PWS.docx

Performance Work Statement for

C-130H Aircraft Alarm Set, Pilot Warning

Purchase Request: FD2060-23-00001

04 October 2021

Distribution Statement D:

DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S. DoD contractors only (Administrative Use) (26 May 2016). Other requests for this document shall be referred to 409 SCMS/GUMB, Robins AFB, GA 31098.

1.0 Description of Services

This Performance-based Work Statement (PWS) describes the services required to repair the C-130H Aircraft Alarm Set, Pilot Warning National Stock Number (NSN) 6340-01394-9780LG, P/N: 540-25100-005. These services include teardown, analysis, repair, testing, and procurement of spare components, packaging, handling, storage, transportation, as well as data collection, engineering support and services.

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the C-130H Aircraft Altimeter Pressure National Stock Number (NSN) 6610-01-543-8567LG, P/N: 570-23932-012. These services include teardown, analysis, repair, testing, and procurement of spare components, packaging, handling, storage, transportation, as well as data collection, engineering support and services. The contractor shall deliver repaired assets on time. The Contractor shall promptly maintain turnaround time for priority backorders of all listed items reported before and after contract award date (MICAP and Surge requirements). The Contractor shall comply with the quality levels of repair necessary to return assets in serviceable condition. Additionally, the contractor shall track and resolve items affected by Quality Deficiency Reports (QDR). References herein to a number of days, unless otherwise specified, are calendar days. The contractor shall provide prompt and correct Data reporting of Commercial Asset Visibility Air Force (CAVAF) system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF), Air Force Reserve Command (AFRC) and Air National Guard (ANG) by preventing an abnormal amount of cannibalizations between aircraft to meet mission needs, increasing readiness of the C-130H fleet.

1.3 Background: These alarm sets areltimeters currently used on the C-130H aircraft platform. The OEM for this part is listed as being Kollsman, Inc. (now a subsidiary of Elbit Systems of America)International Enterprises Incorporated; we have listed them as an approved source for repair because they have the capability to repair this item. The Government repair contract with The Gyro HouseIEI INC, period of performance is from 18 October 201707 February 2018 through 0817 October February 20232. Over the last three years, we have had two repair contracts one with The Gyro House. There are no planned modifications or retirement actions that will affect the repair of these items.

2.0 Services Summary

Quality of repair

Delivery of repair

There shall be no more than two late delivery(ies) per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

There shall be no more than one rejection of any deliverable. There shall be no more than three total rejection(s) of deliverables per contract year. The Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided in accordance with contract attachment.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using the property loss function in the Government-Furnished Property (GFP) module of the Procurement Integrated Enterprise Environment (PIEE) for reporting loss of Government property at https://piee.eb.mil/piee-landing

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contractr is a Basic Year and Four, one Year Ordering Periods.

4.1.2 Place of Performance: These services will be performed at Contractor’s or sub-contractor’s facility.

4.1.3 Repair Objectives: The contractor shall perform all actions for necessary Depot level repair which includes replacement of failed components and/or modules and return to the Original Manufacturer Specifications in serviceable condition to support the performance objectives and thresholds reflected in the services summary. The Contractor shall be responsible for establishing reorder points for replacement parts based on procurement lead times and replacement percentages to meet the performance objectives and thresholds. Should the Contractor not be able to meet the performance objectives and thresholds reflected in the services summary, the Contractor shall immediately notify the Government contracting officer and the program manager to provide weekly status updates. Updates shall include parts shortages reflecting a detailed list of parts, specific manpower and support equipment issues and any other situation that impedes overhaul of listed item. Weekly updates shall be provided in a Contractor-selected format and will continue until the issues are resolved.

4.1.4. Acceptance Objectives: The Contractor shall ensure each item is in serviceable condition prior to returning to Government Supply and is capable of its intended operational use in accordance with a Government-approved Contractor acceptance test plan. A successful functional check verifying these performance requirements shall be performed on each repaired unit prior to acceptance by the Government.

4.1.5 Quality Control Objectives: Should any repaired item be found unserviceable or not operating when first installed on the aircraft; the Contractor shall provide engineering support to resolve such issues. The Government will provide a Quality Deficiency Report (QDR) and return the item to the Contractor. The Contractor shall induct, repair and return the deficiency item and provide a report defining the quality deficiency at no cost to the Government. There shall be no more than one (1) QDR per contract year.

4.1.6. Turnaround Time (TAT) Objectives: The Contractor shall provide all resources, parts, support and test equipment necessary to begin delivery of serviceable assets at contract award. The Contractor shall maintain routine repair time of 45 calendar days per item after receipt of asset except for MICAPs and Surges. MICAPs and Surges incurred after contract award, the Contractor shall deliver assets to satisfy requirements within 30 calendar days after notification if assets are available at Contractor’s facility. If no assets are at Contractor’s facility, requirements will be satisfied within 30 calendar days after receipt of assets at the Contractor’s facility. The Contractor shall provide a quarterly report that illustrates the actual flow days. There shall be no more than two late deliveries per contract year. The Contractor shall notify the Government negotiates a revised delivery date, the late asset shall be delivered by a revised delivey date acceptable to the Government. [CDRL A004, DI-PSSS-81995A, Contract Depot Maintenance (CDM) Production Report]

4.1.7 Test, Teardown and Evaluation (TT&E): All units will receive an incoming function test and will then be evaluated prior to repair. Pricing for TT&E is to be firm fixed priced.

4.1.8. Beyond Economical Repair (BER): The contractor shall immediately notify the Government contracting officer and program manager of any listed item that is determined BER (repair cost estimated to exceed 75% of the latest acquisition cost as reflected in the Air Force Master Item Identification Database (D043). The Government will coordinate disposition instructions on assets that are determined to be BER. The Contractor shall notify the Government contracting officer and program manager prior to beginning repair when the repair cost is estimated to exceed 75% of the latest acquisition cost as reflected in D043. Replacement carcasses will be provided by the Government for those determined as BER and these replacements will be included in contract repair quantities at no additional cost to the Government. Billing for assets determined as BER will incur fees only for TT&E. Assets deemed BER by Contractor and Government will be cannibalized, when possible, for serviceable sub-components to use in the overhaul of other assets. Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available. Cannibalization of parts shall not be accepted as a cause for condemnation. The Government will not be charged for the cannibalized sub-components.

4.1.9 No Fault Found (NFF)/Retok: Any item found to be serviceable on initial test and evaluation deemed by the Contractor as a serviceable item shall be reported to the Government contracting officer immediately for disposition. Billiing for assets determined as NFF/RETOK will only incur fees for TT&E.

4.1.10. Over and Above (O&A): Any O&A repairs discovered on these items that are not caused as a result of Contractor’s actions shall be reported to the Government contracting officer immediately for disposition and/or engineering evaluation.

Any Over and Above non-repair related discrepancies that are not caused as a result of Contractor actions shall be reported to 409 SCMS/GUMBCA immediately for disposition and/or engineering evaluation. Routine discrepancies shall be reported via email to the Logistics Management Specialist, 409 SCMS/GUMBCA, Robins AFB, GA 31098, with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours to complete repair. Request for engineering disposition shall include the same information and be submitted via e-mail or AFMC Form 202, Nonconforming Technical Assistance Request, and Reply to 409 SCMS/ GUEA. The Contracting Officer, AFSC/PZAAB, shall be included on all email correspondence or phone conversations relative to Over and Above repairs.

4.2 Contract Data Requirements List(s) (CDRL)

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than three total rejection(s) of deliverables per contract year. The Government will reject a deliverable if three or more technical errors or five or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 5 business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than two late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR. [CDRL A001, DI-MGMT-81803A, IUID Marking Plan].

4.3.1.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged repair, exchanged sold, exchanged, warranty, expended, experimental/target, expended, normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold, foreign government, sold historic, sold nongovernment, sold other federal, sold state/local, and stolen) will update the item record in the IUID Registry. [CDRL A002, DI-MGMT-81804A, IUID Marking Activity, Validation and Verification Report].

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. [CDRL A003, DI-MGMT-81838 Government Furnished Material Report (CAVAF).]

4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory [CDRL A005, DI-MISC-81832, Counterfeit Prevention Plan].

4.3.5 The Contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the government for a Contractor’s or subcontractor’s repair performance. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. The specific report requirements are listed in CDRL A006, DI-MGMT-80441D, Government Property Inventory Report.

4.4 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.5 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 3 to 5 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations and clauses listed in the contract..

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A, Reference(s)

DoD 5220.22-M

Change 1 - March 28, 2013 Appendix D

as amended through January 1, 2004

Section 22

PR: FD2060-23-000012-00008 PWS REVISION: 0 2

Distribution Statement: D