist and PCO with all WebSDR submissions. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the PCO and Quality Assurance (QA) activity for corrective action.

4.8.3.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and PCO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4.8.3.3 Contract line items received with missing SRUs. Missing SRUs are to be furnished by the customer. Missing On Induction, (MOI) the Contractor shall process a SDR (SF Form 364) immediately upon discovery IAW AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the CO within two working days of discovery.

4.8.3.4 Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV-AF.

4.8.3.5 Disposition of Assets with Unrecognized Configurations.

The Contractor shall notify the PCO of unrecognized configurations of assets or when serial numbers of individual segments/modules are not compatible and request disposition instructions.

4.8.4 Specific Requirements.

4.8.4.1 The Contractor shall furnish all facilities, parts, materials, equipment, data and services required to disassemble, inspect, fault isolate, repair as necessary, reassemble, align, and functionally test each item(s) to return the item(s) to serviceable condition completely interchangeable with like item(s) without alteration to other system components or the end item.

4.8.4.1.1 In order to help reduce coupler repair turn-around time, the Government will authorize by direction the purchase of long-lead item, carbon-face seal assembly. These seals will be purchased using Government funds by the Contractor from their approved vendor in expected economical quantities as can be used for coupler end item repair during negotiated ordering period of performance. (i.e. one lot of 5 seals per 12 month period if required) Unused seals remaining at contract expiration remain the property of the Government.

4.8.4.1.2 Rotary coupler serial number 103 is an unserviceable end item furnished to the Contractor for use as a mock-up unit only, not to be produced for any aircraft install.

Distribution Statement: C 12

4.8.4.2 For routine orders, the Contractor shall inspect, test, and repair the end item within 250 days after receipt of repairable. Upon evaluation, the Contractor shall separate the end item into two categories; reparable and Beyond Economical Repair (BER). The Contractor shall inform the PCO and ACO of the evaluation results, the quantities of items identified in each category. The Contractor shall provide a courtesy copy via e-mail to the Production Management Specialist (jarvis.keels@us.af.mil) and Inventory Management Specialist (dennis.hoogerhuis@us.af.mil).

4.8.4.3 The end item shall be disassembled when necessary, repaired, and reassembled to return item to a serviceable condition IAW the item form, fit, and function. All repaired items shall perform IAW drawings and specifications for the manufacturer’s part number of the end item being repaired.

4.8.4.4 All repaired end items shall be tested IAW applicable part number Acceptance Test Procedure (ATP). Repaired items shall be returned in a serviceable condition per the ATP.

4.8.4.5 When directed by the PCO, the Contractor shall immediately put in place procedures to satisfy SURGE and/or MICAP requirements. Quantities and rates of delivery will be negotiated with the PCO.

4.8.4.6 When planning for item induction and repair some NSN / part number configurations will require upgrade and will be inducted and output per the table directions below. Serial number integrity shall be maintained for the part number 1905A and 1905CF configurations. Part numbers 20500-2 and -3 will be assigned unique serial numbers reflecting their part number 1905CF hardware upgrade status.

Input NSN Input Part Number Output NSN Output Part Number 5985010610445CW 20500-2 (R Coupler) 5985015938954CW 1905CF 5985015306304CW 20500-3 (R Coupler) 5985015938954CW 1905CF 5985015226376CW 1905A (R Coupler) 5985015938954CW 1905CF 5985015938954CW 1905CF (R Coupler) 5985015938954CW 1905CF

4.8.5 Test, Teardown, and Evaluation (TT&E)

TT&E is performed by the Contractor to determine the cause of failure prior to conducting actual repair of the item. When situations occur that the Contractor needs to determine the extent of repair or where an asset is provided to the Contractor for repair, but the Contractor cannot duplicate the fault, known as a No Fault Found (NFF), the Contractor shall notify the PCO within five working days. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated NFF or TT&E actions Contract Line Item Number (CLIN).

4.8.5.1 Upon occasion, the USAF will return select serial number rotary couplers for TT&E for Contractor analysis of critical wear locations. Areas of special interest will be the slip ring and coupler bearing wear conditions. Additional areas that are not all inclusive but may need an investigation focus are the power brush blocks, arcing in the waveguide and the SF-6 seals. These couplers may be unserviceable or be in operational condition and may have accrued significant mailto:@us.af.mil

Distribution Statement: C 13 hours of operation. A TT&E report will be requested to document Contractor findings and hardware condition as it relates to possible near-term failure. The content required for this report includes (1) the NSN, part number, nomenclature, and serial number of the item for analysis, (2) the components that failed or demonstrate significant wear on the item, (3) an estimate of the hours, parts, and cost of the repair of that particular component, and (4) a comment field which shall be used to communicate other important information and suggestions from the contractor. (CDRL A009, DI-RELI-80253, Failed Item Analysis Report)

4.8.5.2 After the TT&E report is provided, the Contractor will provide to the PCO a written Firm- Fixed-Price (FFP) quote for repair of the hardware. If the hardware configuration is part number 1905CF, the Contractor will provide a minor repair FFP quote. If the hardware is of the 1905A part number configuration the Contractor will provide a minor repair FFP quote and include the upgrade cost quote to the 1905CF configuration. Part number 20500-2 and -3 hardware configurations will be the negotiated FFP repair and upgrade to the 1905CF configuration.

4.8.5.3 Any repairs resulting from TT&E shall be repaired under an over and above CLIN after cost quote negotiations.

4.8.6 Turn-Around Time (TAT)

When a routine requirement is identified, the Contractor shall deliver a serviceable asset within 250 days of induction. When a MICAP requirement is identified, the Contractor will use all available resources to deliver serviceable assets within 20 days of MICAP notification. When a SURGE requirement is identified, the Contractor will use all available resources to deliver a serviceable asset within 12 days of notification. If Contractor’s capacity is stressed by the volume of assets being returned for repair, schedule relief will be requested by the Contractor in writing and will be reviewed and granted on a case by case basis by the Government. If there are specific long lead items that are not available in the Contractor’s stores, the Contractor will be granted schedule relief on a case-by-case basis. The Contractor shall repair each asset within the contractually agreed calendar days. No TAT slippage allowed per quarter. TAT for Mission Incapable (MICAP) is 10 days and Surge repair is 8 days ARO/Reps and will be shipped by fastest traceable means.

4.8.7 Delivery Schedule:

4.8.7.1 Routine Requirement: One hundred percent of repaired part numbers shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the contract delivery schedule.

4.8.7.2 Surge and MICAP Requirements: The Contractor shall ship a serviceable asset within twelve calendar days after Surge and twenty calendar days after a MICAP requirement is identified to the Contractor by the PCO and an asset is in plant for repair and funded.

4.9 Acceptance Test Procedures (ATP)

All products delivered to the government, shall be tested on the Factory Test Station and shall meet the minimum performance specifications. Repaired items shall be defect free and the Contractor

Distribution Statement: C 14 shall meet all Government established suspense dates. If ATP fails on any component, then entire unit is rejected. Cosmetic or other defects that do not affect form, fit, or function of the hardware will not be repaired under the contract.

4.10 Condemnation, Beyond Economical Repair (BER), Beyond Physical Repair (BPR), and Cannibalization:

4.10.1 Requests for condemnations shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with the negotiated BER CLIN.

The PCO retains the right to request enlarged color photographs (electronic media preferred) of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number designation. The results of any electrical testing performed and the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to the Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.10.2 Authorization to accomplish condemnation shall be obtained through the PCO from the Program Manager (PM) for end item(s) determined to be uneconomical to return to a serviceable condition. (FAR Part 45.6, DFAR Part 245.6, DOD 4160.21-M-1, DOD 4100.39-M). The Contractor shall obtain written disposition information from the PCO for assets Beyond Economic Repair (BER) and/or assets Beyond Physical Repair (BPR). Contractor format is acceptable.

4.10.3 The Contractor shall not repair items where the cost of parts and labor exceed 75 percent of the current Standard List Price (SLP) of the items unless authorized by the PM through the PCO.

4.10.4 The Contractor shall be required to repair all items unless the PCO provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall only be submitted through the PCO for approval/disapproval if the unit falls into one of the criteria specified below:

a. Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e.

crushed).

b. Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

c. Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.10.5 Repairable items condemned under the provisions of the contract may be replaced by reparable assets provided by the government from within existing inventory when available at no additional cost to the government. Government program offices may determine to have condemned inventory kept at the Contractor’s facility upon mutual agreement.

Distribution Statement: C 15

4.10.6 Upon receipt of authorization from the government to scrap an item, the Contractor shall complete all actions/directions (including authorized cannibalization) and submit a scrap certificate and DD250, if required, within 30 days.

4.10.7 Cannibalization: The Government will allow the Contractor to cannibalize reparable US Government sub-component assemblies necessary to accomplish timely repair in order to meet the repair schedule. This effort will be allowed only following receipt of approval from the applicable task order originating organization. This will be for the repair of a specific serial numbered item or items. The Contractor may cannibalize from the LRU/SRU to accomplish a timely repair of SURGE and MICAP requirements. Parts recovered from cannibalization actions may be utilized by the Contractor during the repair process.

The Contractor shall replace those component parts which were borrowed/cannibalized for the repair of other end items, to return the cannibalized item to serviceable condition. The Contractor shall report these actions through CAV-AF.

4.11 Over and Above.

4.11.1 The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the PCO. A failure beyond normal operation could be mishandled units or improper installation or storage.

4.11.2 If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g.

burned boards, lifted tracks, missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days. Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 days. No further action will be taken until the CO provides direction and funding for induction into over and above work.

4.11.3 Any repair generated from TT&E will be funded under the over and above CLIN.

4.12 Configuration Control

All assets repaired shall be returned in the output configuration described in the table of paragraph

4.8.4.6. Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government shall maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The Contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract, unless otherwise agreed to in writing by the PCO.

Distribution Statement: C 16

4.12.1 Engineering Changes: The Contractor is authorized to incorporate Class II changes without written authority from 407 SCMS/GULB as long as depot testing capability is not impacted. No Class I Engineering Change Proposal (ECP) changes are authorized or requested under this effort.

4.13 Technical Objectives and Goals

All repaired items shall perform IAW drawings and specifications for the manufacturer’s part number.

4.14 Quality Acceptance and Processing

4.14.1 The Contractor shall establish, document and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract, as a means of ensuring the end item conforms to specified requirements. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment IAW ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

4.14.2 Final Acceptance Testing: The Contractor shall perform a final acceptance test procedure (ATP) to verify repair actions and return to serviceable or like new condition. Each asset must fully pass the ATP requirements before being considered acceptable for return to the Government. Final testing, inspection, quality review, and Government/Customer Source Inspection will be performed prior to returning the item to the directed location.

4.14.3 Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

4.14.4 The Contractor shall investigate all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor. The Contractor shall ensure each DR is processed IAW (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System, in a timely manner to meet the suspense dates assigned by the action point agency. When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation. The Contractor as a part of the item’s normal repair process shall conduct these investigations.

Distribution Statement: C 17

4.14.5 100% of end-items identified as serviceable will be delivered to the Government defect free.

There shall be no Product Quality Deficiency Report (PQDR) actions permitted. End items not meeting this criteria will be returned to the Contractor for re-evaluation/repair.

4.14.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

4.14.7 Following quality acceptance by DCMA, the Contractor shall record production and shipment of the asset in CAV-AF.

4.15 Reliability and Maintainability (R&M) Requirements

The Reliability and Maintainability (R&M) of the item repaired under this contract is currently monitored by Air Force data collections systems which capture data and derive R&M metrics (e.g.

Mean Time Between Failure – MTBF). An item’s R&M characteristics shall not be adversely impacted by the repair/overhaul work covered in this Work Specification.

4.16 Lead (Pb) Free Electronics:

4.16.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged. The Contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials.

4.16.2 When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked IAW IPC J-STD-609A- 2010, “Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.

4.17 Electrostatic Discharge (ESD) Control Requirements:

All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773A, Paragraph 5.1). The items shall be handled, replaced, and packaged according to MIL-STD-1686C and MIL-HDBK-263B.

4.18 Excess Material

Government owned material in excess to contract fulfillment and being reclaimed by the government should be packaged IAW contract terms. Packaging instructions for material not covered in the contract shall be obtained from the CO.

4.19 No Fault Found (NFF)/Re-Test Okay (RTOK)

Distribution Statement: C 18

4.19.1 When a No Fault Found (NFF)/Re-Test Okay (RTOK) condition occurs, the Contractor shall notify the PCO to report same to the Government.

4.19.2 The Contractor shall not charge the full repair price, but only the firm-fixed-price associated with NFF/RTOK actions determined during the negotiation of the contract.

4.20 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of fourteen business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) may be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information.