PWS.docx

Performance-Based Work Statement for

ROTRON

FD2060-16-00162

CONTENTS

DISTRIBUTION STATEMENT C: Distribution authorized to U. S. Government agencies and their Contractors (Administrative or Operational Use; 10-26-10). Other requests for this document shall be referred to 411 SCMS/GULA, Robins AFB, GA 31098-1067

1.0 DESCRIPTION OF SERVICES

This PWS is for depot level repair of the Vaneaxial Fan applicable to the MC-130H Combat Talon II aircraft. National Stock Number (NSN), Noun and Part Number are listed below this paragraph. The extent of repair work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in Section 4.

Fan, Vaneaxial

4140-01-496-2114LG

041170500

1.1 Benefit to United States Air Force (USAF): The war fighter will benefit by having mission capable aircraft available to perform the Special Operation Forces (SOF) mission.

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Property to be provided: The contractor is required to perform depot level repair of the NSN 4140-01-496-2114LG, listed in paragraph 1.0. No other Government property (including material, equipment, etc.) will be provided.

3.1.2 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site identified: http://farsite.hill.af.mil

3.2 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order.

3.2.1 Commercial Asset Visibility-Air Force (CAVAF): The contractor shall report supply and maintenance actions using the Commercial Asset Visibility (CAV-AF). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. The Contractor shall report daily or as actions occur. If CAVAF training is required, send an email to: 406scms.cav.af.ar@us.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. The 406 SCMS/GUMA will provide access to the CAVAF database for reporting. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. (CDRL A001, Data Item Description, DI-MGMT-81634C)

4.0 GENERAL INFORMATION

4.1.1 Contractor shall furnish all material, support equipment, tools, test equipment, and services. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor's facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.4 Receipt of Equipment at Facility:

4.4.2 Packaging: The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2.1 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.2.2 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Condemnation and Repair / Cannibalization / Teardown, Test and Evaluation:

4.5.1 Condemnation and Repair: The Contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

4.5.3 The procuring agency retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.5.4: The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. Subsequently, the Contractor is authorized reclamation from condemned units. This reclamation shall offset any costs incurred by the Contractor during evaluation of the condemned end item.

4.5.6 Teardown, Test and Evaluation (TT&E): TT&E is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item. When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Production Management Specialist (PMS) to report same to the Government. The contractor shall not charge the full repair cost, but only the firm fixed price NFF CLIN.

assembly (NHA) and subsequently require condemnation, will be replaced by the Government. The replacement item may be repairable or serviceable. The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.7 Acceptance Test Procedure (ATP): The Contractor shall use their current, established, and accepted ATP to validate the repairs accomplished on each asset. All repaired assets shall successfully pass the Contractor ATP. All items shall pass approved ATP prior to shipment. Any item that fails final ATP shall be retested within five (5) business days. Only one schedule slippage allowed per quarter.

4.8 Fast Transportation: The Contractor shall ship all serviceable end items to the end item users per fastest traceable means available to destinations other than WR-ALC, IAW AFMC FAR 5352.247-9019. Contractor shall contact the PMS for shipping instructions three (3) days prior to shipment of serviceable end item. Corresponding shipping instructions for each serviceable end item shall be provided via e-mail reply by the PMS, 411 SCMS/GULB through courtesy of the PCO.

4.9.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, 411 SCMS prior to implementation.

(CDRL A003, DI-MGMT-81803)

4.10 INSPECTION OF SERVICES: In accordance with FAR 52.246-4, Inspection of Services - Fixed-Price, the Government reserves the right to inspect Contractor performance. The Contractor shall maintain an inspection process acceptable to the Government. The Contractor shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

4.11 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b) applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired:

a. competitively within a reasonable timeframe;

b. meet appropriate performance standards, or

c. at a reasonable price.

The prime Contractor is responsible for ensuring that all sub-Contractors comply with this requirement.

4.12 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition.

4.12.1 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A005, DI-MISC-81832)

4.12.2 At a minimum, the CPP shall address:

4.12.2.1. Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.12.2.2. Definitions: The Contractor shall utilize definitions per AS5553A to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553A)

4.12.2.3. Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553A)

4.12.2.4. Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553A)

4.12.2.5. Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance.

Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A)

4.12.2.6. Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A)

4.12.2.7. Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553A)

4.12.2.8. Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553A)

4.12.2.9. Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553A)

4.12.2.10. Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.13 Quality: The Contractor's quality program shall be established and maintained IAW FAR 52.246-1 or equivalent. The Contractor's quality program shall meet the requirements of ISO 9001:2000 or AS 9100. When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor's Quality Program at no additional cost to the Government. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54 and DLAD 4155.24. There shall be no more than one (1) (PQDRs) annually during the performance of this contract repair effort.

4.14 Contract/Order Period of Performance: The period of performance for the contract is 1 Jul FY 2017 thru 30 Jun FY2018.

4.15 Place of Performance:

These services will be performed at:

ROTRON INCORPORATED

DBA: AMETEK ROTRON MIL AERO WOODSTOCK

55 HASBROUCK LN

WOODSTOCK NY 12498-1807

5.0 APPENDICES

5.1 Appendix A: Applicable Technical Orders (T.Os)

Maintenance of TOs and Other Directives

The PWS will require the maintenance facility to keep current T.O.s and other technical directives (TO-00-5-1). This requires review of T.O.s and directives issued during the time the work is being accomplished. The review will consider the impact on other work requirements, costs, schedules, and any other pertinent factors. Send a written evaluation along with specific backup data for those changes (increases or decreases), which impact the performance of the maintenance facility to the APO/PCO within 10 workdays after receipt. The maintenance facility will not begin work until changes are approved by the ACO/PCO.

00-20-2 Chg 2 15 Jun 03 15 Apr 07

00-25-234 Chg 38 01 Aug 88 14 Sep 09

1-4-691 Chg 2 02 Nov 09 12 Apr 10

1-1-8 Chg 3 12 Jan 10 30 Jan 08

5.2 Appendix B: Applicable Directives

U.S. Military Property All

Administrative Contracting Officer (ACO): The individual responsible for the overall administration of the contract.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

CAV AF: Commercial Asset Visibility Air Force

CDRL: Contract Data Requirements List Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Data: All management, engineering, and logistics information, reports and documentation which are required.

Depot Level Repair or Maintenance Facility: An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial Contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command.

Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

ECP: Engineering Change Proposal

Expense Item: Low-cost parts, uneconomical to repair.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

ERRC: Expendability, Reparability, Recoverability Code

GIDEP: Government/Industry Exchange Program

IAW: In Accordance With

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

LRU: Line Replaceable Unit MICAP: Mission Capability

Operational Check: A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

Parts: Essential elements, components, or subassemblies of an item.

PKI: Public Key Infrastructure

PMS: Production Management Specialist

PQDR: Product Quality Deficiency Report

Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government and who is responsible for the overall acquisition process.

Repair: The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

SOF: Special Operations Forces

SRU: Shop Replaceable Unit

Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

5.4 Appendix D: Further Specific Work Requirements

Visual Inspection: The Contractor shall remove end items from shipping container and visually inspect the LRU/SRU for defects such as: loose or broken wires, damaged connectors, bent or broken electrical pins, foreign matter, and corrosion to determine the extent of cleaning and repair required.

Initial Functional Checkout: The Contractor shall accomplish initial functional checkout of LRU/SRU after completion of visual inspection to verify serviceability/unserviceability status of LRU/SRU.

Cleaning: The Contractor shall accomplish cleaning to remove all foreign matter such as dust, dirt, grease, loose solder and corrosion IAW T.O. 00-25-234 General Shop Practices. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials IAW T.O. 1-1-689-3.

Disassembly: The Contractor shall disassemble the LRU/SRU only to the extent deemed necessary for cleaning and repair of the LRU/SRU to ensure a clean and serviceable end item is turned into supply (D035 System).

Maintenance: The Contractor shall perform all actions necessary under this PWS to return a repairable item to a serviceable condition IAW ISO 9001:2000. Critical items of any category shall be expedited as directed by the PMS through the PCO.

Acceptance Test Procedure (ATP): The contractor shall use their current, established, and accepted ATP to validate the repairs accomplished on each LRU/SRU. All repaired assets shall successfully pass the contractor ATP.

Neither design nor functional capabilities shall be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted. Any changes made without written approval from the procuring agency shall require removal at the contractor's expense.

Finishing: The Contractor shall replace damaged, illegible, or missing instructions or data plates IAW MIL-STD-130N. The Contractor shall install protective connectors, caps and affix a serviceability tag (DD Form 1574) to each repaired end item with the Contractor's identification. This identification shall include the contractor's name, the Air Force contract number, date of repair, and type of repair by decal or similar permanent means. The Contractor shall separately seal each LRU/SRU to ensure ESD protection if required and to keep contaminates out.

PR: FD2060-16-00162, 15 Jun 2016 1