16-01003_PWS.pdf

PR: FD2060-16-01003 PWS 1

DISTRIBUTION STATEMENT D:

Performance-Based Work Statement (PWS) for

F-15 Gridded Traveling Wave Tube (GTWT) Repair

Purchase Request: FD2060-16-01003

Date: 27 October 2016

DISTRIBUTION STATEMENT D: - Distribution authorized to the Department of Defense and DoD contractors only: Administrative or Operational Use, 06 June 2016. Other requests shall be referred to 409 SCMS/GUMCA, 235 Byron Street, Suite 19A, Robins Air Force Base, GA 31098-1813.

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1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement describes the services required to provide depot-level test and repair of the Gridded Traveling Wave Tubes (GTWT) used on the F- 15C-E and the AC-130U Fire Control Radar. Repairs shall be high quality, while meeting or exceeding the required turn-around-times. Data of repairs shall be correctly and punctually reported in the CAV AF System. Additionally, repairs shall be punctually and correctly reported monthly in a status report as dictated on the CDRLs. The contractor shall establish and maintain Contractor Manpower Reporting.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing serviceable GTWT assets for use on the F-15C-E and the AC-130U Fire Control Radar.

The GTWT provides pulsed high power amplification of the received RF sample and is used for the principal radar functions. Without serviceable GTWTs, F-15 and AC-130U aircraft will be in a non-mission capable status.

1.3 Background: This item is used on the F-15C-E and the AC-130U Fire Control Radar. These

Amplifiers are also commonly referred to as “Electron Tubes”. The GTWT provides pulsed high power amplification of the received RF sample and is used for the principal radar functions and

AIM-120 support. The F-15 Radar Transmitter GTWT Amplifier (36A5A1) utilizes magnetic and electric fields symmetrically disposed around a cylindrical beam of electrons, ultimately providing pulsed high power amplification of the received Radio Frequency (RF) sample.

Amplification of the electron beam (RF field) is obtained through the continuous interaction of the electric field on the electron beam as it travels down the internal slow wave structure. The

GTWT Amplifiers are made up of basically three parts, including an electron gun (cathode, focusing electrodes and control grid), the slow wave RF structure, and the collector. The whole tube is immersed in a strong magnetic field to keep the beam from spreading by the forces imposed by the individual electrons. The slow wave structure generates the electronic field, which travels at nearly the same speed as the electrons in the beam when microwave (RF) signals are applied. This is accomplished through the design of the structure. The electrical period is then adjusted to achieve the required synchronism between the beam and the RF wave for a given beam voltage and electron velocity.

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2.0 Services Summary

Performance

Objective

PWS

Reference Performance Threshold

Maintain quality requirements for CDRL deliverables.

4.2.1

There shall be no more than one rejection of each deliverable.

There shall be no more than one total rejection of deliverables per contract year. The Government will reject a deliverable if two or more technical errors or three or more minor errors are found within the deliverable.

Deliver CDRL deliverables on time.

4.2.2

There shall be no more than one late submission of deliverables per contract year.

Deliver repaired assets on time.

4.3.1.10

Repaired assets shall be delivered in accordance with the schedule defined by the contract. There shall be no more than two late deliveries per contract year.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.3.2.2

Repaired items shall maintain a Quality Deficiency Report (QDR) rate of 0% and a Product Quality Deficiency Rate (PQDR) rate of less than or equal to one PQDR per year with a goal of zero.

Provide timely and accurate reporting in

CAV-AF.

4.8

All CAV-AF transactions shall be accomplished daily or as actions occur. The following metrics will be monitored:

GFM In-Transit Repairable GFM Accountability Assets Not on Contract

Establish and maintain Contractor Manpower Reporting.

5.8-5.8.3 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and make the annual report no later than October 31 of the following fiscal year.

3.0 Government Property and Services

3.1 Government Property: Government property will be provided.

3.1.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.1.2 Government Property to be Provided: Government property to be provided consist of the GTWT assets, NSN 5960-01-469-8421FX, submitted to the contractor for repair.

Government property to be provided in accordance with contract attachment.

3.2 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished

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Property (GFP) in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.3 Loss of Government Property: Reporting Loss of Government Property, the Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order. http://www.dcma.mil/aboutetools.cfm

3.4 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

All Department of Defense (DD) Form 1423-1, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.5 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order.

4.0 Technical Requirements:

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for this contract effort will be five years (one, one-year basic period, followed by four, one-year ordering periods).

4.1.2 Place of Performance: These services will be performed at the contractor’s facility or at the subcontractor’s facility.

4.2 Contract Data Requirements List (CDRL):

4.2.1 There shall be no more than one rejection of each deliverable. There shall be no more than one total rejection of deliverables per contract year. The Government will reject a deliverable if two or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall http://www.dcma.mil/aboutetools.cfm

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be corrected and resubmitted within five business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 There shall be no more than one late submission of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

CDRL A001, DI-MGMT-81634C, CAVAF End Item Reporting

CDRL A002, DI-MGMT-80368A/T, Status Reports

CDRL A003, DI-MISC-80508B/T, Technical Reports

CDRL A004, DI-MISC-81832, Counterfeit Prevention Plan

CDRL A005, DI-QCIC-80125B, Alert/Safe Alert

CDRL A006, DI-QCIC-80126B, Response to an Alert/Safe Alert

CDRL A007, DI-ENVR-81375, Environmental Health and Safety Plan

CDRL A008, DI-MGMT-81803, IUID Marking Plan

4.3 Repair Details

4.3.1 General Work Requirements: The Government shall control the product baseline. The contractor shall not change system configuration or performance specifications without consulting and obtaining the approval of the government contracting officer (e.g., technical orders, trainers, support equipment (hardware or software)). The applicable drawings, test specifications, acceptance test procedures, test equipment, fixtures, and special tools as generated and approved during the GTWT production phase and past repair contracts shall form the basis for conducting depot- level repairs under this PWS.

4.3.1.1 Components for Repair: The contractor is required to perform depot-level repair of the GTWT, NSN 5960-01-469-8421FX, Part Number 8655744-1. Units shall be returned ready for issue in a serviceable operating condition. The GTWT Amplifiers must meet form, fit, and function requirements as referenced in drawing numbers 8655744 per T.O. 12P2-2APG63-24 and T.O.12P2-2APG70-14.

4.3.1.2 Repair Parts: The Contractor shall provide the parts to repair the units.

4.3.1.3 Contractor Furnished Material or Parts: Contractor furnished material or parts used for replacement shall equal to or exceed the quality of the originally designed material. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

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4.3.1.4 End Item Design: Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the PCO.

4.3.1.5 Repair Problems: The contractor shall forward any repair problems to the Procuring Contracting Officer (PCO) with a copy to the Administrative Contracting Officer (ACO) within three business days of identification.

4.3.1.6 Status Report: Contractor shall provide a status report monthly to 409 SCMS/GUMCA, [CDRL A002, DI-MGMT-80368A/T, Status Reports]. Status reports are due no later than ten calendar days after the beginning of each month and shall cover the activities of the previous month. Report is due each month for the life of the contract.

4.3.1.7 Technical Support: The contractor shall provide a level of effort technical support by telephone and /or e-mail during the normal work week to resolve field and USAF test site problems. The contractor shall submit technical status reports to 409 SCMS/GUEA when required. [CDRL A003, DI-MISC-80508B/T, Technical Reports]

4.3.1.7.1 Material Improvement Projects (MIPs): The contractor shall respond to MIPs generated during the contract period of performance. The contractor will respond to MIPS via technical status reports. The technical reports shall provide fully documented results of studies or analyses performed.

4.3.1.7.2 End of Life (EOL) Issues: Should a part become an end of life issue, the contractor shall notify the Government via technical status report.

4.3.1.8 Engineering Change Proposals (ECPs): Neither design nor functional capabilities shall be changed, modified or altered except when an Engineering Change Proposal (ECP) is submitted and approved. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

4.3.1.9 Acceptance Test Procedures (ATPs): Acceptance testing of each repaired item shall be performed IAW applicable Technical Orders and Specifications. Results of ATP testing shall be made available to the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) upon request. Contractor shall ensure each repaired item passes manufacturer’s specifications prior to delivery to the Government. If contractor does not have access to applicable technical orders and specification, contact the F-15 Technical Manual Manager, 569 ACSS/GFIA, Robins AFB GA 31098, commercial phone (478) 926-7039.

4.3.1.10 Turn-Around-Time (TAT): TAT is defined as the number of calendar days from induction of the repairable asset and funded delivery order, whichever is later, until the asset is

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accepted by DCMA at the contractor’s facility. This includes induction from on-dock receipt at the repair vendor to release from repair vendor. SURGE demand requests shall be satisfied within 20 calendar days of receipt of SURGE asset; MICAP demand requests shall be satisfied within 20 calendar days of receipt of MICAP asset; and, routine demand requests shall be satisfied within 60 calendar days of receipt of asset. There shall be no more than two late deliveries per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government. The contractor may be relieved of the TAT requirements if it is due to Non-availability of long-lead parts or a delay caused by the government.

4.3.1.11 Repair categories: Under this repair service the contractor shall perform the following repair services: Test & Evaluation, No Fault Found (NFF), Minor Repair, Major Repair (Teardown, Reseal, and Repackage (TRR)) and Beyond Economic Repair (BER) during Repair. Re-solenoids shall not be accomplished under this repair service.

4.3.1.11.1 Test & Evaluation (T&E): T&E is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item. T&E includes Visual inspection and performance evaluation testing. This category applies to items that are identified as requiring re-solenoid during visual inspection and performance. Items identified as requiring re-solenoid shall be returned to the Government without further repair action.

4.3.1.11.2 No Fault Found (NFF): When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The contractor shall not charge the full repair cost, but only the firm fixed cost associated with their NFF actions determined during the negotiation phase of the contract.

4.3.1.11.3 Minor Repair: The contractor shall conduct minor repairs when appropriate. Minor repairs includes T&E and if possible within the constraints of a minor repair, restoration to fully specification compliant performance. Minor repair shall include some or all of the following adjustment of operation parameters, returning the equalize adding or removing focusing magnets, replacement of resistors and other package parts excluding circuit housings.

Acceptance testing shall be performed after minor repair. Minor repair does not include repair or replacement of the solenoid, any repair that requires breaking the GTWTs vacuum, or any other repair necessitating removal of the circuit housing.

4.3.1.11.4 Major Repair (Teardown, Reseal, and Repackage (TRR)): The contractor shall conduct major repairs when appropriate. Includes, T&E, minor repair, and in addition, includes removing the package from the device, examining sealing surfaces, renovating them as necessary to affect seals, repacking the new O-rings, and acceptance testing. Major repair does not include repair or replacement of the solenoid.

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4.3.1.11.5 Beyond Economic Repair (BER) during Repair: This category of repair is for units that fail after a significant portion of the repair effort.

4.3.2 Quality

4.3.2.1 Quality Assurance System: The contractor’s repair vendor shall establish and maintain a Quality Assurance System, which meets, at a minimum, the requirements as specified on the applicable item drawing and the repair vendor’s Quality Assurance Manual. For access to applicable item drawings, contact 409 SCMS/GUEA, Robins AFB, GA 31098, commercial phone

(478) 926-3935.

4.3.2.2 Product Quality Deficiency Reports (PQDR): When requested, the contractor shall assist the cognizant DCMA Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor's Quality Program at no additional cost to the Government. The contractor shall establish and maintain a program, approved by the cognizant Government Representative, to accomplish the requirements set forth in Air Force TO -00-35D-54, USAF Material Deficiency Reporting and Investigating System, and Joint Regulation DLAR 4155.24. Repaired items shall maintain a Quality Deficiency Report (QDR) rate of 0% and a PQDR rate of less than or equal to one PQDR per year per item with a goal of zero.

4.3.3 Condemnation and Repair

4.3.3.1 Condemnation of End Items: The contractor shall be required to repair all end items unless written direction for condemnation is provided. Requests for condemnation shall be submitted in writing through the ACO to the PCO. Condemnation shall not be requested due to unavailability of replacement parts. Condemnation authority may be requested only if the item inducted for repair manifests any of the following conditions:

a. Physical damage that affects greater than 75% of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80% of the internal electrical components and connections of the end item.

c. Repair price exceeds 75% of the Standard List Price (SLP) on contracts other than firm fixed price

d. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost.

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4.3.3.2 Evaluation and Confirmation: The contractor may be required to submit the end item to the Government technical representative for evaluation and confirmation at the contractor’s plant or at a destination designated by the Government.

4.3.3.3 Reclamation of Condemned Units: The Contractor must request approval from the ACO through the PCO for reclamation from condemned units.

4.3.3.4 Precious Metals: Silver, gold, platinum, palladium, rhodium, iridium, osmium and ruthenium, scrap bearing such metals, and condemned end items containing recoverable quantities thereof shall be reported to the PCO for disposition instructions unless other specific instructions are furnished.

4.3.3.5 Accessory and Component Reuse, Repair and Replacement: Subassemblies shall be repaired as part of the next higher assembly.

4.3.3.6 Misidentified, Misdirected, and Missing Subassemblies: Items received which are misidentified, misdirected, or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO for disposition instructions.

4.3.4 Receipt of Equipment at Facility

4.3.4.1 Handling: Handling of equipment shall be accomplished in accordance with T.O. 00-25- 234, General Shop Practice Requirements for the Repair, Maint & Testing of Electronic Equipment.

4.3.4.2 Fast Transportation: The contractor shall use fast transportation to ship all serviceable end items.

4.3.4.3 Inventory: The contractor is authorized to conduct a pre-induction inspection to identify estimated repair time and anticipated materials required for repair. During the pre-induction inspection, the contractor shall perform a visual inspection of each item to ensure proper identification, completeness and to identify any missing components or subassemblies.

Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported through the ACO to the PCO for disposition instructions.

4.3.4.4 Electrostatic Discharge Control: The contractor shall implement, where applicable, an electrostatic discharge program for all electrostatic sensitive devices.

4.3.5 Production Problems: The contractor shall forward any production problems (including delays in delivery) through the ACO to the PCO.

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4.3.6 Over and Above: Any Over and Above non-repair related discrepancies that are not caused as a result of Contractor actions shall be reported to 409 SCMS/GUMCA immediately for disposition and/or engineering evaluation. Routine discrepancies shall be reported via email to the Logistics Management Specialist, 409 SCMS/GUMCA, Robins AFB, GA 31098, commercial phone (478) 926-1429, with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours to complete repair. Request for engineering disposition shall include the same information and be submitted via e-mail or AFMC Form 202, Nonconforming Technical Assistance Request, and Reply to 409 SCMS/GUEA, Robins AFB, GA 31098, commercial phone (478) 926-3935. The Contracting Office, AFSC/PZAAB, Robins AFB, GA 31098, commercial phone (478)926-0797 shall be included on all email correspondence or phone conversations relative to Over and Above repairs.

4.4 Item Unique Identification (IUID)

4.4.1 Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.4.2 The Contractor shall mark items in accordance with contract clauses, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The contractor shall submit an IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL- STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 409 SCMS/GUEA prior to implementation. [CDRL A008, DI-MGMT-81803, IUID Marking Plan].

4.4.3 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update applicable item record(s) in the IUID Registry.

4.5 Packaging: The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

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The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization.

Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.6 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC- 81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A004, DI-MISC-81832, Counterfeit Prevention Plan]

At a minimum, the CPP shall address:

4.6.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.6.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, PR: FD2060-16-01003 PWS 12 assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.6.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.6.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required

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testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.6.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD,

b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F)

4.6.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.6.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.7 Government-Industry Data Exchange Program (GIDEP)

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4.7.1 The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.7.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe- Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs. [CDRL A005, DI-QCIC-80125B/T, Alert/Safe Alert; CDRL A006, DI-QCIC-80126B/T, Response to an Alert/Safe Alert]

4.8 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) End Item Reporting]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, and facility security requirements are met. The Contractor shall comply with security regulations including, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02- M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor mailto:406scms.cav.af.ar@us.af.mil

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shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests.

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations/

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.8 Access to Government Facility or Military Installation: The Contractor shall ensure Contractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation. The Contractor shall ensure Contractor personnel who require access to a USAF installation comply with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.3 Environmental Management System (EMS): Services will be performed at the contractor’s facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP):

Agency Affirmative Procurement Programs

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In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests.

The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within four business hours and the Contractor shall cooperate with USAF safety investigations.

5.5.3 Safety and Health Plan

5.5.3.1 The Contractor shall submit a Safety and Health Plan to the MFT member identified on the CDRL. In accordance with Air Force Pamphlet (AFPAM) 91-210, Contract Safety, paragraph 6.4, the Safety Office will review the plan to determine if safety requirements are correctly http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

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addressed. The Contractor shall establish and maintain a safety program in accordance with OSHA, ESOH, the contract/order Appendix C (Industrial Safety Requirements), and the Safety and Health Plan. [CDRL A007, DI-ENVR-81375, Environmental Health and Safety Plan]

5.5.3.2 If, during the performance of the contract/order, revision to the Contractor’s Safety and Health Plan become necessary, the Contractor shall inform the PCO. The same process of review and negotiation, if applicable, involved in the original submission will apply to any revision submitted after contract/order award.

5.5.4 The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting

5.8.1 In accordance with the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the http://www.state.gov/j/tip

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Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below.

Reporting shall be conducted for each fiscal year, which extends October 1 through September

30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication

Date of Publication

Section(s) that Apply

Military Standard

(MIL-STD)-130N

Department of Defense Standard Practice /

Identification Marking of U.S. Military

Property

31 Oct 08 Entire

MIL-HDBK-263B Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

31 Jul 94 Entire

AFI 91-204 Safety Investigations and Reports 12 Feb 2014 Corrective actions applied on 10 April

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

MIL-STD-1686C Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

25 Oct 95 Entire

Air Force TO -00- 35D-54

USAF Material Deficiency Reporting and Investigating System

1 Jul 14 Entire

Joint Regulation

DLAR 4155.24

Product Quality Deficiency Report Program 20 Jul 93 Entire http://www.ecmra.mil/

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TO 00-25-234 General Shop Practice Requirements for the Repair, Maint & Testing of Electronic Equipment

22 Sep 13 Entire

MIL-STD-2073-1E Standard Practice for Military Packaging Entire

Air Force Pamphlet

(AFPAM) 91-210

Contract Safety 14 Feb 94 Certified Current 6 Jan 12

Para 6.4, Safety

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

19 Mar 05 Entire

DoD 5200.2-R Personnel Security Program 21 Mar 14 Incorporating Change 1 Effective 9 Sep

Entire

DoDD 5205.02E DoD Operations Security (OPSEC) Program 20 Jun 12 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

3 Nov 08 Entire

SAE Standard

AS5553

Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition

21 July 13 Para 3; 3.1; 3.2;

3.3; 4.1.1;

4.1.2.e; 4.1.2;

4.1.3; 4.1.2;

4.1.3; 4.1.4;

4.1.5; 4.1.6;

4.1.7;

App A-F