PWS.pdf

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Performance-Based Work Statement (PWS)

For

REPAIR OF AN/UPX-40 IDENTIFICATION

FRIEND OR FOE (IFF) SYSTEM

Prepared By:

407 SCMS/GULB

460 Richard Ray Blvd., Ste. 200 Robins AFB GA 31098-1813

Purchase Request Number: FD2060-16-00502

Date: 1 February 2017

DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD Contractors; further dissemination only as directed by 407 SCMS/GULB, 235 Byron Street, Suite 19A, Robins Air Force Base, GA 31098.

WARNING: This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate IAW provisions of DoD Directive 5230.25.

HANDLING AND DESTRUCTION NOTICE: For classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Section 11 -19 or DoD 5200.01, DoD Information Security Program. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

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1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the AN/UPX-40 IFF system. The Contractor (independently and not as an agent of the Government) shall furnish all necessary labor, supplies, facilities, materials, and equipment (except as otherwise authorized by the Contracting Officer) as required to perform the repair services described herein, and as required under each line item. Performance shall be in accordance with (IAW) all provisions and specifications as stipulated herein. The Contractor shall deliver all routine priority repairs back to the Government within the established Turn Around time (TAT) with zero (0) late deliveries and shall support on time delivery of high priority (Surge/MICAP) repairs through timely response and negotiation of a delivery date with zero (0) late deliveries. Provide timely and accurate reporting in Commercial Asset Visibility – Air Force. A quality control system equivalent to, or exceeding, ISO 9001:2008 shall be maintained with no more than one (1) deficiency report per contract year. All data deliverables shall be timely, accurate and error free. The Contractor shall establish and maintain Contractor Manpower Reporting.

1.2 Benefit to United States Air Force (USAF): This effort will increase warfighter support by decreasing backorders, Surge/Mission Incapable Awaiting Parts (MICAP) hours, and customer wait times. The E-3 aircraft will be able to perform world-wide surveillance, identify hostile aircraft, and provide situational awareness to the United States (U.S.) and Allied pilots.

This aircraft is a high-demand, low-density aircraft relied upon by joint missions world wide.

1.3 Background: The AN/UPX-40 Interrogator System replaces the current AN/APX-103C system in the E-3 Airborne Warning & Control System (AWACS) Fleet. The AN/UPX-40 consists of Line Replaceable Units (LRUs) and Shop Replaceable Units (SRUs) which perform secondary surveillance of all civil and military platforms, distinguish neutral targets, identify targets as being friend or foe, and determine range, azimuth, and Selective Identification Feature codes of targets.

2.0 Services Summary:

Performance Objective

PWS

Reference

Performance Threshold

On time delivery of routine priority repairs.

4.3.2 The Contractor shall deliver all routine priority

repairs back to the Government within the established delivery time on the contract, with zero (0) late deliveries. The contractor shall notify the Government if any delvery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date as agreed upon by the Government.

On time delivery of high priority repairs.

4.3.3 The Contractor shall respond to the Government

within one working day from notification of a high priority requirement to negotiate the

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delivery date to support the requirement. The contractor shall deliver to the negotiated date with zero (0) late deliveries.

Maintain quality program.

4.11 The Contractor shall maintain a quality program

that meets or exceeds the requirements of ISO 9001:2008 or equivalent and results in no more than one (1) Quality Deficiency Report per year where the contractor is deemed to be at fault.

Provide timely and accurate reporting in Commercial Asset Visibility – Air Force.

4.2.2 The Contractor shall accomplish all Commercial

Asset Visibility – Air Force transactions daily or as transactions occur basis with zero (0) deficiencies.

Provide accurate and timely delivery of Contract Data Requirements List data/documents.

4.2

The Contractor shall provide material accurate and timely delivery of Contract Data Requirements List data/documents with no more than one late submission of data/document(s) per contract year or any with more than three (3) minor or zero (0) major material deficiences.

The Contractor shall notify the Government if the delivery will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government.

Establish and maintain Contractor Manpower Reporting.

5.8

Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and submit the annual report no later than October 31 of the following fiscal year.

3.0 Government Property and Services

3.1 Government Property: Government property will be provided.

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession IAW the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site:

http://farsite.hill.af.mil.

3.1.2 Government Property to be Provided: During performance of this contract, Government property will be provided consisting of assets identified under paragraph 4.0 which are sent to the contractor for repair IAW contract Task Order(s) and as identified within Appendix B of the contract.

http://farsite.hill.af.mil/

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3.2 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Loss of Government Property:

(a) “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpecting harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools Software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of lowrisk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or http://www.dcma.mil/aboutetools.cfm

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(iv) “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.4 Return/Retention of Government Property:

3.4.1 All property provided by the Government remains the property of the Government and shall be returned to the Government within 60 days after completion of the contract or final task order, whichever is later. All Government property shall be returned to the Government in the condition provided unless approved in advance by the Procuring Contracting Officer (PCO). All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

4.0 Technical Requirements: The contractor is required to perform depot level repair.

Work performed under this work specification includes all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose and shall be determined by the inspection, test, bench check, and required disassembly.

A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete and inspected by DCMA before returning the item to the Government. The NSNs to be repaired under this contract are shown in Appendix B.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order extends over a five (5) year period (a 1-year basic and four (4) additional 1-year ordering periods). The contract type is Firm Fixed Price (FFP) with Best Estimated Quantitys (BEQ) for the basic and all ordering periods.

4.1.2 Place of Performance: These services shall be performed at the Contractor’s facility listed below:

Telephonics Corporation 815 Broadhollow Road Farmingdale, NY 11735 Telephone: (613) 755-7169 Cage Code: 64694

4.2 Contract Data Requirements List (CDRL):

A001 Commercial Asset Visibility Air Force (CAV

AF)

DI-MGMT-81634C

A002 Alert/Safe Alert DI-QCIC-80125B

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A003 Response to an Alert/Safe Alert DI-QCIC-80126B A004 Counterfeit Prevention Plan DI-MISC-81832 A005 Contractor’s Progress, Status and

Management Report

DI-MGMT-80227

A006 IUID Marking Activity, Validation and Verification Report

DI-MGMT-81804A

A007 IUID Marking Plan DI-MGMT-81803 A008 Parts Approval Requests DI-MISC-80071E A009 Engineering Change Proposal DI-CMAN-80639D A010 Acceptance Test Plan DI-QCIC-80553A A011 Test/Inspection Report DI-NDTI-80809B A012 Lead Free Control Plan DI-MGMT-81772

4.2.1 The Contractor shall provide accurate and timely delivery of CDRL data/documents with no more than one (1) late submission of data/document(s) per contract year or any with more than three (3) minor or zero (0) major material deficiences. The Contractor shall notify the Government if the delivery will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government. A CDRL minor deficiency consists of grammatical or format errors which do not deter, alter or cause misinterpretation of the intent of the deliverable or the data contained therin.

A major deficiency consisists of all other discrepancies which do not constitute a minor discrepancy including a late delivery which was not previously identified and accepted by the Government. All CDRLs shall be provided, at a minimum, to the offices or persons identified per the DD Form 1423 Block 14, on the frequency identified in the DD Form 1423 Blocks 7-13.

4.2.2 A001 - Commercial Asset Visibility-Air Force (CAV-AF): The contractor shall report using the Commercial Asset Visibility – Air Force (CAV-AF). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAV-AF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report] The Contractor shall accomplish all CAV-AF transactions daily or as transactions occur basis with zero (0) deficiencies. The contractor shall obtain a valid DoD PKI certificate to log into CAV-AF. Each user shall be required to have an Identify Certificate only; an encryption certificate is not required. (CDRL A001, Commercial Asset Visibility Air Force, DI-MGMT-81634C)

4.2.3 A002/A003 - Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP IAW Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300- BT-PRO-010, Government-Industry Data Exchange Program. . (CDRL A002, Alert/Safe Alert, DI-QCIC-80125B; CDRL A003, Response to an Alert/Safe Alert DI-QCIC-80126B)

4.2.4 Government-Industry Exchange Program (GIDEP): The Contractor shall develop, implement and participate in GIDEP Contractor Participation Requirements. The Contractor shall submit all applicable data to GIDEP, as it is generated, IAW the CDRLs. Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The Contractor shall maintain a record of the status and disposition of all Alert/Safe mailto:406scms.cav.af.ar@robins.af.mil

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Alert Reports. (CDRL A002, Alert/Safe Alert, DI-QCIC-80125B; CDRL A003, Response to an Alert/Safe Alert DI-QCIC-80126B)

4.2.5 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors IAW the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alerts reports IAW the CDRLs. (CDRL A002, Alert/Safe Alert, DI-QCIC-80125B;

CDRL A003, Response to an Alert/Safe Alert DI-QCIC-80126B)

4.2.6 A004 - Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed IAW the FAR and applicable supplements and shall be IAW all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. These policies and procedures shall be documented in a Counterfeit Prevention Plan (CPP) for submission and approval IAW Data Item Description and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the U.S. Air Force and the DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. (CDRL A004, Counterfeit Prevention Plan, DI-MISC-81832)

4.2.7 A005 - Monthly Status Report: The monthly status report shall describe all tasks related to the AN/UPX-40 IFF Interrogator System Repair, including, but not limited to the following information. The information contained in the report shall be IAW the applicable DD Form 1423. (CDRL A005, Contractor’s Progress, Status and Management Report, DI-MGMT- 80227)

a. Serial numbers of repaired items

b. Details of failures

c. Parts replaced

d. Repair action taken (warranty repair vs. contract repair)

e. TAT

f. Cost

g. Final test report

h. Incoming/Outgoing shipping information

4.2.8 Item Unique Identification (IUID)

4.2.9 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data

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elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.2.10 IUID Marking Plan: The Contractor shall mark items IAW contract clauses, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice/Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A007, IUID Marking Plan DI-MGMT-81803)

4.2.11 IUID Registry: IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged-repair, exchanged-sold, exchanged-warranty, expended-experimental/target, expended-normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold-foreign government, sold-historic, sold-nongovernment, sold-other federal, sold-state/local, and stolen) will update applicable item record(s) in the IUID Registry.

4.2.12 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A006, IUID Marking Activity, Validation and Verification Report, DI-MGMT-81804A)

4.2.13 Configuration Control: All repairs shall be IAW the Contractor’s applicable established shop methods and procedures.

4.2.14 The Contractor shall track and inform the System Engineer/Program Manager of configuration changes within 30 calendar days. Neither design nor functional capabilities shall be changed, modified or altered except when an Engineering Change Proposal (ECP) is submitted and approved. The Contractor shall submit an ECP for all Class 1 changes to the baseline configuration. The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. Any changes made without written approval from the contracting agency shall require removal and replacement at the Contractor’s expense. ECPs generated and approved under a formal retrofit program may be implemented under this contract.

4.2.15 Changes to the configuration shall be made only when identified by an approved change.

AIMS (Air Traffic Control Radar Beacon System, Identification Friend or Foe, Mark XII/XIIA, Systems) Program Office (PO) at Robins AFB shall be involved for an approval. Records and certification letter shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

4.2.16 Nonstandard Part: Nonstandard parts, as defined as non-Mil-Standard or commercial equivalent that are used in this repair must be approved by 407 SCMS/GULB via submittal of DI-MISC-80071E, as required. (CDRL A008, Parts Approval Requests, DI-MISC-80071E)

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4.2.17 Engineering Change Proposal (ECP): The Contractor shall submit Class 1 ECP for all changes to the baseline configuration. The ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes.

The Contractor shall notify the Government of all Class 2 changes, including all substitute parts changes, through DCN. (CDRL A009, ECP, DI-CMAN-80639D)

4.2.18 Acceptance Test Plan: The contractor shall submit the Acceptance Test Plan detailing the criteria, performance objectives and list of tests to be performed by the contractor for acceptance tests on systems and equipment. (CDRL A010, DI-QCIC-80553A)

4.2.19 Test/Inspection Report: The contractor will submit a test/inspection report to document test/inspection results, findings, and analyses that will allow the government or contracting agency to evaluate compliance with system requirements, performance objectives, specifications and test/inspection plans. (CDRL A011, DI-NDTI-80809B)

4.2.20 Lead Free Control Plan (LFCP): The Contractor shall prepare and submit an LFCP.

The plan shall address all solders and lead-free tin finishes in delivered products. (CDRL A012, DI-MGMT-81772)

4.2.21 Reliability: Processes and materials utilizing lead-free solder or finishes shall be demonstrated as capable of producing items that meet product reliability requirements.

4.2.22 Configuration Control and Production Identification: The configuration of all systems, assemblies, subassemblies, and parts shall be identified and controlled.

4.2.23 Risks and Limitation of Use: Any risks or limitations on the use of the products due to the incorporation of lead-free solder or finishes shall be identified along with information on how to manage those risks or limitations.

4.2.24 Tin (Sn) Whiskers: Any harmful effects from Sn whiskers resulting from use of lead-free tin shall be addressed and mitigated.

4.2.25 Repair, Rework, Maintenance, and Sustainment: Repair, rework, maintenance, and sustainment activities shall be managed to assure that lead-free solder, finishes, or processes are properly applied and controlled to ensure that the end product continues to meet all requirements.

4.2.26 Cleaning: The Contractor shall accomplish cleaning to remove all foreign matter such as dust, dirt, grease, loose solder and corrosion IAW TO 00-25-234 General Shop Practices.

Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials IAW TO 1-1-689-3 Cleaning and Corrosion Control.

4.2.27 Painting: All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment IAW TO 1-1-691 Cleaning and Corrosion Prevention and Control, Aerospace and Non-Aerospace Equipment prior to application of primer and paint. Severely

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marred surfaces shall be repainted. Application of primer and paint shall be IAW TO 1-1-8 Application and Removal of Organic Coatings, Aerospace and Non-Aerospace Equipment.

4.3 Turn Around Time (TAT)

Actual TAT is measured from Contractor’s receipt of the repairable item at their place of performance and receipt of a funded task order to Ready for Issue (RFI) or serviceable condition.

TAT shall be suspended on an LRU awaiting Government response to the Contractor, if the LRU is an Extraordinary Repair Action (ERA), Beyond Economical Repair (BER), under consideration for Over & Above (O&A), or waiting on final inspection from DCMA. TAT will resume from the date/time it was suspended for any repairable item that is rejected or returned for rework by the Government. TAT is not suspended for repairable items delayed by the Contractor including, but not limited to, awaiting replacement parts, awaiting actions by a sub-vendor, awaiting test equipment or technician availability. TAT for repairs requiring the use of the items listed in Paragraph 4.0 above will not be calculated until the initial items are available to the contractor. Extenuating circumstances the Contractor believes to be outside of their control and wish to present to the Government for exclusion to TAT shall be evaluated by the Government Production Management Specialist (PMS) or Program Manager (PM) on a case by case basis. No previous approvals or dissaprovals shall be considered as basis towards the presented exclusion request.

4.3.1 The Contractor shall make all efforts that are within their control, to include all sub-vendors, to minimize the time required to perform initial inspection/test, repair, and subsequent acceptance test after receipt of reparable items from the Government.

4.3.2 Routine Priority Repair: The Contractor shall deliver all routine priority repairs back to the Government within the established TAT of 30 calendar days after Receipt of Order or receipt of reparables, whichever is later, with zero (0) late deliveries. The contractor shall notify the Government if any delvery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date.

The late asset shall be delivered by the revised delivery date as agreed upon by the Government. 100% of items not approved as condemnation/BER/O&A shall be repaired and returned to serviceable condition. The Contractor shall update assets to the latest configuration unless otherwise directed. The Contractor shall inform the System Engineer/PM of configuration changes.

4.3.3 High Priority Repairs: High priority repair (Joint Chief of Staff Surge and MICAP) requirements will take precedence over the routine schedule and shall be expedited to the extent possible. The Contractor shall respond to the Government within one working day from notification of a high priority requirement to negotiate the delivery date to support the requirement. The contractor shall deliver to the negotiated date with zero (0) late deliveries. In the event that a repairable item is required by the Government on an emergency basis to fill Surge/MICAP backorders, the Government PMS or PM will notify the Contractor in writing (E-mail) as soon as the need is identified. For an item identified as a Surge/MICAP requirement under this contract, the Government hereby waives the requirement for Government witnessed acceptance test procedures (ATP) and final inspections by DCMA at the Contractor and its suppliers. This waiver applies only to the number of items necessary to fulfill the Surge/MICAP requirement and shall remain in effect until the immediate need has been satisfied.

4.4 Minor/Major Repair

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4.4.1 LRU Minor Repairs: The contractor shall conduct minor LRU repairs when appropriate.

Minor repairs includes Teardown, Test, and Evaluation (TT&E) and within the constraints of a minor repair, restoration to fully specification compliant performance. Minor repair shall include no fault found, any minor mechanical problem such as missing or damaged expendable items, the replacement of light bulbs, knobs, etc, and paint and/or resurfacing.

4.4.2 LRU Major Repairs: The contractor shall conduct major LRU repairs when appropriate.

Includes all work accomplished under minor repair, and in addition, includes a maximum of two

(2) failed reparable items, chassis/backplane repairs requiring less than eight (8) hours of repair labor (not including test).

4.4.3 SRU Minor Repairs: The contractor shall conduct minor SRU repairs when appropriate.

Minor repair includes all work consisting of less than eight (8) hours of repair labor (not including test) to return the SRU to a serviceable condition.

4.4.4 SRU Major Repairs: The contractor shall conduct major SRU repairs when appropriate.

Major repair includes all work consisting of greater than eight (8) hours and less than 16 hours of repair labor (not including test) to return the SRU to a serviceable condition.

4.4.5 “Not Including Test” is defined as the technician time to isolate via ATP, verify repair via ATP, and/or environmental test time as applicable.

4.5 Missing on Induction (MOI): An LRU is subject to this MOI provision if the item received by the Contractor for repair is missing one or more SRUs. Contractor replacement of MOI SRUs is not included in the contract price. The Contractor shall immediately notify DCMA when an item is received with MOI SRUs and shall obtain written concurrence from DCMA for all units determined by the Contractor to have MOI SRUs. All such determinations, including identification of the missing SRUs, the price to replace and repair, and the DCMA written concurrence shall be provided by the Contractor to the PMS with a copy to the PCO prior to induction and/or repair of the item. If the asset is missing non-consumable items then the LRU is considered ERA.

4.5.1 The Contractor shall not induct and/or repair MOI items until instructions on how to proceed are provided to the Contractor by the PCO.

4.5.2 Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor under this contract.

4.6 Obsolete Parts

Contractor shall notify the Government of evolving obsolete part conditions and make recommendations including last-time buy opportunities and any redesign that may ensue.

Requests for funding and all related issues will be directed through the PCO. Replacement parts or re-design will be recommended to minimize impact. Efforts to replace parts or re-design are

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not included unless separately funded. Once determination is made that obsolescence issues apply to said reparable, it will automatically fall under the ERA.

4.7 Cannibalization: The Contractor is authorized to cannibalize (swap) SRUs or consumable items as necessary, without prior approval from the Government, to accomplish timely repair, to meet production schedule, and/or accomplish repair of Surge/MICAP requirements. All cannibalized components will be returned to a pre-cannibalized condition. No changes to the configuration of the reparables or cannablized item is authorized without prior written approval from the Government. The Contractor is not authorized to cannibalize between reparable items inducted under this contract with any other items not inducted under this contract, nor are they authorized to cannibalize between U.S. and any foreign military asssets regardless of induction under or outside of this contract.

4.8 Condemnation/Beyond Economic Repair (BER): Condemned or BER reparables are those items which are faulty to an extent where the cost to repair would exceed more than 75% of the cost to replace the item with an identical new production item (calculated by the cost to produce the item at the time of condemnation/BER).

4.8.1 In order to determine if condemnation or BER are applicable for a reparable item, the Contractor shall provide the Government with a detailed analysis in contractor format, at a level which allows the Governement to perform a technical evaluation of the proposal, to include all costs necessary to repair the item and to replace the item with a new production item.

4.8.2 If the Government concurs, the Administrative Contracting Officer (ACO) or PCO will negotiate an amount, not to exceed the respective CLIN price for the item listed in the contract and based on the incurred actuals, for the work performed by the contractor prior to the condemnation or BER. Approved condemnations/ BERs shall be funded via the Over and Above CLIN prior to closing the funded task order.

4.8.3 Condemnation/BER is applicable to the funded contract line item only. The contractor shall obtain written concurrence or non-concurrence from DCMA for all units determined by the Contractor to be condemnation/BER. The system Program Manager and PCO will provide concurrence via the ACO.

4.8.4 The Contractor shall not proceed with the repair until notification to proceed is received from the PCO. Any disposal ordered shall be performed by the Contractor as follows:

4.8.5 Condemned items shall be disposed of and demilitarized IAW Department of Defense (DoD) Publication 4160.21-1-M-1 “Defense Demilitarization Manual”. With authorization from the system Program Manager, the Contractor shall be authorized to retain a condemned item(s) for cannibalization and reuse.

4.9 Extraordinary Repair Action (ERA): If the Contractor believes the repair action will be extraordinary, the Contractor shall document the damage including description and photographs and provide notification with an ERA explanation through the ACO to the PCO/PM for approval/disapproval. If the Government concurs, the Contractor shall submit an ERA proposal

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(including delivery date) within 30 calendar days for DCMA Quality Assurance Representative (QAR) concurrence or non-concurrence. The ACO or PCO will negotiate the price for the item listed in the contract and based on the incurred actuals, for the work performed by the contractor prior to ERA. The Contractor is not authorized to proceed with the repair until notification to proceed is received from the PCO. Approved ERAs shall be funded via the O&A CLIN prior to closing the funded task order.

4.9.1 A repair shall be subject to an ERA consideration if any one of the following conditions occur:

4.9.1.1 An LRU demonstrates physical damage either from the user or accidental damage to include but not limited to combat action, fire or heat damage, environmental conditions, corrosion or MOI.

4.9.1.2 Any item removed for failure, repaired and subsequently determined to be faulty a second time is considered a single failure and not subject to an ERA action.

4.9.1.3 Parts installed through cannibalization are not included in this ERA consideration against the repair cost or multiple SRU failures.

4.9.2 Assets which are approved as, or requested as BER, fail repair due to obsolescence, cannot also be considered for ERA.

4.9.3 TAT shall be halted on any item under consideration for an ERA action. This shall also apply to the next higher assembly, if applicable. Once a determination is made, and if necessary all funding and contract actions are complete, TAT shall resume.

4.10 Over and Above (O&A)

An item sent to the Contractor shall be considered to require O&A repair effort if the repair required is not included in the negotiated contract pricing.

4.10.1 O&A is applicable to the funded contract line item only. The Contractor shall provide notification with an O&A explanation through the ACO to the PCO. If the Government concurs, the ACO will request a proposal including delivery date. Written authorization for O&A inductions must be received from the system PM through the PCO or ACO prior to commencement of required activity.

4.11 Quality: The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or AS9100 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more one PQDR per contract year during the PoP of the contract/order.

PR: FD2060-16-00502 14

4.11.1 The Contractor shall report findings of the investigation within thirty (30) calendar days after receipt of the quality deficiency exhibit to the Contractor Officer. If agreed upon between parties that the functionality and/or component’s deficiencies are not related to a previous work after the investigation, the Contractor’s report of findings shall include a detailed quote that includes parts and labor necessary to return the exhibit to serviceable condition. The Contracting Officer will either initiate negotiations for the work or accept the Contractor's quote and issue a task order modification. The standard terms and conditions, specifically for delivery obligations, of the contract shall apply to items submitted PQDRS evaluation. If the report of findings confirms that discrepancy relates to a previous work, the contractor shall perform necessary corrective action as required and returns the serviceable condition asset to the government at the contractor’s cost.

4.12 Packaging: The Contractor shall package and mark material IAW the contract (basic and/or order, as applicable) IAW the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material IAW other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns. The guidance for packaging is MIL-STD-2073-1D, Standard Practice for Military Packaging and MIL-STD-129P(4), Military Marking For Shipment And Storage.

The Contractor shall package electronic parts susceptible to electrostatic discharge damage IAW MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices). The Contractor shall ensure that classified material is packaged, marked and shipped IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). IAW MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander / Functional Director (FC/FD) has determined that this requirement is not Mission Essential (M- E) IAW DoDI 1100.22, Policy and Procedures for Determining Workforce Mix.

5.2 Security Requirements: The RTDP, when fully assembled, is classified “CONFIDENTIAL”. Contractor is required to possess a “CONFIDENTIAL” security clearance.

The USAF is responsible for ensuring that classified RTDPs are properly shipped to contractor;

thereafter, the Contractor shall be responsible for the proper receipt, storage, and return of classified RTDPs. An approved consultant surveillance method for shipment of classified material is required.

PR: FD2060-16-00502 15

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, and facility security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

5.2.3 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level for proper accomplishment of contract/order requirements.

The security clearance shall be obtained IAW the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or Controlled Unclassified Information (CUI) and classified items.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Facility Security Office and the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Access to Government System(s): The Government will provide contractor personnel access to system(s) as required to perform tasks under the contract/order. The Contractor shall ensure contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): Services will be performed at the Contractor facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP): IAW FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be

PR: FD2060-16-00502 16

acquired at a reasonable price. IAW FAR 23.404(a)(3)(iii), “For EPA-designated items only, a program for requiring reasonable estimates, certification, and verification of recovered material used in the performance of contracts. Both the recovered material content and biobased programs require preaward certification that the products meet EPA or USDA recommendations. A second certification is required at contract completion for recovered material content.”

5.5 Safety Requirements:

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program. While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. IAW AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The Contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 Mishap Notification/Investigation: IAW AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another Multifunctional Team (MFT) member by telephone within 4 business hours and the Contractor shall cooperate with USAF safety investigations.

5.5.3: The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting:

5.8.1 IAW the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order http://www.state.gov/j/tip

PR: FD2060-16-00502 17

award. IAW the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 IAW the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 IAW the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28, 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site.

http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) IAW all applicable clauses located in the basic contract.

6.0 Appendices:

6.1 Appendix A: All repairs shall be made IAW Original Equipment Manufacturers (OEM) specifications and procedures found in specific technical orders listed below.

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

February 12, 2014 Corrective actions applied on 10 April 2014

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFJI 63-108 Government Industry Data Exchange Program (GIDEP)

May 15, 1980 http://www.e-publishing.af.mil/

Entire

AFMCI 63-1201 Implementing Operational, Safety, Sustainability, and Effectiveness (OSS&E) and Life

October 14, 2009 Entire including and/all attachments http://www.ecmra.mil/ http://www.e-publishing.af.mil/

PR: FD2060-16-00502 18

Cycle Systems Engineering

(LCSE)

AFPAM 91-210 Contract Safety February 14, 1994 Certified current January 6, 2012

Paragraph 6.4

DoDD 5205.02E DoD Operations Security

(OPSEC)

Program

June 20, 2012 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

DoD 5205.02-M DoD Operations Security

(OPSEC)

Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/pub 1.html

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and PWS

GEIA-STD-

0005-1

Performance Standard for Aerospace and High Performance Electronic Systems Containing Lead-Free Solder

March 01, 2012 Entire

GEIA-STD-

0005-2

Standard for Mitigating the Effects of Tin Whiskers in Aerospace and High Performance Electronic Systems

May 01, 2012 Entire

GIDEP

Operations Manual S0300-

BT-PRO-010

Government Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

MIL-HDBK-263B Military Handbook:

Electrostatic Discharge (ESD) Control Handbook for Protection of Electrical And Electronic Parts, Assemblies, and

July 31, 1994 Entire http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://farsite.hill.af.mil/ http://www.gidep.org/

PR: FD2060-16-00502 19

Equipment (Excluding Electrically Initiated Explosive Devices)

MIL-STD-1…