FD2060-15-00430_PWS_final_14_Jul_15.pdf

PR: FD2060-15-00430 PWS 1

Performance-based Work Statement (PWS)

Purchase Request: FD2060-15-00430

For

Repair of the Ground Positing System (GPS) Receiver, which is applicable to the TH-1H helicopters.

Date: 14 July 2015

1.0 Description of Services

1.1 Objective(s): This PWS is for depot level repair of the GPS Receiver, which is applicable to the TH-1H helicopters. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer

(PCO) or specified by publication or directive listed in Section V. The contractor shall repair and return assets the Government in serviceable condition while meeting the delivery schedule for all requirements. All CAV-AF transactions shall be promptly maintained.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available assets to fully support Special Operation Forces (SOF)/Personnel Recovery, SOF mission. The war fighter will benefit by having more aircraft available with a fully functional GPS Reciver to perform the Special Operation Forces (SOF) mission.

1.3 Background: The TH-1H is a refurbished Bell UH-1H helicopter with an installed Huey II kit, which encompasses a more powerful engine, new dynamic components, a new nose and tail boom. The cockpit and mission equipment upgrades include a change from analog to digital cockpit, the addition of crashworthy seats, and total rewiring. The upgraded avionics components are almost exclusively commercial off-the-shelf (COTS) items. These modifications transform a legacy aircraft into a state-of-the-art training platform compatible with future operational aircraft. This undergraduate training platform develops multiple pilot skills and transitions those skills faster across multiple aircraft. The TH-1H's advanced electronics provide expanded training opportunities and improved operational capabilities by upgrading the engine, transmission and rotor system. It has multi-function displays allowing for future upgrades and provides new aircrews with a seamless transition from the TH-1H to a follow-on rotary wing aircraft such as the CV-22 and the Combat Search and Rescue-X helicopters.

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2.0 Services Summary (SS):

Performance Objective PWS

Reference

Performance Threshold

Meet delivery schedule for all requirements.

4.0 There shall be no more than one late delivery per

quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract.

Repair and return assets to the Government in serviceable condition.

4.2.8

There shall be no more than two Product Quality deficiency Reporting (PQDR) annually during the period of performance of contract.

Promptly maintain

CAV-AF Reporting

4.6 All CAVAF transactions shall be accomplished

daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 Government Property and Services:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil.

3.2 Government Property to be provided: Government property (including material, equipment, etc.) will not be provided.

4.0 Technical Requirements: The contractor is required to perform depot level repair of the

GPS Receiver, NSN 5826-01-571-5476HL, P/N 81440-421 M/N. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within ten calendar days.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract is five years (Basic with four 1-year option periods).

4.1.2 Place of Performance: These services shall be performed at the contractors facility.

http://farsite.hill.af.mil/

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4.2. Maintenance Records

4.2.1 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer

(ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts.

Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations

Shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds

75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number.

The results of any electrical testing performed on the end item shall also be submitted for review.

The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.2.2. Teardown, Test, and Evaluation (TT&E). TT&E is performed by the contractor to determine the cause of failure prior to conducting actual Repair of the item. When situations occur where an asset is provided to the contractor for Repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer

(PCO) within five working days. The contractor shall not charge the full Repair cost, but only the NFF or TT&E actions CLIN.

4.2.3 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the

PCO.

4.2.4 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULD for disposition instructions. Missing

Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC

Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item

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may be repairable or serviceable. The Repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.2.5. Upon approval by the Government, the contractor is authorized to cannibalize Repair

Shop Replaceable Unit (SRU) necessary to accomplish timely Repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.2.6. Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

4.2.7 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.2.8 Quality: The Contractor’s quality program shall be established and maintained IAW the prescribed higher-level quality standard or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency

Reports (PQDR) and exhibits for defects reported on items Repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than two (PQDR) annually during the performance of this contract repair effort.

4.2.9 Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129. Insure

DD Form 1574 Serviceable Tags is attached to the asset.

4.2.10 Maintenance Records, Forms, and Publications:

4.2.10.1 AFTO Form 349 Maintenance

Data Collection Record is required and shall be IAW T.O. 00-20-2.

(CDRL A005, DI-MISC-81371/T)

4.2.10.2 Depot Maintenance Production Report shall require the contractor to submit monthly production status reports for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements. After receipt of order and assets, contractor shall repair and ship assets to the government within 30 days, IAW (CDRL A006, DI-

ALSS-80728A/T)

4.3 Item Unique Identification (IUID)

PR: FD2060-15-00430 PWS 5

4.3.1 IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item

Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.3.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with DFARS

211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of

Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A001, DI-MGMT-81803)

4.3.3 IUID REGISTRY: In accordance with the Department of Defense Guide to Uniquely

Identifying Items Assuring Valuation, Accountability and Control of Government Property, the

Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The

Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.3.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the

Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A002, DI-MGMT-81804)

4.4 Packaging

4.4.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military

Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice /

Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for

Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating

Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic

PR: FD2060-15-00430 PWS 6

Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and

Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes

Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted

SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A003, DI-MISC-81832). At a minimum, the CPP shall address:

4.5.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.5.2. Definitions. The Contractor shall utilize definitions per AS5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.5.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original

Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized

Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A).

4.5.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.5.5. Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the

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effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.5.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section

893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law

111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of Deputy Assistant Secretary of

Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16

March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E).

4.5.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of

Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E).

4.5.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts is not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractor’s control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as

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government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553, paragraph 4.1.6, appendix F).

4.5.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the

Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer

(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP)

Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the

Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G).

4.5.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.6 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. (CDRL A004, DI-

MGMT-81634B)

4.7 GOVERNMENT- INDUSTRY DATA EXCHANGE PROGRAM (GIDEP). The

Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-

108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual

S0300-BT-PRO-010, Government-Industry Data Exchange Program.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander

(FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled

Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the mailto:406scms.cav.af.ar@robins.af.mil

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contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel; information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of

Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M; DoD Directive

(DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD

Operations Security (OPSEC) Program Manual.

5.2.3 Security Clearance: Contractor clearances are not required under this contract.

Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s): The Contractor shall ensure the security of

Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.26 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization

Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): Environmental Management System (EMS):

Services will be performed at the contractor’s facility; therefore, the local EMS requirements do not apply to this effort. This statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Green Procurement Program (GPP): Green Procurement Program (GPP): Under

Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement

Program, dated August 27 2004, establishes the requirement for a GPP. Green procurement is the purchase of environmentally preferable products and services and shall be managed in accordance with the FAR and applicable supplements and shall be in compliance with all

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applicable guidance and clauses listed in the contract. The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and

Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and

Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health

(ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 Mishap Notification/Investigation

5.5.2.1 In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.2.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the

USAF [Safety Office] and the applicable contract management authority are notified of mishaps.

The Contractor shall contact the Multi-Function Team (MFT) [Contracting Officer’s

Representative (COR), if available, or another MFT member] by telephone within eight business hours. The MFT will notify the Safety Office and the PCO.

5.5.2.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with

USAF safety investigations.

5.6 Safety and Health

5.6.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to

Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.6.2 Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

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g. Corrective actions (taken or proposed)

h. Other pertinent information

5.6.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.7 Inspection of Services: Inspection of Services will be accomplished in accordance with the

FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.8 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about

Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and

Combat Trafficking in Persons. http://www.state.gov/j/tip

5.9 Contract Manpower Reporting

5.9.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ)

Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section

8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing

Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.9.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the

Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract

Manpower Reporting Application (ECMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the ECMRA site.http://www.ecmra.mil

5.10 Invoicing/Payment and Receipt/Acceptance: Invoicing/Payment and

Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract. Services will be accepted by a DCMA representative.

http://www.state.gov/j/tip http://www.ecmra.mil/

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6.0 Appendix: References

Publication Title of Publication

Date of Publication Section(s) that

Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012

Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph

1.9.1.33

AFI 91-204 Safety Investigations and

Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs

1.3.1.1, 2.4.6.1.1-

2.4.6.1.2

AFMC/CV

Policy Letter

Conformance with Air

Force Environmental

Management System

(EMS) Requirements for

Contracts Performed on

Air Force Installations

1 Aug 07

Entire

00-25-234

With change 38

General Shop Practice

Requirement for the

Repair Maintenance and

Test of Electrical

Equipment

Aug 1998, Sep 2009 Entire

Assistant

Secretary of the Air Force

Policy Letter

Conformance with Air

Force Environmental

Management System

(EMS) Requirements for

Contracts Performed on

Air Force Installations

11 Dec 06 Entire

DoD 5200.2-R Personnel Security

Program

1/1/87

Change 1 - 2/12/1990

Change 2 - 7/14/1993

Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives

/corres/pub1.html

DoDD 4715.1E Environmental, Safety, and Occupational Health

(ESOH)

March 19, 2005 http://www.dtic.mil/whs/directives

/corres/pub1.html

Entire

DoDD

5205.02E

DoD Operations Security

(OPSEC) Program

June 20, 2012 http://www.dtic.mil/whs/directives

/corres/pub1.html

Entire

DoD Manual

5205.02-M

DoD Operations Security

(OPSEC) Program

Manual

November 3, 2008 http://www.dtic.mil/whs/directives

/corres/pub1.html http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

PR: FD2060-15-00430 PWS 13

E.O. 13423 Strengthening Federal

Environmental, Energy, and Transportation

Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-

2007-01-26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in

Environment, Energy, and Economic

Performance

5 October 2009 http://www.whitehouse.gov/assets/ documents/2009fedleader_eo_rel.p df

Entire

FAR and supplements

Federal Acquisition

Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

OSD

Memorandum

Enterprise-wide

Contractor Manpower

Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/polic y/policyvault/Enterprise-wide_Contractor_Manpower_Rep orting_Application_memorandum.

pdf

Entire

Public Law 91-

Occupational Safety and

Health Act of 1970

December 29, 1970 as amended through January 1, http://www.osha.gov/pls/oshaweb/ owadisp.show_document?p_id=27

43&p_table=OSHACT

Entire

SAF/AQ

Memorandum

Implementation of FY11

NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontrac ting/knowledge_center/Documents

/AFFARS_Library/5337/2012-11-

13_saf-aq-memo.pdf

Entire

USD

Memorandum

Establishment of the

DoD Green Procurement

Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gp p_082704.pdf

Entire

00-35D-54 USAF Deficiency

Reporting, Investigation, and

Resolution

Nov 2011 Entire

AFJI 63-108 Government-Industry

Data Exchange Program

(GIDEP)

15 May 1980

AS5553A

Fraudulent /Counterfeit

Electronics Parts;

Avoidance, Detection, Mitigation, and

Disposition

Revision A

2013-01-21 http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf

PR: FD2060-15-00430 PWS 14

none Department of Defense

Guide to Uniquely

Identifying Items

Assuring Valuation, Accountability and

Control of Government

Property, Version 2.5

September 15, 2012 www.acq.osd.mil/dpap/UID/attach ments/DoDUIDGuideVer2_5.pdf

GIDEP

Operations

Manual S0300-

BT-PRO-010

Government-Industry

Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation

Requirements

MIL-STD-

129P

Department of Defense /

Standard Practice /

Military Marking for

Shipment and Storage

15 December 2002

Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/

MIL-STD-129PCH4.pdf

Entire

MIL-STD-

130N

Department of Defense /

Standard Practice /

Identification Marking of

U.S. Military Property

17 December 2007

Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/u id/docs/MIL-Std130N_Ch1.pdf

Entire

MIL-STD-

2073-1D

Department of Defense /

Standard Practice for

Military Packaging

15 December 1999, Notice 1, 10 May 2002

MIL-STD-

1686C

Department of Defense

Standard Practice /

Electrostatic Discharge

Control Program for

Protection of Electrical and Electronic Parts, Assemblies and

Equipment (Excluding

Electrically Initiated

Explosive Devices)

25 Oct 1995

00-20-2 Maintenance Data

Documentation

15 Nov 2009 Entire

ISO 9001:2008 Quality Management 15 Nov 2008 Entire http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf http://www.gidep.org/ http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf