Performance_Work_Statement.pdf

FD2060-12-01039 PWS

PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchase Request Number: FD2060-12-01039

15 Nov 12

1.0 DESCRIPTION OF SERVICES

This PWS is for depot level repair of National Stock Number, 6610-99-171-9024HL, Part

Number, D51610-1704 and Noun, Enhanced Software Configurable Air Data Units (ESCADU) in support of the TH-1H helicopter. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer

(PCO) or specified by publication or directive listed in Section V. The performance objectives for this repair effort are to meet the delivery schedule for all requirements through CAVAF reporting, repair each asset and return to the Government in serviceable condition, and perform mishap notification and reporting. The war fighter will benefit by having more aircraft available with a fully functional Enhanced Software Configurable Air Data Unit to perform the Special

Operation Forces (SOF) mission.

2.0 SERVICES SUMMARY (SS).

Performance Objectives PWS Para. Performance Threshold

Meet the delivery schedule for all requirements through CAVAF reporting

4.1.

After receipt of order and assets, contractor shall repair and ship assets to the government within 60 workdays.

SURGE/MICAP items shall be shipped within 30 workdays. Turn Around Time

(TAT) from receipt of item or after receipt of order, whichever is later. Only one schedule slippage allowed per quarter.

Repair each asset and return to the

Government in serviceable condition 4.1.8

There shall be no more than one (1) Product

Quality deficiency Reporting (PQDR) annually during the period of performance of contract.

Mishap Notification and Reporting 4.8.2

No more than one instance of late mishap notification per year.

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 GFM/GFE is not authorized. Contractor shall furnish all material, support equipment, tools, test equipment, and services. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility.

Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

3.2 REPORTING LOSS OF GOVERNMENT PROPERTY

a. Definitions. As used in this clause—

“Government property” is defined in the clause at FAR 52.245-1(a), Government

Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the

Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access

Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph

(b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to http://www.dcma.mil/aboutetools.cfm by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

3.3 COMMERICAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-

81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. (CDRL A001, DI-MGMT-81634B)

4.0 GENERAL INFORMATION:

4.1 General Work Requirements: The contractor is required to perform depot level repair of the

System assets. After receipt of order and assets, contractor shall repair and ship assets to the government within 60 workdays. If the repair action cannot be completed within 60 workdays, notification to the Government must be made within three (3) workdays of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition. SURGE/MICAP items shall be shipped within 30 workdays

TAT from receipt of item or after receipt of order, whichever is later. Only one schedule slippage allowed per quarter.

4.1.1 Maintenance Records, Forms, and Publications: AFTO Form 349 Maintenance

Data Collection Record is required and shall be IAW Technical Order (TO) 00-20-2, Maintenance Data Documentation. (CDRL A002, Data, DI-MISC-81371A/T)

4.1.2 Depot Maintenance Production Report: The contractor shall submit the report on the 10 th calendar day after the end of each reporting period IAW the Contract Data Requirements List

(CDRL). (CDRL A003, Data Item Description, DI-ALSS-80728A/T)

4.1.2.1 Material Inspection and Receiving Report: For all end items repaired and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow

(WAWF) or copies shall be furnished to 411 SCMS/GULD.

mailto:406scms.cav.af.ar@robins.af.mil

4.1.2.2 Notification shall be provided to the government when long-lead time parts are required.

In the event there is a need for long-lead time parts the contractor shall notify the government

PCO within (10) workdays.

4.1.3 Condemnation and Repair: The contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO).

Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten

(10) workdays following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 workdays of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost.

The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.1.4 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit.

4.1.5 Accessory and Component Reuse, Repair and Replacement: Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411

SCMS/GULD for disposition instructions. Missing repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the next higher assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable.

The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234, General Shop Practices.

4.1.6 Upon approval by the Government, the contractor is authorized to cannibalize repairable

Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet production schedule.

and/or accomplish repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.1.7 Facility Requirements. The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets of this PWS.

4.1.8 Quality. The Contractor’s quality program shall be established and maintained IAW FAR

52.246-11, Higher-Level Contract Quality Requirement, or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008, Quality Management Systems

Requirements. When requested, the contractor shall assist the cognizant Contract Administration

Office in evaluating Product Quality Deficiency Reports (PQDRs) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies.

These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O.

00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution. There shall be no more than one (1) (PQDRs) annually during the performance of this contract repair effort.

4.2 PERFORMANCE OF SERVICE DURING CRISIS

The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and

Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential

Contractor Services.

4.3 INSPECTION OF SERVICES CLAUSE: The Federal Acquisition Regulation (FAR)

52.246-4, Inspection of Services - Fixed Price, gives the Government the right to inspect

Contractor Performance.

4.5 GREEN PROCUREMENT PROGRAM (GPP):

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR

23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement

Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.7 SECURITY REQUIREMENTS (UNCLASSIFIED)

4.7.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.7.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.7.3 Employee Clearances: Contractor employees that need access to Government owned

Automated Information Systems (AIS) will require the minimum of a Favorable National

Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 411 SCMS Security Office for processing.

4.7.4 Security Incidents and Violations: The contractor shall immediately notify the 411

SCMS Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.7.5 Security Education: All full time contractor employees occupying physical space on

Robins Air Force Base will comply with the 411 SCMS Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.8 SAFETY REQUIREMENTS: The contractor shall comply 100 percent of the time.

4.8.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health

Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR

1925 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act

(Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29

CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.8.2 Mishap Notification: The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation.

No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the DD1423, CDRL A004 for Accident/Incident

Report (Mishap Notification & Reporting) Data Acquisition Document Number DI-SAFT-

81563. (DI-SAFT-81563, CDRL A004)

4.8.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer

(PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.9 PACKAGING: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging

Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.10 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item

Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics

Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID

Registry.

4.10.1 IUID Marking Plan. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice

Identification Marking of US Military Property. The plan must be approved by

AFLCMC/WIUEC prior to implementation. (DI-MGMT-81803, CDRL A005)

4.10.2 IUID Marking Activity and Verification Report. The contractor shall provide an IUID

Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(DI-MGMT-81804, CDRL A006)

http://www.osha.gov/dcsp/vpp/index.html

4.11 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area

Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract

Data Requirements List (CDRL). To allow for payment of separately priced data items, the

MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements;

however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work

Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

SECTION 5.0 - APPENDICES

APPENDIX A: References

Name of Publication Sections that Apply

Date of

Publication Title of Publication

MIL-STD-129P

With Change 4 Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130N Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1D Entire 10 May 02 Standard Practice for Military Packaging

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce

Mix.

FAR 23.404

Paragraph

“b” 1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596 Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Occupational Safety

And Health Standards Part 1910 1 Jan 04

Occupational Safety and Health Act (OSHA) of 1970

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of 1970

DoD 4100.39-M Entire

May 2010;

Chg Letter

Oct 2010

Federal Logistics Information System

FAR 52.245-1 Entire Aug 2010 Government Property

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

FAR 52.246-11 Entire Feb 1999 Higher-Level Contract Quality Requirement

T.O. 00-20-2 Entire Sep 2010 Maintenance Data Documentation https://wawf.ef.mil/

APPENDIX B: DEFINITIONS

For the purpose of this work specification, the following definitions apply:

ATP: Acceptance Test Procedure

T.O. 00-25-234 Entire

Aug 1998;

Chg 39, 21 Jul 11

General Shop Practice Requirement for the

Repair Maintenance and Test of Electrical

Equipment

T.O. 00-35D-54 Entire

Document 1 May 07

USAF Deficiency Reporting, Investigation, and Resolution

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

ISO 9001:2008 Entire 1 DEC 08 Quality Management Systems Requirements

Administrative Contracting Officer (ACO): The individual responsible for the overall administration of the contract.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

CAV AF: Commercial Asset Visibility Air Force

CDRL: Contract Data Requirements List

Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Data: All management, engineering, and logistics information, reports and documentation which are required.

Depot Level Repair or Maintenance Facility: An industrial type facility established to perform necessary repair functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force

Materiel Command.

Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

ECP: Engineering Change Proposal

Expense Item: Low-cost parts, uneconomical to repair.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

ERRC: Expendability, Repairability, Recoverability Code

IAW: In Accordance With

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

LRU: Line Replaceable Unit

MICAP: Mission Capability

Operational Check: A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

Parts: Essential elements, components, or subassemblies of an item.

PKI: Public Key Infrastructure

PMS: Production Management Specialist

PQDR: Product Quality Deficiency Report

Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

Repair: The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition.

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

SOF: Special Operations Forces

SRU: Shop Replaceable Unit

Technical Data: The instructions for removal, disassembly, inspection, repair, repair adjustment, test, assembly and reinstallation of components and equipment.

TT&E: Teardown, Test, and Evaluation are performed by the contractor to determine the cause of failure prior to conducting actual repair of the item.