12-30022-ATTACHMENTS.pdf

CAVAF CFM SOW v3.1 11 Jan 2012

CAV AF CFM

STATEMENT OF WORK

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance (CDM) guidance for contractor technical, responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored as an inventory control point (ICP). Equipment identified as Government Furnished Equipment (GFE) may be reported within CAVAF. Enhancements to the CAV AF system will be identified on the CAV AF home web page. Contractors are responsible for ensuring current User Guides are utilized by their respective facility.

TECHNICAL CONSIDERATIONS:

1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV AF.

Contractors working at DoD facilities, who have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

2. Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract. Inherently, the awarded prime contractor shall bear sole responsibility for all reporting actions.

3. CONTRACTOR RESPONSIBILITY OF CAV AF HARDWARE AND SYSTEM ACCESS:

It is the contractor’s responsibility to ensure systemic connectivity with CAV AF system is achieved and reporting capability is successful. When contractor experiences connectivity problem after receiving initial contract delivery order they should contact the Inventory Control Point (ICP) CAV AF System Administrator (SA) within 24 hours.

CAV AF FORMAL TRAINING AND EDUCATION BRIEFING:

1. Formal CAV AF training will be provided on all awarded contracts by the contracting ALC CAV AF System Administrator (SA). Any follow up training will be the responsibility of the contractor to contact CAV AF SA for additional training. For assistance, guidance or questions to specific contractual reporting requirements may be addressed to CAV AF contract monitor (CM). For ALC CAV AF (SA and/or CM) points of contact may be found in attachment 1 below.

2. All repair contractors shall be presented the CAV AF Requirements Lifecycle Education Briefing within the initial 3 months of contract award, but no less than once during repair http://iase.disa.mil/pki/eca/� contract duration. A meeting shall be facilitated in which a government repair requirements representative or other designee shall provide said briefing to the supply repair contractor.

3. Proof of presentation materials provided to contract repair supplier must be documented in every instance. Examples of documentation include but are not limited to meeting minutes, checklist, etc. Documented information from briefing shall consist of; date/time, location, contract number, briefer’s name and supplier names. Documentation must be included in CPAR if briefing has been provided as an aid to annotate if contractors are being briefed and the impact it’s having on reporting in CAV AF. The CAV AF Requirements Lifecycle Education Briefing shall be given to the contract repair supplier in the following instances on new contracts:

a. Pre-Solicitation conferences as applicable.

b. Pre- and Post-Award contract meetings as applicable.

c. If none of the above has occurred, brief must be given within first 3 months of new contract award.

NOTE: During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting as follows but not limited to;

untimely reporting, consistent 1 day repair-turn-around-time (RTAT) reporting, failure to report “all” assets in CAV AF or personnel changes impacting supplier reporting performance.

CONTRACTOR RESPONSIBILITY:

1. Contractor reporting requirements to CAV AF shall be accomplished daily and/or within 24 hours of a supply or maintenance action occurrence IAW the applicable CAV AF CDRL, CAV AF version 7.2 or higher Contractor Users. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. CAV AF transmits daily to Air Force internal data systems for financial and asset tracking. Inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

2. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. DD Form 250 or DD Form 1149 are not acceptable or authorized as a shipment document, and shall not accompany any material shipments on repair contracts. DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. Two copies of the DD Form 1348-1A are provided by CAV AF. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

NOTE: In the event CAV AF system is inoperable, DD Form 1348-1A shall be manually generated (printed) by contractor. When CAV AF is again operable, the contractor shall complete a DD Form 1348-1A and the shipment process in CAV AF.

3. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10 days of receipted government instructions and shall have complied no later than 30 days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within 24 hrs of related shipment action.

4. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

5. All NSNs identified as Nuclear Weapon Related Material (NWRM) shall require contractor reporting utilizing CAV AF for production management, to track and report NWRM end items in repair to the Serial Number level. Contractors shall capture each NWRM assets Serial Number when reparable is received. NWRM assets received shall be receipted in CAV AF, with Serial Number identification within 24 hours for asset visibility and serial number tracking.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

CAVAF CONTRACTOR TRANSACTION REPORTING REQUIREMENTS:

1. “Not-on-Contract” receipt transactions shall be utilized for assets which are not repair end items. Not-on-contract assets are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted, shipments, misidentified shipments or damaged end items. Contractor will address discrepancy issues weekly to acquire resolution to discrepancy within 30 days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10 days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on- Contract” category shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAVAF reporting actions occur within 24 hr of supply action.

NOTE: Not-on-Contract receipt actions will not be utilized for quality deficiency report (QDR) items.

CAUTIONARY AREAS OF CONTRACTOR CAV AF REPORTING:

1. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for contractor CAV AF reporting of maintenance transactions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting.

This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link located within the CAV AF system. The Web address for Online CAV AF access is:

https://www.cavaf.com This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the contractor which are not part of this contract will not be receipted into CAV AF.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

https://www.cavaf.com/�

ATTACHMENT 1

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

1. GENERAL INFORMATION:

1.1. The purpose of this attachment is to provide the specific conditions, hardware specifications, and communications interface to support contractor End Item reporting requirements and supply requisitions. Through the CCN Air Force contractors, with aircraft, engine or equipment repair contracts, have the capability to electronically process End Item transactions.

1.2. Initial CAV AF training will be provided by the contracting ALC. Any follow up training will be the responsibility of the contractor. For training and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ALC, from one of the following areas:

a. Warner Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@robins.af.mil

NOTE: Contractor’s guide can be accessed via CAV AF main menu at bottom of screen.

2. WEB SITE:

2.1. CAV AF web site accessed through the internet will be used to submit all End Item transactions. Each contractor user shall be required to complete a System Authorized Access Request, DD Form 2875, prior to using CAV AF.

2.2. The Web address for Online CAV AF access is: https://www.cavaf.com

3. CICA XML: Commercial vendors with XML capability on their in-house systems will be able to transmit XML batch files via a DLA/DLMSO format known as CICA XML. CAV AF XML files are transmitted via the Defense Automatic Addressing System Center (DAASC) network. DAASC receives, edits, and routes logistics transactions for the Military Services and Federal Agencies. There is only one way to access DAASC:

a. Use the services of a Value Added Network (VAN), with a current access/connectivity DAASC license agreement

3.1 Establishing an access/connectivity license agreement with a VAN/DAASC is an initial and essential action requiring execution at the earliest opportunity. Once this has been accomplished, DAASC will need to know the ISA/GS addressing id’s for each contractor so the information can be setup. Depending on the VAN selected, DAASC main ISA id is DTDN.

VAN https://www.daas.dla.mil/daashome/edi-vanlist-dla.asp DAASC https://www.daas.dla.mil/sar/gex_sar.asp https://www.cavaf.com/� https://www.daas.dla.mil/daashome/edi-vanlist-dla.asp� https://www.daas.dla.mil/sar/gex_sar.asp�

VAN/DAASC connectivity related information is located on a DLA dot mil domain and contractors will require Air Logistic Center CDM personnel assistance to gain access to the site.

This coordinated effort is required with either VAN or DAASC access the contractor pursues.

Contractor sponsorship requirements exist where contractors requesting DAASC access must be sponsored by their U.S. Government Contracting Officer or Contracting Officer's Representative.

Close coordination between the Air Logistics Center's (ALC) CAV AF System Administrator (SA) and the contractor's programmer is required.

NOTE: Contractors will report their repair transactions to CAV AF either by CAV Web or CAV XML. Both methods cannot be utilized at the same time. When the Air Logistics Center's (ALC) CAV AF System Administrator loads the Contractor's Profile into CAV AF a reporting decision is made whether a contractor uses CAV Web or CAV XML reporting.

3.2. Contractor shall contact CAV AF CM (listed above; para 1.2.) to obtain most recent XML lessons learned document. Document contains recorded issues/problems and may alleviate anticipated problem areas associated to XML.

4. TECHNICAL CONSIDERATIONS:

4.1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV AF. Contractor’s working at DoD facilities who have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ . Each contractor employee accessing CAV AF will need an Identity Certificate only; an Encryption Certificate is not required.

4.2. The CAV AF program is designed to be accessible using Microsoft Internet Explorer (IE6) v6.0 or higher or Netscape 4.75 or higher on a Windows 2000 or newer platform. IE6 is suggested and contains the required 128-bit encryption capability, and DoD certification. The following hardware is suggested as a minimum to adequately support CAV AF reporting with a minimum system requirement using Windows 2000 or newer platform: IBM compatible PC (1.5 GHZ Pentium), 512 MB RAM, 20 GB hard drive, 56 K BPS or faster data transmission modem, or connection to WAN/LAN, Laser Printer with 300 DPI resolution, (must support true type font).

4.3. The following software is required to accomplish CAV AF Web-based reporting: Operating System: Windows 2000 or Windows XP, Web Browser: Internet Explorer, version 6.0 (preferred), or Netscape version 4.75 (or higher) is also compatible.

4.4. CAV AF Web-based software will reside on the AF mid-tier server. CAV AF software changes will be made at the mid-tier server and they will be available to the repair vendor upon log-on to the CAV AF system. Changes to CAV AF software by the commercial repair vendors are not authorized.

5. CONTRACTOR RESPONSIBILITY:

http://iase.disa.mil/pki/eca/�

5.1. The contractor shall be responsible for the maintenance of the hardware and supplies (paper, ink, ribbons, extra disks, etc) to keep the PC system operational and compatible with the host computer.

5.2. The contractor shall use the CCN/CAV AF Reporting System to report all end item transactions. These transactions shall be entered into CAV AF on a real time basis or as changes generate, but not later than 24 hours from the date of occurrence.

5.3. System failures that cannot be corrected within 24 hours shall be reported to the contracting ALC by fastest means possible.

6. SYSTEM AUTHORIZED ACCESS REQUEST (SAAR):

6.1. The SAAR, DD Form 2875, shall be completed by the contractor and submitted to the managing ALC CAV AF POC. A blank SAAR, DD Form 2875, and instructions on how to complete the form are identified below in the WORD document instruction.

6.2. Send DD Form 2875 to the respective ALC CAV AF System Administrator POC listed below:

a. Warner Robins AFB, GA, send email request to: 406scms.cav.af.ar@robins.af.mil.

6.3. CAV AF user IDs will be in a standard format for all users. The user ID and initial password normally will be emailed. Users will be required to change password following system entry. Users requiring password resets should contact the System Administrator POC listed below:

a. Warner Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@robins.af.mil.

FD2060-12-30022

15 Jun 2011

HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1622

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

F-15 ELECTRONIC SYSTEMS TEST SET (ESTS)

INTERFACE TEST ADAPTERS (ITAs)

15 JUN 2011

PR NUMBER: FD2060-12-30022

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 05-08-18). Other requests for this document shall be referred to 409 SCMS/GUMCA, Robins AFB, GA 31098.

1. 0 DESCRIPTION OF SERVICES

1.1 Purpose: Provide depot- level repair for the F-15 Electronic Systems Test Set (ESTS)

Interface Test Adapters (ITAs) and associated Circuit Card Assemblies (CCAs). The ESTS is an intermediate- level avionics tester, also used at the Depot, that detects and identifies faults in 50 F-15 three- level maintenance (3LM) Avionics Line Replaceable Units (LRUs). The ITAs interface each LRU to the ESTS station.

1.2 Introduction: This PWS describes the intent to test and repair the Electronic Systems Test Set (ESTS) eleven (11) Interface Test Adapters (ITAs) and forty (40) associated Circuit

Card Assemblies (CCAs). The service shall include providing obsolete parts resolution along with the necessary engineering to investigate Deficiency Reports and Material Improvement Projects (MIPs). Repair shall be conducted in accordance with a combination of available technical data outlined in Appendices A-E and the manufacturer’s specifications. In addition, SORAP 99-080 identifies the ESTS as contractor repaired.

2.0 SERVICES SUMMARY

Performance Objective

PWS

Para

Performance Threshold

Quality of Service 4.9 System maintains a PQDR rates of less than or equal to 1 PQDR per year per item with a goal of 0

Successful Repair of the

F-15 ESTS ITAs in support of Air Force requirements.

4.8 100% accuracy rate for this repair effort.

Turn-Around-Time (TAT) for SURGE requirements

4.17 Within 10 days of receipt of SURGE

notification

T-A-T for MICAP requirements

4.17 Within 15 days of receipt of MICAP

notification

T-A-T for routine requirements

4.17 After the initial ramp up period (6 months)

within 30 day time frame from unit induction for repair for the first six months, 25 days for the next six months and 21 days for the remainder of the contract.

Data reporting of CAV II System

4.6.1 Shall be completed within 2 days of repair

occurrences(s) with less than 4 errors and 0 omissions per month

Monthly Status Report 4.6.3 Reports are to be received NLT 10 days after the beginning of each month for the previous months activities

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 No Government Furnished Property, Equipment, or services will be provided under this contract. Use of GFP, GFE, or services from a contract already present is allowed, provided that the present Government Contract holder agrees to the use on a rent- free, non- interference basis.

3.2 Contractor will furnish all parts necessary for the repair of the ESTS ITAs and associated

CCAs.

3.3 REPORTING SYSTEMS: The Air Force shall provide contractor with access to applicable government data reporting systems: CAV AF and others if required.

3.4 REPORTING LOSS OF GOVERNMENT PROPERTY:

(a) Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1, Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government- furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

(b) Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eToo ls software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

http://www.dcma.mil/aboutetools.cfm

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(i) Theft;

(ii) Inadequate storage;

(iii) Lack of physical security; or

(iv) “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION

4.1 GENERAL WORK REQUIREMENTS: The government shall control the product baseline. The contractor shall not change system configuration or performance specifications without consulting and obtaining the approval of the government contracting officer (e.g., technical orders, trainers, support equipment (hardware or software)). The applicable drawings, test specifications, acceptance test procedures, test equipment, fixtures, and special tools as generated and approved during the ESTS ITA production phase and past repair contracts shall form the basis for conducting depot- level repairs under this PWS.

4.2 COMPONENT LIST FOR REPAIR: The contractor is required to perform depot- level repair of the items listed in Appendix A to ensure that they shall effectively serve their intended purpose.

4.3 PARTS INFORMATION:

4.3.1 REPAIR PARTS: The Contractor shall provide the parts to repair the units

4.3.2 CONTRACTOR FURNISHED MATERIAL OR PARTS: Contractor furnished material or parts used for replacement shall equal to or exceed the quality of the originally designed material. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.3.3 END ITEM DESIGN: Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the PCO or specified by the publications or directives listed in Section 5.

4.3.4 END OF LIFE (EOL) ISSUES: Should a part become an end of life issue, the contractor shall notify the government and request direction to find alternate sourcing or to perform an EOL procurement or obtain the part from government sources. Should the contractor be directed to procure parts in support of EOL then the contractor may request an equitable adjustment in cost and or schedule.

4.4 PRODUCTION PROBLEMS: The contractor shall forward any production problems

(including delays in delivery) through the Administrative Contracting Officer (ACO).

4.5 TERMS EXPLAINED: For the purpose of this work statement, definitions listed in Appendix B

4.6 REPORTING REQUIREMENTS:

4.6.1 COMMERCIAL ASSET VISABILITY (CAV AF): CAV AF Reporting: The contractor shall report using Commercial Asset Visibility (CAVAF). (CDRL, A0001, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each reparable unit. If CAVAF training is required, If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contract shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

4.6.2 MATERIAL IMPROVEMENT PROJECTS: The Material Improvement Projects generated during the contract period of performance shall be supplied in accordance with DI-MGMT-80508A and DI-MISC-80508A. Technical reports shall provide fully documented results of studies or analyses performed. This data item description contains format and content instructions for the data product generated by the specific and discrete task requirement as delineated in the contract

4.6.3 MONTHLY STATUS REPORT: A monthly status report shall be provided to the

ESTS ITA program manager. The information contained in the report shall be in accordance with the applicable DD Form 1423 for DI-MGMT-80368A/T.

4.6.4 TECHNICAL SUPPORT: The contractor shall provide a level of effort technical support by telephone and /or e-mail during the normal work week to resolve field and

USAF test site problems. The contractor shall submit monthly technical status reports to 409 SCMS/GUEA in accordance with DD Form 1423 for DI-MISC-80508B/T

4.7 ENGINEERING CHANGE PROPOSALS (ECPs): Neither design nor functional capabilities shall be changed, modified or altered except when an Engineering Change

Proposal (ECP) is submitted and approved. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

4.8 ACCEPTANCE TEST PROCEDURES (ATPs): Acceptance testing of each repaired item shall be performed IAW applicable Technical Orders and Specifications. Results of ATP testing shall be made available to the U.S. Department of Defense (DOD) Quality Assurance Representative (QAR) upon request. Contractor shall ensure each repaired item passes manufacturer’s specifications prior to de livery to the government. Repaired items shall maintain a Quality Deficiency Report (QDR) rate of 0% and System maintains a PQDR rate of less than or equal to one PQDR per year per item with a goal of 0. If contractor does not have access to applicable technical orders and specification, contact the F-15 Technical Manual Manager, 569 ACSS/GFIA, Robins AFB, GA 31098, commercial phone (478) 926-7039.

mailto:406scms.cav.af.ar@robins.af.mil

4.9 QUALITY OF SERVICE:

4.9.1 QUALITY ASSURANCE SYSTEM: The contractor shall establish and maintain a

Quality Assurance System, which meets, at a minimum, the requirements as specified on the applicable item drawing. For access to applicable item drawings, contact 409

SCMS/GUEA, Robins AFB, GA 31098, commercial phone (478) 926-1792.

4.9.2 PRODUCT QUALITY DEFICIENCY REPORTS (PQDR): When requested, the contractor shall assist the cognizant DCMA Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor's Quality Program at no additional cost to the government. The contractor shall establish and maintain a program, approved by the cognizant Government Representative, to accomplish the requirements set forth in Air

Force TO -00-35D-54, USAF Material Deficiency Reporting and Investigating System, and Joint Regulation DLAR 4155.24.

4.10 DAMAGED IN TRANSIT/ INCORRECT PAPERWORK: Upon receipt of a returned asset, the contractor shall perform an inspection to determine whether the asset is accompanied with corresponding paperwork, and was not damaged in transit. If damaged, the contractor shall notify the ACO with the serial number, name of commercial carrier, bill of lading number, and description of the damaged item. The contractor shall provide this information to the ACO for direction.

4.11 MISIDENTIFIED ASSETS: For misidentified assets, the Government Production Management Specialist shall be notified within five calendar days for disposition instructions.

4.12 BEYOND ECONOMIC REPAIR (BERs): Requests for condemnations shall be submitted in writing to the contracting officer. Condemnation authority may be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost. Once condemnation authority has been received, the contractor will be responsible for declassifying the asset and disposing of the asset properly. All damaged units and their internal parts can be recycled into the spares pool, they may be utilized for test benches with appropriate engineering approval.

4.13 CONDEMNATION OF END ITEMS: The contractor shall be required to repair all end items unless written direction for condemnation is provided. Requests for condemnation shall be submitted in writing through the ACO to the PCO. Condemnation shall not be requested due to unavailability of replacement parts. Condemnation authority may be requested only if the item inducted for repair manifests any of the following conditions:

a) Physical damage that affects greater than 75% of the material within the end item

(i.e., crushed).

b) Burn damage that affects greater than 80% of the internal electrical components and connections of the end item.

c) Repair price exceeds 75% of the Standard List Price (SLP) on contracts other than firm fixed price

4.13.1 EVAULATION AND CONFIRMATION : The contractor may be required to submit the end item to the Government technical representative for evaluation and confirmation at the contractor’s plant or at a destination designated by the

Government.

4.13.2 RECLAMATION OF CONDEMNED UNITS: The Contractor must request approval from the ACO through the PCO for reclamation from condemned units.

4.14 PRECIOUS METALS: Silver, gold, platinum, palladium, rhodium, iridium, osmium and ruthenium, scrap bearing such metals, and condemned end items containing recoverable quantities thereof shall be reported to the PCO for disposition instructions unless other specific instructions are furnished.

4.15 ACCESSORY AND COMPONENT REUSE, REPAIR, AND REPLACEMENT:

Subassemblies shall be repaired as part of the next higher assembly.

4.16 MISIENTIFIED, MISDIRECTED AND MISSING SUBASSEMBLIES: Items received which are misidentified, misdirected, or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO for disposition instructions.

Contractor shall provide CFM. MIL-HDBK-454 may also be used as a guide.

4.17 TURN AROUND TIME (TAT): TAT is defined as the number of calendar days from induction of the repairable asset and funded delivery order, whichever is later, until the asset is accepted by DCMA at the contractor’s facility.

The contractor shall be relieved of the TAT requirements if one of the following conditions occur:

a) Non-availability of long-lead parts

b) A delay caused by the government

4.18 PERFORMANCE OF SERVICE DURING CRISIS: The FC/FD has determined that this requirement is not considered Mission Essential (M-E) and will not continue in the event of a crisis in accordance with DoDI 1100.22 and AFI 63-124.

4.19 INSPECTION OF SERVICES: The government reserves the right to inspection of contractor performance in accordance with FAR 52.246-4 the Inspection of Services Clause so long as it does not cause undue delay in the delivery of those services.

4.20 RECEIPT OF EQUIPMENT AT FACILITY

4.20.1 HANDLING: Handling of equipment shall be accomplished in accordance with T.O. 00-25-234.

4.20.2 PACKAGING (See AFMC Form 158): The Contractor shall be responsible for the preservation, packaging and packing of all items delivered to meet the requirement of MIL-STD-2073-1D (1), DoD Standard Practice for Military Packaging, IAW AFMC Form 158, Packaging Requirements. Items shall be protected from hazards of handling equipment and shall be transportable by all modes of transportation.

Items determined to be Electrostatic Discharge Sensitive (ESD) shall be identified, handled, packaged and marked accordingly. When shipping containers are received that meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158 in its entirety as a minimum.

4.20.3 FAST TRANSPORTATION: The contractor shall use fast transportation to ship all serviceable end items.

4.20.4 INVENTORY: The contractor is authorized to conduct a pre-induction inspection to identify estimated repair time and anticipated materials required for repair. During the pre- induction inspection, the contractor shall perform a visual inspection of each item to ensure proper identification, completeness and to identify any missing components or subassemblies.

4.20.5 ELECTROSTIC DISCHARGE CONTROL: The contractor shall implement, where Applicable, an electrostatic discharge program for all electrostatic sensitive devices.

4.21 PRODUCTION PROBLEMS: The contractor shall forward any production problems

(including delays in delivery) through the ACO to the PCO.

4.22 OVER AND ABOVE: Over and Above Non-Repair Related: Any Over and Above non-repair related discrepancies discovered on the ESTS ITAs and Associated CCAs that are not caused as a result of Contractor actions shall be reported to 409 SCMS/GUMCA immediately for disposition and/or engineering evaluation. Routine discrepancies shall be reported via email to the Logistics Management Specialist, 409 SCMS/GUMCA, Robins AFB, GA 31098, commercial phone (478) 926-6108, with a detailed description of the issue, photos if necessary, recommended course of action or options, and estimated hours to complete repair. Request for engineering disposition shall include the same information and be submitted via e-mail or AFMC Form 202, Nonconforming Technical Assistance Request, and Reply to 409 SCMS/GUEA, Robins AFB, GA 31098, commercial phone (478) 926-1792.

4.23 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b) applies and states the GPP requires

100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.24 SECURITY REQUIREMENTS: The contractor will not require access to classified information in performance of the contract; however, access to U.S. Government automated information system resources which process sensitive, unclassified, or Privacy Act information will be required. Therefore, as a minimum, National Agency Checks

(NACs) will be conducted for all personnel in accordance with DoD 5200.2-R. The contractor shall establish and administer personnel and physical security programs in accordance with DoD 5200.2-R and RAFBI 31-101, Installation Security. The program shall include requirements and procedures needed to meet PWS and mission requirements within each functional area.

5. 0 APPENDICES : The following list of appendices are applicable to this effort.

APPENDIX A - COMPONENT LIS T FOR REPAIR

National Stock Number Part Number Noun

4920 01 513 8384FX A06G3591-2 Adapter, Test 4920 01 513 8920FX A06G3590-1 Adapter, Test 4920 01 514 3959FX A06G3485-1 Adapter, Test 5998 01 451 2360FX 195A521-1 Circuit Card Assy 5998 01 451 2523FX 195A466-1 Circuit Card Assy 5998 01 481 3845FX 195A481-1 Circuit Card Assy 5998 01 481 4298FX 195A482-1 Circuit Card Assy 5998 01 481 4301FX 195A440-1 Circuit Card Assy 5998 01 481 4489FX 205A504-1 Circuit Card Assy 5998 01 481 4502FX 197A133-1 Circuit Card Assy 5998 01 483 0414FX 197A330-1 Circuit Card Assy 5998 01 513 2975FX A31U18440-1 Adapter, Test 5998 01 517 2707FX A06G3609-1 Circuit Card Assy 5998 01 517 2712FX A06G3631-1 Circuit Card Assy 5998 01 517 8058FX A06G3606-1 Circuit Card Assy 5998 01 517 8062FX A06G3610-1 Circuit Card Assy 5998 01 519 6384FX A31U18646-1 Circuit Card Assy 5998 01 519 6385FX A31U18645-1 Circuit Card Assy 5998 01 519 6386FX A31U18647-1 Circuit Card Assy 5998 01 519 6387FX A06G3611-1 Circuit Card Assy 5998 01 519 6388FX A06G3612-1 Circuit Card Assy 5998 01 519 7218FX 205A450-1 Circuit Card Assy 5998 01 519 7219FX 205A832-1 Circuit Card Assy 5998 01 519 7221FX 197A145-1 Circuit Card Assy 5998 01 519 7620FX A06G3617-1 Circuit Card Assy 5998 01 519 7622FX A31U18626-1 Circuit Card Assy 5998 01 519 7625FX A06G3618-1 Circuit Card Assy 5998 01 519 7629FX A06G3619-1 Circuit Card Assy 5998 01 519 8657FX A31U18628-1 Circuit Card Assy 5998 01 519 8666FX 195A469-1 Circuit Card Assy 5998 01 520 3871FX 197A093-1 Circuit Card Assy 5998 01 520 4409FX A06G3489-1 Circuit Card Assy 5998 01 520 4410FX A06G3614-2 Circuit Card Assy 5998 01 520 4411FX A06G3613-1 Circuit Card Assy 5998 01 520 4695FX 195A502-1 Circuit Card Assy 5998 01 520 4697FX 195A433-1 Circuit Card Assy 5998 01 520 4699FX 195A434-1 Circuit Card Assy 5998 01 520 4700FX 195A435-1 Circuit Card Assy 5998 01 520 5506FX 195A463-1 Circuit Card Assy 5998 01 522 3875FX A06G3607-2 Circuit Card Assy 5998 01 522 4267FX A06G3608-2 Adapter, Test 6130 01 481 7262FX 205A501-1 Power Supply Assy 6625 01 451 9238FX 195A451-1 Adapter, Test 6625 01 452 0817FX 195A458-1 Adapter, Test 6625 01 455 0789FX 195A452-1 Adapter, Test 6625 01 455 2017FX 195A454-1 Adapter, Test 6625 01 457 1325FX 195A455-1 Adapter, Test 6625 01 513 5111FX 195A457-1 Adapter, Test 6625 01 514 1601FX 195A456-1 Adapter, Test

APPENDIX B - TERMS EXPLAINED

Data: All management, engineering, and logistics information, reports, and documentation that are required.

Minor Scratches, Chips or Scales: This refers to negligible damage to the finish which can be touched up to provide necessary protection.

Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly, and reinstallation of components and equipment.

CAV II: Commercial Asset Visibility End Item and Government Furnished Material Reporting

System.

Quality Deficiency: Are attributed to errors in workmanship, nonconformance to specifications

(initial failure), drawing standards, or other technical functional requirements. Product Quality Deficiency Reports are known as PQDRs.

Quality of Service: Repair provided continues to maintain reduced numbers of Product Quality Deficiency Reports.

APPENDIX C - LIST OF GENERAL TECHNICAL ORDERS

Name of

Publications

Sections That Apply Date of

Publication and Changes

Title of Publication

00-25-234 Ch 1-

All 01 Aug 88 06 Jun 03 (CHG 31)

General Shop Practice Requirements for the Repair, Maint & Testing of Electronic Equipment

00-35D-54 All All 01 Jul 04 15 Mar 06 (CHG 1)

USAF Materiel Deficiency Reporting and Investigating System

APPENDIX D - LIST OF APPLICABLE DIRECTIVES

Sections That Apply Chapter Paragraph

Date of Publication and

Changes

Title of Publication

MIL-STD-

129P

3.1-3.9 3.10.4, 3.10.5 3.11–3.36 3.41.4-3.49 4.1-4.8.4 5.1-5.5.8

15 Dec 02 29 Oct 04 (CHG 3)

Marking for Shipment and Storage

DLAR 4155.24 All All 20 Jul 93 Product Quality Deficiency Report Program

MIL-STD-

2073-1D(1)

All All 10 May 02 DOD Standard Practice for Military Packaging

MIL-HDBK-

263B

All All 13 Jul 94 Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (excluding Electrically Initiated Explosive Devices) Metric (MIL-

STD-1686C and MIL-HDBK-263B used simultaneously)

MIL-HBBK-

454A

All All 03 Nov 00 General Guidelines for Electronic Equipment

ISO

9001:2000

All All 31 Dec 00 Quality Assurance Requirements for Measuring Test Equipment

NASM5501/31 All All 01 Feb 01 Cap, Circular, ESD, Protective, Electrical Connector

APPENDIX E – LIS T OF EQUIPMENT TECHNICAL ORDERS

Equipment Technical Orders:

Sections That Apply Chapter Paragraph

Date of Publication and

Changes

Title of Publication

33D7-38-305-

All All 01 Feb 06 Illustrated Parts Breakdown

33D7-38-305-8-

All All 01 Feb 06 Operator Test Procedures

(Intermediate Level)

33D7-38-305-2 All All 01 Feb 06 Maintenance Instructions

(Intermediate Level)

33D7-50-2210-

All All 28 Jul 00

01 Feb 05 (CHG 6) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level)

33D7-50-2210-

8-1 All All 28 Jul 00

01 Feb 03 (CHG 2) Operator Test Procedures

(Intermediate Level) 33D7-50-2211-

All All 28 Jul 00

01 Feb 05 (CHG 5) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2211-

8-1 All All 12 Jun 01

15 Jul 01 (CHG 1) Operator Test Procedures

(Intermediate Level) 33D7-50-2212-

All All 01 Feb 03

01 Feb 05 (CHG 3) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2212-

8-1 All All 01 Feb 03

01 Feb 04 (CHG 2) Operator Test Procedures

(Intermediate Level) 33D7-50-2213-

8-1 All All 28 Jul 00

01 Feb 05 (CHG 4) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2213-

8-1 All All 28 Jul 00

01 Feb 04 (CHG 3) Operator Test Procedures

(Intermediate Level) 33D7-50-2215-

All All 12 Jun 01

01 Feb 05 (CHG 4) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2215-

8-1 All All 12 Jun 01

01 Feb 03 (CHG 1) Operator Test Procedures

(Intermediate Level) 33D7-50-2216-

All All 28 Jul 00

01 Feb 05 (CHG 4) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2216-

8-1 All All 28 Jul 00

15 Jul 01 (CHG 1) Operator Test Procedures

(Intermediate Level) 33D7-50-2217-

All All 30 Aug 02

01 Feb 05 (CHG 3) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2217-

8-1 All All 30 Aug 02

01 Feb 05 (CHG 3) Operator Test Procedures

(Intermediate Level) 33D7-50-2218-

All All 12 Jun 01

01 Feb 05 (CHG 4) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2218-

8-1 All All 12 Jun 01

30 Aug 02 (CHG 1) Operator Test Procedures

(Intermediate Level)

33D7-50-2264-

All All 30 Apr 01 Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2264-

8-1 All All 30 Apr 01 Operator Test Procedures

(Intermediate Level) 33D7-50-2648-

All All 30 Aug 02

01 Feb 04 (CHG 1) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2648-

8-1 All All 30 Aug 02

33D7-50-2649-

All All 30 Aug 02

12 Aug 04 (CHG 2) Maintenance Instructions with Illustrated

Parts Breakdown (Intermediate Level) 33D7-50-2649-

8-1 All All 30 Aug 02

01 Feb 04 (CHG 1)

FILE NUMBER: FD2060-12-30022

PREPARED BY: djn/78 ABW/SEG

APPENDIX C

INDUSTRIAL SAFETY AND HEALTH REQUIREMENTS

For

PERFORMANCE-BASED WORK STATEMENT (PWS)

TYPE WORK: Repair

NOMENCLATURE: F-15 Electronic Systems Test Set, Interface Test Adapters

PR#: FD2060-12-30022

Date: 7 Feb 12

PREPARED BY: djn/78 ABW/SEG 2

THIS PAGE INTENTIONALLY LEFT BLANK

PREPARED BY: djn/78 ABW/SEG 3

PART I

INSTRUCTIONS

The contractor Safety and Health Plan shall address in detail the items listed in Part II through Part III, as applicable. Repeating the referenced standard without addressing the company’s specific processes or procedures will not suffice. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the company's local procedure/document in the Safety and Health Plan is not adequate. If the company's local procedure/document is not attached, the submitted Safety and Health Plan will be returned UNACCEPTABLE.

PART II

1. ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH): The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

2. VOLUNTARY PROTECTION PROGRAMS (VPP): The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of VPP.

Information on VPP can be accessed at http://www.osha.gov. The intent of the Air Force Safety Program is to prevent injuries and to communicate our safety expectations with potential offerors as well as those contractors awarded a government contract.