Performance_Work_Statement_(PWS)_dated_22_Oct_2013.pdf

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PERFORMANCE-BASED WORK STATEMENT (PWS)

Repair of the C-5 Main Landing Gear, (MLG) Trunnion Bearing Assembly

Purchase Request: FD2060-13-01395

Date: 22 Oct 2013

1.0 DESCRIPTION OF SERVICES

The goal of this acquisition is to acquire remanufacturing for National Stock Number (NSN) 3120-00-766-2056UC, Part Number (P/N) 4F23832-103A, the C-5 Main Landing Gear, (MLG) Trunnion Bearing Assembly, resulting in the installation of a Remanufactured Spherical Bearing P/N 4F90004-101A, into the existing serviceable condition Housing Assembly, P/N 4F23215- 103A . The contractor shall provide remanufactured assets that meet acceptable quality standards. On time delivery of these assets is necessary for routine, MICAP, and SURGE requirements. The contractor shall provide timely and accurate CAVAF reporting.

2.0 SERVICES SUMMARY (SS)

Performance Objectives

PWS

Reference

Performance Threshold

Deliver assets on time

4.5

4.7 a.

4.7 b.

URGENT SURGE & MICAPs:

Contractor shall expedite remanufacture of serviceable assets for delivery within 130 calendar days after receipt of a contract delivery order, or after receipt of reparable assets, whichever is later. If a delivery order and the reparable assets are already in place at the contractor, Government required delivery is 120 calendar days after the contractor is notified of the urgent requirement by the Government Contracting Officer.

Reworking the balls: Government requires a minimum of six (6) ea. serviceable assets per month, starting 150 calendar days after a contract order is issued, or after receipt of reparable assets, whichever is later.

Manufacturing new balls: Government requires a minimum of six (6) ea. serviceable assets per month, starting 210 calendar days after a contract order is issued, or after receipt of reparable assets, whichever is later.

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Performance Objectives

PWS

Para.

number

Performance Threshold

Provide remanufactured assets that meet acceptable quality standards.

4.9 All remanufactured items must pass all DCMA-QAR final

breakaway torque inspections. For any items not passing all final inspections, contractor shall have asset ready for re-inspection within five (5) business days.

Provide timely and accurate reporting in

CAVAF.

3.3.1 and 3.3.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 a. GFP/GFE/GFM/GFS is not authorized in the performance of this contract.

b. Contractor shall furnish all material and parts necessary for the remanufacture of the end item.

3.2 REPORTING LOSS OF GOVERNMENT PROPERTY (FEB 2011)

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

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(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.3 COMMERICAL ASSET VISIBILITY AF (CAVAF):

3.3.1 The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

3.3.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be a require source for gathering metrics. It will be used to measure performance against the negotiated delivery schedule. During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting such as untimely reporting, consistent one day repair-turn-around-time (RTAT) reporting, failure to report “all” assets in CAV AF or personnel changes impacting supplier reporting performance.

GENERAL INFORMATION:

4.1 Place of Performance: The place of performance for this contract will be exclusively not on a U.S. Government installation. The work is to be performed at a contractor’s facility.

4.2 Upon receipt, the contractor shall perform a visual inspection of each reparable C-5 MLG Trunnion Bearing Assembly, ensuring proper identification and completeness. The contractor will be responsible for the inspection, test, and repair of all line replaceable units. The work requirements will be accomplished in accordance with (IAW) Para’s (a) thru (j) listed below:

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a. Identify housing as P/N 4F23215-103A, as stamped on housing, or for conformance to Drawing 4F23215.

b. Inspect housing for gross anomalies that will prevent refurbishment.

c. If no gross anomalies are found, use proper swage cutter to remove swaged lip.

d. Carefully remove used spherical bearing from the housing without damaging the housing.

e. Clean titanium housing per STP57-401.

f. Remove any nicks, dings, and/or burrs on flange. Nicks and dings on the flange of the titanium housing are acceptable if they don’t protrude outward to interfere with the fit of the housing in the aircraft, and if the dings are smoothed to take out sharp edges or outward protrusions.

g. Dye penetrate inspect per STP53-201.

h. Dimensionally inspect critical dimensions per Drawings 4F23215 and DS30001.

i. If housing passes all inspections, install a remanufactured spherical bearing, P/N 4F90004-101A per drawing 4F23832. If there is a question of housing serviceability, please contact the cognizant C-5 System Engineer, AFLCMC/WLSEAB.

j. Apply dry film lubricant to threads per MIL-PRF-46010G and Lockheed drawing 4F23215.

4.3 Re-working the Ball: Instead of replacing with a new ball, the existing ball of spherical bearing, Part Number 4F90004-101A, must be re-worked in the remanufacturing of the Trunnion Bearing Assembly. Re-work of the ball consists of reconditioning the surface and re-anodizing.

(Anodize in accordance with MIL-A-8625F, dated 10 Sep 1993, Type III, Hard-Anodized). If the bearing ball does not meet inspection requirements, the contractor must notify the Mechanical C-5 Systems Engineer, at AFLCMC/WLSEAB, for possible approval to manufacture a new ball. The race shall be manufactured to mate with the dimensions of the ball that is received.

4.4 The contractor is expected to furnish all resources required for successful remanufacture of the C5 MLG Trunnion Bearing Assemblies, facilities, manpower, all support and test equipment, as well as preferred and/or obsolescence related replacement components.

4.5 Government required MICAP and SURGE Delivery: The contractor will be notified of MICAP and SURGE related requirements. These urgent type requirements shall be worked on a top priority basis and assets delivered within 130 calendar days after receipt of a delivery order, or receipt of reparable assets from the Government, whichever is later. If a delivery order and the reparable assets are already in place at the contractor, Government required delivery is 120 calendar days after the contractor is notified of the urgent requirement by the Government Contracting Officer. This may result in the contractor increasing production above normal, routine work requirements. Contractor shall explore all possible options with their sub-contractor(s) to expedite the known long-lead time materials such as the aluminum races and for re-working the bearing balls, to improve delivery of the Trunnion Bearings.

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4.6 The Government Contract Production Management Specialist Seller shall monitor the contractor’s performance and delivery schedules. C-5 IPT Program Manager will provide contract oversight and maintain a surveillance folder based on CAV- AF reporting by the contractor, e-mails, and from teleconferences with the remanufacturing contractor.

4.7 Government Required Delivery: The C-5 MLG Trunnion Bearing Assembly shall be returned to like new condition, and be made ready for re-issue in a timeframe representative of the Government’s degree of need.

a. Re-worked balls delivery: Routine remanufacture of a minimum of six (6) each serviceable assets per month, shall be accomplished within 150 calendar days after a contract order is issued, or, from the receipt of reparable assets, whichever is later.

b. New ball manufacture delivery: If after receipt of reparable assets the contractor inspects the bearing balls, and makes a determination that a quantity can’t be re-worked; the contractor shall obtain approval from the cognizant C-5 Engineer to manufacture new balls. The Government’s required delivery shall be a minimum of six (6) each serviceable assets per month, within 210 calendar days after a contract order is issued, or from the receipt of reparable assets, whichever is later.

4.8 The contractor shall manage all remanufacture operations, technical staffing, administrative support, material management of the depot stock, quality and reporting.

4.9 Maintain Quality: The contractor shall establish and maintain a Quality Assurance System, which meets, at a minimum, the requirements of ISO 9001:2000 or equivalent. The remanufacturing efforts shall conform to specifications IAW all referenced drawing standards.

Government DCMA Quality Assurance Representative (QAR), shall perform inspections of all remanufactured assets at the contractor’s plant and ensure remanufactured assets meet Lockheed Drawing 4F90004, Paragraph 3.3, no-load breakaway torque. The pre-load torque of the bearing shall be 200 to 1,000 inch pounds, or 16.7 to 83.34 foot pounds. Any remanufactured assets outside of the above range shall be rejected by the DCMA QAR and retained at the contractor for re-work at no additional cost to the Government. This is to prevent any unnecessary quality problems with the torque readings and minimize Quality Deficiency Reports (QDR) that could be issued from the receiving base.

4.10 The Air Force will evaluate the contractor’s performance by appointing representatives to monitor performance and to ensure that satisfactory services are received. The Air Force Contracting Officer Representative (COR) will evaluate the contractor’s performance through regular analysis of the contractor's production and quality systems. Product quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54. The contractor shall be responsible for initially validating customer complaints. However, the Air Force representative shall make final determination of the validity of customer complaint(s) in cases of disagreement. Air Force acceptance of the remanufactured asset will be made at origin, at the contractor’s facility, and will be documented via a Material Inspection and Receiving Report, (DD Form 250), input through Wide Area Workflow (WAWF).

4.11 Notification for non re-usable titanium housings: The cognizant C-5 System Engineer, (AFLCMC/WLSEAB), shall be notified of any MLG Trunnion Bearing, titanium housings, received at the contractor, which are not in compliance with manufacturing drawings 4F23215

F D 2 0 6 0 - 1 3 - 0 1 3 9 5 P W S Page 6 and DS30001 and that cannot be re-used in the re-manufacture of the end item, C-5 Trunnion Bearing Assembly.

4.12 Beyond Economical Repair Items: The contractor shall contact the Procuring Contracting Officer (PCO) to obtain disposition instruction for all misidentified, incomplete, or BER condition C-5 MLG Trunnion Bearing assemblies. The PCO will contact the PMS Seller who will coordinate with the technical experts within the C-5 IPT and provide disposition instructions to the PCO, for such assets. Directions will be reflective of the Air Force’s priority of need.

Options will range from on-site demilitarization procedures to commercial shipping. Routine requirements will ship by normal traceable means, i.e. ground. MICAP and SURGE requirements will ship by fastest traceable means via overnight air.

4.13 PERFORMANCE OF SERVICE DURING CRISIS

The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

4.14 INSPECTION OF SERVICES CLAUSE: The Federal Acquisition Regulation (FAR) 52.246-4, Inspection of Supplies/Services, Fixed Price, gives the Government the right to inspect Contractor Performance.

4.15 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS):

The contractor shall comply with all applicable Federal, State of Georgia, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention. Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

4.16 GREEN PROCUREMENT PROGRAM (GPP):

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. Agency Affirmative Procurement Program applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price.

The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.17 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.17.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.17.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

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4.17.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the (638 SCMG/409 SCMS/Robins AFB, Ga.), Security Office for processing.

4.17.4 Security Incidents and Violations: The contractor shall immediately notify the 638 SCMG/409 SCMS/Robins AFB GA), Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.17.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base will comply with the 638 SCMG/409 SCMS/Robins AFB GA, Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.18 SAFETY REQUIREMENTS: The contractor shall comply 100 percent of the time.

4.18.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.18.2 Mishap Notification: The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable.

Follow all other reporting requirements as identified on the DD1423, CDRL A004 for Accident/ Incident Report (Mishap Notification & Reporting) Data Acquisition Document Number DI-

SAFT-81563.

4.18.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

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4.19 PACKAGING: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage).

When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.20 TRANSPORTATION: Requirements shall be in accordance with the attached Transportation Data for solicitations Form (DD Form 1653). FAST TRANSPORTATION will be implemented for URGENT MICAPs and SURGE REQUIREMENTS for serviceable condition assets involved with this acquisition, IAW AFMC FAR 5352.247-9019.

4.21 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.21.1 IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the cognizant C-5 Engineering Authority at AFLCMC/WLSEAB. (DI-MGMT-81803, CDRL A002)

4.21.2 IUID Marking Activity and Verification Report. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(DI-MGMT-81804, CDRL A003)

4.22 Contractor Manpower Reporting Requirements:

Per reference SAF/AQ Memo, 13 Nov 12, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.22.1 *Reporting Period: Contractors are required to input data by 31 October of each year.

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4.22.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.22.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

4.23 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements;

however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

4.24 GIDEP Reporting Compliance:

GOVERNMENT INDUSTRY DATA EXCHANGE PROGRAM (GIDEP) Alert/Safe Alert, (CDRL A005, DI-QCIC-80125B) and GIDEP Response to an Alert/Safe Alert, (CDRL A006, DI-QCIC-80126B), reporting is required.

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5.0 APPENDICES:

5.1 Publications

Name of Publication Sections that Apply

Date of Publication

Title of Publication

MIL-PRF-46010G 3.0 6 AUG 2008 Military Specification Lubricant, Solid Film, Heat Cured, Corrosion Inhibiting NATOS-1738

MIL-A-8625F Type III

(Hard-anodized)

Amendment 1

Multiple sections apply.

See all Tables and sections that reference Type III Hard anodic coatings.

Same applies

10 SEP 1993

15 SEP 2003

Anodic Coatings for Aluminum and Aluminum Alloys

See all tables and sections that reference Type III Hard Anodic Coatings.

Anodic Coatings for Aluminum and Aluminum Alloys

See all tables and sections that reference Type III Hard Anodic Coatings

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Name of Publication Sections that Apply

Date of Publication

Title of Publication

MIL-STD-129P

With Change 4

Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of 1970

DoD 4100.39-M Entire May 2010 and Change Ltr Oct 2010

Federal Logistics Information System

SAF/AQ Memo, 13 Nov 12 Entire 13 Nov 12 Contractor Inventory Requirements

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

T.O. 00-35D-54

Entire Document

1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

DLAR 4155.24

Entire 20 Jul 93

Product Quality Deficiency Report Program

AFMCI 21-113

Entire 4 Mar 09 Fast Transportation

ISO 9001:2000 Entire Latest available

Contractor Quality Management Program

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5.2 Reference Documents

Reference Documents DATE TITLE Document Sections That Apply

STP53-201 Rev M 30 NOV

Penetrant Inspection, General Requirements For

3.1 through 5.1

STP57-401 Rev. F 15 DEC

Cleaning of Titanium and Titanium Alloys

3.2 through 6.1.2

DS30001 Rev F 15 Feb 1979

Castings and Forgings, Dimensional Control of

3.1 through 6.1

5.3 Drawings

Drawing Number DATE TITLE Drawing Sections That Apply

4F23832 Rev C 12 Jul 1972 Bearing, Trunnion, Main Landing Gear, Assembly of

All. Entire Drawing applies

4F23215 Rev D 27 Aug

Retainer-Bearing, Main Landing Gear Trunnion

All. Entire Drawing applies

4F90004 Rev G 10 Dec

Bearing Assembly-Main Landing Gear, Trunnion

All. Entire Drawing applies