PWS.pdf

PR: FD2060-16-00517 PWS

Distribution Statement: C 1

Performance-based Work Statement (PWS)

For

Repair of the Communication System Control (CSC), NSN 5895-01-443-2092SO, P/N 499-4800-005

Purchase Request: FD2060-16-00517

Date: 12 August 2016

“DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use) (June 2, 2016). Other requests for this document shall be referred to 411 SCMS/GULAB.”

Distribution Statement: C 2

1.0 Description of Services:

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair National Stock Numbers (NSN) 5895-01-443-2092SO, P/N 499-4800-005, Noun Communication System Control used on the used in the Intercommunication System (ICS) on the HH-60G. The extent of repair work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return these items to a serviceable end item that shall efficiently serve its intended purpose. Each asset shall comply with the quality levels of repair necessary for repair and shall return repaired assets to the Government in serviceable condition on time. The contractor shall deliver quality data and documents free of technical errors in addition to providing timely and accurate reporting in CAV-AF. Additionally the contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity. Original design of the end items and parts thereof, or the design functional capabilities of the end items, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer

(PCO).

1.2 Benefit to United States Air Force (USAF): .

This acquisition will benefit the USAF by having available assets to fully support Special Operation Forces (SOF)/Personnel Recovery, SOF mission. The war fighter will benefit by having more aircraft available with a fully functional HH-60G Pave Hawk Helicopter to perform the Special Operation Forces (SOF) mission.

1.3 Background:

The Communication System Control (CSC) unit is used in the Intercommunication System (ICS). The ICS provides communication among the stations of the helicopter as well as radio transmission and reception. The CSC helps minimize the crews workload by providing a centralized control of the ICS.

The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. The contractor shall e x e c u t e a p p r o v e d Acceptance Test Procedures (ATP), promptly maintain Turn-Around Time (TAT), track and correct Product Quality Deficiency Reports (PQDRs), and maintain mishap notification with se rv ice reports. The warfighter will benefit by having more aircraft available with a fully functional Mission Design Series (MDS) fleet to perform the Special Operation Forces (SOF) mission

Distribution Statement: C 3

2.0 Services Summary:

Performance Objective

PWS

Reference

Performance Threshold

Deliver repaired assets on time.

4.0

There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract.

Ensure prompt receipt of CDRL deliverables.

4.2 & 5.9.2

There shall be no more than one (1) late submission(s) of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Comply with the quality levels of repair necessary to return assets to serviceable condition.

4.3.7 There shall be no more than one PQDR annually during the period of performance of contract.

Provide timely and accurate reporting in CAV-AF.

4.8

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

-GFP In- Transit -Repairable GFP Accountability -Assets Not on Contract

Establish and maintain Contractor Manpower Reporting

5.8-5.8.3 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data and make the annual report- no later than October 31 of the following fiscal year.

3.0 Government Property and Services:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil

3.2 Government Property to be Provided: NSN 5895-01-443-2092SO, Noun – Communication System Control (CSC), P/N – 499-4800-005 is considered Government property.

Distribution Statement: C 4

4.0 Technical Requirements: The contractor is required to perform depot level repair of NSN 5895014432092SO, Noun – Communication System Control, P/N –499-4800-005. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within 10 calendar days.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract is a Basic Year plus one (1) Option Year.

4.1.2 Place of Performance: These services shall be performed at the contractors facility.

4.2. Contract Data Requirements List (CDRL): The contractor shall provide quality data deliverables as outlined with minimum of acceptable errors. There shall be no more than one late submission(s) of deliverables each contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date. The document contains the following CDRLs:

CDRL A001, DI-MISC-81371/T, AFTO Form 349 Maintenance Data Collection Record

CDRL A002, DI-ALSS-80728A/T Depot Maintenance Production Report

CDRL A003, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803)

CDRL A004, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804)

CDRL A005, DI-MISC-81832, Counterfeit Prevention Plan

CDRL A006, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

4.3 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within (10) ten calendar days following initial inspection/functional testing.

Condemnations shall not be requested due to unavailability of replacement parts.

Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical

Distribution Statement: C 5 components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations Shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number.

The results of any electrical testing performed on the end item shall also be submitted for review.

The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.3.1. Teardown, Test, and Evaluation (TT&E): TT&E is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item. When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) within five working days. The contractor shall not charge the full repair cost, but only the NFF or TT&E actions CLIN.

4.3.2 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the

PCO.

4.3.3 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULA for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.3.4. Upon approval by the Government, the contractor is authorized to cannibalize Repair Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.3.5. Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

Distribution Statement: C 6

4.3.6 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.3.7 Quality: The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than one (PQDR) annually during the performance of this contract repair effort.

4.3.8 Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129R. Insure DD Form 1574 Serviceable Tags is attached to the asset.

4.3.9 Maintenance Records, Forms, and Publications:

4.3.9.1 AFTO Form 349

Maintenance Data Collection Record is required and shall be IAW T.O. 00-20-2-WA-1.

(CDRL A001, DI-MISC-81371/T)

4.3.9.2 Depot Maintenance Production Report shall require the contractor to submit monthly production status reports for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements. After receipt of order and assets, contractor shall repair and ship assets to the government within 30 calendar days, IAW

(CDRL A002, DI-ALSS-80728A/T)

4.4 Item Unique Identification (IUID):

4.4.1 IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.4.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation.

(CDRL A003, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803)

Distribution Statement: C 7

4.4.3 IUID REGISTRY: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.4.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A004, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804)

4.5 Packaging:

4.5.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.5.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.5.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.6 Counterfeit Prevention Plan (CPP): At a minimum, the CPP shall address the following:

4.6.1. Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies

Distribution Statement: C 8 and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

(CDRL A005, DI-MISC-81832).

4.6.2. Applicability: The Contractor shall identify all business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.3. Definitions: The Contractor shall utilize definitions per AS5553A to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553A, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.6.4. Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553A, paragraph 4.1.1, 4.1.2.e., appendix A).

4.6.5. Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.6.6. Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D).

Distribution Statement: C 9

4.6.7. Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A, paragraph 4.1.4, 4.1.5, appendix E).

4.6.8. Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553A, paragraph 4.1.4, appendix E).

4.6.9. Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts is not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractor’s control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553A, paragraph 4.1.6, appendix F).

4.6.10 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the

Distribution Statement: C 10 same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553A, paragraph 4.1.7, appendix G).

4.6.11. Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.7 GOVERNMENT- INDUSTRY DATA EXCHANGE PROGRAM (GIDEP): The

Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63- 108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.8 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil.

(CDRL A006, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

5.0 General Information:

5.1 Continuation of Mission-Essential Services During a Crisis The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel; information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M; DoD Directive DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

Distribution Statement: C 11

5.2.3 Security Clearance: Contractor clearances are not required under this contract.

Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS):

5.3.1 Executive Order E.O. 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13693, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.4 Affirmative Procurement Programs (APP):

5.4.1 Bio Based Products: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings

Distribution Statement: C 12

[http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.4.2 Green Procurement Program (GPP): Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27, 2004 and the Robins AFB Green Procurement Plan, establishes the requirement for a GPP. Green procurement is the purchase of environmentally preferable products and services and shall be managed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.4.3 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF Safety Office and the applicable contract management authority are notified of mishaps. The Contractor shall contact the Multi-Function Team (MFT) [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within eight business hours. The MFT will notify the Safety Office and the PCO.

5.5.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.5.4 Safety and Health:

5.5.4.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.5.4.2 Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

Distribution Statement: C 13

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.5.4.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with FAR 52.246-4 and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting:

5.8.1 In accordance with the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

Distribution Statement: C 14

5.9 Invoicing/Payment and Receipt/Acceptance:

5.9.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site below.

https://wawf.eb.mil

5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

PR: FD2060-15-01176 PWS 15

6.0 Appendix: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph 1.9.1.33

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

Entire

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Fi les/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/pub 1.html

E.O. 13514 Federal Leadership in Environment, Energy, and

5 October 2009 http://www.whitehouse.gov/assets/documents/ 2009fedleader_eo_rel.pdf

PR: FD2060-15-01176 PWS 16

Economic Performance

AS5553A

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21 none Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, Version 2.5

September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/DoD UIDGuideVer2_5.pdf

GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

MIL-STD-129P Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MI L-Std130N_Ch1.pdf

MIL-STD-1686C Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of

25 Oct 1995

PR: FD2060-15-01176 PWS 17

Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution

Nov 2011 Entire